2025 03 12_Air Compressor Service RFP.pdf

20001 Pleasant

St. Clair Shores, MI 48080

SOUTHEAST MACOMB SANITARY DISTRICT 586.777.1284 - Office

Chairman/Treasurer Robert Taylor Vice-Chairman Sarah Lucido Secretary John Caron

Protecting the Environment

REQUEST FOR PROPOSAL

The Southeast Macomb Sanitary District (SEMSD) is accepting sealed bids for AIR

COMPRESSOR SERVICE AND MAINTENANCE until Wednesday April 2, 2025, at 10:00 am at the SEMSD Office Building, 20001 Pleasant. St. Clair Shores, MI 48080. Specifications are attached.

The Southeast Michigan Sanitary District (SEMSD) and its sister entity the South Macomb

Disposal Authority (SMDA) are now part of an organization called Michigan Inter-

Governmental Trade Network (MITN), a group of agencies that joined forces to create a

Regional Bid Notification System to notify companies of new bid opportunities partnering with IPT (Interactive Procurement Technologies) by BidNet. All bids, quotations and proposals are now being posted online. All vendors are encouraged to visit www.mitn.info to register their company and gain access to new bids and proposals. By selecting automatic bid notification, your company will receive e-mails anytime the

SEMSD (and all other participating agencies) has a bid opportunity that matches your company’s business. If you do not have internet access, please call 1-800-835-4603 and speak to a representative at Bid-Net.

All bids submitted for consideration must be in a sealed envelope labelled as follows:

- Air Compressor Service and Maintenance

All bids, regardless of method of delivery, are to be delivered to the following address:

20001 Pleasant

St Clair Shores, Michigan 48080

If the bid is to be delivered by US mail or another courier, “Bid Documents Enclosed” must be clearly marked on the package.

Bids may be withdrawn in person by a bidder, or authorized representative, provided their identity is made known and a receipt is signed for the bid, but only if the withdrawal is made prior to the stated bid deadline.

The SEMSD reserves the right to postpone the bid opening.

Brand names and numbers, when used, are for reference to indicate the character or quality desired, unless specifically stated as “no substitutes”. Equal items will be considered, provided your offer clearly describes the article. Offers for equal items shall state the brand and number, or level of quality. When brand or level of quality is not stated by the bidder, it is understood the offer is exactly as specified. When bidding alternate, please enclose a brochure on what you are bidding.

The Southeast Macomb Sanitary District is Tax Exempt. Do not include taxes in your bid.

The SEMSD reserves the right: (1) To award bids received on the basis of individual items, or groups of items, or on the entire list of items, (2) To reject any or all bids, or any part thereof, (3) To waive any irregularity, informalities or errors in the bidding process (4) To accept the bid that is in the best interest of the SEMSD, including bids that are not for the lowest amount.

Where applicable, permits must be pulled, and all city and state regulations must be in compliance.

Attention is called to the fact that the vendor must ensure that employees and applicants for employment are not discriminated against because of their race, color, religion, sex or national origin, in accordance with Executive Order 11246 Equal Employment

Opportunity.

In cases of the discovery of any omissions or obstacles which would affect the proper completion of any detail of a project, the contractor shall submit an inquiry to get clarification about it. If the discovery is made after the deadline for questions, prepare bid to include the equipment or work omitted and make a note of this in the submission so it is accounted for when evaluating bids. In every case, complete work is expected.

Please include at least three references with your bid in the spaces provided on attached sheets.

ALL BIDS MUST INCLUDE MATERIAL SAFETY DATA SHEETS FOR MATERIALS AS REQUIRED BY

M.I.O.S.H.A (where applicable).

Upon award of project, all bidders will be required to submit a certificate of liability insurance naming the Southeast Macomb Sanitary District, Anderson, Eckstein, and

Westrick, Inc., and its subcontractors as additional insured.

CHECKLIST FOR BIDDERS

All information required by the terms of the bid documents must be furnished.

MISTAKES OR OMISSIONS CAN RESULT IN THE REJECTION OF YOUR BID.

Important items for you to check are included in, but not limited to, those listed below.

This checklist is furnished only to assist you in submitting a proper bid. Check as you read.

_____ Is your bid properly signed? (Refer to bid documents.)

_____ If required, have you entered a unit price for each bid item?

_____ If required, have you entered the unit price or lump sum price in both words and figures? (Unit price or lump sum priced in words governs.)

_____ Are decimals in unit price in the proper places? Are your figures legible?

_____ Is the envelope containing your bid properly identified “sealed bid”, and does it contain the correct project name and bid opening date?

_____ Will your bid arrive on time? Late bids will not be considered. Bids must be received by the Purchasing Department on the date and time specified.

_____ Are any bonds, if required, included in your bid package?

_____ Unless otherwise specified, please enclose one original of bid in bid package.

_____ We have checked the MITN site for any addenda.

SOUTHEAST MACOMB DISPOSAL AUTHORITY

DUE: FEBRUARY 19, 2025

NOMINAL SPECIFICATIONS FOR: AIR COMPRESSOR SERVICE AND MAINTENANCE

INTENT:

It is the intent of the SEMSD to obtain a company to service and maintain their air compressor systems at their facilities located in Macomb Township, St Clair Shores, and

Grosse Pointe.

THE WORK:

The existing compressor at the Site 9/9A Landfill in Macomb Township is nearing the end of its expected service life, and the SMDA expects to replace the existing unit in the near future. Proposal cost shall include the full price of the new compressor and dryer system including delivery, installation, start-up, and other incidental costs. You may submit additional compressor options, under the alternate compressor item. For all options, please include all warranty information.

In addition to the landfill, the SEMSD operates pump stations which use compressors for tasks such as aeration, and general site maintenance.

The table below list the five (5) sites with compressor systems for which the SEMSD would like to solicit maintenance. Included are the addresses, compressor models, and general uses of each compressor. Photos of each system have been included as Attachment 1.

Site Address Brand Model Uses/Notes

Sullair 2207V AC Operates 24/7 to run pumps

Zeks (dryer) 160ZPA1H000H Dessicant air dryer for compressor

SEMSD / SMDA

Office

21000 Pleasant Ave, St Clair

Shores, MI 48080 Curtis-Toledo 5E2VT8-A387 Maintenance Task and tools

Kerby Road Pump

Station

305 Chalfonte Ave, Grosse

Pointe Farms, MI 48236 Quincy VE325 Operates 24/7 to run bubblers

Parkway Drive, Grosse

Pointe Woods, MI 48236

Garage Quincy QT7.5 Maintenance Task and tools

Pump House Gardner Denver VR7F-8

Operates 24/7 to run bubblers, level sensors, and tools

Switch Room Gast 3HBB-32-M300AX Backup to pump house

Champion 30B2SR5D-CC

Operates 24/7 to run bubblers and level sensors

Ingesoll Rand 2340 Backup

Marter Road Pump

Station

21780 Marter Road, St Clair

Shores, MI 48080

Milk River Pump

Station

Site 9/9A Landfill 21290 24 Mile Road, Macomb

Twp., MI 48042 administrator Text Box

BASE BID ITEMS

SITE 9/9A COMPRESSOR

This item of work is intended to include all parts, material, and labor to furnish and install a new compressor and dryer system at the Site 9/9A Landfill location. The contractor will be responsible for educating the onsite personnel as to the startup/shutdown and other operational procedures. The new compressor must meet the system requirements supplied by the current compressor, including a variable speed drive and the ability to supply greater than 100 psi at greater than130 cfm.

Payment for this item shall be per EACH, under the item Site 9/9A Compressor.

SITE 9/9A QUARTERLY SERVICE – EXISTING COMPRESSOR

This item of work is intended to include parts, material, and labor for service expected to occur every three (3) months (2000 hours) on the existing compressor located at the Site 9/9A Landfill.

Service should include collecting and assessing an oil sample, replacement of air and fluid filters, as well as separator elements. Examine all drains, lines and electrical connections. Ensure the dryer is functioning and desiccant is in good condition. Verify the valves to and from the dryer are operating correctly. As well as any additional manufacturer recommended maintenance for this period.

Payment for this item shall be per EACH, under the item Site 9/9A Quarterly Service.

SITE 9/9A QUARTERLY SERVICE – NEW COMPRESSOR

expected to occur every three (3) months (2000 hours) on the new compressor to be installed at the Site 9/9A Landfill. Please note in your submission if suggested maintenance interval is different than 2000 hours.

Service should include collecting and assessing an oil sample, replacement of air and fluid filters, as well as separator elements. Examine all drains, lines and electrical connections. Ensure the dryer is functioning and desiccant is in good condition. Verify the valves to and from the dryer are operating correctly. As well as any additional manufacturer recommended maintenance for this period.

Payment for this item shall be per EACH, under the item Site 9/9A Quarterly Service

– New Compressor.

SITE 9/9A YEARLY SERVICE – EXISTING COMPRESSOR

expected to occur once a year (8000 hours) on the existing compressor. Service should include all the quarterly maintenance as well as replacing the compressor lubricant as required. Mufflers on the dryer should be changed yearly.

Payment for this item shall be per EACH, under the item Site 9/9A Yearly Service.

SITE 9/9A YEARLY SERVICE – NEW COMPRESSOR

expected to occur once a year (8000 hours) on the new compressor to be installed. Service should include all the quarterly maintenance in addition to replacing the compressor lubricant as required. Mufflers on the dryer should be changed yearly.

Payment for this item shall be per EACH, under the item Site 9/9A Yearly Service –

New Compressor.

HOURLY SERVICE

This item is intended for the regular labor hours of a service technician for any one of the compressors at SEMSD facilities. This item is for service time outside of the Site 9/9A quarterly or yearly service scope. This time shall be billed only for the time for which a technician is on site, not to include travel time. Response time for this item is expected within 48 hours of a call for service. Any necessary part replacements are to be billed separately.

Payment for this item shall be per HOUR, under the item Hourly Service.

ALTERNATE BID ITEMS

These items are intended only if the bidder wishes to provide a secondary option for a new compressor and is not required.

DURATION:

This is a two-year bid. Bidders must hold their pricing for a period of two years. This bid may be cancelled upon 30-days written notice.

QUESTIONS:

Questions should be directed to Jake Miller via email at Jmiller@aewinc.com or by phone at (586)726-1234

SOUTHEAST MACOMB SANITARY DISTRICT

DUE: MARCH 26, 2025

BASE BID: NEW COMPRESSOR

# DESCRIPTION ESTIMATED

QUANTITY

UNIT BID UNIT

COST

TOTAL

COST

1 Site 9/9A Compressor 1 Each $ $

2 Site 9/9A Quarterly

Service – New

Compressor

3 Each $ $

3 Site 9/9A Annual Service

– New Compressor

1 Each $ $

4 Hourly Service 1 Hour $ $

TOTAL $

EXISTING COMPRESSOR

UNIT BID UNIT

COST

TOTAL

COST

5 Site 9/9A Quarterly

Service – Existing

Compressor

3 Each $ $

6 Site 9/9A Annual Service

– Existing Compressor

1 Each $ $

ALTERNATE BID: ADDITIONAL COMPRESSOR REPLACEMENT OPTION

UNIT BID UNIT

COST

TOTAL

COST

1a Site 9/9A Compressor 1 Each $ $

2a Site 9/9A Quarterly

Service – New

Compressor

3 Each $ $

3A Site 9/9A Annual

Service – New

Compressor

1 Each $ $

NAME OF COMPANY: _____________________________________________________

BID FORM

GRAND TOTAL COST (Base Bid): $______________________________________________

(Alternate Bid): $_____________________________________________

GRAND TOTAL BASE BID COST IN WORDS: ___________________________________

NAME OF COMPANY: _____________________________________________________

ADDRESS: _________________________________________________________________

CITY, STATE, ZIP: ___________________________________________________________

TELEPHONE #: (_____) ____________________________________________________

FAX #: (_____) ____________________________________________________

CELL #: (_____) ____________________________________________________

TERMS: ___________________________________________________________

DELIVERY TIME INVOLVED: _______________________________________________

E-MAIL ADDRESS: ___________________________________________________________

WEBSITE: _________________________________________________________________

REPRESENTATIVE: _____________________________________________________

TITLE: _________________________________________________________________

AUTHORIZED SIGNATURE: _______________________________________________

DATE: _______________________________________________________________________

REMARKS: _________________________________________________________________

REFERENCES

1. BRIEF PROJECT DESCRIPTION: __________________________________________

COMPANY OR CITY: ________________________________________________

CONTACT NAME: ________________________________________________

TELEPHONE NUMBER: ________________________________________________

2. BRIEF PROJECT DESCRIPTION: __________________________________________

3. BRIEF PROJECT DESCRIPTION: __________________________________________

BIDDER’S SIGNATURE: __________________________________ DATE: _______________

COMPANY NAME: ____________________________________________________________

INSURANCE REQUIREMENTS

The contractor/subcontractor shall not commence work under this contract until he has obtained the insurance required within this contract. All insurance coverage shall be with issuance carriers acceptable to the SEMSD. If any insurance is written with a deductible or self-insured retention, the contractor/subcontractor shall be solely responsible for said deductible or self-insured retention. The purchase of insurance and the furnishing of a certificate of insurance shall not be a satisfaction of the contractor/subcontractor’s indemnification of the SEMSD. The contractor/subcontractor is responsible to meet all MIOSHA requirements for on-the-job safety.

The contractor/subcontractor and his subcontractor/subcontractor shall procure and maintain during the life of this contract for the following coverage:

a. Workers Compensation Insurance in accordance with all applicable statutes of the State of Michigan. Coverage shall include Employers Liability Coverage. Successful vendor shall secure evidence of a Waiver of Subrogation from their insurance carrier in favor of the City.

b. Commercial General Liability Insurance on an “Occurrence” basis with limits of liability not less than $1,000,000.00 (as stated above level of hazard) per occurrence and/or aggregate combined single limit, Personal Injury, Bodily Injury, and Property Damage.

Successful vendor shall secure evidence of a Waiver of Subrogation from their insurance carrier in favor of the City.

c. Motor Vehicle Liability Coverage, including Michigan No-Fault Coverage with limits of liability not less than $2,000,000.00 per occurrence combined single limit bodily injury and property damage for all vehicles used in the performance of the contract. The City reserves the right to require specific limits of coverage if the contract involves the use of a motor vehicle for other than transportation to the work site.

d. Additional Insured. Commercial General Liability Insurance as described above shall include an endorsement stating the following shall be an additional insured: “The South

East Macomb Sanitary District, including all elected and appointed officials and employees and all other individuals working on behalf of the entitiy are named as additional insured and said coverage shall be considered to be the primary coverage rather than any policies and insurance or self-insurance retention owned or maintained by the Southeast Macomb Sanitary District.”

e. Cancellation Notice. Workers Compensation Insurance, Commercial General Liability Insurance, and Motor Vehicle Liability Insurance as described above shall include an endorsement stating that thirty (30) days advance written notice of cancellation, non-renewal, reduction and/or material change shall be sent to: Southeast Macomb Sanitary District

f. Professional Liability, where applicable.

administrator

Site 9/9a Landfill 21290 24 Mile Road Macomb Township, MI 48042

Site 9/9a Landfill

Site 9/9a Landfill

Site 9/9a Landfill

Site 9/9a Landfill

Site 9/9a Landfill

Site 9/9a Landfill

SEMSD Office 21000 Pleasant Avenue

SEMSD Office

SEMSD Office

SEMSD Office

SEMSD Office

Milk River Pump Station 1190 Parkway Drive Grosse Pointe Woods, MI 48236

Milk River Pump Station

Milk River Pump Station

Milk River Pump Station

Milk River Pump Station

Milk River Pump Station

Milk River Pump Station

Milk River Pump Station

Milk River Pump Station

Milk River Pump Station

Milk River Pump Station

Milk River Pump Station

Kerby Road Pump Station 305 Chalfonte Avenue Grosse Pointe Farms, MI 48236

Kerby Road Pump Station

Kerby Road Pump Station

Marter Road Booster Station 21780 Marter Road

Marter Road Booster Station

Marter Road Booster Station

Marter Road Booster Station

Marter Road Booster Station

Marter Road Booster Station

Marter Road Booster Station