2024.06.04_ADA-plus-2_and_shower-combo_trailers_-_Specifications.pdf

Specifications for Call for Bids:

Sale and Delivery of a Restroom Trailer and Shower/Combo Trailer Project name: "2024_Homeless_Services_Restrooms-Showers"

Lewis County seeks to purchase an ADA-plus-2 restroom trailer and a shower/combo trailer to provide restroom services to people experiencing homelessness. These trailers will be delivered to and usually remain at 2015 NE Kresky Ave, Chehalis, WA to be available to those staying at a night-by-night homeless shelter there. But, the trailers are to be fully mobile, with hitches, so that they may be towed to off-site locations as needed to serve the homeless population—such as when a natural disaster (like a wildfire) renders people in a particular area homeless and in need of portable restrooms and/or showers while they are rehoused.

Two trailers are requested.

• The first trailer (ADA Plus 2) must contain an ADA-compliant restroom with a toilet and sink plus two additional restrooms (which need not be ADA-compliant) each with a toilet and sink. This trailer should be configured so that the whole trailer or the ADA portion of it can be hydraulically lowered so as to minimize the length of ramp needed for accessibility.

• The second trailer (Shower Combo) must contain four restrooms, each of which is lockable and contains a shower, toilet, and sink.

These trailers must be new. Bidders may submit an alternate in which one or both of these trailers is used and in very good condition, but they must submit a the mandatory bid for new trailers as well.

Both trailers must have interior lights. Both trailers must have tanks for water and wastewater to allow them to be temporarily used at locations not connected to utilities, but these trailers must be configured so that one can empty these tanks into utility hookups (ideally RV hookups, but city utility hookups are acceptable) if the trailers are located at one site for a period of time. Tanks primarily designed to be pumped by a septic truck, but which can be emptied into city utility or RV hookups if properly done according to manufacturer's directions, are acceptable.

Durability and ease of cleaning must be the motivating design factors, as opposed to richness of amenities. Floor drains and water-resistant floor and wall materials (such as FRP) are required. Metal fixtures are preferred; at a minimum, the sinks and shower pans must be metal (and other metal fixtures are welcome). The trailers must have onboard hot water capability, climate control (e.g., an A/C unit with heat strip), and a cold weather package for temperatures down to 10 degrees Fahrenheit.

Any stairs, steps, ramps, or platforms to access any room on either trailer ("accessways") should be included in the bid as part of the trailer cost. Making accessways a separate line item is acceptable. Such accessways must be portable and must be designed to move with the trailer with which they are associated. Each trailer should be no longer than 24 feet, not including any accessways.

The above are minimum specifications. Bidders are required to submit a bid to sell and deliver each of these trailers to Lewis County at 2015 NE Kresky Ave. Bidders must accept payment by June 30, 2024 but need not deliver the trailers until November 2024.

Bidders may submit an alternate bid for delivery after November 2024, but must also submit a bid for delivery by November 2024.

Bidders may submit alternate bids that add features to one or both trailers beyond the mandatory specifications above, but only in addition to the mandatory bid required above. Bidding the mandatory bid, with an alternate consisting of a menu of upgrade items at specific costs, is acceptable.

Bidders must be licensed to transact business in Washington, licensed to engage in sale of the goods they purport to sell, and not suspended or debarred. They must follow all laws in carrying out the sale. They must have marketable title to and the present ability to sell the wares.

Bidders must have general liability insurance of $1,000,000 per occurrence for all covered losses and $2,000,000 general aggregate. They must have business auto coverage including owned, non-owned and hired autos with a coverage limits of no less than $2,000,000 per accident, combined single limit. They must agree to indemnify Lewis County for any losses, claims, or other damages or expenses arising out of the Bidder’s performance of this sale, except those due to the sole negligence of the County.

Delivery shall be made at the bidder’s risk; the County shall neither accept responsibility nor liability for the trailers until they are successfully delivered to the site, regardless of when payment occurs. No additional compensation shall be made if the successful bidder fails to supply trailers conforming to these specifications and must re-supply conforming trailers.