20240724_PWS MWD IP Security Cameras.pdf

Military Working Dogs IP Security Cameras

23 July 2024

1.0 General: This is a non-personal service(s) contract under which the personnel rendering the service(s) are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: This is a non-personal service(s) contract to replace and expand an existing Closed-Circuit Television (CCTV) system for the 67th Military Working Dog Kennels at Fort Leavenworth, Kansas

1.2 Background. 67th Military Working Dog Kennels at Fort Leavenworth has an existing CCTV system based on the Mobotix Q25 camera that is at the end of life and requires replacement. This contract is for the replacement of existing cameras and expansion of additional cameras as described in this PWS.

1.3 Scope. The scope of this project is for the procurement of all equipment, materials and labor to install cameras as outlined is this PWS. The contractor shall remove existing cameras/equipment and turn it over to the government. Installation will be as shown in the attached floorplan. Proposed new cameras must meet the requirements of the DoD Information Network for cybersecurity. Vendors bidding on this contract must provide pre-selection submittals including complete technical specifications and verification of the country of origin. The country of manufacture must be compliant with DoD purchase restrictions.

1.3.1 Cameras. Provide twenty-six (26) Hemispheric 360 view color cameras with integrated lens. Cameras will be supplied with a micro SD Card of a type recommended by the manufacturer for video recording with the largest capacity supported by the camera. Connection will be IP based via internal Ethernet connection. Cameras will, at a minimum, provide the following salient characteristics (similar to Mobotix Q71 IP Camera):

• Image Sensor: 12MP effective, resolution 2880x2880

• Light Sensitivity: Color sensor (day) .1 lux @1/60 sec / 0.005 lux @ 1 sec

BW sensor (night) .02 lux @ 1/60 sec / .001 lux @ 1 sec

• Integrated Illumination: IR and White Light up to 15m

• Exposure Control: Manual and automatic mode 1 sec to 1/16,000 sec

• Video Codecs: H.264, H.265, MJPEG

• Image Resolutions: 640x360, 1024x576, 1280x720, 2688x1512, 2880x2880

• Digital PAN/TILT/ZOOM: Up to 8x Zoom

• Video Streaming: H.264, H.265 with triple streaming and multicast stream via

RTSP

• Max. Frame Rate: H.264 – 30fps@4K, H.265 – 30fps@4K

• Integrated Recording: Via micro SD Card (supports up to 2 TB)

• ONVIF Compatibility: Profile G,S,T

• Protocols: DHCP (client and server), DNS, ICMP, IGMP v3, IPv4, IPv6, HTTP, HTTPS, FTP, FTPS, NFS, NTP (client and server), RTP, RTCP, RTSP, SFTP, SIP (client and server), SMB/CIFS, SNMP, SMTP, SSL/TLS 1.3, TCP, UDP, VLAN, VPN, Zero-conf/mDNS

• Remote Alarm Notification: email, network message (HTTP/HTTPS), SNMP

• IP/NEMA Protection Class: IP66 / NEMA 4X (except lens)

• Audio Capability: Built-in Microphone & Speaker (Mic Sen -35dB +/-4dB (0dB =

1V/pa, 1kHz); Speaker .9 Watts at 8 Ohm (min)

• Power Over Ethernet: PoE Plus (802.3at-2009)/Class 4

• Interfaces: Ethernet 1000BaseT (RJ45 according to EIA/TIA-568B); USB-

C/USB2.0

• Wall or Ceiling mountable

• Warranty 12 months minimum

1.3.2 PoE Injectors. There is one (1) existing 16 port PoE injector in place. The vendor shall provide an additional 16 port PoE injector to power the remaining cameras. The PoE injectors must provide power to the cameras over standard CAT5e or CAT6 cable.

The injectors must be a pass-through only, with no other networking function. The injectors provided must be suitable for use with the cameras being provided under this contract (as recommended by the camera manufacturer).

1.3.3 Camera Mounts. The contractor may use the existing mounting hardware for existing cameras if suitable for the application. Cameras mounted on the outside of the facility must be installed to prevent water infiltration and be suitable for an all-weather environment. If weather-proof mounting hardware is needed, the vendor will provide specifications with their project submittals.

1.4 Tasks.

1.4.1 The Government shall provide the contractor with current floor plans, conceptual system design and regulatory requirements for the installation of the system. The contractor shall provide a project outline with projected implementation timeline with their price quote and must include line-item pricing for all components, materials, labor, travel and other expenses.

1.4.2 If awarded the contract, the Contractor shall provide a work plan that shall include sequence of work, milestones to be accomplished with dates of completion and a quality assurance plan to the government within two weeks of contract award. In addition, the contractor shall provide the Government a written report outlining any site preparation work to be provided by the Government (e.g. power, communications pathway, structural upgrades, etc.) required to complete the installation of the system.

The Government will review and accept the plan or provide comments no later than 5 business days after receipt of Contractor’s Work Plan. A revised Work Plan, should the Government’s comments necessitate revision, shall be provided to the Government no later than 5 business days after receipt of the Government’s comments.

1.4.3 Network Cabling. New Ethernet cabling (CAT 6) will be installed from the facility communications room to each of the new camera locations. New cabling will be terminated in a new or existing 24 or 48 port patch panel installed in the existing rack (if space is available). Cabling will be tested IAW with industry standards and a copy of the test results will be provided with the final deliverables. All cabling will be terminated in an appropriate J box with a female RJ45 jack.

1.4.4 Conduit. New EMT conduit and junction boxes shall be installed for new cabling between the communications room and the new cameras installed. See attached design concept drawing. For areas above the kennel cages, EMT conduit may be terminated at the “hard wall” and extended over the cage using a flex EMT whip (up to 6 feet) and junction box.

1.4.5 Workmanship. The contractor shall maintain a clean and safe work environment.

Installation of the system shall be completed in a “neat and clean” manner utilizing “best practices” for the industry. The contractor shall be responsible to clean or repair any damage to walls, ceilings, floors, etc. incurred in the process of installing the system.

Any penetrations through walls, floors or ceilings must be appropriately sealed (e.g. fire stop, acoustical sealant, etc).

1.5 Deliverables. The contractor shall provide:

1.5.1 All equipment, installation materials, labor, and documentation associated with the complete installation of a fully functional system. Final deliverables shall be received and approved by the Government prior to final invoice payment.

1.5.2 System Acceptance and Warranty. The Government acceptance of the system shall not take place until Government approval of all test reports submitted in support of the system commissioning. Contractor will provide the government a minimum of one year parts and labor warranty.

1.6. General Information

1.6.1. Quality Control: Quality Control is the responsibility of the contractor. The Contractor is responsible for the delivery of quality services/supplies to the Government (see FAR 52.246-4, Inspection of Services – Fixed-Price).

The Contractor shall develop, implement and maintain an effective Quality Control System which includes a written Quality Control Plan (QCP). The QCP shall implement standardized procedure/methodology for monitoring and documenting contract performance to ensure all contract requirements are met. The contractors’ QCP must contain a systematic approach to monitor operations to ensure acceptable services/products are provided to the Government. The QCP, as a minimum, shall address continuous process improvement; procedures for scheduling, conducting and documentation of inspection; discrepancy identification and correction; corrective action procedures to include procedures for addressing Government discovered non-conformances; procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re-occurrence of discrepancies; procedures for trend analysis; procedures for collecting and addressing customer feedback/complaints. The QCP shall be provided to the Contracting Officer (KO) and contract specialist via e-mail within 10 business days of the performance start date (PSD). The Government will accept, or return the QCP for revision within 10 business days. Any change to the QCP after initial acceptance requires the review and acceptance by the KO.

1.6.2. Quality Assurance: The Government will evaluate the contractor’s performance under this contract in accordance with (IAW) the Quality Assurance Surveillance Plan.

This plan is a Government only document primarily focused on what the Government must do to assure that the contractor has performed IAW the requirements of the contract.

1.6.3. Federal Government Holidays:

For a list of Federal Holidays, Please see:

https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/

1.6.4. Hours of Operation: The contractor is responsible for conducting business while the facility is open, between the hours of 7:30 am through 4:30pm, Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.6.5. Place of Performance: The work to be performed under this contract will be performed at Building 322, 1110 Sheridan Drive, Fort Leavenworth, KS. Any unknowns or uncertainties will be resolved with the KO or COR for questions or concerns.

1.6.6. Security Requirements: Contractor personnel (to include subcontractors) performing work under this contract must have a favorable background investigation to access the non-classified internet protocol router network (NIPRNET). In addition, access to the Fort Leavenworth NIPRNET is limited to United States citizens.

2.0 General Security Requirements and Guidance: The security requirements described below apply to all contract personnel (including employee of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g, Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of military installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the name of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to research when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures –this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clauses of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government many implements security changes that affect contract personnel. The contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local polices or procedures.

2.1 Antiterrorism (AT) Level 1 training: All contact personnel requiring routine access to Army installations, facilities, and controlled access areas, or requiring network access shall complete initial and annual refresher AT Level I awareness training. Online AT Level I awareness training is available at https://jko.jten.mil/ (website subject to change).

2.2 Physical Security and access control requirements: All contract personnel requiring physical access to a federal installation of facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on the DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime information Center-Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as “TSDB). Contract personnel shall comply with all personal identity verification requirement specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed.

Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the RA.

2.3 Suspicious Activity Reporting training (e.g. iWATCH): All Contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

2.4 Threat Awareness Reporting Program: All contract personnel who maintain an active security clearance shall receive initial and annual refresher training on the Threat Awareness and Reporting Program (commonly referred to as “TARP”), provided by a Counterintelligence Agent. As determined by the servicing Counterintelligence Agent for the RA, contract personnel may complete web-based TARP training.