2024 Drift RFP.pdf
PDF 127 KB Posted
- Solicitation number
- S-25000-00009099
- Issued by
- Jackson County, Mcminnville City, Oregon
About this file
This is a Request for Proposal issued by the Oregon State Marine Board for lodging and accommodations to support law enforcement training programs. The RFP seeks non-smoking guest room accommodations for two separate training events: a Law Enforcement Drift Boat Training in Medford, Oregon, June 9-14, 2024, requiring 25 single rooms and 15 double rooms per night, and a Marine Law Enforcement Academy in Madras, Oregon, April 22-May 3, 2024, requiring 92 single occupancy and 88 double occupancy rooms across the two-week period. Required in-room amenities include mini refrigerators, microwaves, and coffee makers, with all accommodations to include complimentary Wi-Fi and complimentary breakfast. Additional facility requirements for the Madras location include complimentary meeting space accommodating up to 100 people. Proposals must be submitted electronically to sydney.purtzer@boat.oregon.gov by 5:00 PM PST on January 26, 2024. Vendors must be registered in OregonBuys, the State's e-procurement system, to be eligible.
Pricing for guest rooms must not exceed the government lodging per diem rate and must include room tax information. Priority evaluation criteria include guest rooms priced below the government per diem rate and the availability of on-site laundry facilities as optional services. The RFP requires adequate guest parking that is safe, secure, well-lit, paved, and away from pedestrian traffic, with priority space for full-size pickup trucks at the Medford location. No specific budget amounts, set-asides for disadvantaged enterprises, or incumbent vendor information are provided in the solicitation documents. The contract award will be made to the hotel provider offering the best overall value while meeting all minimum requirements.
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| File | Type | Posted |
|---|---|---|
| 2024 Academy RFP.pdf |
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Text version
January 8, 2024
Re: Request for Proposal: Lodging and Accommodations for Law Enforcement Drift Boat Training
The Oregon State Marine Board will be conducting a Law Enforcement Drift Boat Training in Medford, Oregon, on June 10th – June 14th.
This letter is a Request for Proposal from your property for lodging accommodations. Attached is the list of minimum service requirements to be provided by the hotel.
Your offer must be received by our office no later than 5:00PM PST January 26, 2024. Your offer must be submitted via email to sydney.purtzer@boat.oregon.gov.
Your business must be registered in the State’s e-procurement system, OregonBuys, to continue doing business with the State. Registration is free and only takes a few minutes. Please register by going to the OregonBuys website and clicking the blue “Register” button in the top-right corner. If you need help, review this step-by-step guide, or contact the OregonBuys support desk (provided by our partner vendor Periscope Holdings) at 1-855-800-5046 or suppliersupport@periscopeholdings.com.
OregonBuys: https://oregonbuys.gov/bso/ Step-by-step guide:
https://www.periscopeholdings.com/assets/uploads/misc/OregonBuys_RegistrationGuide.pdf
If you have any questions regarding this information, please contact me.
Thanks, Sydney Purtzer Procurement & Contract Specialist 435 Commercial St NE #400 PO Box 14145 Salem OR 97309
(503) 798-6404
Attachment mailto:sydney.purtzer@boat.oregon.gov https://oregonbuys.gov/bso/ https://www.periscopeholdings.com/assets/uploads/misc/OregonBuys_RegistrationGuide.pdf https://oregonbuys.gov/bso/ https://www.periscopeholdings.com/assets/uploads/misc/OregonBuys_RegistrationGuide.pdf
Minimum service requirements to be provided by the hotel:
1. Non-smoking guest room accommodations must be available for the following dates, not to exceed the government lodging per diem rate per night. Also, include the room tax rate information. OSMB will provide the hotel with a rooming list prior to arrival.
The following dates for quantity of guest rooms are:
Arrive Sunday, depart Friday
Sun. June 9 Mon. June 10 Tues. June 10 Wed. June 12 Thurs. June 13 25 – single 25 – single 25 – single 25 – single 25 – single 15 – double 15 – double 15 – double 15 – double 15 – double
2. Each guest room must have a mini refrigerator, microwave and coffee maker.
3. Complimentary Wi-Fi.
4. Complimentary breakfast.
5. Adequate guest parking that is safe, secure, well-lit, paved and away from pedestrian traffic with space for full-size pick-up trucks.
Priority given for these optional services provided by the hotel:
1. Guest room below government lodging per diem rate.
2. On-site laundry facilities.
File details come from the government source that posted it. Updated .