2024-QQ-221_QQ_Requirements.pdf

QUICK QUOTE REQUIREMENTS (SERVICES)

Quick Quote Requirements – Services Revised 07/21/22 Page 1 of 5

1. SCOPE REQUIREMENTS

A. Project Location: Tatum Ridge Soccer Field 2

i. Location: 4100 Tatum Ridge Road, Sarasota, FL 34234

ii. Field Type: Soccer

iii. Field Quantity: 1

iv. Turf Type: Sprigs as specified below

v. Total Quantity: 3,000 bushels

vi. Installation Date: The estimated installation date is June 1, 2024.

B. Project Location: Wellfield Park Soccer Fields 1 and 2

i. Location: 1300 Ridgewood Avenue, Venice, FL 34292

ii. Field Type: Soccer

iii. Field Quantity: 2 partial adjoining fields

iv. Turf Type: Sprigs as specified below

v. Total Quantity: 3,000 Bushels

vi. Installation Date: The estimated installation date is June 1, 2024.

C. TURF SPECIFICATIONS

i. SPRIGS

a. Certified TIFTUF Bermuda sprigs by the bushel.

b. Bushel is equal to 1 square yard of turf.

c. Turf shall be a 1.5” thickness of cut; composed of 0.75” grass, 0.75” soil.

d. Turf shall be field maintained at a cut height of 1” or lower.

e. Sprigs to be harvested off-site the morning of delivery and be of uniform size ready to be planted at the job site.

f. Blue Tag Certification shall be provided to the County’s designated

Project Manager at the time of delivery.

D. INSTALLATION

i. The Contractor shall install sprigs the same day as harvesting.

ii. Field preparation, including laser grading, is being provided by the County.

iii. The Contractor shall plant the sprigs immediately upon arrival.

iv. The County will perform pre-plant fertilization of the field to ensure the best conditions for the plants to establish and provide watering of newly installed turf, as required.

v. Contractor’s delivery of the sprigs shall include unloading from the delivery truck by the Contractor’s representative. The County will not supply any equipment for use by the Contractor’s representative.

vi. The Contractor shall use proper equipment to prevent damage to turf or grade.

Quick Quote Requirements – Services Revised 07/21/22 Page 2 of 5

vii. The Contractor shall install sprigs to conform to the irrigation zone layout, lightly watering immediately after installation of each zone. An irrigation layout drawing will be provided to the awarded Contractor.

viii. At completion of each area of work, Contractor shall remove all debris, equipment, and surplus materials. All material removed shall be disposed of off-site by the Contractor.

ix. During installation of sprigs, the Contractor shall consult with the County for inspection and approval of work quality. In the event the County, in its sole discretion, determines there is unsatisfactory work, the Contractor shall be responsible for replacing those areas specified by the County. Replacement shall be at no additional cost to the County.

E. CONTRACTOR RESPONSIBILITIES

i. The Contractor shall coordinate the installation schedule with the County’s designated Project Manager, providing no less than 24 hours’ notice of installation date.

ii. Contractor will coordinate work so that there is minimal to no interruption to daily work and activities at any location.

iii. Contractor is responsible for any damage to County or personal property due to negligence on the part of the Contractor or their employees.

Restoration shall be made to the County’s satisfaction.

F. COUNTY ACCEPTANCE

The County shall have the right to reject turf that is of unacceptable quality in the sole opinion of the County.

G. WARRANTY

All turf and materials provided by the Contractor shall be fully warranted from the date of County’s acceptance for a period of 15 calendar days.

H. FEE

Contractor’s fee shall be inclusive of all costs, including delivery and installation. No additional costs/fees will be paid by the County.

Quick Quote Requirements – Services Revised 09/13/23 Page 3 of 5

2. EXPERIENCE Not Applicable if checked

A. Bidder must provide a minimum of 1 references demonstrating experience providing services similar to those described in this Bid. All references must be provided using the reference form provided in OpenGov Procurement.

B. Only references provided at time of submittal, using the reference form provided, will be used to verify required experience.

C. Failure to provide required references at time of submittal may result in Bidder being declared non-responsive.

D. Failure of references to verify required experience may result in Bidder being declared non-responsible.

3. LICENSES/CERTIFICATIONS Not Applicable if checked

Bidder must have the licenses and/or certifications listed below. All required licenses and certifications must be active at the time of bid submittal and must remain active throughout the course of work.

Required Licenses:

Required Certifications: Blue Tag Certification shall be provided to the County’s Project Manager at the time of delivery

Failure to provide a copy of all required licenses and certifications at time of submittal may result in the Bidder being declared non-responsive.

Failure to provide a copy of all required licenses and certifications within business days after request, may result in the Bidder being declared non-responsive.

4. ALTERNATES Alternate Products not acceptable if checked

A. If Bidder wishes to provide an alternate product, the Bidder shall furnish to the County the name of the manufacturer, the model number, and other identifying data and information necessary to aid the County in evaluating the alternate product. Alternates shall be approved only if determined by the County to be equivalent to the prescribed specifications.

B. To be considered, alternates must be submitted to the Contact listed in OpenGov Procurement no later than at .

5. INSURANCE REQUIREMENTS Proof of Insurance not required if checked

Successful Bidder will be required to provide a Certificate of Insurance meeting the requirements contained in the attached Insurance Requirements.

Quick Quote Requirements – Services Revised 09/13/23 Page 4 of 5

6. PROJECT DURATION Not Applicable if checked

A. Work shall begin within days after receipt of a County Purchase Order and shall be completed no more than days after receipt of a County Purchase Order.

B. The County reserves the right to modify this schedule at their discretion.

Any modifications shall be communicated to the Contractor in writing.

7. BIDDER’S RESPONSIBILITIES Not Applicable if checked

A. Bidder will schedule deliveries so that there is minimal to no interruption to daily work at any location.

B. Bidder is responsible for any damage to County or third-party property caused by the Bidder or their employees. Restoration shall be made to the County’s satisfaction.

8. GENERAL TERMS AND CONDITIONS Not Applicable if checked

Successful Bidder will be required to comply with the General Terms and Conditions of Purchase Orders attached to this Quick Quote.

9. WARRANTY Not Applicable if checked

Unless otherwise noted in Section 1, all materials provided by the Bidder shall be fully warranted from the date of County’s acceptance for a period of one year, or for the standard warranty period provided by the Bidder or product manufacturer, whichever is greater.

10. CONTINGENCY Not Applicable if checked

If during performance of repair work, an unforeseen circumstance occurs that triggers an additional expense, a contingency of up to 10% of the total bid price may be allowed. Any use of contingency funds is subject to the written approval of the County, and any unused contingency shall not be paid out as part of any final payment.

11. INVOICING AND PAYMENT (check applicable payment method)

A. Successful Bidder(s) shall be paid:

Upon completion of work

In equal monthly installments

Upon completion of each deliverable

Other:

B. Invoicing and payment shall be as described in the General Terms and Conditions of Purchase Orders.

12. RESERVED RIGHTS

Quick Quote Requirements – Services Revised 09/13/23 Page 5 of 5

The County reserves the right to request clarifications or additional information from any offeror.

13. QUESTIONS & ADDENDA

A. Any inquiries, suggestions, or requests concerning interpretation, clarification, or additional information pertaining to the Quick Quote shall be submitted electronically through OpenGov Procurement. All questions must be received no later than the deadline specified in the solicitation. No verbal requests for information will be honored.

B. The electronic response posted in OpenGov Procurement is the only official method whereby interpretation, clarification, or additional information will be provided. The County shall not be responsible for oral interpretations or representations made by County employees, representatives, or third parties.