2024 SLS PWS.pdf

PERFORMANCE WORK STATEMENT (PWS)

FOR

AFGSC 2024 Striker Leadership Symposium

1.0 General: The Air Force Global Strike Command (AFGSC) will conduct the Striker Leadership Symposium (SLS) for its Command within a 15-mile radius of Shreveport, LA 17-21 November 2024, with setup being conducted on 17 & 18 November. An estimated 300 attendees and staff will require event space with a co-located hotel, parking, security, ancillary equipment, and Wi- Fi.

1.1 Scope: The contractor(s) shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 (Government Furnished Property, Material, Equipment and Services), to perform event space, catering, parking, security, as defined in this PWS.

1.2 Background: The AFGSC Striker Leadership Symposium was established in 2023 as a forum for Airmen and leaders to come together as a collective to improve upon leadership skills and learn from those who have already paved the way. The event’s mission is to educate, engage, and empower the leaders across Air Force Global Strike Command, enabling Strikers in the enhancement of their leadership skills, cultivation of their cultural intelligence, and building of their resilience and adaptability, forging strong leaders through adverse and revolutionary times.

1.3 Period of Performance (PoP):

The Period of Performance for the AFGSC Striker Leadership Symposium event is 17-21 November 2024.

1.4 General Information:

1.4.1 Place and Performance of Services: Contractor shall provide Striker Leadership Symposium services between 0700 and 1700 hours on 17-21 November 2024 within a 15-mile radius of Shreveport, LA. The contractor shall, at all times, maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.1.1 Telework: Not authorized.

1.4.2 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in the PWS.

1.4.5. Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the AFGSC focal point within 2 working days from contract award. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the AFGSC focal point to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the Contracting Officer. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.8 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms:

CM Contract Manager DoD Department of Defense FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services

CO Contracting Officer PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QC Quality Control QCP Quality Control Program TE Technical Exhibit

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1 Property: NONE

3.2 Materials: NONE

3.3 Equipment: NONE

3.4 Services: NONE

3.5 Utilities: NONE

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5.0 Requirements:

5.1 The contractor(s) shall provide event space, parking, security, ancillary equipment, and Wi-Fi as well as any staff required to perform each service.

5.1.1 The contractor(s) shall be in compliance with all Federal, State and local laws, regulations, policies, permits and insurance pertaining to the appropriate food industry and COVID-19.

5.2 Event Space:

5.2.1 All required event space shall be provided at one location.

5.2.2 Space shall be considered official meeting rooms and not open to the public.

5.2.3 Event space shall NOT contain pillar(s) and/or structural objects which may obstruct an attendee's view.

5.2.4 All rooms shall be walled spaces with doors that are able to be secured. Pipe and drape adaptions are to be utilized to enhance required general meeting space and facilitate discreet entry/exit where requested.

5.2.5 The contractor shall arrange for alternative event space at no additional cost to the Government within one hour of notification a room(s) does not meet the standards specified.

5.2.6 General Session: one ballroom or exhibit hall & lobby

5.2.6.1 Shall be one ballroom or exhibit hall, set in theater style or round tables for seating for approximately 300 attendees and staff.

5.2.6.2 Shall be available for Government use from 17-21 November 2024.

5.2.6.3 The following equipment/services shall be provided, set-up, and operable for Government use on 17 November, between 8:30 a.m. - 5:00 p.m. CST.

5.2.6.3.1 2x Podiums

5.2.6.3.2 2x Wired Microphones

5.2.6.3.3 Wireless Hand-held Microphone(s)

5.2.6.3.4 Wi-Fi internet service

5.2.6.3.5 Stage or Riser to enable viewing

5.2.6.4 The contractor shall provide a technical subject matter expert who will remain on-site between the hours of 7:00 a.m. - 5:00 p.m. CST, on 19 November and 20 November 2024, to address any technical issues with the microphones and Wi-Fi internet.

5.2.7 Breakout Rooms (3-5)

5.2.7.1 Shall be five (5) rooms, each min occupancy of one hundred (100) with one hundred and fifty (150) chairs. One of which to be used as a Nursing/Lactation Room with discreet entry door, locking capability, and tables/chairs near accessible power outlets.

5.2.8.2 Shall be available for Government use from 7:00 a.m. to 5:00 p.m. CST, on 19 November and 20 November 2024.

5.3 Ancillary Equipment & Wi-Fi

5.3.1 The contractor shall provide, and setup all required ancillary equipment. Any equipment which is not functioning properly shall be replaced or repaired, at no additional cost to the government within 15 minutes of notification by the AFGSC focal point.

5.3.2 The contractor shall provide 2 podiums, 2 wired microphones, wireless microphone(s), Wi- Fi internet service and IT personnel to assist in setup or as needed in general session space identified in paragraph 5.2.6.

5.3.3 Government shall be permitted to connect its equipment to the contractor’s electrical outlets and facilities, with no additional costs to the Government for use of contractor’s electrical service.

5.3.4 The contractor shall provide a technical subject matter expert who will remain on-site between the hours of 7:00 a.m. - 5:00p.m. CST, on 19 November and 20 November 2024, to address any technical issues with the microphones and Wi-Fi internet.

5.4 Parking

5.4.1 Event Space: the contractor shall provide parking to accommodate an estimated 300 attendees on 19 November and 20 November 2024 from 7:00 a.m. to 5:00 p.m. Parking will be provided as self-parking at the venue and all costs shall be billed against the Government contract.

5.5 Site Visit (Pre-Event)

5.5.1 The contractor or contractor’s authorized representative shall meet with the AFGSC focal point and SLS Staff at the event location no later than four (4) days prior to the scheduled event.

5.5.2 During the site visit, the SLS Staff will meet with the contractor or contractor’s authorized representative and receive a tour of the venue to include the general session space, breakout rooms, ancillary equipment, and the event’s parking area.

5.5.3 The AFGSC focal point will be the only authorized Government employee to coordinate with the contractor or contractor’s authorized representative. Any change(s) to the contract after award requires the Contracting Officer’s authorization and the AFGSC focal point has no authority nor can he/she obligate the Government to any changes, promises, or any other agreements outside of the contract.

5.5.4 The exact date of the site visit will be coordinated between the AFGSC focal point and the approved contractor/vendor after the award is released and issued.

5.6 Miscellaneous

5.6.1 The contractor shall have a representative on-site throughout the duration of the conference.

This representative shall have the authority to make decisions and bind the contractor should changes be necessary.

5.6.2 The contractor shall manage all data created for Government use or legally controlled by the Government, in support of the functional activity or required by AF publication, IAW the AF Records Management procedures in Air Force Instruction (AFI) 33-322, Air Force Manual (AFMAN) 33-363, and AFI 33-364 (or their subsequent replacements).

5.7 COVID-19 Compliance

5.7.1 The contractor(s) shall ensure all event space, parking, and catering services are provided in a manner which complies with Federal, State, and Local regulations as they relate to COVID-19.

In addition, the contractor(s) shall ensure services are provided in a manner which complies with CDC guidance for COVID-19 safety. Contractor shall provide hand sanitizer and disposable masks at each entry to every space provided for this requirement. Additionally, the contractor shall post basic COVID-19 guidance in visible areas within event space rooms.

TECHNICAL EXHIBIT 1

Performance Requirements Summary

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Performance Objective

Performance Standard Acceptable Quality Level (AQL)

Surveillance Method/By Whom

5.2

Event Space

Provide event space large enough to comfortably accommodate number of participants per performance work statement (PWS).

Provide screens and/or stages so that attendees can view the presentations. Provide clean, safe environment conducive to training opportunity offered to participants.

If event space(s) does not meet the standard, the contractor shall arrange for alternative event space at no additional cost to the Government.

Alternative event space must be provided within one hour of deficiency notification.

Random Monitoring/ AFGSC Focal Point

5.3

Provide and Manage

Ancillary Equipment &

Wi-Fi

The contractor shall provide operable ancillary equipment and Wi-Fi as well as certified and knowledgeable staff to troubleshoot and respond to any issues as outlined in the PWS and contract.

Any equipment which is not functioning properly shall be replaced or repaired, at no additional cost to the government within 15 minutes of notification by the AFGSC focal point.

Random Monitoring/

TECHNICAL EXHIBIT 2

Deliverables Schedule

PWS

Reference / Deliverable

Title

Frequency Number of Copies

Medium/Format Submit To

1.4.5 Contract Manager

Information

Within 2 working days after date of award

1 Electronic Submission

*****IMPORTANT FOR 3rd PARTY VENDORS (Event Planners, etc.)*****

The government is bound by the terms and conditions of the award issued to the contractor identified on page 1 of the Standard Form (SF) 1449, Block 17a. The Government is NOT bound by the terms and conditions agreed upon by the event facility and/or catering company and the contractor identified on the SF1449. With the exception of payment terms, any deviation from the performance requirement must be submitted as an alternative at the time quotes are submitted. The Government may or may not accept the alternative term or condition; therefore, if a company is unable to accept an award unless the alternative is accepted it must be clearly annotated on the quote. Examples of such scenarios are provided below.

5.7

COVID-19

Compliance

The contractor shall ensure all lodging and event space is provided in a manner which complies with Federal, State, and Local regulations as they relate to COVID-19. In addition, the contractor shall ensure services are provided in a manner which complies with CDC guidance for COVID-19 safety. Contractor shall provide hand sanitizer and disposable masks at each entry to every space provided for this requirement.

Meets the PWS standard 100% of the time.

100% Inspection/AFGSC Focal Point

1. While the Government is tax-exempt, third-party vendors are responsible for paying applicable taxes in accordance with their contractual agreements. A tax exemption form will not be provided by the Government directly to the lodging/event facility, caterer, etc. should award be made to a third-party vendor, nor will the government complete a tax exemption form on behalf of the third-party vendor. Pricing should take this into consideration.

2. Payment is made to the vendor who is awarded a government contract. The Government will make payment in accordance with the Prompt Payment Act after services have been received.

Advance payment by the Government is not authorized. The third-party vendor is responsible for payment in accordance with their contractual agreement regardless of when payment is made by the Government. For example, if the third-party vendor's contractual agreement with the hotel is for a deposit of 20% ten days prior to the event, the third party is responsible for the deposit. The Government will not make an advance payment to the contractor in order for the deposit to be made.

3. Final counts will be provided in accordance with award issued by the Government. Should an agreement between a third-party vendor and hotel, etc. include different cutoff dates for final counts, the Government is not responsible for any differences, nor will the Government attempt to estimate what the final count will be in advance.

4. During the event, the contractor shall have their own personnel on-site for coordination.

Government personnel will not directly address or negotiate with suppliers/vendors as there is no privy of contract.