20240111-HAA Digital Humanities Advancement Grants 2024.pdf

Notice of Funding Opportunity

Digital Humanities Advancement Grants

Funding Opportunity Number: 20240111-HAA

Funding Opportunity Type: New

Federal Assistance Listing Number: 45.169

Application Deadline:

January 11, 2024 June 13, 2024

Ensure your SAM.gov and Grants.gov registrations and passwords are current.

It may take several weeks to register with SAM.gov and Grants.gov.

NEH will not grant deadline extensions for lack of registration.

Office of Digital Humanities Email: odh@neh.gov Telecommunications Relay Service: 7-1-1

OMB control number 3136-0134, expiration date October 31, 2024 mailto:odh@neh.gov

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Executive Summary The National Endowment for the Humanities (NEH) Office of Digital Humanities is accepting applications for the Digital Humanities Advancement Grants program. The program supports innovative, experimental, and/or computationally challenging digital projects leading to work that can scale to enhance scholarly research, teaching, and public programming in the humanities.

Funding Opportunity Title Digital Humanities Advancement Grants Funding Opportunity Number 20240111-HAA Federal Assistance Listing Number 45.169 Optional Draft Deadlines November 13, 2023, 11:59 p.m. Eastern Time

April 15, 2024, 11:59 p.m. Eastern Time Application Deadlines January 11, 2024, 11:59 p.m. Eastern Time

June 13, 2024, 11:59 p.m. Eastern Time Anticipated Award Announcements August 2024 (for the January deadline)

December 2024 (for the June deadline) Anticipated FY 2024 Funding Approximately $2,200,000 per deadline Estimated Number and Type of Awards Approximately 10-15 grants per deadline Award Amounts Level I: up to $75,000

Level II: $75,001 to $150,000 Level III: $150,001 to $350,000

Level III applicants may request an additional $100,000 per project in federal matching funds (for a total award of up to $450,000).

Cost Sharing/Match Required No, unless you request federal matching funds Period of Performance Level I and II: up to 24 months

Level III: up to 36 months

January deadline: projects must start between September 1, and November 1, 2024.

June deadline projects must start between January 1, and March 1, 2025.

Eligible Applicants • nonprofit organizations recognized as tax-exempt under section 501(c)(3) of the Internal Revenue Code

• accredited institutions of higher education (public or nonprofit)

• state and local governments and their agencies

• federally recognized Native American Tribal governments

See C. Eligibility Information for additional information.

Program Resource Page https://www.neh.gov/grants/odh/digital-humanities-advancement-grants

Pre-Application Webinar NEH will post a pre-recorded webinar to the program resource page by October 26, 2023

Published August 22, 2023 https://www.neh.gov/grants/odh/digital-humanities-advancement-grants

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Table of Contents Executive Summary ................................................................................................ i

Table of Contents ................................................................................................... ii

A. Program Description

1. Purpose

2. Background

B. Federal Award Information

1. Type of Application and Award

2. Summary of Funding

C. Eligibility Information

1. Eligible Applicants

3. Other Eligibility Information

D. Application and Submission Information

1. Application Package

2. Content and Form of Application Submission

3. Unique Entity Identifier and System for Award Management

4. Submission Dates and Times

5. Intergovernmental Review

6. Funding Restrictions

E. Application Review Information

1. Review Criteria

2. Review and Selection Process

3. Assessment of Risk and Other Pre-Award Activities

4. Anticipated Announcement and Award Dates

F. Federal Award Administration Information

1. Federal Award Notices

2. Administrative and National Policy Requirements

3. Reporting

G. Agency Contacts

H. Other Information

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A. Program Description

1. Purpose This notice solicits applications for the Digital Humanities Advancement Grants (DHAG) program from the Office of Digital Humanities.

The DHAG program supports projects, with potential for broad impact, at different phases of their lifecycles that respond to one or more of these programmatic priorities:

• research and refinement of innovative, experimental, or computationally challenging methods and techniques

• enhancement, design, or maintenance of digital infrastructure that contributes to and supports the humanities, such as open-source code, tools, or platforms

• evaluative studies that investigate the practices and the impact of digital scholarship on research, pedagogy, scholarly communication, and public engagement

The DHAG program values experimentation, reuse, and extensibility, leading to work that can scale to enhance scholarly research, teaching, and public programs in the humanities. DHAG recipients contribute to humanities scholarship by serving carefully identified audiences, addressing issues of accessibility and usability, and designing equitable, open, replicable, and sustainable projects. If your project is funded, you must analyze your workflow and publish your results in a white paper that NEH will share widely. This body of work contributes to the digital humanities’ research base.

If you are developing new software, NEH encourages you to make its use, reuse, distribution, and modification free. You should make open-source software or source code publicly available in an online repository, such as GitHub or the Humanities Commons CORE Repository, and you should thoroughly document it to promote its reuse and implementation, and to ensure the reliability of data and reproducibility of results.

See D6. Funding Restrictions for unallowable activities.

See E1. Review Criteria for the criteria NEH will use to evaluate applications under this notice.

See Related funding opportunities for information about other NEH programs that support digital humanities projects.

Funding levels Awards are available at three funding levels. You should choose the level appropriate to the scope and maturity of your proposed project. You are not required to obtain a Level I award to apply for a Level II project, nor are you required to receive a Level I or II award to apply for a Level III project.

Level I Level I awards (up to $75,000 and up to 24 months) support small research projects or early stages of larger projects, including activities such as:

• developing a research agenda or strategy https://www.neh.gov/how-write-successful-white-paper-tips-odh

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• identifying appropriate methods or technologies for new and existing digital humanities projects

• convening planning sessions with stakeholders or conducting audience research to determine user needs and priorities

• designing experimental alpha-level prototypes

• facilitating convenings to address field-wide questions

Outcomes for Level I projects may include:

• reports and position papers (especially for projects involving evaluative studies)

• new consortia or partnerships

• plans for future research and technical development, design documents, and/or data integration

• articles, essays, books, edited volumes, or reports

• testing and assessment reports from alpha-level prototypes

Level II Level II awards (from $75,001 to $150,000 and up to 24 months) support projects that have completed an initial planning phase and are poised to scale up based on prior research and development with a well-defined work plan, including activities such as:

• technical development and/or user experience design for beta-stage prototypes of open-source tools or software

• data curation

• meetings with advisory board members or collaborators

• evaluation and refinement of the project’s methods, workflows, or tools to teach humanities concepts or to support humanities research

• development of virtual/in-person workshops or tutorials to disseminate project results

Outcomes for Level II projects may include:

• release of add-ons, code libraries, or working prototypes of tools

• implementation of new workflows through humanities-based case studies

• training data or models

• workshops, online tutorials, and other forms of documentation

• publications or conference presentations to share project results

Level III Level III awards (from $150,001 to $350,000 and up to 36 months) support the expansion of mature projects with an established user base and strong dissemination plans beyond the applicant institution. To apply for a Level III award, you must have completed a planning or prototyping phase. In addition, your application must demonstrate prior success, including documenting how many users or visitors your current project has or a summary of prior internal or external evaluations of your current project. Earlier phases of the project’s development may or may not have been supported by NEH or other funders.

Level III awards support activities such as:

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• implementation of technical plans and user experience design, including transformation of a prototype into a usable resource

• testing with targeted user communities

• code review and bug fixing

• development of training materials and documentation to promote wide use of the project

• preparation of presentations and publications to disseminate project results

• preparation of data, software, or websites for future preservation

• accessibility compliance review

Outcomes for Level III projects may include:

• launch of the digital project

• public release of final software, code, or datasets

• publication and presentation of research and results

• community engagement and outreach events, including workshops

• documentation and tutorials in multiple formats

• implementation of data management and sustainability plans

Level III applicants may request up to $100,000 in federal matching funds (for a total award of up to $450,000) to leverage external funding. See NEH Federal Matching Funds Guidelines and section C2. Cost Sharing.

2. Background NEH offers this funding opportunity under the authority of 20 U.S.C. § 956. Awards are subject to 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, and the General Terms and Conditions for Awards to Organizations (for grants and cooperative agreements issued January 1, 2022 or later).

Under Section 3(a) of the National Foundation on the Arts and the Humanities Act of 1965, as amended, “The term ‘humanities’ includes, but is not limited to, the study of the following:

language, both modern and classical; linguistics; literature; history; jurisprudence; philosophy;

archaeology; comparative religion; ethics; the history, criticism and theory of the arts; those aspects of the social sciences which have humanistic content and employ humanistic methods;

and the study and application of the humanities to the human environment with particular attention to reflecting our diverse heritage, traditions, and history and to the relevance of the humanities to the current conditions of national life.”

Use the Funded Projects Query Form to find examples of NEH-supported projects.

Learn more about NEH.

Partnership with Institute of Museum and Library Services The Institute of Museum and Library Services (IMLS) anticipates providing funding through this program in support of its efforts to advance national information infrastructures in libraries and archives, subject to the availability of funds and agency discretion. These funds may support DHAG projects that further the IMLS mission to advance, support, and empower America’s libraries, archives, museums, and related organizations. IMLS funding supports innovative collaborations between library and archives professionals, humanities professionals, information scientists, and relevant public communities that advance the preservation of, access https://www.neh.gov/grants/manage/federal-matching-funds-guidelines https://uscode.house.gov/view.xhtml?hl=false&edition=prelim&req=granuleid%3AUSC-prelim-title20-section956 https://www.ecfr.gov/cgi-bin/text-idx?SID=236bb02f01d2e050f7a5b60c88a67066&mc=true&node=pt2.1.200&rgn=div5 https://www.ecfr.gov/cgi-bin/text-idx?SID=236bb02f01d2e050f7a5b60c88a67066&mc=true&node=pt2.1.200&rgn=div5 https://www.neh.gov/general-terms-and-conditions-awards-organizations-grants-and-cooperative-agreements-issued-january-2022 https://www.neh.gov/general-terms-and-conditions-awards-organizations-grants-and-cooperative-agreements-issued-january-2022 https://www.govinfo.gov/content/pkg/USCODE-1998-title20/pdf/USCODE-1998-title20-chap26-subchapI-sec952.pdf https://securegrants.neh.gov/publicquery/main.aspx https://www.neh.gov/about https://www.imls.gov/

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to, and public engagement with, digital collections and services. IMLS encourages DHAG applicants to work in collaboration with, and employ the expertise of, library and archives staff at your institution or across the country to strengthen knowledge networks, empower community learning, foster civic cohesion, advance research, and support the traditionally underserved.

If your organization seeks support for digital humanities projects involving museums, libraries, and/or archives, you are encouraged to apply to the DHAG program, but may also consider applying to either the IMLS National Leadership Grants for Libraries program or the IMLS National Leadership Grants for Museums program.

Note that while some DHAG projects may be funded in part by IMLS and identified as joint NEH/IMLS projects, NEH will issue all awards and recipients must follow NEH grant management procedures.

NEH Areas of Interest NEH is especially interested in supporting projects that advance humanities-related work in the following areas. NEH will give all applications equal consideration in accordance with the program’s review criteria.

NEH encourages projects that include Native American organizations and communities as applicants and project partners.

American Tapestry: Weaving Together Past, Present, and Future American Tapestry: Weaving Together Past, Present, and Future is a wide-ranging special initiative at NEH that leverages the humanities to tackle some of the most pressing challenges of our time: strengthening our democracy, advancing equity for all, and addressing our changing climate. The initiative encourages humanities projects that elevate the role of civics in schools and public programs, advance knowledge of the country’s history and political institutions, and examine threats to its democratic principles. The initiative also encourages projects that explore the untold stories of historically underrepresented groups and build capacity at cultural and educational institutions to benefit underserved communities. Finally, the initiative welcomes projects that promote research into the historical roots and cultural effects of climate change and support the cultural and educational sectors in building climate resilience. By supporting humanities projects that align with these three themes – strengthening our democracy, advancing equity for all, and addressing our changing climate – the American Tapestry initiative seeks to tell our country’s history in all its complexity and diversity.

United We Stand: Connecting Through Culture Hate must have no safe harbor in America – especially when that hate fuels the kind of violence we’ve seen from Oak Creek to Pittsburgh, from El Paso to Poway, and from Atlanta to Buffalo.

When ordinary Americans cannot participate in the basic activities of everyday life – such as shopping at the grocery store or praying at their house of worship – without the fear of being targeted and killed for who they are, our security as well as democracy are at risk. In coordination with the White House “United We Stand” Summit in September 2022, NEH launched a new initiative titled United We Stand: Connecting Through Culture that uses the humanities to combat hate-motivated violence and promote civic engagement, social cohesion, and cross-cultural understanding. As a part of this initiative, NEH encourages humanities projects that further our understanding of the nation’s racial, ethnic, gender, and religious diversity; examine the sources of hate and intolerance in the United States; and explore progress https://www.imls.gov/grants/available/national-leadership-grants-libraries https://www.imls.gov/grants/available/national-leadership-grants-museums https://www.neh.gov/news/american-tapestry-weaving-together-past-present-and-future https://www.neh.gov/unitedwestand

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towards greater inclusiveness. NEH especially welcomes projects that study antisemitism and/or Islamophobia in the context of the digital age and specifically the spread of online antisemitism and/or Islamophobia.

B. Federal Award Information

1. Type of Application and Award NEH seeks new applications in response to this notice.

NEH will provide funding in the form of grants.

2. Summary of Funding

Award amounts You may request up to $75,000 for Level I.

You may request between $75,001 to $150,000 for Level II.

You may request between $150,001 to $350,000 for Level III.

If you are seeking Level III funding, you may also request up to $100,000 in federal matching funds (for a total award of up to $450,000) to leverage external funding. For more information about federal matching funds, see NEH Federal Matching Funds Guidelines and section C3.

Matching.

Totals include the sum of direct and indirect costs.

NEH anticipates awarding approximately $2,200,000 among an estimated 10-15 recipients per deadline.

NEH will not determine the funding available each fiscal year until Congress enacts the final budget. This notice is subject to the availability of appropriated funds and is a contingency action taken to ensure that, should funds become available for this purpose, NEH can process applications and issue awards in a timely manner.

Period of performance You may request a period of performance up to 24 months for Level I and Level II awards and up to 36 months for Level III.

If you apply for the January 2024 deadline, you may request a period of performance start date between September 1, 2024, and November 1, 2024.

If you apply for the June 2024 deadline, you may request a period of performance start date between January 1, 2025, and March 1, 2025.

The period of performance is the span of time during which you may incur new obligations to carry out the work under the NEH award. It must start on the first day of the month and end on the last day of the month.

https://www.neh.gov/grants/manage/federal-matching-funds-guidelines

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You may have concurrent DHAG awards; however, you must not include the same project costs in two or more federal awards.

C. Eligibility Information

1. Eligible Applicants To be eligible to apply, your organization must be established in the United States or its jurisdictions as one of the following:

• a nonprofit organization recognized as tax-exempt under section 501(c)(3) of the Internal Revenue Code

• an accredited institution of higher education (public or nonprofit)

• a state or local government or one of their agencies

• a federally recognized Native American Tribal government

Individuals and other organizations, including foreign and for-profit entities, are ineligible.

If your organization is eligible, you may apply on behalf of a consortium of collaborating organizations. If NEH selects your proposal for funding, you will be programmatically, legally, and fiscally responsible for the award.

The recipient may not function solely as a fiscal agent but should make substantive contributions to the success of the project.

2. Cost Sharing Cost sharing refers to project costs that are covered with non-NEH funds. NEH distinguishes between two types of cost sharing: voluntary cost sharing and federal matching funds. DHAG does not require either type of cost sharing.

Voluntary cost sharing Applicants at all three funding levels may contribute voluntary cost share if the total project costs exceed the amount awarded by NEH. Voluntary cost share includes:

• cash contributions made to the project by you or a third party

• your unrecovered indirect costs

• in-kind contributions (non-cash contributions, such as property or services, that benefit the project and are contributed without charge) by you or a third party

While you may describe voluntary cost share in your budget justification, you should not include it on your Research and Related Budget. The Research and Related Budget should only include funds you are requesting from NEH.

Peer reviewers will not consider any voluntary cost share in their evaluation of applications.

Federal matching funds (Level III applications only) Applicants for Level III funding may request up to $100,000 in federal matching funds to leverage third party funding. Funds to satisfy a matching requirement must be from sources outside of the applicant institution (a third party) consistent with the NEH Federal Matching https://www.irs.gov/charities-non-profits/search-for-tax-exempt-organizations https://www.irs.gov/charities-non-profits/search-for-tax-exempt-organizations https://ope.ed.gov/dapip/#/home https://www.federalregister.gov/documents/2022/01/28/2022-01789/indian-entities-recognized-by-and-eligible-to-receive-services-from-the-united-states-bureau-of

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Funds Guidelines. If you request federal matching funds, you must raise third-party non-federal gifts dollar-for-dollar.

Include third-party non-federal gifts on your Research and Related Budget and identify what project activities they will support in the budget justification.

Successful applicants will receive an offer of federal matching funds, subject to specific regulatory and other conditions. NEH will certify the allowability of these gifts and will issue the award only when you have met the conditions of the offer. The full amount of federal matching funds may not be available for release in the first year of a multi-year period of performance.

Typically, NEH distributes federal matching funds on an annual basis over the period of performance.

If NEH selects your project for funding, you must raise and certify all eligible gifts and pledges at least one year before the end of your period of performance. NEH advises applicants who are requesting matching funds to consider a three-year period of performance to ensure adequate time to raise and certify funds. If you fail to certify required gifts by the deadline, NEH may reduce or terminate your award. See NEH Federal Matching Funds Guidelines.

NEH will not release federal matching funds until you raise and certify eligible gifts. In-kind gifts and funds derived from the recipient organization are not eligible sources of certified gifts in this program.

You must maintain auditable records of the source and use of cost share. See 2 CFR § 200.306.

Learn about types of funds NEH offers.

3. Other Eligibility Information You may submit multiple applications for separate and distinct projects under this notice, but individuals may not serve as a project director or co-director on more than one DHAG application per deadline. They may serve as personnel (not in a leadership role) on more than one DHAG application per deadline.

Degree candidates may not be project directors or co-directors, but may serve in other project roles.

You may revise and resubmit previously rejected applications. Submissions are subject to the application requirements and review criteria of this competition.

If NEH has previously made an award in support of your project, you may apply for a new or subsequent stage of the project, which NEH will assess using the review criteria of the current competition.

If you are a current DHAG recipient, you may apply for another award, even if you have not completed the first award. See B. Federal Award Information for details.

Per 2 CFR § 200.403(f), you must not include the same project costs in more than one application for federal funding and/or approved federal award budget. However, you may submit multiple proposals for complementary aspects of the same overall project. NEH may disallow costs or reject applications that include overlapping project costs. An individual’s level of effort cannot exceed 100% across multiple active federally funded awards.

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NEH does not issue awards to other federal entities. If your project is so closely intertwined with a federal entity that the project takes on characteristics of the federal entity’s own authorized activities, it is ineligible. You may use funds from, or sites and materials controlled by, other federal entities in your project, but you may not use them as gifts to release federal matching funds.

NEH does not provide financial assistance to foreign institutions or organizations. If you are an eligible domestic entity, you may apply for collaborative projects involving foreign organizations provided you do not use NEH funds for the purpose of issuing subawards to any foreign organization, as defined in 2 CFR §§ 200.1 and .331(a). You may obtain the services of foreign individuals and consultants to carry out programmatic activities on a fee-for-service basis, as specified in 2 CFR § 200.459. You may obtain goods and services from foreign vendors, such as in-country transportation services, in accordance with 2 CFR § 200.331(b). If you plan to submit an application involving international collaboration, contact program staff at odh@neh.gov.

Except for the rare cases covered by its late submission policy, NEH will not consider applications submitted after the deadline.

NEH will not consider incomplete, nonresponsive, or ineligible applications for funding.

NEH will not consider applications that exceed mandatory page limits or deviate from formatting instructions. See the Application Components Table.

D. Application and Submission Information

1. Application Package You must apply using Grants.gov Workspace or a Grants.gov system-to-system solution. You can find this funding opportunity in Grants.gov under number 20240111-HAA. There is also a link on the program resource page.

Once you have located the funding opportunity in Grants.gov, you will find the application package under the “Package” tab. It includes a series of required and conditionally required forms. You will upload additional application components using the Attachments Form.

You must complete a multistep registration process prior to submitting your application. See D3. Unique Entity Identifier and System for Award Management.

Contact odh@neh.gov to request a paper copy of this notice.

If you are deaf, hard of hearing, or have a speech disability, please dial 7-1-1 to access telecommunications relay services.

2. Content and Form of Application Submission Your application will include a narrative, budget, and other forms and attachments. You will complete the forms within Grants.gov Workspace and upload other components into the Attachments Form. See the Application Component Table.

NEH has assigned each application component one of the following designations:

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• Required: You must submit this component.

• Conditionally Required: You must submit this component if your proposal meets the specified conditions.

• Recommended: NEH encourages, but does not require, you to submit this component.

• Required for recipients: You are encouraged but not required to submit this component when you apply. You must submit it if you receive an award.

You must submit all required components and conditionally required components relevant to your proposal. NEH will not review applications missing any required documents or relevant conditionally required documents.

In addition, NEH has established page limits for some application components:

• Mandatory: You must not exceed the page limit.

• Suggested: NEH encourages, but does not require, you to abide by the page limit.

Note page limits and formatting instructions in this notice. NEH will not review applications that exceed mandatory page limits or deviate from formatting instructions.

Your application components must conform to the following formatting requirements, unless otherwise indicated:

• pages no larger than standard letter (8 ½" x 11”)

• at least one-inch margins on all sides for all pages

• a font no smaller than 11 points

In addition, NEH encourages you to format your components consistent with the following:

• single-spacing

• a readable font such as Arial, Georgia, Helvetica, or Times New Roman

• any standard citation style (include citations in page counts)

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Application Component Table Application Component

File Name Designation Page limit

Attachments 1: List of personnel personnel.pdf Required

2: Narrative narrative.pdf Required Level I: 4 pages Level II: 6 pages Level III: 8 pages (Mandatory)

3: Work plan workplan.pdf Required 3 pages (Mandatory) 4: Biographies biographies.pdf Required 1 paragraph per team member (Mandatory)

5: Data management plan datamanagement.pdf Required 2 pages (Mandatory)

6: Sustainability plan sustainability.pdf Required for Level III 3 pages (Mandatory)

7: Appendices appendices.pdf Recommended 10 pages (Suggested)

8: Letters of commitment letters.pdf Recommended 9: Subrecipient budget(s) subrecipient.pdf Conditionally required 10: Federally negotiated indirect cost rate agreement agreement.pdf Conditionally required

11: Explanation of delinquent federal debt delinquentdebt.pdf Conditionally required

Grants.gov forms SF-424 Application for Federal Assistance - Short Organizational

Required

Supplementary Cover Sheet for NEH Grant Programs

Required

Project/Performance Site(s) Location Form

Required

Research and Related Budget

Required

Attachments Form Required Certification Regarding Lobbying

Conditionally required for recipients (see instructions)

Standard Form-LLL “Disclosure of Lobbying Activities”

Conditionally required for recipients (see instructions) https://nehemail.sharepoint.com/teams/nofo/Shared%20Documents/General/Templates/Disclosure#_Standard_Form-LLL,_ https://nehemail.sharepoint.com/teams/nofo/Shared%20Documents/General/Templates/Disclosure#_Standard_Form-LLL,_ https://nehemail.sharepoint.com/teams/nofo/Shared%20Documents/General/Templates/Disclosure#_Standard_Form-LLL,_

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Application Components: Attachments Each attachment must be a single PDF file. See the Attachments Form instructions for further guidance about file requirements. Read this section carefully, as Grants.gov will not accept files that do not meet the requirements.

Attachment 1: List of personnel (required) List project personnel, their titles and institutional affiliations (if any), and their role in the project. Clearly identify the project director and any co-directors. Include the names and affiliations of advisory board members, if any.

The project director and any co-directors are responsible for the programmatic aspects and day-to-day management of the proposed project. Personnel refers to members of the project team carrying out programmatic activities. The names on this list should match the names mentioned in Attachment 3: Work plan, Attachment 4: Biographies, and the Activities and project team section of the narrative. NEH uses this list to ensure that prospective peer reviewers have no conflicts of interest with the proposals they evaluate.

Name the file personnel.pdf.

Attachment 2: Narrative (required) Compose a comprehensive description of your proposed project. Your narrative should be succinct, well organized, and free of technical terms and jargon so that peer reviewers from a range of disciplinary backgrounds can understand the proposed project.

Do not include a cover sheet or table of contents. You may include images, charts, diagrams, footnotes, and endnotes if they fit within the mandatory page limit.

• For Level I proposals, the narrative must not exceed four (4) pages.

• For Level II proposals, the narrative must not exceed six (6) pages.

• For Level III proposals, the narrative must not exceed eight (8) pages.

Include all required and relevant details within the narrative. You may embed links to external sources, but NEH does not require peer reviewers to review proposals online or visit links.

Organize your narrative using the following section headings. Each section aligns with one or more review criteria NEH will use to evaluate your proposal.

Overview of the project (one paragraph, aligns with review criteria 1 and 2) State if you are applying for Level I, Level II, or Level III funding and describe how your project addresses one or more of the DHAG program priority areas outlined in A1. Purpose. Provide a concise overview of your project written for a non-specialist audience. State the main goal of your project, key activities that will take place during the period of performance, intended audiences, and expected outputs. Note that this section can be identical to the “Description of project” field in Grants.gov. The Grants.gov “Description of project” field has a limit of 1000 characters, including spaces.

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Enhancing the humanities (aligns with review criterion 1) Provide a compelling argument for how your project benefits one or more disciplines in the humanities. Explain how the proposed activities and the anticipated results address a need or challenge for specific audiences (e.g., humanities scholars, students, practitioners, and/or public audiences). Discuss the potential impact of the project’s outcomes.

For projects that are developing experimental methods, techniques, or tools, identify the technologies, platforms, and standards that you plan to use and how those choices are shaped by and contribute to needs in the humanities.

NEH views the use of open-source software as a key component in the broad distribution of exemplary digital scholarship in the humanities. If you will not employ generally accessible open-source software, explain why, and explain how the project will satisfy NEH’s goal for scholars, educators, students, and the American public to have ready and easy access to the wide range of NEH award products. See Providing access to NEH-funded projects.

Environmental scan (aligns with review criterion 2) Demonstrate that you are aware of past work and work in progress across the digital humanities and explain how your proposed project contributes to and advances existing work in the field.

Provide a concise summary of relevant work within your area of study, including work that is technically or methodologically similar, and its relationship to your proposed project. For example, if you will develop software to solve a particular humanities problem, discuss existing software that addresses similar questions in other content areas outside of your field of expertise, and explain how your solution differs. If existing software products could be adapted for the proposed project, identify them and discuss the pros and cons of taking that approach. If relevant, describe existing humanities projects similar to yours and discuss how they relate to your project.

This section should not provide new information about proposed project activities.

History of the project (aligns with review criterion 2) Provide a concise history of the project, including a summary of preliminary research, planning, and previous related work, including publications. You should also discuss prior financial support and available resources and research facilities.

If you are seeking funding to revitalize, recover, or sustain an older project, briefly describe how

— if at all — the project is currently being maintained (for example, through institutional support or grant funding). Document its user community, usage, and/or/web statistics, and describe the project’s impact on the field.

If you are seeking a Level III award, describe the results of testing and evaluation from earlier stages and document how many users or visitors your current project has. Explain how earlier activities have positioned the project for successful execution and how continued growth will impact users beyond the applicant institution.

Provide references to any earlier work, with citations or by including a list of references with URLs in Attachment 7: Appendices.

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If you are requesting support for part of a larger initiative, clearly delineate the specific part intended for DHAG funding through this application.

Activities and project team (aligns with review criteria 3, 4, and 5) Summarize the primary activities you will accomplish during the period of performance, indicating which personnel are responsible for which activities. This summary should complement the information in the work plan and timeline in Attachment 3: Work plan and personnel biographies in Attachment 4: Biographies. Describe how the project will support and benefit all project staff, including students and contingent faculty, through project-based learning, mentoring, immersion in the activities of the institution, or other professional development opportunities.

Describe how you will measure success and impact. Evaluation plans may involve people from outside your project team, or members from an advisory board who represent your intended audience. For example, a software development project might schedule user testing at regular intervals using internal staff, while another project focused on digital public humanities might consult regularly with a specific community outside of the applicant’s institution. Evaluation activities should measure how the project is addressing its broader goals as defined in the “Enhancing the humanities” section. (For more information on evaluating humanities projects, see the Rhode Island Council on the Humanities Evaluation Toolkit.)

If your project involves staging a workshop or conference, include a draft agenda and a list of proposed participants or specific criteria for selecting participants in Attachment 7: Appendices.

Final products and dissemination (aligns with review criteria 1 and 3) Describe the expected final products for this award. Discuss how they align with the project’s goals and how you will ensure they reach and impact your intended audiences. Explain how you will credit the project team and collaborators for their contributions.

Detail your plans to disseminate project results to your intended audience (e.g., printed articles or books, presentations at meetings, webinars or training sessions, electronic media, and/or public events). Discuss plans for ensuring that tools, software, platforms, or other grant products will be disseminated beyond the applicant institution. Explain how you will make resulting publications available in an open-access venue.

Briefly describe how you will ensure that project results will be accessible to individuals with functional differences. Identify the guidelines or standards you will adhere to with respect to accessibility and universal design, as well as the disabilities your steps will address (for example, cognitive or physical disabilities, impaired sight, or impaired hearing). See H. Other Information for resources for designing for accessibility.

If applicable, describe any planned activities that will take place beyond the period of performance.

If you propose software development, describe how it will address NEH’s encouragement that software be free for others to use, copy, distribute, and modify. Describe plans to make open-source software or source code available to the public. Explain your plans to document software to promote its reuse and implementation.

Name the file narrative.pdf.

https://rihumanities.org/wp-content/uploads/2020/09/RICH.Toolkit_Sept-2020-Full-WEB-9.16.2020.pdf

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Narrative Alignment

Each section of the narrative aligns with corresponding review criteria. Use the crosswalk to ensure you address all criteria.

Narrative Section Review Criteria

Overview of the project 1 and 2

Enhancing the humanities 1

Environmental scan 2

History of the project 2

Activities and project team 3, 4, and 5

Final products and dissemination 1 and 3

Attachment 3: Work plan (required) Your work plan should reflect major activities described in the narrative (Activities and Project Team section), and the project dates identified on the SF-424 Application for Federal Assistance

- Short Organizational and the Research and Related Budget.

Describe the specific tasks that will be accomplished during the project by including a detailed schedule of important tasks and milestones, including evaluation activities, and indicate the staff member responsible for each component (if applicable, include advisory board member responsibilities). You may use a Gantt chart or other schematic.

Identify risks, such as staff attrition, software development delays, and travel restrictions, and note how they might adversely affect the overall schedule. Describe strategies to mitigate these risks to keep the project on budget and on schedule.

If you are requesting matching funds, you must identify which tasks will be covered by these funds and explain contingency plans in the event you are unable to raise matching funds.

The work plan must not exceed three pages.

Name the file workplan.pdf.

Attachment 4: Biographies (required) You must provide a one paragraph biography for all project personnel. Explain how each individual’s technical competence and/or humanities qualifications will enable them to fulfill their responsibilities on the project. Indicate if a person is a current degree candidate (student).

If you plan to hire new staff, provide a one paragraph detailed job description for any open positions.

If your project has an advisory board, reviewers find it helpful to understand its function and the expertise of each member. Provide a brief explanation of its function and one paragraph biography for each member.

You must not submit CVs or resumes, or NEH will deem your application nonresponsive and reject it.

bookmark://_i.__Project/

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Name the file biographies.pdf.

Attachment 5: Data management plan (required) Prepare a data management plan (DMP) for your project team to consult during and beyond the project’s period of performance. DHAG projects may generate data such as software code, algorithms, databases, digital tools, conference proceedings, reports, articles, research notes, or websites.

Address the following topics in the DMP:

• Identify the types of data that your project might generate and/or collect and eventually share with others, and under what conditions it will be generated and collected. Discuss, as relevant, policies about public access and sharing provisions to ensure protection of privacy, confidentiality, security, intellectual property, and other rights or requirements.

• Describe who will manage and maintain data and metadata, and how they will do it, including the physical and cyber resources and facilities. (These can include third-party facilities and repositories.)

• For projects involving partnerships with industry or other user communities, discuss how you will share and manage data with partners, institutional affiliates, and other major stakeholders.

• Explain any factors that might impinge on your ability to manage data, such as legal or ethical restrictions on access to non-aggregated data.

• Identify the lowest level of aggregated data you might share with others in the scholarly or scientific community, given that community’s norms.

• Describe the mechanism(s) for sharing data and/or making it accessible to others, including how you will assure timely access to data.

• Discuss other types of data-related information you will maintain and share (for example, how it was generated, analytical and procedural information, and the metadata).

Explain costs stemming from data management in your budget justification.

The DMP must not exceed two pages.

Name the file datamanagement.pdf.

Attachment 6: Sustainability plan (required for Level III applicants) If you are applying for a Level III award, you must prepare a sustainability plan for the lifecycle of your project. This plan should discuss the project’s long-term financial needs and demonstrate how it will continue to meet its goals after the period of performance. Address potential institutional support, including staff, or future funding streams necessary for the project to thrive. The content of the plan will vary, depending on the activities you will undertake during the period of performance. Consult the NEH-funded reports Sustaining Digital Resources: A Briefing Paper for Leaders of Projects with Scholarly Content and The Socio-Technical Sustainability Roadmap for advice on developing your plan.

The sustainability plan must not exceed three pages.

Name the file sustainability.pdf.

https://sr.ithaka.org/wp-content/uploads/2015/08/BRIEFING_PAPER-for-digital-project-leaders.pdf https://sr.ithaka.org/wp-content/uploads/2015/08/BRIEFING_PAPER-for-digital-project-leaders.pdf https://sites.haa.pitt.edu/sustainabilityroadmap/ https://sites.haa.pitt.edu/sustainabilityroadmap/

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Attachment 7: Appendices (recommended) If applicable, include materials such as:

• a bibliography or list of works cited

• proposed workshop or meeting agendas and lists of participants or selection criteria

• use cases or scenarios; wireframes or annotated screen shots

• results from audience or user research

• relevant materials from a start-up phase, such as evaluation reports or summaries

Describe or caption any images or scanned documents to help reviewers understand what is depicted and how it relates to the project.

The appendices have a suggested page limit of ten pages.

Name the file appendices.pdf.

Attachment 8: Letters of commitment (recommended) If your project includes personnel outside the applicant institution (e.g., advisory board members, cooperating institutions), you may include brief letters of commitment confirming their involvement and responsibilities. These letters help peer reviewers see evidence of commitment by named personnel. Letters of commitment should not include a discussion of the overall value of the project or its potential impact.

Do not include letters of support. NEH will remove letters submitted by individuals not participating in the project from your application.

Elected government officials, NEH staff, and current members of NEH’s National Council on the Humanities may not submit letters of support.

Name the file letters.pdf.

Attachment 9: Subrecipient budget(s) (conditionally required) If your project includes subawards, you must provide a separate Research and Related Budget and budget justification for each subrecipient.

Download a fillable PDF of the Research and Related Budget form from the NEH website for each subrecipient. You must open and complete this form in Adobe Reader 8.0 or higher rather than in your web browser.

Prepare a budget and budget justification for each subrecipient using the same instructions in this notice, with a few exceptions:

• Enter the subrecipient’s Unique Entity Identifier, organization name, and period of performance start and end date (these fields will not prepopulate).

• For “budget type,” check “Subaward/Consortium.”

If your subrecipients have a federally negotiated indirect cost rate, you must honor it. If they do not have a federally negotiated indirect cost rate, they may negotiate a rate with you consistent with 2 CFR § 200.414 or use the de minimis rate.

https://www.neh.gov/about/national-council-on-the-humanities https://www.neh.gov/about/national-council-on-the-humanities https://www.neh.gov/sites/default/files/inline-files/RR_Budget10_3_0-V3.0.pdf https://www.ecfr.gov/cgi-bin/text-idx?SID=d22b09774a679ad264cf0098635dabb8&mc=true&node=pt2.1.200&rgn=div5#se2.1.200_1414

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Rather than attaching related documents (budget justification, additional personnel, additional equipment) to the form itself, you will separately convert each document into a PDF and combine all subrecipients’ budget forms and related documents into a single document. Do not attach portfolios containing multiple PDFs.

NEH cannot accept security-enhanced PDFs (e.g., XFA files, PDFs that include password-protection, encryption, digital signatures). Remove these features (or “flatten” these files) before merging them into a single PDF and uploading it to the Attachments Form.

Name the file subrecipient.pdf.

Attachment 10: Federally negotiated indirect cost rate agreement (conditionally required) If your organization is claiming indirect costs and has a current federally negotiated indirect cost rate agreement, provide a copy of the agreement. If applicable, provide the indirect cost rate agreements for subrecipients claiming indirect costs. If you and your subrecipients are requesting the de minimis rate, you do not need to submit this attachment.

Name the file agreement.pdf.

Attachment 11: Explanation of delinquent federal debt (conditionally required) If your organization is delinquent in the repayment of any federal debt, explain why. Provide evidence that you have entered into a repayment agreement with the Internal Revenue Service, if applicable, and that you are current on all payments due. Examples of relevant debt include delinquent payroll or other taxes, audit disallowances, and benefit overpayments.