2024 Street Mill and Overlay Program Bid Packet FNL 2024Feb14_TO Final Edit.pdf

BID PACKET

2024 Street Mill & Overlay Program

Telluride, Colorado

INVITATION FOR BID

2024 Street Mill and Overlay Program

Submittal Deadline 3:00 PM Local Time

March 8, 2024

The Town of Telluride is soliciting sealed proposals from qualified vendors for the 2024 Street Mill and Overlay Program. The Town will accept proposals via email but will not accept proposals via fax. If a hardcopy is submitted, please provide two (2) copies sealed in a manila envelope clearly marked as a proposal for this project and to the attention of Karen Guglielmone, Engineering Division Manager. All proposals shall be received by the TOWN prior to 3:00 PM local time, Friday, March 8, 2024, via hand delivered to the Town of Telluride Public Works Facility, 1370 Black Bear Road, Telluride, Colorado 81435; or email to kguglielmone@telluride-co.gov. If emailed, please confirm receipt by requesting a delivery receipt and read receipt.

The Town of Telluride reserves the right to reject any or all Proposals, in part or in whole, or to waive any informalities or technicalities in this Request for Proposal if it is deemed to be in the best interest of the Town to do so.

Proposals received after the due date and time specified above or that are not prepared and filed in accordance with the terms and conditions of this Request for Proposal will not be considered for evaluation or award of the Project.

Please Note: Addenda will be posted on the Rocky Mountain E-Purchasing System (“RMEPS”) at:

http://www.bidnetdirect.com/colorado. Respondent is responsible to ensure addenda issued are acknowledged and responses thereto submitted along with the respective RFP documents. Failure to submit such addenda responses may result in disqualification of the respective Proposal.

The Town of Telluride cannot guarantee accurate information for specifications obtained from any source other than Bidnetdirect.

mailto:kguglielmone@telluride-co.gov http://www.bidnetdirect.com/colorado

Section I

Bidding Documents

Section 00010 − 1

PROJECT SCHEDULE & SUMMARY

2024 Street Mill and Overlay Program

Schedule Request for Bids & Contracting:

Bid Documents Available Friday, February 16, 2024 Final Addenda Issuance: Friday, February 23, 2024, 3 pm Bids Due: Friday, March 8, 2024, NOON Award Contract: Friday, March 15, 2024 Contract Signed: Monday, March 25, 2024 Notice to Proceed: Monday, April 1, 2024 Substantial Completion: Friday, October 18, 2024 End of Contract: Friday, November 1, 2024

Summary The Contract Documents provide for construction of Telluride’s 2024 Street Mill and Overlay Program. The WORK includes milling, patching, and paving, as described below. Note that Work Item #3 and Work Item #7 cannot be completed until after August 15 to ensure proper sequencing for a separate capital project in this area.

Work Item #5 requires coordination with the Parks Department and festivals. Material submittals of hot asphalt mix (HMA) and Class 6 road base are required prior to start of work. Temporary Traffic Control Plans, and Erosion and Sediment Control Plans are required prior to start of work. A Pre-Construction Meeting is also required.

Work Item #1: 500 Blk East Columbia Avenue [Maple to Hemlock]. This portion of the WORK involves milling 2 inches of asphalt, and then placing 2.5 inches of new compacted asphalt (SX75 58-28). Areas with pavement failure following the milling operation will be identified and marked by the Engineer for full depth patch. All millings will be hauled to the wide spot on the Spur. Any asphalt removal with mixed materials will be hauled away. (See Work Item #1 500 Block E Columbia schematic.)

Work Item #2: 500 Block West Colorado Avenue [Davis to Townsend] This portion of the WORK involves milling 2 inches of asphalt, and then placing 2 inches of new compacted asphalt (SX75 58-28). Areas with pavement failure following the milling operation will be identified and marked by the Engineer for full depth patch. All millings will be hauled to the wide spot on the Spur. Any asphalt removal with mixed materials will be hauled away. (See Work Item #2 500 Block W Colorado schematic.)

Work Item #3: East Colorado Avenue [Pine to Alder]. This portion of the WORK involves milling 2 inches of asphalt, and then placing 2.5 inches of new compacted asphalt (SX75 58-28). Areas with pavement failure following the milling operation will be identified and marked by the Engineer for full depth patch. All millings will be hauled to the wide spot on the Spur. Any asphalt removal with mixed materials will be hauled away. This must be scheduled for the fall. (See Work Item #3 E Colorado [Pine to Alder] schematic.)

Work Item #4a: 400 Block Pandora East Half - BID ALTERNATE 1. This portion of the WORK involves milling existing road surface materials and hauling them away for disposal, placing and compacting Class 6 road base, as needed, then furnishing and installing 5 inches of asphalt. (See Work Item #4a 400 Block Pandora East Half (Bid Alternate 1) schematic.)

Work Item #4b: 600 Block West Colorado Avenue – Widen Travel Way by 4 feet - BID ALTERNATE 2. This portion of the WORK involves widening the south side of West Colorado Avenue by 4 feet by placing and compacting 6 inches of Class 6 road base or equivalent, or more as needed to level the south edge of the asphalted right of way to a 2% slope, then furnishing and installing 7 inches of asphalt. (See Work Item #4b 600 Block W Colorado Avenue, southside (Bid Alternate 2) schematic.)

Work Item #5: Town Park Asphalt. This portion of the WORK involves removing 10 feet of asphalt and several inches of base west of the existing 8-inch-thick concrete valley pan and replacing it with 6 inches of asphalt patch. East of the valley pan, scarify and remove 6 inches of native material, place back and compact 6 inches of Class 6 road base or equivalent, and place 4 inches of asphalt (SX75-58-28).

(See Work Item #5 Town Park schematic.)

Work Item #6: 100 Block North Maple Street. This portion of the WORK involves milling 2 inches of asphalt, and then placing 2 inches of new compacted asphalt (SX75 58-28). Areas with pavement failure following the milling operation will be identified and marked by the Engineer for full depth patch.

All millings will be hauled to the wide spot on the Spur. Any asphalt removal with mixed materials will be hauled away. (See Work Item #6 100 Block N Maple schematic.)

Work Item #7: 100 Blk North Willow Street. This portion of the WORK involves milling existing road surface materials and hauling them away for disposal, placing and compacting Class 6 road base, as needed, then furnishing and installing 5 inches of asphalt. This must be scheduled for the fall.(See Work Item #7 100 Blk N Willow schematic.)

Copies of the Town’s Construction Specifications can be downloaded from the Town’s website at www.telluride-co.gov.

http://www.telluride-co.gov/

SECTION 00010

ADVERTISEMENT FOR BIDS

OWNER: Town of Telluride P.O. Box 397 Telluride, CO 81435

The Town of Telluride is soliciting sealed proposals from qualified vendors for the 2024 Street Mill and Overlay Program. The Town will accept proposals via email but will not accept proposals via fax. If a hardcopy is submitted, please provide two (2) copies sealed in a manila envelope clearly marked as a proposal for this project and to the attention of Karen Guglielmone, Engineering Division Manager. All proposals shall be received by the TOWN prior to 3:00 PM local time, Friday, March 8, 2024, via hand delivered to the Town of Telluride Public Works Facility, 1370 Black Bear Road, Telluride, Colorado 81435; or email to kguglielmone@telluride-co.gov. If emailed, please confirm receipt by requesting a delivery receipt and read receipt.

The Town of Telluride reserves the right to reject any or all Proposals, in part or in whole, or to waive any informalities or technicalities in this Request for Proposal if it is deemed to be in the best interest of the Town to do so.

Proposals received after the due date and time specified above or that are not prepared and filed in accordance with the terms and conditions of this Request for Proposal will not be considered for evaluation or award of the Project.

Please Note: Addenda will be posted on the Rocky Mountain E-Purchasing System (“RMEPS”) at:

http://www.bidnetdirect.com/colorado. Respondent is responsible to ensure addenda issued are acknowledged and responses thereto submitted along with the respective RFP documents. Failure to submit such addenda responses may result in disqualification of the respective Proposal

The Town of Telluride cannot guarantee accurate information for specifications obtained from any source other than Bidnetdirect.

Date: February 16, 2024 SIGNED: Kyle Beck Kyle Beck

TITLE: Public Works Director http://www.bidnetdirect.com/colorado

Section 00020 − 2

SECTION 00020

INVITATION TO BID

2024 Street Mill and Overlay Program

Date: February 16, 2024

Separate sealed bids to complete the 2024 Street Mill and Overlay Program improvements in Telluride, Colorado, shall be received by the TOWN prior to 3 pm, Friday, March 8th at Telluride’s Public Works & Transit Facility, 1370 Black Bear Road, Telluride, Colorado 81435 OR via electronic submission to kguglielmone@telluride-co.gov.

At said place and time, and promptly thereafter, all Bids that have been duly received will be publicly opened and read aloud.

The Contract Documents provide for construction of Telluride’s 2024 Mill and Overlay Program. The WORK includes milling, patching, and paving, as described below. Note that Work Item #3 and Work Item #7 cannot be completed until after August 15 to ensure proper sequencing for a separate capital project in this area. A submittal of hot asphalt mix (HMA) and Class 6 road base is required prior to start of work pursuant to Town specifications. A Pre-Construction Meeting is also required.

Work Item #1: 500 Blk East Columbia Avenue [Maple to Hemlock]. This portion of the WORK involves milling 2 inches of asphalt, and then placing 2.5 inches of new compacted asphalt (SX75 58-28). Areas with pavement failure following the milling operation will be identified and marked by the Engineer for full depth patch. All millings will be hauled to the wide spot on the Spur. Any asphalt removal with mixed materials will be hauled away. (See Work Item #1 500 Block E Columbia schematic.)

Work Item #2: 500 Block West Colorado Avenue [Davis to Townsend] This portion of the WORK involves milling 2 inches of asphalt, and then placing 2 inches of new compacted asphalt (SX75 58-28). Areas with pavement failure following the milling operation will be identified and marked by the Engineer for full depth patch. All millings will be hauled to the wide spot on the Spur. Any asphalt removal with mixed materials will be hauled away. (See Work Item #2 500 Block W Colorado schematic.)

Work Item #3: East Colorado Avenue [Pine to Alder]. This portion of the WORK involves milling 2 inches of asphalt, and then placing 2.5 inches of new compacted asphalt (SX75 58-28). Areas with pavement failure following the milling operation will be identified and marked by the Engineer for full depth patch. All millings will be hauled to the wide spot on the Spur. Any asphalt removal with mixed materials will be hauled away. This must be scheduled for the fall. (See Work Item #3 E Colorado [Pine to Alder] schematic.)

Work Item #4a: 400 Block Pandora East Half - BID ALTERNATE 1. This portion of the WORK involves milling existing road surface materials and hauling them away for disposal, placing and compacting Class 6 road base, as needed, then furnishing and installing 5 inches of asphalt. (See Work Item #4a 400 Block Pandora East Half (Bid Alternate 1) schematic.)

Work Item #4b: 600 Block West Colorado Avenue – Widen Travel Way by 4 feet - BID ALTERNATE 2. This portion of the WORK involves widening the south side of West Colorado Avenue by 4 feet by placing and compacting 6 inches of Class 6 road base or equivalent, or more as needed to level the south edge of the asphalted right of way to a 2% slope, then furnishing and installing 7 inches of asphalt. (See Work Item #4b 600 Block W Colorado Avenue, southside (Bid Alternate 2) schematic.)

Work Item #5: Town Park Asphalt. This portion of the WORK involves removing 10 feet of asphalt and several inches of base west of the existing 8-inch-thick concrete valley pan and replacing it with 6 inches of asphalt patch. East of the valley pan, scarify and remove 6 inches of native material, place back and compact 6 inches of Class 6 road base or equivalent, and place 4 inches of asphalt (SX75-58-28).

(See Work Item #5 Town Park schematic.)

Section 00020 − 2

Work Item #6: 100 Block North Maple Street. This portion of the WORK involves milling 2 inches of asphalt, and then placing 2 inches of new compacted asphalt (SX75 58-28). Areas with pavement failure following the milling operation will be identified and marked by the Engineer for full depth patch.

All millings will be hauled to the wide spot on the Spur. Any asphalt removal with mixed materials will be hauled away. (See Work Item #6 100 Block N Maple schematic.)

Work Item #7: 100 Blk North Willow Street. This portion of the WORK involves milling existing road surface materials and hauling them away for disposal, placing and compacting Class 6 road base, as needed, then furnishing and installing 5 inches of asphalt. (See Work Item #7 100 Blk N Willow schematic.)

All locations will require traffic control and erosion control. The selected bidder will be asked to a Pre-Construction Meeting to discuss traffic control and schedule immediately after issuance of a Notice to Proceed.

The successful Bidder will be required to furnish a Performance Bond and a Payment Bond guaranteeing faithful performance and the payment of all bills and obligations arising from the performance of the Contract.

No Bid may be withdrawn within a period of thirty (30) days after the date fixed for opening Bids.

The OWNER reserves the right to reject any and all Bids, and to waive any informalities and irregularities therein.

Bid security in the amount of not less than five percent (5%) of the total Bid must accompany each Bid in the form specified in the Instructions to Bidders (Section 00100).

Sales Prohibited / Conflict of Interest: No officer, employee, or their dependent or person residing in and sharing the expenses of their household, shall have a financial interest in the sale to the Town of any real or personal property, equipment, material, supplies, or services. This rule also applies to subcontractors with the Town. This shall not apply to members of any authority, board, committee, or commission of the Town other than the members of the Town Council. Soliciting or accepting any gift, gratuity, favor, entertainment, kickback, or any items of monetary value from any person who has or is seeking to do business with the Town of Telluride is prohibited. Any vendor knowing of this type of activity is encouraged to report in confidence to the Town Attorney or Town manager so the matter can be dealt with.

Selection Criteria: This Invitation to Bid meets the requirements of Telluride’s Municipal Code § 4-6-220 pertaining to Competitive Sealed Bidding. As such, selection shall be made to the responsible firm whose bid is determined in writing to be the most advantageous to the Town, taking into consideration price, and the following selection criteria as set forth at Subsection 4-6-220(f):

1. The ability, capacity and skill of the bidder to perform the contract or provide the service or construction required.

2. Whether the bidder can perform the contract or provide the service or construction promptly, or within the time specified, without delay or interference.

3. The character, integrity, reputation, judgment, experience, and efficiency of the bidder.

4. The quality of performance of previous contracts with the town or services provided to the Town or the quality of previous contracts or services provided to other parties and verified to the Procurement Officer during a check of references.

5. The previous and existing compliance by the bidder with laws and ordinances relating to the contract or service.

6. The sufficiency of the financial resources and ability of the bidder to perform the contract or provide the service or construction.

7. The quality, availability, and adaptability of the supplies, services, or construction to the particular use required.

8. The bidders demonstrated commitment to the most environmentally sound practices, as well as commitment to the Town’s sustainability goals.

9. The ability of the bidder to provide future maintenance and service for the use of the subject of the contract.

Local preference, as provided in §4-6-210 of the Procurement Code, will be applicable. The Town reserves the right to not select any bidder if they so choose.

Section 00100 − 1

SECTION 00100

INSTRUCTIONS TO BIDDERS

1.0 DEFINED TERMS

Terms used in these Instructions to Bidders are defined in the General Conditions of Agreement. The term “Bidder” means one who submits a Bid to OWNER, as distinct from a sub-bidder, who submits a Bid to Bidder. The term “Successful Bidder” means the lowest qualified, responsible, and responsive Bidder to whom OWNER (on basis of OWNER’S evaluation as hereinafter provided) makes an award. The term “Bidding Documents” includes the Advertisement for Bids (Section 00010), the Invitation to Bid (Section 00020), Instructions to Bidders (Section 00100), the Bid Form (Section 00400), the Bid Bond (Section 00410), the Statement of Contractor’s Qualifications (Section 00420), the Schedule of Major Subcontractors (Section 00430), the Construction Designs and Drawings, and the proposed Contract Documents (including all Addenda issued prior to receipt of Bids).

2.0 COPIES OF BIDDING DOCUMENTS

2.1 Complete sets of Bidding Documents may be obtained at Rocky Mountain E-Purchasing System http://www.bidnetdirect.com/colorado.

2.2 Complete sets of Bidding Documents shall be used in preparing Bids; neither OWNER nor ENGINEER assumes any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents.

2.3 The submitted Bid proposal shall include Section 00400 – Bid Form, Section 00410 – Bid Bond, Section 00420 – Statement of Bidder’s Qualifications, and Section 00430 – Schedule of Subcontractors, fully executed.

2.4 OWNER and ENGINEER, in making copies of Bidding Documents available on the above terms, do so only for the purpose of obtaining Bids on the Work and do not confer a license or grant for any other use.

3.0 QUALIFICATION OF BIDDERS

3.1 To demonstrate qualifications to perform the Work, each Bidder must submit with the Bid proposal a written statement of qualifications including financial data, a summary of previous experience, and previous commitments. Each Bid must contain evidence of Bidder’s qualification to do business in the State where the Project is located or covenant to obtain such qualifications prior to award of the contract. Prepare the Statement of Qualifications on the form provided in Section 00420.

3.2 The following factors will be considered to determine the Bidder’s qualifications: Work previously completed by the Bidder and whether the Bidder (a) maintains a permanent place of business, (b) has adequate material, equipment, and experience to do the Work properly and expeditiously, (c) has sufficient resources to complete the project on time or ahead of schedule, (d) has the financial resources to meet all obligations incidental to the Work, and (e) has appropriate technical experience.

3.3 Each Bidder may be required to show that s/he has handled former Work so that no just claims are pending against such Work. No Bid will be accepted from a Bidder who is engaged on any other Work that would impair his ability to perform or finance the Work.

3.4 No Bidder shall be in default on the performance of any other contract with the OWNER or in the payment of any taxes, licenses, or other monies due to the OWNER.

Section 00100 − 2

4.0 EXAMINATION OF CONTRACT DOCUMENTS AND SITE

4.1 It is the responsibility of each Bidder before submitting a Bid to (a) examine the Contract Documents thoroughly, (b) visit the site to familiarize themselves with local conditions that may in a manner affect cost, progress, or performance of the Work, (c) familiarize themselves with federal, state, and local laws, ordinances, rules, and regulations that may in any manner affect cost, progress, or performance of the Work, (d) study and carefully correlate(Bidder’s observations with the Contract Documents, and (e) notify the OWNER of all conflicts, errors or discrepancies in the Contract Documents.

4.2 The submission of a Bid will constitute an incontrovertible representation by Bidder that Bidder has complied with every requirement of Article 3, that without exception the Bid is premised upon performing and furnishing the Work required by the Contract Documents and such means, methods, techniques, sequences, or procedures of construction as my be indicated in or required by the Contract Documents, and that the Contract Documents are sufficient in scope and detail to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work.

5.0 INTERPRETATIONS AND ADDENDA

5.1 All questions about the meaning or intent of the Bidding Documents are to be submitted in writing to the OWNER. Interpretation or clarifications considered necessary in response to such questions will be issued only by Addenda. Questions received less than five (5) days prior to the date for opening Bids may not be answered. Only questions answered by formal written Addenda will be binding. Oral and other interpretations or clarifications will be without legal effect.

5.2 All questions should be directed to the OWNER.

5.3 Addenda may also be issued to modify the Bidding Documents, as deemed advisable by OWNER.

5.4 Addenda will be mailed or delivered to all parties recorded by the OWNER as having received the Bidding Documents.

6.0 BID SECURITY

6.1 Each Bid must be accompanied by Bid Security made payable to “Town of Telluride” in the amount stated in the Invitation to Bid. The required security must be in the form of a certified or bank cashier’s check payable to OWNER or a Bid Bond on the form enclosed herewith. The Bid Bond must be executed by a Surety Company that is authorized to transact business in the State of Colorado and be accepted by the OWNER.

6.2 The Bid Security of the successful Bidder will be retained until such Bidder has executed the Agreement and furnished the required contract security, whereupon Bid Security will be returned.

If the successful Bidder fails to execute and deliver the Agreement and furnish the required Contract Security with ten (10) days of the Notice of Award, OWNER may annul the Notice of Award and the Bid Security of that Bidder will be forfeit. The Bid Security of other Bidders whom the OWNER believes to have a reasonable chance of receiving the award may be retained by OWNER until the earlier of the seventh (7th) day after the effective date of the Agreement or the thirtieth (30th) day after the Bid Opening, whereupon Bid Security furnished by such Bidders will be returned. Bid Security, with Bids that are not competitive, will be returned within seven (7) days after the Bid Opening.

7.0 CONTRACT TIME

The number of days within which, or the date by which the Work is to be substantially complete and also completed and ready for Final Payment (the CONTRACT TIMES), are set forth in the Agreement (Article 2). The CONTRACTOR will submit a proposed schedule to illustrate how the milestone dates will be met.

Section 00100 − 3

8.0 LIQUIDATED DAMAGES

Provisions for liquidated damages are set forth in the General Conditions of Agreement (Article 9).

9.0 SUBSTITUTE (“OR EQUAL”) MATERIAL AND EQUIPMENT

9.1 The Contract, if awarded, will be on the basis of material and equipment described on the Drawings or specified in the Specifications without consideration of possible substitute or “or equal” items.

9.2 Whenever it is indicated on the Drawings or specified in the Specifications that a substitute or “or equal” item of materials or equipment may be furnished or used by CONTRACTOR, and is acceptable to OWNER, application for such acceptance will not be considered by OWNER until after the “effective date of the Agreement”. The procedure for submitting any such application by CONTRACTOR and considerations by OWNER are set forth in the General Conditions of Agreement (Article 5).

10.0 SUBCONTRATORS, SUPPLIERS AND OTHERS

10.1 Each Bidder shall submit at the Bid opening to OWNER a list of major subcontractors s/he proposes to use in the Work. Refer to Section 00430 contained within these Bid Documents.

10.2 If OWNER after due investigation has reasonable objection to any proposed Subcontractor, either may, before the Notice of Award is given, request the apparent successful Bidder to submit an acceptable substitute without an increase in Bid price. If the apparent successful Bidder declines to make any substitution, OWNER may award the contract to the next lowest responsible Bidder that proposed to use acceptable subcontractors. Subcontractors, suppliers, and other persons or organizations listed and to whom the OWNER does not make written objection prior to the giving of the Notice of Award will be deemed acceptable the OWNER subject to revocation of such acceptance after the effective date of the Agreement.

10.3 CONTRACTOR shall not be required to employ any subcontractor, supplier or other persons or organizations against which they have reasonable objection. The use of subcontractors listed by the Bidder and accepted by the OWNER prior to the Notice of Award will be required in the performance of the Work. The OWNER will approve any subcontractor changes by the CONTRACTOR before the Work is performed.

11.0 BID FORM

11.1 A separate unbound copy of the Bid Form is enclosed for submission with the Bid.

11.2 Bid Forms must be completed in ink or typed. Totals must be stated in words and numbers; in case of conflict, words will take precedence. Unit prices shall govern over extensions of sums.

11.3 Bids by corporations must be executed in the corporate name by the president or a vice-president (or other appropriate officer accompanied by evidence of authority to sign) and the corporate seal shall be affixed and attested by the secretary or an assistant secretary. The corporate address and state of incorporation shall be shown below the corporate name.

11.4 Bids by partnerships must be executed in the partnership name and signed by each partner, his title must appear under his signature and the official address of the partnership must be shown below the signature.

11.5 Bids by joint venture shall be signed by each participant in the joint venture or by an authorized agent of each participant. The full name of each person or company interested in the Bid shall be listed on the Bid Form. The joint venture companies will designate a person and a single company as the sole / primary responsible party of the Work as outlined in the Agreement.

Section 00100 − 4

11.6 The Bid shall contain an acknowledgment of receipt of all Addenda (the numbers of which must be filled in on the Bid Form).

11.7 No alterations in Bids, or in the printed forms therefore, by erasures, interpolations, or otherwise will be acceptable unless each such alteration is signed or initialed by the Bidder. If initialed, OWNER may require the Bidder to identify any alteration so initialed.

11.8 The address and telephone number for communications regarding the Bid shall be shown.

12.0 BID PRICING

Bids must be priced as set forth in the Bid Form – Section 00400, Article 5 Basis of Bid.

13.0 SUBMISSION OF BIDS

13.1 Bids shall be submitted at the time and place indicated in the Invitation to Bid and either provided via email as a .pdf file to kguglielmone@telluride-co.gov with “2024 Street Mill and Overlay Program” in the subject line OR enclosed in an opaque sealed envelope marked with the Project Title, name, and address of the Bidder, and accompanied by the Bid Form, Bid Bond, Statement of Bidders Qualifications, and Schedule of Subcontractors.

13.2 Bids shall be deposited at the designated location prior to the time and date for receipt of Bids indicated in the Invitation to Bid, or any extension thereof made by addendum. Bids received after the time and date for receipt of Bids will be returned unopened. Bidder shall assume full responsibility for timely delivery at the location designated for receipt of Bids.

13.3 Oral, telephonic, telegraphic, or facsimile Bids are invalid and will not be considered.

13.4 No Bidder may submit more than one Bid. Multiple Bids under different names will not be accepted from one firm or association.

14.0 MODIFICATION AND WITHDRAWAL OF BIDS

14.1 Bids may be modified or withdrawn by an appropriate document duly executed (in a manner that a Bid must be executed) and delivered to the place where Bids are to be submitted at any time prior to the opening of Bids.

14.2 Bids may also be modified or withdrawn in person by the Bidder, or an authorized representative provided s/he proves their identity and authority at any time prior to the opening of Bids.

14.3 Withdrawn Bids may be resubmitted up to the time designated for receipt of Bids provided that they are then fully in conformance with these Instructions to Bidders.

15.0 OPENING OF BIDS

Bids will be opened and (unless obviously non-responsive) read aloud publicly, as indicated in the Invitation to Bid. An abstract of the amounts of the Base Bids and major alternates (if any) will be made available after the opening of Bids.

16.0 BIDS TO REMAIN OPEN SUBJECT TO ACCEPTANCE

All Bids shall remain open for thirty (30) days after the day of the Bids Opening, but OWNER may, in his/her sole discretion, release any Bid and return the Bid Security prior to that date.

17.0 AWARD OF CONTRACT

17.1 OWNER reserves the right to reject any and all Bids, to waive any and all informalities not involving price, time, or changes in the Work, to negotiate contract terms with the Successful

Section 00100 − 5

Bidder, and the right to disregard all nonconforming, nonresponsive, unbalanced or conditional Bids.

Also, OWNER reserves the right to reject the Bid of any Bidder if OWNER believes that it would not be in the best interest of the project to make an award to that bidder, whether because of doubtful financial ability or failure to meet any other pertinent standards or criteria established by OWNER, as stated below. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum.

17.1.1 The ability, capacity and skill of the bidder to perform the contract or provide the service or construction required.

17.1.2 Whether the bidder can perform the contract or provide the service or construction promptly, or within the time specified, without delay or interference.

17.1.3 The character, integrity, reputation, judgment, experience, and efficiency of the bidder.

17.1.4 The quality of performance of previous contracts with the town or services provided to the Town or the quality of previous contracts or services provided to other parties and verified to the Procurement Officer during a check of references.

17.1.5 The previous and existing compliance by the bidder with laws and ordinances relating to the contract or service.

17.1.6 The sufficiency of the financial resources and ability of the bidder to perform the contract or provide the service or construction.

17.1.7 The quality, availability, and adaptability of the supplies, services, or construction to the particular use required.

17.1.8 The bidders demonstrated commitment to the most environmentally sound practices, as well as its commitment to the Town’s sustainability goals.

17.1.9 The ability of the bidder to provide future maintenance and service for the use of the subject of the contract.

Local preference, as provided in §4-6-210 of the Procurement Code, is applicable.

17.2 In evaluating Bids, OWNER will consider the qualifications of the bidders, the criteria detailed above in accordance with the OWNER’s Procurement Code, whether or not the Bids comply with prescribed requirements, and such alternates unit prices, and other data, as may be requested in the Bid Form or prior to the Notice of Award.

17.3 OWNER may consider the qualification and experience of subcontractors, suppliers, and other persons and organizations proposed for those portions of the Work as to which the identity of subcontractors, suppliers, and other persons and organizations is submitted as requested by OWNER. OWNER also may consider the operating costs, maintenance requirements, performance data and guarantees of major items of material and equipment proposed for incorporation in the Work when such data are required to be submitted prior to the Notice of Award.

17.4 OWNER may conduct such investigations as deemed necessary to assist in the evaluation of any

Bid and to establish the responsibility, qualifications, and financial ability of the Bidder’s proposed subcontractors, suppliers, and other persons and organizations to do the Work in accordance with the Contract Documents to OWNER’S satisfaction within the thirty (30) days allowed in Article 16.0 of the Instructions to Bidders, above.

17.5 If the Contract is to be awarded, it will be awarded to the lowest responsive, responsible, and qualified Bidder whose evaluation by OWNER indicates to OWNER that the award will be in the best interest of the Project. The basis for award shall be the Bid Total for the Schedule.

17.6 If the Contract is to be awarded, OWNER will give the Successful Bidder a Notice of Award as noted in the Project Schedule & Summary or no more than twenty (20) days after the Bid Opening.

Section 00100 − 6

18.0 CONTRACT SECURITY

The General Conditions and the Supplementary Conditions, if issued, set forth OWNER’S requirements as to performance and other bonds. The Successful Bidder must deliver the executed Agreement to the OWNER with the required Contract Security.

19.0 SIGNING OF AGREEMENT

When OWNER gives a Notice of Award to the Successful Bidder, it will be accompanied by two (2) unsigned counterparts of the Agreement with all other written Contract Documents attached. Within seven

(7) days thereafter, CONTRACTOR shall sign and deliver the required number of counterparts of the Agreements and attached documents to OWNER with required Bonds. Within the seven (7) days thereafter, OWNER shall deliver one (1) fully signed counterpart to CONTRACTOR. Each counterpart is to be accompanied by a complete set of the Drawings with appropriate identifications.

20.0 TAXES

OWNER is exempt from Colorado State Sales and Use taxes on materials and equipment to be incorporated in the Work. Said taxes shall not be included in the Contract Price. Reference is made in Article 5.9 of the General Conditions.

21.0 COLLUSIVE OR SHAM BIDS

Any Bid deemed by the OWNER in its sole discretion to be a collusive or sham Bid will be rejected and reported to authorities as such. Bidder’s authorized signature of this Bid assures that such Bid is genuine and is not a collusive or sham Bid. Also, any Bid deemed by the OWNER in its sole discretion to be unbalanced will be rejected.

22.0 BID RESULTS

For information regarding results for individual Bids, send a self-addressed, self-stamped envelope and a Bid tally will be emailed to you. Bid results will be posted in the office of the OWNER no more than seven (7) days after the Bid Opening. Bid results will also be posted on the Town of Telluride website at www.telluride-co.gov.

END OF SECTION

00400-1

SECTION 00400

Bid Form

Project Identification: 2024 Street Mill and Overlay Program

TABLE OF ARTICLES

Page

Article 1 - Bid Recipient 1 Article 2 - Bidder’s Acknowledgments 1 Article 3 - Bidder’s Representations 1 Article 4 - Further Representations 2 Article 5 - Basis of Bid 3 Article 6 - Time of Completion 6 Article 7 - Attachments to Bid 6 Article 8 - Defined Terms 6 Article 9 - Bid Submittal 7

ARTICLE 1 - BID RECIPIENT

1.1 This Bid Is Submitted To: Town of Telluride

1.2 The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an Agreement with Owner in the form included in the Bidding Documents to perform all Work as specified or indicated in the Bidding Documents for the prices and within the times indicated in the Bid and in accordance with the other terms and conditions of the Bidding Documents.

ARTICLE 2 - BIDDER’S ACKNOWLEDGMENTS

2.1 Bidder accepts all terms and conditions of the Advertisement for Bids and Instructions to Bidders, including without limitations those dealing with the dispositions of Bid Security. The Bid will remain subject to acceptance for up to thirty (30) days after the Bid opening, or for such longer period of time that Bidder may agree to in writing upon request of Owner.

ARTICLE 3 - BIDDER’S REPRESENTATIONS

3.1 In submitting this Bid, Bidder represents that:

A. Bidder has examined and carefully studied the Bidding Documents, the other related data identified in the Bidding Documents, and the following Addenda, receipt of which is hereby acknowledged.

Addendum No. Addendum Date

B. Bidder has visited the Site and become familiar with and is satisfied as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work.

00400-2

C. Bidder is familiar with and is satisfied as to all federal, state, and local laws and regulations that may affect cost, progress, and performance of the Work.

D. Bidder has carefully studied all: (1) reports of explorations and tests of subsurface conditions at or contiguous to the Site and all drawings of physical conditions in or relating to existing surface or subsurface structures at or contiguous to the Site (except Underground Facilities) which have been identified in the site designs, and (2) reports and drawings of a Hazard Environmental Condition, if any, which has been identified in the site designs.

E. Bidder has obtained and carefully studied (or accepts the consequences for not doing so) all additional or supplementary examinations, investigations, explorations, tests, studies, and data concerning conditions (surface, subsurface and Underground Facilities) at or contiguous to the Site which may affect cost, progress, or performance of the Work or which relate to any aspect of the means, methods, techniques, sequences, and procedures of construction to be employed by the Bidder, including applying the specific means, methods, techniques, sequences, and procedures of construction expressly required by the Bidding Documents to be employed by Bidder, and safety precautions and programs incident thereto.

F. Bidder does not consider that any further examinations, investigations, explorations, tests, studies, or data are necessary for the determination of this Bid for performance of the Work at the price(s) bid and within the times and in accordance with the other terms and conditions of the Bidding Documents.

G. Bidder is aware of the general nature of the Work to be performed by Owner and others at the Site that relates to the Work as indicated in the Bidding Documents.

H. Bidder has correlated the information known to Bidder, information and observations obtained from visits to the Site, reports and drawings identified in the Bidding Documents, and all additional examinations, investigations, explorations, tests, studies, and data with the Bidding Documents.

I. Bidder has given Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder has discovered in the Bidding Documents, and the written resolution thereof by Engineer is acceptable to Bidder.

J. The Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for the performance of the Work for which this Bid is submitted.

K. Bidder will submit written evidence of its authority to do business in the State where the Project is located not later than the date of its execution of the Agreement.

ARTICLE 4 - FURTHER REPRESENTATIONS

4.1 Bidder further represents that:

A. This Bid is genuine and not made in the interest of or on the behalf of any undisclosed individual or entity and is not submitted in conformity with any agreement or rules of any group, association, organization, or corporation.

B. Bidder has not directly or indirectly induced or solicited any other Bidder to submit a false or sham Bid;

C. Bidder has not solicited or induced any individual or entity to refrain from bidding; and

D. Bidder has not sought by collusion to obtain for itself any advantage over any other Bidder or over

Owner.

00400-3

ARTICLE 5 - BASIS OF BID

5.1 Bidder will complete the Work in accordance with the Contract Documents, per plans and specifications, for the following price(s):

2024 Street Mill and Overlay Program

Mobilization (assume 2 – one in spring and one in fall) 2 EA

Work Item #1 500 Block East Columbia [Maple to Hemlock] East Columbia Avenue (Maple to Hemlock) Area = 910 SY

Description Qty Unit

1. Traffic Control 1 LS

2. Construction Stormwater Management 1 LS

3. Sawcut existing asphalt 66 LF

4. Mill 2 inches of asphalt 910 SY

5. Remove millings to in-town location (TBD) 51 CY

6. Furnish and install 2.5-inches hot bituminous asphalt overlay, complete in place 123 TON

7. Hot Bituminous Pavement Patching (Grading S or SX asphalt) 16 TON

E Columbia Avenue 500 Blk SUBTOTAL

Work Item #2 500 Block West Colorado (Davis to Townsend) W Colorado 500 Blk [Davis to Townsend] Area = 3,430 SY

Description Qty Unit

1. Traffic Control 1 LS

2. Construction Stormwater Management 1 LS

3. Sawcut existing asphalt 130 LF

4. Mill 2 inches of asphalt 3,430 SY

5. Remove millings to in-town location (TBD) 191 CY

6. Furnish and install 2-inches hot bituminous asphalt overlay, complete in place 372 TON

7. Hot Bituminous Pavement Patching (Grading S or SX asphalt) 74 TON

W Colorado 500 Blk SUBTOTAL

00400-4

Work Item #3 East Colorado (Pine to Alder) E Colorado (Pine to Alder) Area = 5,500 SY

Description Qty Unit

1. Traffic Control 1 LS

2. Construction Stormwater Management 1 LS

3. Sawcut existing asphalt 130 LF

4. Mill 2 inches of asphalt 5,500 SY

5. Remove millings to in-town location (TBD) 300 CY

6. Furnish and install 2.5-inches hot bituminous asphalt overlay, complete in place 733 TON

7. Hot Bituminous Pavement Patching (Grading S or SX asphalt) 147 TON

E Colorado Pine to Alder SUBTOTAL

Work Item #4a 400 Block Pandora East Half (Bid Alternate 1) 400 Block Pandora East Half (Area = 500 SY)

Description Qty Unit

1. Traffic Control 1 LS

2. Construction Stormwater Management 1 LS

3. Sawcut existing asphalt 60 LF

4. Remove Existing Road Surface Materials and Haul Away for Disposal 153 CY

5. Class 6 Road Base (6-inch) 138 TON

6. Furnish and Install 5 inches Hot Bituminous Pavement Placement (Grading S or SX asphalt)

136 TON

Pandora 400 Blk East half SUBTOTAL

Work Item #4b 600 Block W Colorado Avenue - Widen Travelway by 4 Feet (Bid Alternate 2) 600 Block W Colorado Avenue - Widen Travelway by 4 Inches (Area = 160 SY)

Description Qty Unit

1. Traffic Control 1 LS

2. Construction Stormwater Management 1 LS

3. Sawcut existing asphalt 325 LF

4. Remove Existing Road Surface Materials and Haul Away for Disposal 173 CY

5. Furnish and compact 6 inches Class 6 Roadbase 132 TON

6. Furnish and Install 7 inches Hot Bituminous Pavement Placement (Granding S or SX asphalt)

63 TON

600 Block W Colorado Avenue - Widen Travelway by 4 Feet SUBTOTAL

00400-5

Work Item #5 Town Park Town Park Area = 22 + 2,056 = 2,078 SY

Description Qty Unit

1. Traffic Control 1 LS

2. Construction Stormwater Management along south ditch 1 LS

3. Sawcut existing asphalt 20 LF

4. For 10 feet west of valley-pan, remove 6-inches of existing material 4 CY

5. For this area furnish and install 6 inches of Hot Bituminous Pavement Placement (Grading S or SX asphalt)

7 TON

5. East of valley-pan, remove existing road surface, scarify and prepare subgrade 571 CY

6. Compact native material and add 6 inches of compacted Class 6 (both areas) 571 TON

7. Furnish and Install 4 inches Hot Bituminous Pavement Placement (Granding S or SX asphalt) 444 TON

Town Park SUBTOTAL

8. Over-excavation of Native Material if found to be substandard 350 CY

Work Item #6 100 Blk N Maple 100 Blk N Maple (Area = 570 SY)

Description Qty Unit

1. Traffic Control 1 LS

2. Construction Stormwater Management 1 LS

3. Sawcut existing asphalt 66 LF

4. Mill 2 inches of asphalt 570 SY

5. Remove millings to in-town location (TBD) 32 CY

6. Furnish and install 2-inches hot bituminous asphalt overlay, complete in place 63 TON

7. Hot Bituminous Pavement Patching (Granding S or SX asphalt) 8 TON

N Maple Street 100 Blk SUBTOTAL

Work Item #7 100 Blk N Willow 100 Blk N Willow (Area = 1,016 SY)

Description Qty Unit

1. Traffic Control 1 LS

2. Construction Stormwater Management 1 LS

3. Sawcut existing asphalt 0 LF

4. Remove Existing Road Surface Materials and Haul Away for Disposal 311 SY

5. Class 6 Road Base (6-inch) 169 TON

6. Furnish and Install 5 inches Hot Bituminous Pavement Placement (Grading S or SX asphalt) 277 TON

N Willow Street 100 Blk SUBTOTAL

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Mobilization SUBTOTAL =

Work Item #1 E Columbia Avenue 500 Blk SUBTOTAL =

Work Item #2 W Colorado 500 Blk SUBTOTAL =

Work Item #3 E Colorado Pine to Alder SUBTOTAL =

Work Item #4a Pandora 400 Blk East half SUBTOTAL =

Work Item #4b 600 Block W Colorado Avenue - Widen Travel Way SUBTOTAL =

Work Item #5 Town Park SUBTOTAL =

Work Item #6 N Maple Street 100 Blk SUBTOTAL =

Work Item #7 N Willow Street 100 Blk SUBTOTAL =

TOTAL =

Specify Paving and Compaction Equipment Used

Specify Method of Verifying Density and Moisture Requirements of the Aggregate Base Course

00400-7

A. Bidder acknowledges that estimated quantities are not guaranteed and are solely for the purpose of comparison of Bids, and final payment for all Unit Price Bid items will be based on actual quantities, determined as provided in the Contract Documents.

ARTICLE 6 - TIME OF COMPLETION

6.1 Bidder agrees that the Work will be substantially complete and will be completed and ready for final payment in accordance with Article 11 of General Conditions on or before the dates or within the number of calendar days indicated in the Agreement.

6.2 Bidder accepts the provisions of the General Conditions as to liquidated damages in the event of failure to complete the work within the Contract Times.

ARTICLE 7 - ATTACHMENTS TO THIS BID

7.1 The following documents are attached to and made a condition of the Bid:

A. Required Bid security in the form of a Bid Bond (Section 00410) or Certified Check (circle type of security provided);

B. Statement of Bidder’s Qualifications; and

C. A Schedule of Subcontractors.

ARTICLE 8 - DEFINED TERMS

8.1 The terms used in this Bid with the initial capital letters have the meanings indicated in the Instructions to Bidders and the General Conditions.

ARTICLE 9 - BID SUBMITTAL

9.1 This Bid submitted by:

If Bidder is:

An Individual Name (typed or printed):

By:

(Individual’s signature)

Doing business as:

A Partnership Partnership Name:

By:

(Signature of general partner -- attach evidence of authority to sign)

Name (typed or printed):

A Corporation Corporation Name:

State of Incorporation:

SEAL,

if required by State

SEAL,

if required by State

00400-8

Type (General Business, Profession, Service, Limited Liability):

By:

(Signature -- attach evidence of authority to sign)

Name (typed or printed):

Title:

Attest (Signature of Corporate Secretary)

Date of Qualification to do business in [State where Project is located] is / /

A Joint Venture Name of Joint Venture:

First Joint Venture Name:

(Signature of joint venture partner -- attach evidence of authority to sign)

Second Joint Venture Name:

(Signature of joint venture partner -- attach evidence of authority to sign)

(Each joint venturer must sign. The manner of signing for each individual, partnership, and corporation that is party to the venture should be in the manner indicated above.)

Bidder’s Business address:

Business Phone No. ( )

Business FAX No. ( )

Business E-Mail Address

State Contractor License No. . (If applicable)

Employer’s Tax ID No.

SEAL,

if required by State

SEAL,

if required by State

CORPORATE

SEAL,

if required by State

00400-9

Phone and FAX Numbers, and Address for receipt of official communications, if different from Business contact information:

9.2 Bid submitted on , 20 .

Section 00410 − 1

SECTION 00410

BID BOND

Know all men by these presents: THAT WE, THE UNDERSIGNED AS Principal, and unto the Town of Telluride, Colorado, as OWNER, in the sum of $ for the payment of which, well and truly to be made, we hereby jointly and severally bind ourselves, successors, and assigns.

THE CONDITION of this obligation is such that whereas the Principal has submitted to the Town of Telluride, Colorado, the accompanying Bid and hereby made a part hereof to enter into a construction Agreement for Town of Telluride Project 2024 Street Mill and Overlay Program.

NOW THEREFORE,

a. If said Bid shall be rejected, or

b. If said Bid shall be accepted and the Principal shall execute and deliver a Contract in the form of

Contract attached hereto (properly completed in accordance with said Bid) and shall furnish a BOND for his faithful performance of said Contract, and for payment of all persons performing labor or furnishing materials in connection therewith, and shall in all other respects perform the Agreement created by the acceptance of said Bid, then this obligation shall be void,; otherwise the same shall remain in force and effect, it being expressly understood and agreed that the liabil8ty of the Surety for any and all claims hereunder shall in not even, exceed the penal amount of this obligation as herein stated.

The Surety, for value received, hereby stipulated, and agrees that the obligations of said Surety and its BOND shall be in no way impaired or affected by any extension of the time within which the OWNER may accept such Bid; and said Surety does hereby waive notice of any such extension.

Surety…