2024_RFP_On_Call_Engineering_Scope.docx

3.0 RFP OVERVIEW AND SCOPE OF SERVICES

3.4 Project Overview

Dane County desires to contract with a single highly qualified firm for the provision of on call services in order to facilitate the prompt, efficient delivery of services related to the operation of the Dane County Regional Airport.

The successful proposer should have the ability to perform the majority, if not all, of the services in house. These services will involve planning, environmental issues, engineering, architecture and design, air service development, and Information Technology and electronic services.

The successful proposer shall be capable of acquiring professional expertise when it is not available as part of the menu of engineering services offered.

The projects will vary in size, however, most of the task orders will be small in scope and of short duration. Each task order shall have the scope defined by the Airport and the fee shall be negotiated based on the Contractor’s cost proposal. The Fee may be a fixed fee or based on time and materials, as determined by the Airport.

Generally, services would be needed to supplement a design effort that is underway and would be minor in nature (i.e. rental car contract review, airport tenant business performance and parking facilities planning). The Airport will issue separate RFPs for work involving large capital projects or major consulting projects.

Any specialized services requiring the use of a sub-contractor will require the Airport’s approval in advance.

3.5 Scope of Services/Specifications

3.5.1 Project Management Services

Successful Proposer shall designate an overall project manager assigned specifically to this contract. That person shall be licensed as an engineer by the State of Wisconsin and have multiple years of experience at an air carrier airport with an FAA designation as a small hub or greater. This person should have a thorough knowledge of all disciplines listed below and shall be locally based. This person will be responsible for planning, coordinating and managing all personnel and projects under this contract.

3.5.2 Survey Services

Includes topographical surveys, property surveys by persons licensed as a Land Surveyor by the State of Wisconsin, lease descriptions and easement descriptions. Personnel must have multiple years of experience with an air carrier airport with an FAA designation as a small hub or greater.

3.5.3 Environmental Services

Includes storm water monitoring and testing, glycol management system monitoring and testing, wetland bank administration, Hazardous Material studies and other environmental services as needed. The project manager, which must have a Wisconsin PE, shall have multiple years of experience with negotiating Wisconsin Pollutant Discharge Elimination System (WPDES) permits in Wisconsin. The storm water engineer must have a less than 30 minute response time to the airport. Personnel must have experience with an air carrier airport with an FAA designation as a small hub or greater.

Specifically includes assisting Airport in investigating and remediating the presence of perflouroalkyl substances (“PFAS”) contamination on Airport property, as required by the attached October 7, 2019 and October 11, 2019 letters from the Wisconsin Department of Natural Resources naming Dane County one of three parties responsible for investigating and remediating PFAS found on Airport property.

3.5.4 Planning Services

Includes Airport land side and airside facility planning. The designated project engineer/planner must be licensed by the State of Wisconsin with multiple years of experience at an air carrier airport with an FAA designation as a small hub or greater The successful proposer will be required to respond to aircraft terminal gate utilization projects within 24 hours and will show demonstrated experience using FAA aircraft design group criteria for all aeronautical applications.

3.5.5 Engineering Services

Includes Airport land side and airside projects. This will also include building projects, pavement design, drainage design, electrical system designs and other engineering design services as needed. Engineers must be licensed by the State of Wisconsin. Lead personnel within each discipline must have multiple years of experience at an air carrier airport with an FAA designation as a small hub or greater. The successful proposer will show demonstrated experience using FAA airport design criteria.

3.5.6 Architectural Services

For various Airport expansion and improvement projects. Architects must be licensed by the State of Wisconsin. Lead personnel must have multiple years of experience with an air carrier airport with an FAA designation as a small hub or greater. The successful proposer will show demonstrated experience using FAA airport design criteria. Projects may include passenger flow modeling, Transportation Security Administration space planning requirements, baggage handling design and hold room/jet bridge design. Demonstrated experience with these types of projects is required

3.5.7 Air Service Development

Includes working closely with Airport leadership to provide comprehensive air service planning, development, analysis, and training designed to engage, expand, and grow all aspects of air service at the Airport. The successful proposer will provide ongoing data services on airline air service schedules, passenger-related statistics and related airline performance measures as requested. Additionally, personnel should be able to analyze route performance and recommend airlines and routes that would be financially viable. Furthermore, personnel may be called upon to accompany airport leadership for business travel to events including, but not limited to, airline headquarters meetings, and industry conferences.

Personnel must have multiple years of experience with an air carrier airport with an FAA designation as a small hub or greater and experience working in the Network Planning Group at a major airline. Detailed experience preparing air service development documents using US DOT data must be provided.

3.5.8 IT and Electronic Consulting

Includes standard development and general consultation on airport IT and electronic issue such as access control, terminal area and airfield perimeter cameras and other related services. Personnel must have multiple years of experience with an air carrier airport with an FAA designation as a small hub or greater.