2024 PWS Overhead Door PM.pdf

PERFORMANCE WORK

STATEMENT

FOR

OVERHEAD DOOR PREVENTATIVE

MAINTENANCE AND INSPECTIONS

19 March 2024

1. DESCRIPTION OF SERVICES:

1.1. Scope: The contractor shall provide all labor, tools, equipment, test equipment, hearing protection, eye protection including prescription safety glasses, materials, supplies and parts, transportation and other incidentals necessary to travel to Hanscom AFB, MA, to inspect Over-head doors. The contractor shall be responsible for insuring all services provided under this contract are in accordance with the terms and conditions outlined herein and conform to the manufacturer’s equipment specifications and this Performance Work Statement (PWS).

1.2. Requested Service: To inspect overhead doors on Hanscom AFB. Appendix A shows a list of all overhead doors, location, size, quantity, operator and style.

1.2.1. Continued Use of Facilities: During this contract, the buildings will continue to be occupied.

Work will be performed in an orderly manner with minimum disturbance and inconvenience to the oc-cupants and patrons. The Contractor will confine and limit their personnel to only those areas required for performing the work. If a door is under maintenance or is inoperable, the Contractor shall erect temporary barriers/warning sign (approved by government representative) advising users that it is una-vailable for use.

1.2.2. Inspections/Maintenance: The Contractor shall perform ANNUAL inspections/preventative maintenance of all overhead doors. The Contractor shall provide a schedule for preventive mainte-nance and inspections within 5 days of contract award.

1.2.2.1 Safety Inspections: The contractor shall perform annual inspections per para 1.2.2. The safety inspections shall consist of a visual check of overhead doors to identify any issues that could pose a safety hazard or impair the operation of the overhead doors

1.2.2.2 Preventative Maintenance: The contractor, in conjunction with the safety inspections, shall perform preventative maintenance work on an annual basis per para 1.2.2. Preventative maintenance shall include, but not be limited to, indicator lights, photo eyes, motion sensors, and controllers/opera-tors, shear pins, bump guards servicing of all working mechanical mechanisms, belts, and adjustment of adjustable items to obtain proper working tolerances or calibration, lubrication of those parts. The contractor will follow the door manufacturer’s recommended preventative maintenance standard(s) and all other routine preventative maintenance functions necessary to ensure safe and efficient opera-tion of the overhead doors at all times.

1.2.4. The Contractor shall furnish all oils, materials and any other supplies needed for routine mainte-nance and submit a SDS sheet for each one prior to coming on base and beginning the work.

1.2.5. The Contractor shall prepare and submit a typed report due to the COR within 5 days after the inspection. The report shall record all actions taken to each overhead door for the inspection. The re-port shall identify each door by Building number, door location, date of last inspection, maintenance work performed, repairs needed, name of inspector, and overall condition of the overhead door.

1.2.6. The Contractor shall complete the Preventative Maintenance Task List (PMTL) Checklist (Ap-pendix B) for each door in Appendix A.

1.3. Quality Assurance: According to the contract’s inspection clause, the government will evaluate the contractor’s performance under this contract. The COR is a representative of the

Contracting Officer (CO) and will participate in the administration of this contract. Any mat-ter concerning a change to the scope, prices, terms or conditions of this contract shall be re-ferred to the CO. All services to be performed by the contractor will be subject to review by the CO or COR. The contractor shall provide an answer to a submitted Corrective Action Re-port (CAR) and Customer Complaint Form from the COR within one (1) working day from receipt. The contractor shall provide written response addressing the root cause, corrective ac-tion and preventive actions (s).

1.4. Continuation of Essential Services during Crisis: This requirement has been deter-mined not to be essential and does not require continued support during a crisis as defined in DFARS Clause 252.237-7023.

1.5. Hours of Operation: The contractor shall perform work Monday thru Friday, under this contract during the following hours: 07:00 a.m. until 4:00 p.m., excluding Federal Holidays.

Work required to be performed outside of these hours shall only be done after approval from the contracting officer.

1.5.1. Holidays: Hanscom AFB recognizes the following holidays:

New Year’s Day - 1 January Martin Luther King Day - 3rd Monday in January Washington’s Birthday - 3rd Monday in Feb Memorial Day - last Monday in May Juneteenth – June 19th Independence Day - 4 July Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veteran’s Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December

If these holidays fall on Saturday, the preceding Friday shall be observed. If these holidays fall on Sunday, the following Monday shall be observed. If a holiday falls on a scheduled ser-vice day, the Contractor shall be responsible for rescheduling services for the day either pre-ceding or following the holiday.

1.6. Contractor Personnel: The contractor shall designate in writing the name of the Contract Manager (CM) and any alternate(s) who shall act for the contractor when the manager is absent and their telephone numbers where they may be contacted any time to the CO and the COR within five (5) calendar days after contract award. The CM or alternate shall have full authority to act for the contractor on all matters relating to operation of this contract at Hanscom AFB.

The CM or alternate shall be available to meet on the installation with government personnel designated by the CO to discuss problem areas.

1.6.1. The contractor shall not employ persons on this contract if such employee is identified to the contractor as a potential threat to the health, safety, security and general well-being or op-erational mission of the installation and its population. The contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest, nor shall the contractor employ any person who is an em-ployee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to the DoD 5500.7-R Joint Ethics Regulations (JER). In addi-tion, the contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies contained in AFI 64-106, Air Force Industrial Labor Relations Activities. The contractor shall be prohibited from employing off-duty COR’s who are surveilling any contracts/subcontracts awarded to the Contractor. All contract employees depending on particular condition, occasion or place, or job assignment shall require professional, suitable attire. All contractor employees shall conduct themselves in a professional, courteous manner. The selection, assignment, reassignment, transfer, supervi-sion, management, and control of contractor employees in performance of this PWS shall be the responsibility and prerogative of the contractor; however, the contractor shall comply with the requirements set forth in this PWS and Hanscom AFB regulations concerning conduct of employees as referenced herein. The contractor shall employ and maintain a technically trained and experienced work force.

1.7. Environmental Protection and Safety: The contractor shall be knowledgeable of and comply with all applicable federal, state and local laws, regulations and requirements regard-ing environmental protection and occupational safety and health. The contractor shall comply with any laws or regulation changes during the term of this contract. The contractor shall fol-low manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness and materials handling (including hazardous materials).

1.8. Housekeeping: The contractor shall keep the work areas clean and neat in accordance with Industry Standards, Occupational, Safety and Health Administration (OSHA), fire and safety standards and this PWS.

1.9. Privately Owned Motor Vehicles (POV): Contractor personnel shall comply with the directives pertaining to operation of POVs on Hanscom AFB per AFI 31-204 (in its entirety), Motor Vehicle Traffic supervision.

1.10. Visitor Pass: The contractor shall comply with requirement and procedures IAW FAR 5353.242-9000, Contractor Access to Air Force Installations. A list of names will be required to gain access to the installation. Passes shall be distributed at the visitor’s center at the Sartain gate. Workers shall have proof of identification as well as a valid license, registration and insurance if bringing a vehicle onto base. Contractor employees must have identification that readily identifies them as contractors. During the course of the contract, certain areas/sites may be restricted or closed to contractor personnel. The contractor shall comply with all require-ments for entry. In addition, unscheduled gate closures may occur at any time and personnel entering or exiting the installation may experience delays

1.11. Foreign National(s): The contractor shall notify the COR before sending a Foreign National representative to perform services. Special rules apply for foreign national(s) visit-ing a US Government facility.

1.12. Health and Safety on Government Installation: In performing work under this con-tract on a Government installation, the contractor shall comply with federal, state and local regulations regarding occupational safety and health and the specific health and safety require-ments established by this contract. The contractor shall notify the COR of any injuries that occur to contractor personnel while on the installation. The contractor shall notify the COR of damage to government property or equipment during the execution of the contract.

SECTION 2

Performance Assessment

The contractor shall be aware that in the absence of any contract requirement from the Service Summary does not detract from its enforceability nor limit the rights or remedies of the gov-ernment under any other provision of the contract. The contractor shall ensure the following service summary requirements are accomplished.

2.1. SERVICE SUMMARY.

SS

PERFORMANCE

OBJECTIVE

PWS

PARAGRAPH

PERFORMANCE

THRESHOLD

SS 1.

The contractor shall perform annual safety in-spections as applicable.

1.2.2-1.2.2.1

95% Compliance

SS 2.

The contractor shall perform preventative maintenance per manufacturer.

1.2.2.2

SS 3.

The contractor shall submit reports within time specified.

1.2.5.

SECTION 3

3.0 Security Police: The government will provide general on base Security Forces service.

The Security Forces’ telephone number is 911 for emergencies.

3.1. Fire and Emergency Services: The government will provide general on-base fire pro-tection services. The contractor shall comply with fire prevention rules and regulations en-forced by the Hanscom AFB Fire Prevention Branch. Call 911 for emergencies. For routine fire prevention matters and/or calls to dispatch, call 781-225-3330.

3.2. Emergency Medical Service: The telephone number is 911 for emergencies.

Appendix B.

PMTL Check List Date

Equipment Type: OVERHEAD DOOR Inspectors

Initials

Component:

PM Components (Task Description) A

Check with Facility Manager for deficiencies

2 Inspect door for general condition/functionality

3 Check for proper operation, binding or misalignment and adjust as necessary

4 Check and lubricate door guides, pulleys, hinges, and latching mechanisms

5 Inspect and lubricate motor gearbox, drive chain (or belt), and motor where applicable; adjust as necessary

6 Check operation of limit switch, adjust as necessary

7 Check electrical operator, wiring, connections, and contacts; adjust as necessary

8 Repair or replace loose or missing hardware

9 Clean area around door

10 Fill out maintenance checklist and report deficiencies