2024-QQ-201_1301_Cattlemen_Bldg_C_Scope_and_Services.pdf
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- Solicitation number
- 2024-QQ-201
- Issued by
- Sarasota County, Siesta Key CDP, Florida
About this file
This document is a Quick Quote Requirements for Services from Sarasota County, specifically for a drop ceiling replacement project at 1301 Cattlemen, Building C. The project involves installing a ceiling suspension grid and ceiling tiles in an approximately 3,800 square foot area, with a 15/16" - 2X2 grid size, 2X2 beveled edge inlay ceiling tiles, and a 10-foot ceiling height. The work is expected to begin within 10 days after receiving a County Purchase Order and must be completed within 30 days, with the County reserving the right to modify the schedule. Alternate products may be submitted for consideration by 05/08/2024 at 2:30 pm, subject to County approval.
Bidders must provide at least one reference demonstrating similar service experience, using the reference form in OpenGov Procurement. No specific licenses or certifications are listed as required. Payment will be made upon completion of work, and the successful bidder will be required to provide a Certificate of Insurance meeting the County's requirements. The project includes a contingency of up to 10% of the total bid price for unforeseen circumstances, subject to written County approval. Bidders are responsible for minimizing work interruptions and are liable for any property damage caused during the project.
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QUICK QUOTE REQUIREMENTS (SERVICES)
Quick Quote Requirements – Services Revised 09/13/23 Page 1 of 3
1. SCOPE REQUIREMENTS FOR: 1301 CATTLEMEN, BUILDING C
A. Installation of a Ceiling Suspension Grid and Ceiling Tiles
i. Approximate size of area 3800 square feet
ii. Grid Size: 15/16” - 2X2
iii. Ceiling Tile: Shall be 2X2 beveled edge inlay, style TBD.
iv. Ceiling Height: 10 feet AFF
v. All walls will be above finished ceiling height.
2. EXPERIENCE Not Applicable if checked
A. Bidder must provide a minimum of 1 references demonstrating experience providing services similar to those described in this Bid. All references must be provided using the reference form provided in OpenGov Procurement.
B. Only references provided at time of submittal, using the reference form provided, will be used to verify required experience.
C. Failure to provide required references at time of submittal may result in Bidder being declared non-responsive.
D. Failure of references to verify required experience may result in Bidder being declared non-responsible.
3. LICENSES/CERTIFICATIONS Not Applicable if checked
Bidder must have the licenses and/or certifications listed below. All required licenses and certifications must be active at the time of bid submittal and must remain active throughout the course of work.
Required Licenses:
Required Certifications:
Failure to provide a copy of all required licenses and certifications at time of submittal may result in the Bidder being declared non-responsive.
Failure to provide a copy of all required licenses and certifications within business days after request, may result in the Bidder being declared non-responsive.
4. ALTERNATES Alternate Products not acceptable if checked
A. If Bidder wishes to provide an alternate product, the Bidder shall furnish to the County the name of the manufacturer, the model number, and other
Quick Quote Requirements – Services Revised 09/13/23 Page 2 of 3 identifying data and information necessary to aid the County in evaluating the alternate product. Alternates shall be approved only if determined by the County to be equivalent to the prescribed specifications.
B. To be considered, alternates must be submitted to the Contact listed in OpenGov Procurement no later than 05/08/2024 at 2:30pm.
5. INSURANCE REQUIREMENTS Proof of Insurance not required if checked
Successful Bidder will be required to provide a Certificate of Insurance meeting the requirements contained in the attached Insurance Requirements.
6. PROJECT DURATION Not Applicable if checked
A. Work shall begin within 10 days after receipt of a County Purchase Order and shall be completed no more than 30 days after receipt of a County Purchase Order.
B. The County reserves the right to modify this schedule at their discretion.
Any modifications shall be communicated to the Contractor in writing.
7. BIDDER’S RESPONSIBILITIES Not Applicable if checked
A. Bidder will schedule deliveries so that there is minimal to no interruption to daily work at any location.
B. Bidder is responsible for any damage to County or third-party property caused by the Bidder or their employees. Restoration shall be made to the County’s satisfaction.
8. GENERAL TERMS AND CONDITIONS Not Applicable if checked
Successful Bidder will be required to comply with the General Terms and Conditions of Purchase Orders attached to this Quick Quote.
9. WARRANTY Not Applicable if checked
Unless otherwise noted in Section 1, all materials provided by the Bidder shall be fully warranted from the date of County’s acceptance for a period of one year, or for the standard warranty period provided by the Bidder or product manufacturer, whichever is greater.
10. CONTINGENCY Not Applicable if checked
If during performance of repair work, an unforeseen circumstance occurs that triggers an additional expense, a contingency of up to 10% of the total bid price may be allowed. Any use of contingency funds is subject to the written approval of the County, and any unused contingency shall not be paid out as part of any final payment.
11. INVOICING AND PAYMENT (check applicable payment method)
A. Successful Bidder(s) shall be paid:
Quick Quote Requirements – Services Revised 09/13/23 Page 3 of 3
Upon completion of work
In equal monthly installments
Upon completion of each deliverable
Other:
B. Invoicing and payment shall be as described in the General Terms and Conditions of Purchase Orders.
12. RESERVED RIGHTS
The County reserves the right to request clarifications or additional information from any offeror.
13. QUESTIONS & ADDENDA
A. Any inquiries, suggestions, or requests concerning interpretation, clarification, or additional information pertaining to the Quick Quote shall be submitted electronically through OpenGov Procurement. All questions must be received no later than the deadline specified in the solicitation. No verbal requests for information will be honored.
B. The electronic response posted in OpenGov Procurement is the only official method whereby interpretation, clarification, or additional information will be provided. The County shall not be responsible for oral interpretations or representations made by County employees, representatives, or third parties.
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