2024 Ferric Chloride FeCl3 RFB.docx

Advertisement for Bids: Non-Construction Bulk Ferric Chloride FeCl3 Advertised starting Monday, June 3, 2024, for a minimum of two consecutive weeks using VendorNet.

Specifications are available by visiting the district website at https://www.madsewer.org/contracting-center/

The Madison Metropolitan Sewerage District requests bids for bulk Ferric Chloride FeCl3. Bid documents are linked below. Sealed bids will be accepted until Tuesday, June 18, 2024 @10:30 a.m. CST., at the District office, 1610 Moorland Road, Madison, Wisconsin 53713. At which time and place all bids will be publicly opened and read aloud. Any questions should be directed to mattl@madsewer.org.

Bids shall be address to the Madison Metropolitan Sewerage District, Attn. Matthew Leitzen, and should be clearly marked “Sealed bid for 2024 Bulk Ferric Chloride FeCl3”.

Only formal written addenda can materially alter the specifications. No verbal statement made by District employee or anyone else is binding nor shall such a statement be considered an official part of this public bid. All bid responses and their contents will be public records.

Unless otherwise specified in the bidding documents, the prospective bidders should check our internet site for any addendum 72 hours before the scheduled bid deadline.

The District is federal and state tax exempt. The District reserves the right to reject any or all bids or to waive any technicality and accept any bid which may, in its opinion, be advantageous to the District.

Any questions may be directed to:

Matthew Leitzen Procurement and Contracts Agent Madison Metropolitan Sewerage District 1610 Moorland Rd Madison, WI 53713 mattl@madsewer.org

BID FORM A: Bulk Ferric Chloride FeCl3

Request For BID: Bulk Ferric Chloride FeCl3 This is Not an Order

Return To:

Madison Metropolitan Sewerage District 1610 Moorland Rd.

Madison WI, 53713 Attn: Matthew Leitzen Date Issued: June 3, 2024 Procurement and Contracts Agent: Matthew Leitzen Telephone: 608-222-1201 EXT#110 Email: mattl@madsewer.org

The Madison Metropolitan Sewerage District is accepting bids for one calendar year (12) months with option to extend for three (3) additional calendar years the purchase and delivery of: Bulk Ferric Chloride FeCl3, delivered in bulk quantities to 1610 Moorland Rd, and pumped into one 11,000 gallon holding tank located adjacent to the GBT building.

Including and additional costs

37-42% FeCl3

Delivery Time in days after receipt of order: ______________________

Email address: ________________________________________ Addendum # ______________ Bids will be received until Tuesday, June 18, 2024 @10:30 a.m. CST Date and time received: _________________________

1.0 PURPOSE AND SCOPE

The Madison Metropolitan Sewerage District is accepting bids for one calendar year (12) months with option to extend for three (3) additional calendar years the purchase and delivery of: Bulk Ferric Chloride FeCl3, delivered in bulk quantities to 1610 Moorland Rd, and pumped into one 11,000 gallon holding tank located adjacent to the GBT building.

Note to Bidders: Chemicals must be delivered in bulk and pumped into the Ferric Chloride Vault, BLDG 45, by the contractor within 4 business days of a placed order.

The Chemical will be used at the Nine Springs Wastewater Treatment Plant.

MMSD does not guarantee it will purchase any specific quantity or dollar amount during the term of the contract. Bids that require a minimum order during the term will be rejected.

MMSD currently uses ferric chloride solution as an agent for sulfide control in anaerobic digestion and for struvite control on gravity belt thickeners.. MMSD would prefer ferric chloride solution with a concentration of roughly 33-36% FeCl3 to help alleviate concerns with dosing pumps but understands that specifying a non-industry standard concentration may result in increased cost.

MMSD is seeking bids for liquid ferric chloride solution to be used in wastewater treatment applications at concentrations of 33-36% FeCl3 and/or 37-42% FeCl3.

2.0 CORRESPONDENCE, CLARIFICATIONS AND QUESTIONS

Bidders are expected to raise any questions, exceptions or additions they have concerning the bid document by June 13, 2024. If a bidder discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in this request for bid, the bidder must immediately notify the Project Manager named on the cover page of the issue in writing and request modification or clarification of the bid document.

All inquiries must be email to mattl@madsewer.org

3.0 ADDENDUMS

In the event it becomes necessary to clarify any part of this request for bid, or to revise any part of this RFB, the Project manager will send out an official addendum/amendment to all potential bidders. Bidders must acknowledge the receipt/review of any addendum(s) on the Bid Form A.

The Project manager has the sole authority for modifications of this specifications and or bid.

4.0 BIDDER QUALIFICATIONS & REQUIREMENTS

All Bidder qualifications in this section are mandatory. Failure to meet a qualification may disqualify your Bid. However, the Procurement Agent reserves the right to waive any qualification if no Bidder is able to satisfy that qualification.

4.1 Bidder must be in the business of providing and delivering Chemical for at least the past three (3) years.

4.4 The Contractor shall not commence work under this Contract until all insurance required hereunder has been obtained and such insurance certification has been reviewed by the Owner. The Contractor shall not allow any Subcontractor to commence work on his Subcontract until certification for all similar insurance required for that portion of the Work has been reviewed by the Owner. Review of the insurance certification by the Owner shall not relieve or decrease the liability of the Contractor hereunder. The insurance certification shall name as Additional Insureds the Madison Metropolitan Sewerage District.

The Contractor shall obtain, pay for, and maintain during the life of this Contract such Worker's Compensation and Employer's Liability, Comprehensive General Liability, Business Automobile Liability, and Umbrella Liability Insurance to protect the Contractor performing work covered by this Contract from claims for damages for bodily injury, including accidental death, as well as for claims for property damage which may arise from operations under this Contract whether such operations be by himself or any Subcontractor, or by anyone directly or indirectly employed by either of them, on the forms, and with limits not less than set forth below:

1. General Liability

0. Comprehensive general liability coverage shall include, but not be limited to, Products and Completed Operations, Independent Contractors, Contractual Liability, Broad Form Property Damage, Personal Injury, Premises and Operations, and Explosion, Collapse and Underground.

0. General aggregate limit shall be at least $2,000,000. Policy shall be endorsed such that this full limit is reserved specifically for the named Madison Metropolitan Sewerage District project.

0. Products-Completed Operations Aggregate limit shall be at least $2,000,000.

0. Each Occurrence limit shall be at least $1,000,000.

1. Automobile Liability

1. Auto liability policy shall cover all autos, whether owned, non-owned, or hired.

1. Bodily injury and property damage limits shall be at least $1,000,000 each, or

1. Combined single limit shall be at least $1,000,000.

1. Excess Liability Umbrella Form

2. Umbrella limits shall be at least $2,000,000 aggregate/$2,000,000 each occurrence.

1. Worker’s Compensation and Employer’s Liability

3. Worker’s Compensation limits shall be in accordance with all applicable state and federal statutes.

3. Employer’s Liability limits shall be at least $100,000 each accident, $500,000 disease policy limit, and $100,000 disease-each employee.

5.0 CONTRACT TERM

The contract shall be effective on the date it is executed by MMSD and continue through 6/30/2025. MMSD and the Contractor, upon written mutual agreement, may renew the Contract for up to an additional three (3) one-year periods. If no formal contract is executed, the effective date of the contract is the date of the purchase order.

6.0 METHOD OF BID

Bidder must use the Request for Bid form (Bid Form A) and must submit a Price Per Unit, Total for the chemicals, and guaranteed days from order placement to delivery. Bids will be accepted only for fixed costs as requested. Bid price(s) must include all transportation, delivery, pumping and insurance costs and any other costs associated with this service. All prices must be bid in U.S. Dollars. Bidder’s own quotation sheet will not be accepted.

MMSD does not guarantee it will purchase any specific quantity or dollar amount during the term of the contract.

6.1 FOB DESTINATION, FREIGHT PREPAID AND ALLOWED

Delivery will be made by common carrier or Bidder's vehicle, with unloading to be performed by the carrier or Bidder.

Failure to bid FOB DESTINATION, FREIGHT PREPAID AND ALLOWED in the Bid price will disqualify the Bid.

6.2 Bidder will provide the Delivery Time in the section provided on the (Bid Form A). Guaranteed delivery within 4 days of notice.

7.0 SUBCONTRACTING OR THIRD PARTY PAYMENTS

All subcontracting shall be pre-approved by MMSD. Subcontractors must abide by all terms and conditions of the contract. The prime contractor shall be responsible for all subcontractor(s) work and payment. The MMSD will not directly pay any subcontractor or third parties.

8.0 FIRM PRICING

The awarded Contractor must hold the accepted prices for the initial contract period which shall begin on the date that the contract is fully executed and lasts through June 30, 2025.

Bid price(s) must include all transportation, delivery, pumping and insurance costs and any other costs associated with this service.

9.0 REQUESTING PRICE ADJUSTMENTS

Requests for price increases shall be provided by the Contractor, in writing, to MMSD 90 calendar days prior to the renewal period. MMSD will review any adjustment of prices before the beginning of a contract renewal period. Any price increase must be mutually agreed upon between MMSD and the Contractor in writing. Price increase requests must be justified with supporting documentation of industry-wide increases. If MMSD deems cost increases are not acceptable, it reserves the right to re-bid the contract in whole or part.

10.0 INVOICING REQUIREMENTS

Contractor shall invoice after services are performed. MMSD will pay or reject invoices within 30 days of receipt by MMSD. Before payment is made, it also must verify that all invoiced charges are correct as per this contract. Only properly submitted invoices shall be officially received for payment. Thus, your prompt payment requires that your invoices be clear and complete in conformity with the instructions below.

All invoices must be itemized showing

· Purchase Order number

· Contractor name

· Remit to address and telephone number

· Contract price(s) and detail of what is being billed

· Emailed to acct@madsewer.org

11.0 METHOD OF AWARD

Award shall be made based on the lowest cost $/dry ton Bulk Ferric Chloride FeCl3 from a responsive, responsible bidder who meets all specifications. MMSD will award one (1) Bidder whichever is judged to be in the best interest of the MMSD. MMSD is the sole determinant of its best interests.

MMSD does not guarantee to purchase any specific quantity or dollar amount. Bids that require MMSD shall guarantee a specific quantity or dollar amount will be disqualified.

12.0 CONTRACT CANCELLATION

This Contract may be terminated by either party under the following conditions:

13.0 REQUIRED FORMS

In order for your bid to be considered, the following completed documents must be provided. An “X” preceding the form indicates that it must be completed and returned with the Bid response by the due date and time listed on the bid cover page, in order for your bid to be considered. Include:

Failure to provide the required documents/information within your bid submittal may disqualify your bid.

Bidder must use Attachment C (Bidder Response Sheet) to respond to this section.

14.1.1 TECHNICAL SPECIFICATIONS and REQUIREMENTS

The Contractor will supply MMSD chemical product as requested. The chemical product must be of the following type and concentrations:

37-42% w/w as FeCl3

14.2.6 The contract must guarantee the necessary chemical and delivery capacity to provide an immediate delivery within 4 business days of notice. Bidders not able to meet this specification will be disqualified.

14.2.9 No minimum order size is specified for this contract

14.2.10 All bills of lading must include

A: Pounds delivered B. pH C. Specific gravity D. % w/w FeCl3

Safety Data Sheets must be provided as stated herein to:

15.0 EQUAL EMPLOYMENT OPPORTUNITY REQUIREMENTS

In connection with the performance of work for this project and under the related contract, the Bidder agrees not to discriminate against any employee or applicant for employment because of age, race, religion, color, disability, sex, national origin, sexual orientation, gender identity, or other status protected by law. This provision shall include, but not be limited to, the following:

employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship.

16.0 SAFETY

The contractor agrees to perform all work under this contract in accordance with local, state, and federal safety regulations. The Contractor is specifically notified that wastewater treatment plants, pumping stations and sewer systems contain confined space work areas which may be susceptible to accumulation of hazardous gases or depletion of oxygen levels.

Handling of hazardous materials, machinery operations, worker protection, and control of airborne dust and fumes shall comply with all applicable facility, local, state, and federal health, and safety regulations.

2024 Bulk Ferric Chloride FeCl3

ATTACHMENT B

VENDOR REFERENCES SHEET

FOR VENDOR:

Provide company name, address, contact person, telephone number, and appropriate information on the product(s) and/or service(s) used for two (2) or more installations with requirements similar to those included in this solicitation document. If vendor is proposing any arrangement involving a third party, the named references should also be involved in a similar arrangement.

Company Name

Address

Contact Person

Phone No.

Product(s) and/or Service(s) Used

Company Name

Address

Contact Person

Phone No.

Product(s) and/or Service(s) Used

2024 Bulk Ferric Chloride FeCl3

ATTACHMENT C

BIDDER RESPONSE SHEET

Bidders must submit the following table with a response in the form of a check in one box for each criterion indicating “Yes” or “No”. A check indicating “Yes” certifies that the Bidder is fully capable of providing the service or qualification described. Bids without a response for each requirement or “No” will be rejected. Awarded Contractor must be able to answer “Yes” to all requirements.

QUALIFICATIONS AND REQUIREMENTS

Bidder awarded the Contract must designate a person as the “Contract Manager” to provide on-going communication, coordination of services, answer questions, and resolve issues

Specify the Product Name and Product # (if applicable for the RFQ response) Product Name: __________________________________________ Product Number_________________________________________________ I certify that the information I have provided in this bid is true, and I understand that any false, misleading, or missing information will disqualify the bid.

Company Name: __________________________________________________________ Bidder’s Name and Title: ____________________________________________________ Bidder Signature: ____________________________________________ Date: ________________ Signature of authorized MMSD Employee:

Printed Name:

Date: ______ image1.png