2025-005 - Addendum 2-Post(PDF).pdf

Date: 3/14/2025 Owner: Rowan County Purchasing Department

130 West Innes Street • Salisbury, NC 28144 Phone: 704-216-8178 Email: jody.farrow-bennett@rowancountync.gov

Project: Addendum 2 ITB #2025-005 Two (2) – Type I Ambulances Bid Date: Monday, March 24, 2025 @ 10:00 AM ET.

This Addendum is hereby made a part of the contract documents and specifications of the above referenced project. All other requirements of the original specification shall remain in effect in their respective order. Acknowledge receipt of this Addendum by signing and dating in the space provided at the end of this Addendum and including this with your bid package.

NOTES:

1. THIS ADDENDUM DOES NOT CHANGE THE BID DATE

2. ALL EXCEPTIONS RECEIVED BEFORE DEADLINE WILL BE EVALUATED AND I

WILL RESPOND NEXT WEEK. ANYONE TAKING EXCEPTION, WITHOUT

SUBMITTING APPROVED EQUAL EXCEPTION, AFTER THIS “EXCEPTION”

DEADLINE WILL BE REMOVED FROM THE EVALUATION.”

Questions:

1. Is it the intent to share approved equals and exceptions with competitors? We don’t really have a preference as it is up to each vendor to come up with their own recommendations. It is understood each vendor may have a different view on what they take an exception to due to the various manufacturing process(s) or sub vendors. All questions shall be shared.

2. In the ITB there is no indication of the a/c being ducted. Is the expectation to have center or side ducted vents? HVAC should be ducted via side vents, angled in such manner to provide maximum heating and/or cooling to the entire compartment. HVAC should be ducted via side vents, angled in such manner to provide maximum heating and/or cooling to the entire compartment.

3. Shown in the pictures there is a compartment above the main O2 compartment. Is it the intent to have this compartment to house electrical or a/c components? In current, similar designed units this compartment houses HVAC components.

4. The Notice to Bidders states that prices submitted with the bid shall remain in effect for a ninety

(90) day period, but section 3.3-Pricing states that all prices submitted with the bid shall remain in effect for the one hundred twenty (120) period. Can you provide clarification? Clerical error, mailto:jody.farrow-bennett@rowancountync.gov

Pricing is to be valid for one hundred twenty (120) calendar days. The County has the option to purchase additional units in FY26 provided such extensions are in the best interests of both parties.

5. Section 5.3-Pre-Construction Conference states that two (2) department personnel may attend the Pre-Construction Conference, can you confirm Rowan County’s will incur the cost of transportation, lodging, meals and return expenses for two (2) department personnel to attend the Pre-Construction Conference? If the County chooses to pursue, it would be on the county to fund.

6. Section 5.4-Mid-Point Inspection states that two (2) department personnel may attend the Pre- Construction Conference, can you confirm Rowan County’s will incur the cost of transportation, lodging, meals and return expenses for two (2) department personnel to attend the Pre- Construction Conference? If the County chooses to pursue, it would be on the county to fund.

7. Section 5.6-One Month Service Call states that the successful respondent shall send a trained

“FACTORY” employed technician to the County, for Service and warranty review. Can you confirm that a Factory Trained Dealer Representative will be acceptable? Yes, acceptable.

8. Section 5.10-Product Liability Insurance states that add-on equipment shall be furnished by the manufacturer and not their Representatives, to avoid warranty issues. Will the County allow add-on equipment furnished by an ambulance manufacturer dealership? Prefer to be furnished by the manufacturer. I do understand that some manufacturers do not sell directly and therefore must be purchased through a representative. Any such situation should be noted as an exception(s).

9. Section 5.10-Product Liability Insurance states that the intent of the County is to have the vehicle completed and ready for service once it leaves the ambulance manufacturer’s facility.

Will the County allow the vehicle graphics and additional inspection be completed at the ambulance manufacturer dealership? Preferably, graphics should be completed at the factory;

however, it would be acceptable to allow application at the dealership, understanding each vendor process varies. All graphics shall be approved by the county prior to application and again upon application.