2025-005 ITB Ambulance - (2) Two - Addendum #1-Post(PDF).pdf

Date: 3/3/2025 Owner: Rowan County Purchasing Department

130 West Innes Street • Salisbury, NC 28144 Phone: 704-216-8178 Email: jody.farrow-bennett@rowancountync.gov

Project: Addendum 1 ITB #2025-005 Two (2) – Type I Ambulances Bid Date: Monday, March 24, 2025 @ 10:00 AM ET.

This Addendum is hereby made a part of the contract documents and specifications of the above referenced project. All other requirements of the original specification shall remain in effect in their respective order. Acknowledge receipt of this Addendum by signing and dating in the space provided at the end of this Addendum and including this with your bid package.

NOTES:

1. THIS ADDENDUM DOES NOT CHANGE THE BID DATE

2. THE PROPOSAL RESPONSE FORM HAS BEEN UPDATED, SEE ATACHMENT

BELOW OR REVIEW BID DOC ON THE COUNTY WEBSITE.

3. THE DEADLINE FOR WRITTEN QUESTIONS & APPROVED EQUAL REQUEST

(only) HAS BEEN EXTENDED.

All questions, requests for clarification, approved equal request or additional information must be submitted in writing no later than 5:00 pm on Wednesday, March 12, 2025. These written questions or requests must be submitted to Jody Farrow-Bennett, Purchasing Director, by mail or e-mail. Any questions the County feels are pertinent to all interested bidders will be delivered to all participating bidders as addenda to this ITB. All addendums will be posted on the County website https://www.rowancountync.gov/675/Purchasing and it is the responsibility of the Bidder to check for any addendums. The addendum for clarification will be posted by 5pm Friday, March 14, 2025.

Clarification from Pre-Bid Meeting:

• Scope of Work has been revised as follows:

o P.14

5.8 – QVM removed – Updated with CAAS information.

5.9 – Removed – Covered under CAAS Accreditation o P.21

8.2 – Deleted Front End o P.26 Front Bumper:

• Series: Stealth

• UPC: 811711038103

• Part Number: 6234F5B-NW mailto:jody.farrow-bennett@rowancountync.gov https://www.rowancountync.gov/675/Purchasing o Compartment measurements – List any differences as an exception; the County understands +/- 1” as units are different. Required, exception must fit a D size O2 Cylinder (Comp. A) o P.27 Comp A – VS Picture; Please Explain differences

• Differences are expected due to the photographs being of a Type III ambulance. Exceptions should be noted and submitted.

Comp C – Approved Equal or Equivalent to be listed as exception.

Verify Aeroclave ® System – Yes, the County is requesting an Aeroclave ® System port.

o P.31

8.4 Cabinet can be constructed of Wood or Aluminum. Vendor is allowed to quote both options if needed.

o P.36 Seat picture included in Exhibit shows being mounted and not on a track system. The County is looking to purchase with a track seating system. The original requested EVS ® 1900 & 2000 seating do not meet standards. The County requires CAAS approved seating to be included with the trac system.

Operative IQ ® RFID Readers – Bidder needs to reach out to Operative IQ for correct recommended specifications.

A question was mentioned about the “Stair Chair” during the RFID question, no relation other than having an antenna in the compartment.

o P.39 Firetech® Guardian-Approved Equal or Equivalent to be listed as exception.

o P.40 Decontamination System – Verify Mist and Firetech® both requested? Yes, both are being requested.

o P.41

Console Control and Cutout Clarification. Flush mount radio provided by the vendor.

o P.46 Shore Power – To be mounted on the front of the box, forward facing.

Questions:

1. The ITB doesn’t specify whether you want Ford or Dodge, do you have a preference? The County cannot specifically request a brand as this is a competitive bid and we are open to any chassis that meets the specification requirements.

2. From Current Vendor purchase: Regarding this new bid for 2 new ambulances, we have a new ambulance on order for you that was purchased in April of 2024. Would these new ambulances be an exact replica of that unit or are there changes from the last design? The bidder should review the details of the bid and make their own determination if there are any changes

3. Does the County have a specified Sierra Dealer? The County does not have a contract with any manufacturer or authorized dealer for Sierra items.

4. Will the County Provide Graphics? The County has all files needed for ambulance graphics and will provide files to the awarded vendor in their needed format. Ie. PDF, PNG etc.

5. Are Bonds required with this Bid? As this is for purchase only and not construction or services, the County does NOT require any bonds for this bid.

Rowan County 2025-005 Invitation to Bid Date Due: Monday, March 24, 2025, at 10:00 AM Two (2) Type 1 Ambulances

4.9.2. TERMINATION FOR CAUSE

If the County shall determine that it is in the County’s best interest, the County shall notify the Bidder to terminate the work within seven (7) days. In such an event, the Bidder shall be entitled to compensation for all work properly executed and any expenses incurred in terminating the contract and vacating the County work site.

No claim shall be made by the Bidder for any loss of anticipated profits because of any alteration, change or termination, or by reason of any variation between the approximate quantities and the quantity of work as done.

5. Section 5: Scope of Work Rowan County Emergency Services is planning to purchase two (2) Type I Ambulances during FY25. The County has the option to extend this bid for the purchase of ambulances during FY26, provided such extensions are in the best interests of both parties.

This specification establishes standards for the design, construction and performance of two (2) Type I Ambulances with a Cab-to-Axle commensurate to allow a minimum of 166-inch Modular ambulance upfit. While it is not the intention of this bid to enumerate only one chassis manufacturer, exceptions should be made if this is discovered in the bid process. The completed vehicles and components must comply with the current version of CAAS GVS 3.0 ground vehicle standard for ambulances unless specifically requested otherwise in the following document. As the criteria for compliance with CAAS 3.0 are well established, this document will not contain redundant references to their content.

Any exception to the provisions in these specifications must be marked in the body of this document and itemized on a separate attached page(s) titled EXCEPTIONS. Referenced by section and paragraph, a detailed explanation of the exception shall be provided along with by the respondent’s alternative proposal.

DETAILED REQUEST FOR PROPOSAL SPECIFICATION

5.1. General Requirements

Payment shall be made upon delivery and acceptance of the purchased item, or upon completion of all work contracted for (whichever occurs later) and performed to the satisfaction of the County.

Does the respondent comply with this requirement? Yes ____ No ____

All prices shall quote F.O.B. destination basis, at the County's specified location. Prices shall be complete and include all warranties and equipment specified. Allowances will not be made for incorrect or incomplete proposals.

All prices, terms and conditions must be specified on the Bid Response Form.

Does the respondent comply with this requirement? Yes ____ No ____

5.2. Construction/Inspection Trips

Construction/inspection trips may be required to assure conformity to specifications and the high-quality product the County requires. The County will be responsible for expenses incurred on behalf of its representatives when these trips occur.

Dealer/manufacturer representatives that choose to accompany County representatives will be responsible for any expenses incurred on their behalf.

The travel days shall be the day before and the day after the visit to the builder’s facility. This will allow for a full day onsite for inspection and correction as needed.

5.3. Pre-Construction Conference

There may be a required pre-construction conference at the successful respondent’s manufacturer's facility before any construction can begin.

NOTE: The pre-construction conference meeting shall be conducted at the “primary builder”, of the apparatus.

No meeting shall take place at the dealership’s place of business. This is the only method that will be acceptable to conduct the pre-construction meeting. NO EXCEPTIONS.

Two (2) department personnel may attend. A representative or dealer of the successful respondent may attend at their expense.

At this meeting both parties shall again review the specifications to ensure that the apparatus is built to meet or exceed all requirements.

After this meeting the representative of the successful respondent shall present the County with detailed drawings and work order to be used in the production of the apparatus being offered.

5.4. Mid-Point Inspection

There may be a midpoint inspection trip at the factory of the successful respondent. The inspection trip shall consist of two (2) members from the Department who shall inspect the progress of the apparatus to ensure compliance to all specifications.

5.5. Pre-Delivery Inspection (Final)

Successful bidder shall include in bid provisions for Rowan County Emergency Services individual(s) to attend a pre-delivery inspection trip at the factory of the successful respondent to ensure compliance with all specifications. The inspection trip may consist of a minimum of one (1) and a maximum of two (2) department personnel. A representative or dealer of the successful respondent may attend at their expense. This inspection shall be scheduled so that it occurs when the unit(s) are completed and ready for shipment to the dealer.

Do you comply with all inspection trips? Yes ____ No ____

Under no circumstances shall the completed ambulance be delivered to the County until all work is complete.

Respondents that make allowances for units to be completed at their service facility or office shall not be acceptable to this County. NO EXCEPTIONS except as allowed in “Specifications”

Does your proposal comply? Yes ____ No ____

5.6. One Month Service Call

After the vehicle has been in service for approximately one month, the successful respondent shall send a trained "FACTORY" employed technician to the County, for a service and warranty review.

The Factory technician shall check all operating systems and repair or replace any items found defective or in need of re-work.

However, should a problem occur before the one-month service call; the County will require immediate service from the FACTORY technician, at the Departments location. NO EXCEPTIONS

Does your proposal comply? Yes ____ No ____

Prices shall be valid for at least one hundred twenty (120) days from the opening date stated on the ITB, or as otherwise specified on the ITB form.

5.7. Warranty

The proposal shall include all warranties that are required in the following detailed specifications. The minimum acceptable warranty periods are noted below. In the blank lines the respondent shall note the terms of the warranty that apply to the manufacturer being proposed.

The respondent shall provide a minimum 12 month/12,000-mile Limited Warranty on the vehicle conversion, which covers defective parts and/or components, improper choice of materials, parts and/or components, improper design or engineering and poor or improper workmanship or quality control techniques. This warranty shall cover the complete vehicle, exclusive of the chassis, and shall include all costs for labor and parts or materials required to correct deficiencies. It is not the intent of this requirement that items such as light bulbs, or equipment installed in or on the vehicles which are covered by their own separate and specific warranty statements, be included in this warranty.

State the General warranty terms you are proposing:

Number of year’s ________ Mileage __________

Since it is the purpose of these specifications to provide a modular body that will offer many years of service, the Manufacturer of the vehicle(s) shall warranty the structural modular body for the life of the unit. This warranty shall be in writing and shall be included with the Proposal. Respondents who fail to meet this requirement shall not be considered responsive.

State the Structural warranty terms you are proposing:

Number of year’s ________ Mileage limitations (if applicable) __________

There shall be a minimum of a six year/72,000-mile electrical warranty provided on the ambulance conversion electrical system. A copy of the warranty statement shall be submitted with this Proposal.

State the Electrical warranty terms you are proposing:

Number of year’s ________ Mileage limitations (if applicable) __________

A four (4) year warranty shall be provided on the paint and its application. A copy of the painter's warranty statement shall be included with this Proposal. All warranties shall begin upon acceptance of the vehicle(s) by the Purchaser.

State the Paint warranty terms you are proposing:

Number of year’s ________ Mileage limitations (if applicable) __________

For verification of the completed warranty terms stated above the respondent must include printed manufacturer’s warranty certificates that meet or exceed the minimum required periods stated below.

Are the manufacturers’ warranties included? Yes ____ No ____

All warranties shall be from the manufacturer as opposed to a distributor or service center. This is necessary for the protection of the County, and to guarantee a certain known level of service and warranty. If, however, the respondent feels that it is necessary to modify the manufacturer’s warranties, then the respondent shall state why this modification is necessary. In addition, the respondent shall provide a full descriptive warranty certificate describing the warranty modification and the fact that it takes specific precedence over the warranty offered by the manufacturer. If no such certificate is provided, then the modified warranty shall be considered invalid and the manufacturer’s warranty shall remain in force. If the manufacturer states that no party is permitted to modify its warranty, then any warranty modification provided by the respondent, despite being in writing, shall automatically be rejected.

Does the respondent conform to the above-written section? Yes ____ No ____

To simplify the evaluation process, the following questions must be answered, and this section must be initialed by the respondent.

Are the warranties pro-rated in any manner? Yes ____ No ____ If yes explain:

Are the warranties transferable? Yes ____ No ____ If yes explain:

Has the respondent modified the manufacturer’s warranties? Yes ____ No ____ If yes explain:

If yes was chosen above, has the respondent included modified written warranties?

Yes ____ No ____ If no explain:

If ‘yes’ was chosen above, has the respondent included financial statements for the last five (5) years of the warranty modifier? Yes ____ No ____ If no explain:

Respondent shall initial that this section is understood and has been answered truthfully.

Initials: ____

5.8. Qualified Vehicle Modifier Qualification CAAS Accreditation

All Bidders shall be members in good standing of the selected chasses manufacturers Commission on Accreditation of Ambulance Services Qualified Vehicle Modifier Program (Q.V.M.) (CAAS). Each bidder shall supply a copy of their valid Q.V.M. CAAS Certification with their bid. If for any reason the Q.V.M. CAAS Certification was withdrawn or suspended within the past five years, the bidder shall supply a full written explanation of the Q.V.M. CAAS violation, withdrawal or suspension and any corrective actions taken to regain Q.V.M. Certification.

5.9. National Truck Equipment Association Testing Under CAAS Accreditation

A.M.D. 001 - AMBULANCE BODY STRUCTURE STATIC LOAD TEST: The ambulance described herein shall be type tested to the National Truck Equipment Association's Ambulance Manufacturing Division, Standard 001 - Ambulance Body Structure Static Load Test except the test weight shall be a minimum of 55,000 pounds. The test shall be conducted by an independent testing laboratory. The module body bid herein shall contain extrusion shapes and a general structural layout identical to the test body used in the test.

Safety is this Agency's first concern. Structural integrity is crucial to the safety of the patient, passengers and crew. Any manufacturer's product that has undergone catastrophic modular dismemberment during a collision shall voluntarily supply the Agency with a report containing the date, a full explanation of the incident and photographs of the modular ambulance involved in the collision. Catastrophic modular dismemberment is defined as any structural failure which results in separation of major body elements such as walls, roof, floor, or doors. Catastrophic modular dismemberment during a collision indicates mechanical defects in the design and/or the direct construction of the modular body.

Any Bidder with such an incident in their company's past shall prove to the Agency that corrective action has taken place to correct the problem. All the internal corrective actions shall be tested again to A.M.D. Standard 001 except the test weight shall be a minimum of 55,000 pounds. All A.M.D. Standard 001 testing prior to the incident is deemed invalid regardless of the expiration date of the original test.

Does your proposal comply? Yes ____ No____

Note: Respondents, who are found to be untruthful in this, or in any other section of this proposal, will have their proposal automatically rejected.

5.10. Product Liability Insurance

Proof of current liability insurance shall be supplied. The proof of insurance shall bear the insurance carrier's name, address and phone number. The proof shall also bear the name and address of the insured. This document shall contain the coverage schedule, explaining the type of insurance, the policy number, the effective date of coverage, the policy expiration date and the individual limits. The minimum amount of coverage shall be as follows.

Commercial General Liability - Aggregate policy limit of four million dollars.

Automotive Liability - Any Hired and Non-owned Autos Combined Single Limits of One million dollars.

Garage Liability - Any Auto Auto only - Each accident: limit of one million dollars.

Workers Compensation and Employer's Liability – Each Accident: limit of five hundred thousand dollars.

Disease policy: limit of five hundred thousand dollars.

Disease - Each Employee: limit of five hundred thousand dollars.

Automotive Damage, Physical Liability Damage, Comprehensive Deductible

Since these specifications describe an emergency vehicle that may be used under adverse conditions, the County seeks to reduce its future liability exposure. Therefore, all respondents responding to these specifications shall submit a proper and verifiable Certificate of Insurance. This shall certify that the Manufacturer of the vehicle has in force Product Liability insurance in the minimum amount of four million dollars ($4,000,000.00). This insurance shall have been issued by a Company rated "A+" as reported in the current edition of Best's Key Rating Guide, published by Alfred M. Best Company, Inc.

The amount of Product Liability must be adhered to by both manufacturer and dealer, who will be providing the product. Utilizing the ambulance manufacturer’s insurance will be acceptable if the respondent is an authorized dealer, they also must have coverage.

Respondents failing to submit proof of the above requirement cannot be accepted and their Proposal will be rejected.

Does the respondent comply with this requirement? Yes ____ No ____

All Respondents must have any and all current licenses required by state law to do business in the state of North Carolina.

Does the respondent comply with this requirement? Yes ____ No ____

The County has concerns with respondents not having the completed unit built by the manufacturer. With that said, the County will not accept units that are not built and completed at the manufacturer’s facility. This will eliminate split responsibility into service, warranty repairs. Add-on equipment shall be furnished by the manufacturer and not their Representatives, to avoid warranty issues. If the respondent makes any claim to add equipment at the dealership, then your proposal will be considered non-responsive and rejected. NO

EXCEPTIONS.

Does the respondent comply with this requirement? Yes ____ No ____

It is the intent of the County to have the vehicle completed and ready for service once it leaves the ambulance manufacturer’s facility. NO EXCEPTIONS except as allowed in “Specifications.”

Does the respondent comply with this requirement? Yes ____ No ____

All equipment furnished shall be guaranteed to be new and of current manufacture, meet all requirements of this specification; and be in proper operating condition at the time of delivery. All parts shall be of high-quality workmanship and construction.

No part or attachment shall be substituted or applied contrary to the manufacturer's recommendations and standard practices.

5.11. Service Availability

Service will be a major factor in the award of this proposal. Convenience and experience will be determining factors in defining acceptable service. Personnel performing the service shall be trained by the manufacturer with emphasis on electrical service and upfit specific modular systems. To evaluate the proposed service facility, the following information shall be provided on the appropriate lines.

Service Center Radius from Purchaser: _______________

Facility Name (If not the manufacturer): ________________________________________

Address: _________________________________________________________________

City: _________________________ State: _______________ Zip Code: _______________

Contact: __________________________________________________________________

Phone: Toll Free Preferably: __________________________________________________

5.12. Respondent Documentation Requirements

Respondents shall include with the Bid Document: literature, photographs or similar documents which describe or depict the manufacturer's type and model proposed; a complete set of the manufacturer's specifications for the type and model proposed; and one (1) set of drawings. These drawings shall consist of four (4) exterior views; front, rear, curbside and street side and four (4) interior views; front, rear, curbside and street side, showing the location of all requested features attached thereto.

NOTE: the drawings submitted by the Respondent must show the design, layout, and features specified in this document. Submitting a manufacturer's "generic" or "standard feature" drawings, or photocopies of the reference drawings provided with this document, shall NOT be acceptable. Respondents not including the required drawings will be considered non-responsive and will, therefore, be rejected.

Are the required drawings included? Yes ____ No ____

The respondent shall utilize these specifications and return their proposal in the same format. Submission of the specifications in alternate format will be grounds for rejection.

Are your specifications in the same format? Yes ____ No ____

The information requested in the response must be furnished in full. Any respondent who does NOT complete this response and/or furnish any required information will NOT be considered. If a respondent will not furnish a material or fabrication process exactly as described in this specification, then that difference must be designated in the list of exceptions. Proposals taking total exception to these specifications will not be accepted. If a substitution is being proposed, then the respondent must note the section to which the alternative is being proposed and provide technical data, supported by an engineer, supporting the fact that the substitute is equal to or better than the item as specified. If this data is not submitted by the deadline for approved equal request and approved; if a bid is then submitted in the bid response, then the response shall be rejected as being non-compliant. Respondent added narrative describing a substitution as being clarification, exceeding, being equal to, etc. will not be accepted. Statements such as these, with or without the technical data described in this section, will cause the response to be rejected as being noncompliant.

This County reserves the right to require samples of any deviating material to be provided for evaluation.

5.13. Non-Collusive Bid Certification

By submission of this bid response, the Bidder and/or the Bidder's authorized representatives certify under penalty of perjury, that to the best of their knowledge and belief the following:

The prices in the bid response have been arrived at independently without collusion, consultation, communication, or agreement for the purpose of restricting competition, as to any matter relating to such prices with any other Bidder or with any competitor, and

Unless otherwise required by law, the prices which have been quoted in the bid response have not knowingly been disclosed by the Bidder and will not knowingly be disclosed by the bidder, prior to the public bid opening, either directly or indirectly to any competitor, and

No attempt has been made or will be made by the Bidder, for the purpose of restricting competition, to induce any person, partnership or corporation not to submit a bid response.

5.14. Non-Discrimination and Equal Opportunity

The Bidder/Contractor agrees to comply with all federal statutes relating to non-discrimination. These include but are not limited to:

(a) Title VI of the civil rights act of 1964 (P.L. 88-352) which prohibits discrimination based on race, color or national origin.

(b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C.

16811683, and 1685-1686), which prohibits discrimination based on sex.

(c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794), which prohibits discrimination based on handicaps and the Americans with Disabilities Act of 1990.

(d) The Age Discrimination Act of 1974, as amended (42 U.S.C. 6101-6107), which prohibits discrimination based on age.

(e) The Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination based on drug abuse.

(f) The Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L.

91-616), as amended, relating to nondiscrimination based on alcohol abuse or alcoholism.

(g) 523 and 527 of the Public Health Service Act of 1912 (U.S.C. 290 dd-3 and 290 ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient records.

(h) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. 3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing.

(i) Any other nondiscrimination provisions in any specific statute(s) applicable to any Federal funding for this Agreement.

(j) The requirements of any other nondiscrimination statute(s) which may apply to this agreement.

5.15. Drug Free Workplace:

The Bidder shall conduct business as a Drug Free Workplace. The Bidder/Manufacturer and ALL its subcontractors shall provide notice to their employees and subcontractors as required under the Drug-Free Workplace Act of 1988. A copy of Bidder's Drug-Free Workplace Policy shall be furnished to this agency upon request.

5.16. Debarment Status

By submission of this bid response, the Bidder and/or its authorized representatives, certify under penalty of perjury, that to the best of their knowledge and belief they are not currently debarred from submitting bids or bid on contracts by any agency within the home state of Rowan County Emergency Services, nor are they an agent of any person or entity that is currently debarred from submitting bids on contracts by any agency within the home state of Rowan County Emergency Services.

5.17. Warning

The County will not tolerate Vendors who state compliance with specifications but deliver an incomplete product and/or sub-standard materials and workmanship. Vendors who have made delivery of such an ambulance without making every reasonable effort to remedy the defects found at the time of delivery or within the warranty period will be notified that they are DEBARRED from submitting bids to the County in the future.

The County will not waste valuable time (more than once) trying to recover legal costs and deal with lost in-service time of new apparatus, working with vendors who are unresponsive to the needs of the County.

6. Section 6: Bidder Information Sheet

1. COMPANY NAME: _______________________________________________________________________

2. OWNER OF COMPANY: _______________________________________________________________________

3. NUMBER OF YEARS IN BUSINESS: ____________________________________________________________

4. NUMBER OF PERSONS EMPLOYED ON REGULAR BASIS: ______________________________________________

5. WHO WILL BE THE COUNTY’S CONTACT PERSON IN THE EVENT YOUR FIRM IS AWARED THE CONTRACT?

NAME: _________________________________________________________________

TELEPHONE: ____________________________________________________________

EMAIL: _________________________________________________________________

7. Section 7: Bid Response Form The undersigned proposes and agrees that if this bid is accepted to contract with Rowan County, North Carolina for the furnishing of all equipment and labor necessary to complete the scope of work described in the Invitation to Bid documents in full and complete accordance with specifications and contract documents, and to the full and entire satisfaction of Rowan County, North Carolina for the prices provided below. Pursuant to the provisions of NC G.S. 143-54 under penalty of perjury, the signer of the bid certifies that this bid has not been arrived at collusively or otherwise in violation of Federal or North Carolina antitrust laws.

The following addenda are acknowledged: ____________________ dated _________________

____________________ dated _________________

COMPANY NAME FEDERAL ID#

STREET ADDRESS PO BOX CITY STATE ZIP

TELEPHONE # FAX #

______________________________________________________ *Delivery will be made within 120 days DAYS TO COMPLETE of receipt of the purchase order by the Dealer and/or Manufacturer.

AMBULANCE MANUFACTURER

MODEL YEAR MODEL DESIGNATION

BID Total – The undersigned proposes to perform all work for the sum of: Type I Unit $________________ (each)

Total Bid* $________________

*Sum quoted includes all applicable taxes, bonds, permits, licenses, insurance cost, if any, and all other cost incidental to the resultant contract.

SIGNATURE DATE SIGNATORY’S NAME (printed)

SIGNATORY’S TITLE (printed)

8. Section 8: Detailed Vehicle Specifications

8.1. CAB & Chassis

The chassis required for this project is specified in detail below. Failure of the respondent to provide the chassis exactly as specified will be grounds for rejection of the respondent’s proposal as being non-responsive.

Exceptions will be made only if the respondent can prove that a required feature is unavailable from the chassis O.E.M.

• 2025 or Newer Type I chassis with Ambulance Prep Package

• 19,000 Lbs. GVWR or greater

• Engine: Largest diesel engine available

• Extra engine cooling package

• Automatic Transmission with Overdrive

• Auxiliary Transmission Cooler

• Heavy duty factory air conditioning

• Electronic auto throttle

• Alternator: Max available amp output available as OEM product

• Power windows

• Exterior mirrors, Power adjustable mirrors

• Electronic door looks for cab and module body doors, side entry door curb side and rear module entry doors with a keyless remote for opening doors on cab and module.

• Tilt wheel

• Cruise control

• AM/FM radio with clock

• Cab lighting- Two (2) independently controlled overhead cab dome lights.

• Vinyl floor covering in cab

• Premium floor mats, WeatherTech ® or approved equal.

• Reclining bucket seats with arm rest. Armrest shall be aftermarket, affixed directly to the center console if not provided as part of the chassis OEM construction.

• Seat belts, both lap and shoulder for both driver and passenger

• Air bags: driver and passenger

• Interior grab handle (passenger side)

• Chrome front bumper

• Batteries: (2) Two Heavy Duty Batteries 650 CCA System

• Gauge Package – Including: Voltmeter, 300 AMP Shunt type, Temperature, oil, pressure, fuel, and hour meter.

• Two (2) dash mounted auxiliary power points.

• Auxiliary idle control (activated when park brake applied)

• Spare tire, wheel and tire changing tools (unmounted)

• Intermittent windshield wipers

• Full undercoating

• Shop manuals one owner’s manual for each vehicle and one parts manual.

• Standard Warranty Acceptable

• Cab-chassis Color: Exterior white, interior standard

• Respondents must provide VIN number of the model chassis that they currently have in stock.

8.2. Exterior Specifications

Type I Chassis

Type 1 Chassis requires liquid springs for both front and rear suspension.

Above section proposed exactly as written: Yes ____ No ____

Chassis Warranty

The chassis manufacturer’s standard vehicle warranty policies shall apply.

Outside Rearview Mirrors

The vehicle mirrors should be firmly secured, vibration less rear-view mirrors totaling at least 125 square inches.

All mirrors’ head faces shall be independently adjustable. OEM Mirrors shall be replaced with VELVAC electric and heated mirrors or approved equal.

Running Boards

Bright finished aluminum diamond plate running boards with stamped/perforated surface or grip strut fabricated on step, shall be installed just from the rear of the front wheel opening to the rear of the cab and to the front of the modular body. The running boards shall be securely attached to the cab and/or body, as required, and include nonmetallic spacers to prevent contact of dissimilar metals and prevent trapping of dirt and water between the running board and the cab body. All running boards shall be gusseted and provide brackets to prevent flexing, sagging, and damage. The design of the running board shall incorporate a splash shield to protect the front of the modular body from wheel wash. The running boards shall be reinforced and braced to handle a minimum of 350 pounds without flexing. Running board installation shall conform to chassis manufacturer’s recommendation.

Splash Guards / Mud Flaps

There shall be provided a set of splash guards installed in the front wheel wells of the cab. The splash guards shall be constructed of aluminum and shall be securely fastened to the inside of the wheel well.

Additionally, there shall be provided a set of heavy-duty rear mud flaps. The flaps shall be made of thick rubber material and shall be as wide as the dual rear wheels. The mud flaps shall be securely fastened to the module body using stainless steel fasteners.

Exhaust System

The exhaust system shall conform to the chassis manufacturer’s requirements.

Wheels

The vehicle will be equipped with aluminum wheels.

Body Construction Overview

The dimensions of the patient module shall be in accordance with manufacturer’s specifications with minimum dimensions of 166” in length, 96” in width, and 72” headroom.

There shall be a bulkhead separating the cab and patient compartment that allows for a pass-through area.

The ambulance body construction will be of the highest quality and shall meet all C.A.A.S. construction standards.

All exterior compartments shall be separate and individual components and no two compartments shall share a common wall.

Body To Chassis Mounting

Body to chassis mounting will be of the highest quality and shall meet all C.A.A.S. construction standards.

Vehicle Lower Rub Rail

Rub rails shall extend the full length of the modular body on each side with tapered ends.

The rub rails, at minimum, shall be 0.125" thick aluminum diamond-plate formed into a "C" section with a 1" x 1" x 0.125" thick tubular aluminum beam welded inside the diamond-plate "C" section for greater strength.

The modular body shall have a 2" x 1.375" x 0.125" thick aluminum beam welded along the sides of the module to act as a side impact crash beam and support the rub rail. The side impact crash beam shall be welded to all possible vertical beams along the sides.

The rub rails shall be secured to the module side beams with 0.25" diameter stainless steel bolts, nuts, and lock washers, and be spaced 0.25" from the modular body with nylon spacers to allow water, cleaning solutions, road salt, etc. to drain from the body and permit easy rub rail replacement in case of an accident.

Roof Radius/Chamfer

The roof radius/chamfer shall be an extruded aluminum shape with an alloy and temper of 6063-T6 with an ultimate strength of 42,000 PSI.

The shape shall be a minimum of four-inch radius/chamfer with a built-in inner structural connector to form a one-piece side and roof structure.

If a drip rail is provided it may be incorporated into the extrusion used to form the roof radius.

Roof Construction check for minimum and specifics Roof construction will be of the highest quality and shall meet all C.A.A.S. construction standards.

Corner Radius/Chamfer

The corner radius/chamfer shall be of the same heavy-duty construction and shall meet all C.A.A.S. construction standards.

Above section proposed exactly as written: Yes ____ No ____

Side Structure

The sides will be of the highest quality and shall meet all C.A.A.S. construction standards.

Floor Structure

The floor structure will be of the highest quality and shall meet all C.A.A.S. construction standards.

The entire underside of the modular body shall be sealed.

Compartment Construction

All exterior compartment walls, back and floor shall be constructed of smooth aluminum plate. All corners and seams shall be formed and completely welded to provide overlapping joints in order to prevent outside elements from entering the compartment.

Each compartment shall be finished with a “scorpion liner” type material. NO EXCEPTIONS

Additionally, each compartment shall be vented.

Door Construction

All doors will be of the highest quality and shall meet all C.A.A.S. construction standards.

If available, interior door handles will be relocated to provide a more ergonomic placement.

The lower aluminum panel shall be covered with Orange/White Reflective striping.

If no, explain _____________________________________________________________________

Stainless Steel Door Hinges There shall be provided a stainless-steel continuous hinge on each of the exterior doors. The hinges shall extend the full length of the door and shall contain a minimum 0.25” stainless steel pin.

All hinges shall be bolted to the door and door frame using 0.25” stainless steel bolts for easy removal if damaged. The hinge shall be separated from the door and frame by a Mylar strip which shall act as a corrosion barrier.

Door Hold Backs

There shall be provided a door spring opener and closer on each exterior compartment and side entry door. The door spring shall be bolted to the door using a fabricated spring hold bracket.

The door spring hold back shall operate on a ‘50/50 principle’: if the door is partially opened, it shall close or if the door is over halfway open, the door will open fully.

In lieu of spring style door hold back, a gas strut may be used. If used the gas strut must be constructed in such a manner that it allows opening beyond 90 degrees to reduce the possibility of breakage.

Module And Entry Door Insulation

At minimum, here shall be provided a combination of fiberglass batt insulation, polystyrene plank foam insulation and flexible foil faced bubble wrap insulation.

The insulation must meet ASTM E84 20/30 guidelines for flame and smoke.

If available, higher quality insulation will be installed.

Floor Insulation The ambulance flooring system shall be insulated with a minimum of 1.5" thick expanded Polystyrene plank foam insulation. The foam panels shall be cut to closely fit the spaces between the structural framing and shall be attached to the underside of the floor skin with a spray adhesive suitable for use on EPS insulation.

After the insulation is in place, an aluminum weather shield (.060" aluminum) cover is bonded to the entire bottom side of the floor framing to protect the insulation from road splash.

The doors shall incorporate a minimum of 1.5” thick high density rigid polystyrene foam insulation.

Cab To Patient Compartment

An open pass through will be placed from the patient care compartment into the center of the front passenger area.

Fuel Fill Bezel The fuel tank fill will be protected by a cast aluminum fuel fill guard with polished flanges. There shall be a splash guard below the fuel fill bezel with design determined at the pre-construction conference. The County prefers a capless fuel filler neck or filler cap that allows fueling without removal similar to the Stant ® Instafill.

Rubber Fender Flares

A rubber fender flare shall be installed around the rear wheel well openings. They will be installed so as not to interfere with tire rotation, movement, or replacement. A layer of butyl self-sealing tape will be applied between the fender flares and the body panels for corrosion protection. The design and installation of fender flares shall match the current fleet exactly.

Rear Bumper

The rear bumper sub-structure will be of the highest quality and shall meet all C.A.A.S. construction standards.

The components must be fully welded and coated with automotive water-based undercoating to prevent rust, and then bolted to the OEM frame rails.

Aluminum diamond plate bumper pods, approximately 23" wide x 11" deep x 4" high shall be constructed to fit over the outboard ends of the sub-structure and must be riveted in place using stainless steel fasteners.

The middle portion of the bumper assembly (approximately 48" wide) shall incorporate a fold up section of aluminum grip strut material. The hinge must be stainless steel and installed so that the step folds toward the body to facilitate stretcher loading.

Rear Riser Panel

Extending from the rear step to the bottom of the rear doors, for the full width of the rear wall, shall be a section of aluminum diamond plate. It will be fastened to the body using rivets. Designs that use screws or welding to secure this panel are not desired by this agency.

Recessed Tow Eyes

The rear of the module shall contain two (2) recessed tow eyes that are encased in a cast product housing.

Stone Guards

Two (2) aluminum diamond plate stone chip guards will be riveted to the lower corners of the front wall of the ambulance, just outboard of the chassis, to protect the paint finish from damage. The backside of these stone guards shall be sealed to the painted finish by the use of gray Butyl sealant tape. Manufacturer/respondents that offer screws in lieu of rivets will not be accepted and will be considered non-responsive.

Module Undercoating

A non-flammable / non-combustible water based automotive undercoating shall be applied to the underside of the body.

Manufacturers must not undercoat the underside of the body until after final inspections, this will allow for inspection of the under body without the undercoating applied. Manufacturers that undercoat prior to this inspection will be grounds for non-acceptance of the vehicle.

Front Bumper

A Road Armor Stealth® wide fender flare front non-winch bumper Lonestar guard with black texture will be installed.

Clearance lighting There will be clearance lighting installed under all entry/exit doors of the vehicle, both cab and patient compartment. These LED lights will be programmed to turn on when doors are opened and will be pointed downward to illuminate the ground at the immediate area around the entry/exit doors.

8.3. Exterior Compartments

Driver’s Side

Compartment A This compartment shall be located on the forward driver’s side of the ambulance body. The compartment shall match the size of the current fleet.

The compartment shall be designed to house an oxygen cylinder and shall contain an approved oxygen cylinder retention system. There shall be provided, access to this compartment from within the patient compartment.

The compartment shall have a single, vertically hinged door with a “scorpion” style interior surface and a red colored LED strip compartment light that activates upon opening of the compartment door.

Compartment A should be 62” H x 25” W.

Compartment B

This compartment shall be located aft of compartment “A.” The compartment shall match the size of the current fleet.

There shall be two (2) vertical dividers with one (1) adjustable shelf mounted on uni-strut tracks provided on the outermost side of each divider leaving an open vertical storage space between said dividers. All shelves and dividers shall be scorpion lined.

This compartment shall have two (2) vertically hinged doors with a “scorpion” style interior surface and a red colored LED strip compartment light on each side that activates upon opening of the compartment door.

Compartment B should be 32” H x 46” W.

Compartment C

This compartment shall be located aft of the rear wheel well of the apparatus and shall be a nominal size of 36” H x 28” W x 33” D. There shall be a single hinged exterior door. In this compartment, there shall be (2) adjustable 0.125” thick aluminum horizontal shelves. This compartment shall have inside/outside access.

The compartment shall have single vertically hinged door with “scorpion” style interior surface and red colored LED strip compartment light on each side that activates upon opening of the compartment door.

In addition, there shall be one a Stair Chair “Pocket” affixed into the door of the compartment designed to accommodate the 6252 Stryker Stair Pro.

An Aeroclave ® decontamination system port for interior disinfecting will be installed.

Compartment C should be 43” H x 33” W.

Passengers Side Compartment D

This compartment shall be located on the passenger side of the vehicle, behind the door forward entry. The area above the module floor level will have inside/outside access. The inside access will be covered with a Robinson ® Roll Up Door (or approved equal). This compartment will have approximate dimensions of 25.5” wide, 51.5” high and 22” deep. This compartment will have 2 adjustable shelves. The upper left portion of the compartment shall have drawers that are accessible on the side, accessible from the sliding style seated area. There shall be a color keyed Corian ® (or approved equal) countertop installed at the top of the compartment. The compartment shall have a red colored LED strip compartment light on each side that activates upon opening the external compartment door. The lower portion of this compartment shall be used for battery storage, area below the floor module. Batteries will be placed on a slide out tray. The tray shall accommodate 2 full size batteries. If the manufacturer allows for two batteries in the engine compartment, only one full size battery will placed in compartment D slide out tray.

Passenger Side Compartment E

This compartment shall be the rearmost compartment. The compartment shall match the size of the current fleet.

The compartment shall have a single vertically vented hinged door with “scorpion” style interior surface. The compartment shall contain a red colored LED strip compartment light on each side that activates upon opening of the compartment door. There shall be two (2) aluminum vertical dividers. There shall be one (1) horizontal divider on the right side of the compartment, located in the halfway height of the compartment. All dividers shall be scorpion lined.

In addition, there shall be two (2) seat belt restraints spanning all three (3) sections.

Compartment E should be 75” H x 22” W.

Door Latching Hardware

All module doors, compartment and entry, shall utilize two (2) rotary style latches per door leaf, closing onto two (2) "Nader" (or approved equal) striker pins with capped heads and adjustable cage nuts.

Construction using other latching methods, striker pins without capped ends, or single striker pins is NOT acceptable. All entry and exit doors shall be built with a “quick release” system.

All exterior module doors shall be keyed alike.

Compartment Door Handles

All exterior compartment doors shall have chrome plated Eberhard ® Model # 21000 “E Grabber Series” (or approved equal), locking handle with neoprene gasket. There shall be 2-pt locking pull handle assembly made of die cast material.

The handle shall be large and easy enough to use. The assembly shall include a double-bitted key cylinder in locking versions, factory installed gasket and free-wheeling feature, water resistant, and blind mounting brackets for security and appearance.

The handle will be connected to the latching mechanism by threaded rods. Latching systems using cables or pinned rods will NOT be acceptable. All exterior patient compartment doors shall be keyed alike.

Side Entry Door

A side entry door to the patient compartment shall be provided and shall match the size of the current fleet. The side entry door will be located at the forward most position of the body (door forward design). It shall have a full-length stainless-steel hinge, with pin not less than 1/4" in diameter, on the forward edge of the door and a stainless-steel spring-controlled door check which will hold the door at not less than 90 degrees when open.

All entry and exit doors shall be built with a “quick release” system.

Curbside Entry Door Handles

The curbside module entry door shall have a chrome plated Eberhard® (or approved equal) locking handle with neoprene gasket on the exterior of each door. On the interior of this door, a Tri-Mark automotive lever style handle with slide lock lever and bezel will be installed.

These handles will be connected to the rotary latching mechanism by steel rods with an anti-corrosion coating factory applied. Latching systems using cables or pinned rods for latch activation will NOT be acceptable.

Rear Entry Doors

Double leaf rear entry doors to the patient compartment shall be provided, and shall match the size and location of the current fleet. They shall have a full-length stainless-steel hinge with pins not less than 1/4" in diameter.

Above section proposed exactly as written: Yes ____ No ____

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