2025-008 RFB Pool Roofing Construction Project 2025 - final version.pdf

CITY OF MANITOU SPRINGS

Request for Bids

Pool and Fitness Center Roof Construction

RFB NUMBER: 2025-008

Bid Submittal Deadline – Wednesday, June 11, 2025, 3:00 PM Contact Person – Phil Moya (pmoya@manitouspringsco.gov)

The City of Manitou Springs is accepting bids to repair and replace roofing at the Manitou Springs Pool & Fitness Center, 202 Manitou Ave., Manitou Springs, CO, 80829. See attachments for further details.

• Published Friday, April 4, 2025.

• Pre-bid meeting to be held on Wednesday, May 7, 2025 at 9:00 AM at 202 Manitou

Avenue (Manitou Springs Pool & Fitness Center).

• Deadline to present questions deadline is Friday, May 30, 2025 at 3:00 PM.

o Questions are to be addressed to the contact person.

• Final Addendum (responses to questions) to be published on Friday, June 6, 2025.

• Bid shall be submitted to the contact person electronically no later than the Submittal

Deadline.

o There will not be a public bid opening.

• Notice of Award will be by Friday, June 20, 2025.

• This project is not subject to Davis Bacon Wages.

• The City requires the project to be completed within 80 working days.

The bid shall have an Anticipated Scope of Services that includes the following:

1. The Contractor will provide project costs for crews and equipment, anticipated mobilization time, and anticipated project completion time.

2. The Contractor is responsible for providing all materials and equipment necessary for fabrication, construction, and/or installation of this project.

3. All waste shall be disposed of by the Contractor. The work site shall be cleaned up on a daily basis by the Contractor.

4. The Contractor is responsible for damages, inside or outside the project area.

5. The Contractor is responsible for their own confined space, roadway, and trenching safety procedures.

6. No work shall be done between the hours of 5:30 PM and 7:00 AM, nor at any time on Saturday, Sunday, or holidays, except with the written permission of the city or in the case of an emergency.

7. If the project requires street closure – partial or otherwise, the Contractor shall provide all necessary traffic control. All traffic control personnel must at a minimum carry a current CDOT Flagger Certification. A Traffic Control Plan must be submitted to and approved by City staff at the pre-construction meeting. The pre-construction is to be scheduled at time of accepting the contract.

8. Availability of Funds: Financial obligations of the City of Manitou Springs payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted and otherwise made available. In the event funds are not appropriated, any resulting contract will become null and void, without penalty to the City.

9. Below is the Anticipated General Scope of Services for this project:

GENERAL SCOPE OF SERVICES

1. Repair and replace roofing and rafters per the attached designs (Exhibit A).

2. Remodel and replace HVAC duct work per the attached designs (Exhibit B).

3. Repair and replace roofing over the pool and weight and cardio room per the details of work (Exhibit C).

Note: Substitutions or “approved equals” may be permitted for brand-specific materials.

Note: The City of Manitou Springs is a sales tax-exempt entity.

INSTRUCTIONS TO BIDDERS

1. A "Bid" is a responsive, conforming, unconditional, complete, legible, and properly executed offer by a Bidder to provide the work specified in the Request for Bids for the compensation specified.

2. Bids shall be clearly marked with the work name, contact person, mailing address, and telephone number of the Bidder.

3. It shall be the responsibility of the Bidder to ensure that the Bid is in proper form and in the City's possession by or before the time and date designated in the Request for Bids. Bids will not be accepted after the designated time and date.

4. If a mistake is made or discovered during or after the Bid review, the City reserves the right to determine which party made the mistake and whether the mistake is material and, after these determinations, the City, in its sole reasonable discretion, shall decide whether to accept or reject the Bid. No advantage shall be taken by any party of manifest clerical errors or omissions in any Bid, and the contract and attached documents (the “Contract Documents”).

Bidders shall notify the City immediately of any errors or omissions that are encountered.

5. Any interlineation, alteration, or erasure shall be initialed by the Bidder. On the Bid, the price of each item shall be stated in numerals and words; in case of conflict, the words shall control. In the case of conflict between the indicated sum of any addition of figures and the correct sum, the correct sum shall control.

6. The City shall not reimburse any Bidder for any cost incurred in preparing a Bid or attending equipment demonstrations, inspections, pre-bid conferences, or interviews.

7. Any amplification, clarification, explanation, interpretation, or correction of a Bid shall be made only by written addendum, and a copy of the addendum shall be mailed or delivered to each person receiving a Request for Bids. The City is not responsible for any amplification, clarification, explanation, or interpretation or correction of a Bid not contained in written addenda.

8. Bids by corporations shall be executed in the corporate name by the president or a vice-president (or a corporate officer accompanied by evidence of authority to sign), and the corporate seal shall be affixed and attested by the secretary or an assistant secretary. The corporate address and state of incorporation shall be shown. Bids submitted by partnerships shall be executed in the partnership name and signed by a partner, and the legal address of the partnership shall be shown. Bids submitted by limited liability companies shall be executed in the company's name and signed by a member, and the legal address of the company shall be shown. Names and titles shall be typed or printed below each signature.

9. The following information shall be submitted with the Bid:

a. The names and resumes of staff personnel who will be assigned to the work.

b. A complete proposed scope of work and schedule, including any alternatives that can be identified. The Bidder is expected to review the work site prior to submittal of the Bid.

c. The names and addresses of any subcontractors who will be retained for the work.

d. A list of the Bidder's previous experience on similar projects.

10. The submission of a Bid shall be conclusive evidence and a legal admission that the Bidder: (1) has no questions, complaints, or objections in connection with the Contract Documents, subject to any requests made by the Bidder for amplification, clarification, explanation, interpretation, or correction; (2) has no questions, complaints, or objections as to the completeness, sufficiency, scope, or detail of the Bid; and (3) has full knowledge of the scope, nature, quality, and quantity of the equipment to be provided, the performance criteria, the requirements of the contract, the site and conditions of delivery, the Superior Municipal Code, and other applicable law.

11. The contract will be awarded to the lowest responsible and responsive Bidder complying with the terms and conditions, guidelines, and specifications presented in the Bid Request and these Instructions to Bidders. The City reserves the right to determine, in its sole reasonable discretion, whether any Bid meets the needs or purposes intended and is within the approved budget. The City does not base its award on prices alone. Also to be considered are: quality of product; past experience with the Bidder or any subcontractors, consultants, products or suppliers; qualifications of the Bidder and/or subcontractors or suppliers; services offered; warranties; maintenance considerations; long-range costs; delivery; and similar conditions.

12. Insurance and Bonding requirements for selected contractor:

a. The selected Contractor will be required to procure and maintain, at its own cost, a policy or policies of insurance sufficient to insure against all liability, claims, demands, and other obligations assumed by Contractor under this Agreement, including the following, at a minimum:

i. Worker's compensation insurance as required by law; and

ii. Commercial general liability insurance with minimum combined single limits of one million dollars ($1,000,000) each occurrence and one million dollars ($1,000,000) general aggregate naming the City and the City's officers, employees, and consultants as additional insureds. The policy shall be with a carrier and in a form acceptable to the City at the City's sole discretion.

b. Any insurance carried by the City, its officers, or its employees or contractors is excess and not contributory insurance to that provided by Contractor. Contractor shall be solely responsible for any deductible losses under any policy.

c. Selected Contractor will be required to procure and maintain, at its own cost the following Bonds:

i. Performance Bond in the amount of one hundred percent (100%) of the total project cost;

ii. Payment Bond for fifty percent (50%) of project cost.

d. Prior to or at the time of the execution of the agreement, the selected Contractor will need to provide to the City a certificate of insurance and bond certificates as evidence that required policies and bonding are in full force and effect. The certificate of insurance shall identify the City as additionally insured; bond certificates shall include the City; and Contractor shall provide that the coverages and/or bonds afforded under the policies shall not be cancelled, terminated or materially changed until at least thirty (30) days prior written notice has been given to the City. The City reserves the right to request and receive a certified copy of any policy, bonds, and any endorsement thereto. The City must have all certificates and bonds on file prior to start of any project.

e. Failure on the part of Contractor to procure or maintain the insurance and/or bonds required herein shall constitute a material breach of this Agreement upon which the City may immediately terminate this Agreement, or at its discretion, the City may procure or renew any such policy or any extended reporting period thereto and may pay any and all premiums in connection therewith, and all monies so paid by the City shall be repaid by Consultant to the City upon demand, or the City may offset the cost of the premiums against any monies due to Consultant from the City.

13. The City reserves the right to conduct such investigations as it deems necessary to assist in the evaluation of any Bid to establish the experience, responsibility, reliability, references, reputation, qualifications, or financial ability of any Bidder, manufacturer or supplier. The purpose of such investigation is to satisfy the City that the Bidder has the experience, resources, and commercial reputation necessary to supply the specified equipment and to perform the necessary warranty and product support in accordance with the Contract Documents in the prescribed manner and time.

14. The City reserves the right, if it deems such action to be in its best interests, to reject any and all Bids or to waive any irregularities or informalities therein. Any incomplete, false, or misleading information provided by any Bidder shall be grounds for rejection of the Bid. If Bids are rejected, the City further reserves the right to investigate and accept the next best Bid in order of ranking, or to reject all Bids and re-solicit for additional Bids.

15. No Bid shall include federal excise taxes or state or local sales or use taxes.

16. In the event of any claim, suit, or demand which may result from any Bid, or the award of any contract as a result of submission of a Bid, Colorado law shall govern any such claim, suit, or demand and the rights and duties of the parties.

17. All parts not specifically mentioned which are necessary in order to provide a complete unit, shall be included in the Bid. Any item listed as "Standard" in the manufacturer's published specification, furnished by the Bidder, is assumed to be included in the Bid. Any variations shall be outlined in writing, noting cost factors where applicable.

18. Bids shall be in accordance with the specifications contained in the Contract

Documents. Should any requirement in the specifications not be included in manufacturer's specification sheets, the Bidder shall include with its Bid a statement of compliance. Failure to do so shall be grounds for disqualification of the Bid.

19. Each Bid shall include a statement of standard warranty of the manufacturer.

20. Any Bid received as a result of this request is prepared at the Bidder’s expense and becomes City property and is therefore a public record upon opening by the City. No Bid may be withdrawn for a period of sixty (60) days after the deadline for Bids.

The City of Manitou Springs is an Equal Opportunity Employer and no otherwise qualified individual shall be subject to discrimination on the basis of race, color, religion or religious affiliation, sex, familial status, age, genetics, disability, or national origin in any phase of employment for this position.

EXHIBIT A

(4 pages total)

Exhibit A – Page 1

Exhibit A – Page 2

Exhibit A – Page 3

Exhibit A – Page 4

EXHIBIT B

(3 pages total)

Exhibit B – Page 1

Exhibit B – Page 2

E Exhibit B – Page 3

EXHIBIT C

(1 page total)

Roof Repair and replacement over Pool area

• Tear off shingles, underlayment and flashings to the deck.

• Redeck roof with 7/16" OSB

• Install Malarkey Vista Class 4 shingle system with the following components:

Class 4 shingles, Color: Natural Wood

• Malarkey 227 Ridge

• Malarkey Smart Start

• 2x4 120 Deg Painted Color: Almond

• 2x2 90 Deg Painted Rake Metal Color: Almond

• 3in1 (1-3") Pipe Jack

• Lomanco Slantback Roof Vent Color: Brown

• 1.25" Coil Nails

• Roof Spray Paint (can)

• MH Sealant

• Plastic Caps (box)

• Rhino Roof Underlayment

• Hand load roof Limited access will require access of forklift and hand load of the roof

• 3-4" Pipe Jack

• Rhino Roof Gran Self Adhered: Ice and water shield to be installed around all penetrations

• Forklift: Limited access will require access of forklift and hand load off the roof

Roof Repair and replacement over Weight and Cardio Room area

• Install ¾” Plywood over the entire roof surface with screws (not to penetrate the interior ceiling)

• Install ½” Dens Deck, overlaid on top of the plywood

• Install Carlisle 115 mill Fleece Back TPO with low rise adhesive

• Install all necessary flashing and termination bar

Exhibit C – Page 1