2024-QQ-282_QQ_Requirements_Services.pdf

QUICK QUOTE REQUIREMENTS (SERVICES)

Quick Quote Requirements – Services Revised 09/13/23 Page 1 of 5

1. SCOPE REQUIREMENTS

A. GENERAL

i. Sarasota County Parks requires a contractor to apply painted and thermoplastic applications on pavement and concrete to multiple areas along the Legacy Trail between the Venice Train Depot, 303 E Venice Avenue, Venice, FL 34285 and Culverhouse Park, 7301 Mcintosh Road, Sarasota, FL 34238. Majority of locations involve site preparation of old paint to apply new paint. Some locations are new application areas, and few require removal of existing thermoplastic to apply.

ii. The Legacy Trail is a 12 ft wide multi-use recreational trail paved with an asphalt surface with concrete bridges and intersection approaches.

Application includes stop bars, lettering, symbols, and straight lines.

B. CONTRACTOR RESPONSIBILITIES

i. Contractor shall be responsible for visiting site to determine preparation, materials, labor, and equipment required for completing quotation document.

ii. Contractor shall be responsible for the safety of the public and vehicles while performing work.

iii. Contractor shall be responsible for keeping half of the trail open for the public, while allowing the proper cure time for the paint.

iv. Contractor shall be responsible for keeping work area safe and secure from the general public.

v. Contractor shall be responsible for removing all job-related trash and debris daily.

vi. Contractor shall carefully follow the manufacturer’s recommendations in the use of all materials used in the preparation, installing and/or removal of pavement markings.

C. PAINT SPECIFICATIONS

i. Thermoplastic Road Marking Paint

a. Hot-Applied Thermoplastic pavement marking material is a 100% solid material that liquefies when heated. It’s an environmentally and user-safe compound containing binder, pigments, filler and glass beads. Thermoplastic is a durable and cost-effective marking system that can be installed as a flat line with various glass bead packages, or in profile configurations for enhanced wet night visibility and audible safety measure.

ii. Striping Paint

a. The striping paint shall not deteriorate upon contact. The markings shall maintain their original dimensions and placement. The exposed surface shall be free from tack and shall not be slippery

Quick Quote Requirements – Services Revised 09/13/23 Page 2 of 5 when wet.

D. PROJECT SPECIFICATIONS

i. Project Location

a. Refer to Attachment 1, 2, 3, and 4. Attachments 3 and 4 are just a representation and not the entire scope of the project.

b. Project extends in various locations from Venice Train Depot, 303 E.

Venice Avenue, Venice, FL 34285 to Culverhouse Park, 7301 Mcintosh Road, Sarasota, FL 34238.

ii. Hours

a. Work must be accomplished between 7:00 a.m. – 5:00 p.m. Monday through Friday.

iii. Elimination of Existing Pavement Markings

a. In areas where the thermoplastic pavement markings are to be removed, the Contractor shall use one of the methods listed below, without damaging existing trail surface.

• Grinding

• Blasting

• Burning

• Chemical Removal

iv. Surface Preparation

a. The surface to which the pavement marking/marker material is to be applied shall be completely dry and free of dirt, oil, grease, debris and other foreign objects. Necessary for the application to and/or adherence of the pavement marking/marker to the pavement’s surface.

b. The Contractor shall be responsible for the proper preparation of the pavement surface accordingly. Any pavement marking/marker failure as a result of improper pavement surface preparation shall not constitute a hazard to the traveling public and shall be replaced by the Contractor at the Contractor’s expense upon removal of all said pavement marking(s)/marker(s), by the Contractor and at the Contractor’s expense, associated with the failure and upon the proper preparation of the surface prior to and the reapplication of the pavement marking/marker, for acceptance of the work by the County.

v. New Striping and Restriping

a. Newly installed pavement markings shall be protected from traffic until fully cured.

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b. Any existing to remain or newly installed pavement marking that is damaged because of a lack of protection shall be properly removed and replaced by the Contractor in accordance with the County’s direction and at no expense to the County and prior to acceptance by the County of the work performed by the Contractor.

c. The method of protection shall not constitute a hazard to the traveling public.

d. Restriping consists of changing the lane markings or other markings on a road, runway or other path; to repaint existing pavement traffic markings. The existing pavement markings must be removed prior to repainting.

E. PATRON SAFETY

i. The contractor shall maintain Temporary Traffic Control (TTC).

ii. The contractor must use caution tape, cones, or barricades to secure work area from public use.

iii. The contractor is required to have appropriate equipment to be able to work while keeping half of the trail open at all times.

iv. The equipment for application should not be heavy enough to create damage on the trail. Any and all damage to the trail would be the responsibility of the contract to repair.

2. EXPERIENCE Not Applicable if checked

A. Bidder must provide a minimum of 2 references demonstrating experience providing services similar to those described in this Bid. All references must be provided using the reference form provided in OpenGov Procurement.

B. Only references provided at time of submittal, using the reference form provided, will be used to verify required experience.

C. Failure to provide required references at time of submittal may result in Bidder being declared non-responsive.

D. Failure of references to verify required experience may result in Bidder being declared non-responsible.

3. LICENSES/CERTIFICATIONS Not Applicable if checked

Bidder must have the licenses and/or certifications listed below. All required licenses and certifications must be active at the time of bid submittal and must remain active throughout the course of work.

Required Licenses:

Required Certifications:

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Failure to provide a copy of all required licenses and certifications at time of submittal may result in the Bidder being declared non-responsive.

Failure to provide a copy of all required licenses and certifications within business days after request, may result in the Bidder being declared non-responsive.

4. ALTERNATES Alternate Products not acceptable if checked

A. If Bidder wishes to provide an alternate product, the Bidder shall furnish to the County the name of the manufacturer, the model number, and other identifying data and information necessary to aid the County in evaluating the alternate product. Alternates shall be approved only if determined by the County to be equivalent to the prescribed specifications.

B. To be considered, alternates must be submitted to the Contact listed in OpenGov Procurement no later than at .

5. INSURANCE REQUIREMENTS Proof of Insurance not required if checked

Successful Bidder will be required to provide a Certificate of Insurance meeting the requirements contained in the attached Insurance Requirements.

6. PROJECT DURATION Not Applicable if checked

A. Work shall begin within 14 days after receipt of a County Purchase Order and shall be completed no more than 30 days after receipt of a County Purchase Order.

B. The County reserves the right to modify this schedule at their discretion.

Any modifications shall be communicated to the Contractor in writing.

7. BIDDER’S RESPONSIBILITIES Not Applicable if checked

A. Bidder will schedule deliveries so that there is minimal to no interruption to daily work at any location.

B. Bidder is responsible for any damage to County or third-party property caused by the Bidder or their employees. Restoration shall be made to the County’s satisfaction.

8. GENERAL TERMS AND CONDITIONS Not Applicable if checked

Successful Bidder will be required to comply with the General Terms and Conditions of Purchase Orders attached to this Quick Quote.

9. WARRANTY Not Applicable if checked

Unless otherwise noted in Section 1, all materials provided by the Bidder shall be fully warranted from the date of County’s acceptance for a period of one year, or for the standard warranty period provided by the Bidder or product manufacturer, whichever is greater.

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10. CONTINGENCY Not Applicable if checked

If during performance of repair work, an unforeseen circumstance occurs that triggers an additional expense, a contingency of up to 10% of the total bid price may be allowed. Any use of contingency funds is subject to the written approval of the County, and any unused contingency shall not be paid out as part of any final payment.

11. INVOICING AND PAYMENT (check applicable payment method)

A. Successful Bidder(s) shall be paid:

Upon completion of work

In equal monthly installments

Upon completion of each deliverable

Other:

B. Invoicing and payment shall be as described in the General Terms and Conditions of Purchase Orders.

12. RESERVED RIGHTS

The County reserves the right to request clarifications or additional information from any offeror.

13. QUESTIONS & ADDENDA

A. Any inquiries, suggestions, or requests concerning interpretation, clarification, or additional information pertaining to the Quick Quote shall be submitted electronically through OpenGov Procurement. All questions must be received no later than the deadline specified in the solicitation. No verbal requests for information will be honored.

B. The electronic response posted in OpenGov Procurement is the only official method whereby interpretation, clarification, or additional information will be provided. The County shall not be responsible for oral interpretations or representations made by County employees, representatives, or third parties.