2024.05.21 Kentuck Addition Specifications.pdf

PCS SPEC NO. 23-24/003

DEWBERRY REFERENCE NO. 50169910

PROJECT MANUAL

Pittsylvania County Schools Kentuck Elementary School Addition Pittsylvania County, VA

MAY 21, 2024

PREPARED BY

Dewberry Engineers Inc.

551 Piney Forest Road Danville, VA 24540 434.797.4497

STRUCTURAL

ELECTRICAL

TABLE OF CONTENTS TOC - 1

KENTUCK ELEMENTARY SCHOOL ADDITION 50169910

TABLE OF CONTENTS*

*Red text indicates sections that were added or revised during pre-bid period

DIVISION 00 – PROCUREMENT AND CONTRACTING REQUIREMENTS

ADVERTISEMENT FOR BIDS

INVITATION TO BID

A701-2018 INSTRUCTIONS TO BIDDERS

SUPPLEMENTARY INSTRUCTIONS TO BIDDERS

BID PROPOSAL

A201-2017 GENERAL CONDITIONS

SUPPLEMENTARY CONDITIONS

A101-2017 OWNER-CONTRACTOR AGREEEMNT

002000 STATEMENT OF SPECIAL INSPECTIONS

DIVISION 01 - GENERAL REQUIREMENTS

011000 SUMMARY 011000-1

012100 ALLOWANCES 012100-1

012500 SUBSTITUTION PROCEDURES 012500-1

012600 CONTRACT MODIFICATION PROCEDURES 012600-1

012900 PAYMENT PROCEDURES 012900-1

013100 PROJECT MANAGEMENT AND COORDINATION 013100-1

013200 CONSTRUCTION PROGRESS DOCUMENTATION 013200-1

013300 SUBMITTAL PROCEDURES 013300-1

014000 QUALITY REQUIREMENTS 014000-1

015000 TEMPORARY FACILITIES AND CONTROLS 015000-1

016000 PRODUCT REQUIREMENTS 016000-1

017300 EXECUTION 017300-1

017419 CONSTRUCTION WASTE MANAGEMENT AND DISPOSAL 017419-1

017700 CLOSEOUT PROCEDURES 017700-1

017823 OPERATION AND MAINTENANCE DATA 017823-1

017839 PROJECT RECORD DOCUMENTS 017839-1

017900 DEMONSTRATION AND TRAINING 017900-1

DIVISION 02 – EXISTING CONDITIONS

024119 SELECTIVE DEMOLITION 024119-1

DIVISION 03 - CONCRETE

033000 CAST-IN-PLACE CONCRETE 033000-1

034500 PRECAST ARCHITECTURAL CONCRETE 034500-1

DIVISION 04 - MASONRY

048100 UNIT MASONRY ASSEMBLIES 048100-1

TABLE OF CONTENTS TOC - 2

DIVISION 05 - METALS

051200 STRUCTURAL STEEL FRAMING 051200-1

052100 STEEL JOIST FRAMING 052100-1

053100 STEEL DECKING 053100-1

DIVISION 06 – WOOD, PLASTICS, AND COMPOSITES

061000 ROUGH CARPENTRY 061000-1

061600 SHEATHING 061600-1

064116 PLASTIC-LAMINATE-CLAD ARCHITECTURAL CABINETS 064116-1

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

071353 ELASTOMERIC SHEET WATERPROOFING 071353-1

072100 THERMAL INSULATION 072100-1

072726 FLUID-APPLIED MEMBRANE AIR BARRIERS 072726-1

075323 ETHYLENE-PROPYLENE-DIENE-MONOMER (EPDM) ROOFING 075323-1

076200 SHEET METAL FLASHING AND TRIM 076200-1

077100 ROOF SPECIALTIES 077100-1

077200 ROOF ACCESSORIES 077200-1

078413 THROUGH-PENETRATION FIRESTOP SYSTEMS 078413-1

078443 JOINT FIRESTOPPING 078443-1

079200 JOINT SEALANTS 079200-1

079513.16 EXTERIOR EXPANSION JOINT COVER ASSEMBLIES 079513.16-1

DIVISION 08 - OPENINGS

081113 HOLLOW METAL DOORS AND FRAMES 081113-1

081416 FLUSH WOOD DOORS 081416-1

084113 ALUMINUM-FRAMED ENTRANCES AND STOREFRONTS 084113-1

087100 DOOR HARDWARE 087100-1

088000 GLAZING 088000-1

088700 SECURITY GLAZING FILMS 088700-1

088813 FIRE-RATED GLAZING 088813-1

DIVISION 09 - FINISHES

092216 NON-STRUCTURAL METAL FRAMING 092216-1

092900 GYPSUM BOARD 092900-1

095113 ACOUSTICAL PANEL CEILINGS 095113-1

096513 RESILIENT BASE AND ACCESSORIES 096513-1

096519 RESILIENT TILE FLOORING 096519-1

099123 INTERIOR PAINTING 099123-1

DIVISION 10 - SPECIALTIES

101100 VISUAL DISPLAY SURFACES 101100-1

101423 PANEL SIGNAGE 101423-1

102800 TOILET, BATH, AND LAUNDRY ACCESSORIES 102800-1

TABLE OF CONTENTS TOC - 3

104413 FIRE PROTECTION CABINETS 104413-1

104416 FIRE EXTINGUISHERS 104416-1

107300 CANOPIES 107313-1

DIVISION 11 - EQUIPMENT

NOT USED

DIVISION 12 - FURNISHINGS

122113 HORIZONTAL LOUVER BLINDS 122113-1

123661.16 SOLID SURFACING COUNTERTOPS 123661.16-1

DIVISION 13 - SPECIAL CONSTRUCTION

DIVISION 14 - CONVEYING EQUIPMENT

DIVISION 21 – FIRE SUPPRESSION

DIVISION 22 – PLUMBING

220100 BASIC PLUMBING REQUIREMENTS 220100-1

220500 PLUMBING FIRESTOPPING 220500-1

220501 BASIC PLUMBING MATERIALS AND METHODS 220501-1

220519 PLUMBING GAUGES 220519-1

220523 PLUMBING VALVES 220523-1

220529 PLUMBING HANGERS AND SUPPORTS 220529-1

220553 PLUMBING IDENTIFICATION 220553-1

220700 PLUMBING INSULATION 220700-1

221116 DOMESTIC WATER PIPING 221116-1

221316 SOIL, WASTE, VENT, AND STORM DRAINAGE PIPING 221316-1

221319 PLUMBING SPECIALTIES 221319-1

223300 ELECTRIC DOMESTIC WATER HEATER 223300-1

224000 PLUMBING FIXTURES 224000-1

DIVISION 23 – HEATING VENTILATING AND AIR CONDITIONING

230100 HVAC GENERAL WORK REQUIREMENTS 230100-1

230200 HVAC SYSTEMS OWNER TRAINING 230200-1

230500 HVAC FIRESTOPPPING 230500-1

230511 HVAC ELECTRICAL PROVISIONS 230511-1

230513 HVAC EQUIPMENT MOTORS 230513-1

230514 VARIABLE SPEED CONTROLLERS 230514-1

230516 EXPANSION FITTINGS AND LOOPS 230516-1

TABLE OF CONTENTS TOC - 4

230517 SLEEVES AND SLEEVE SEALS FOR HVAC PIPING 230517-1

230519 PIPING INSTRUMENTS AND GAUGES 230519-1

230529 HANGERS AND SUPPORTS FOR HVAC PIPING AND EQUIPMENT 230529-1

230548 HVAC SEISMIC WIND AND VIBRATION CONTROLS 230548-1

230553 IDENTIFICATION FOR HVAC PIPING AND EQUIPMENT 230553-1

230593 TESTING, ADJUSTING, AND BALANCING FOR HVAC 230593-1

230710 ACOUSTICAL LINER 230710-1

230713 DUCT INSULATION 230713-1

230719 HVAC PIPING INSULATION 230719-1

232113 HYDRONIC PIPING 232113-1

232116 HYDRONIC PIPING SPECIALTIES 232116-1

232119 HYDRONIC PIPING VALVES 232119-1

232300 REFRIGERANT PIPING 232300-1

233113 METAL DUCTS 233113-1

233300 METAL DUCT ACCESSORIES 233300-1

233400 HVAC FANS 233400-1

233600 AIR TERMINAL UNITS 233600-1

233713 DIFFUSERS REGISTERS AND GRILLES 233713-1

233723 GRAVITY VENTILATORS 233723-1

234100 PARTICULATE AIR FILTRATION STANDARD EFFICIENCY 234100-1

236213 PACKAGED ROOFTOP UNITS 236213-1

237200 AIR-TO-AIR ENERGY RECOVERY EQUIPMENT 237200-1

238116 DUCTLESS MINI-SPLIT SYSTEMS 238116-1

238216 AIR COILS 238216-1

239000 BAS GENERAL REQUIREMENTS 239000-1

239010 BAS INSTRUMENTATION 239010-1

239210 ENERGY AND FLOW METERS 239210-1

DIVISION 25 – INTEGRATED AUTOMATION AND HVAC CONTROL

VOLUME III

DIVISION 26 – ELECTRICAL

260100 BASIC ELECTRICAL REQUIREMENTS 260100-1

260500 COMMON WORK RESULTS FOR ELECTRICAL 260500-1

260519 LOW-VOLTAGE ELECTRICAL CONDUCTORS AND CABLES 260519-1

260526 GROUNDING AND BONDING FOR ELECTRICAL SYSTEMS 260526-1

260529 HANGERS AND SUPPORTS FOR ELECTRICAL SYSTEMS 260529-1

260533 RACEWAYS AND BOXES FOR ELECTRICAL SYSTEMS 260533-1

260553 IDENTIFICATION FOR ELECTRICAL SYSTEMS 260553-1

260571 POWER SYSTEM STUDY 260571-1

260923 LIGHTING CONTROL DEVICES 260923-1

260934 ADDRESSABLE DIMMING LIGHTING CONTROLS SYSTEMS 260934-1

262416 PANELBOARDS 262416-1

262726 WIRING DEVICES 262726-1

262813 FUSES 262813-1

262816 ENCLOSED SWITCHES AND CIRCUIT BREAKERS 262816-1

TABLE OF CONTENTS TOC - 5

265100 LIGHTING 265100-1

267501 TELECOMMUNICATION CABLING 267501-1

267910 INTEGRATED COMMUNICATIONS SYSTEM 267910-1

267930 DOOR ACCESS CONTROL SYSTEM 267930-1

268311 FIRE ALARM 268311-1

DIVISION 27 – COMMUNICATIONS

DIVISION 28 – ELECTRONIC SAFETY AND SECURITY

DIVISION 31 – EARTHWORK

311000 SITE CLEARING 311000-1

312000 EARTH MOVING 312000-1

312300 EXCAVATION FOR UTILITIES 312300-1

313116 TERMITE CONTROL 313116-1

DIVISION 32 – EXTERIOR IMPROVEMENTS

321216 ASPHALT PAVING 321216-1

321313 CONCRETE PAVING 321313-1

321723 PAVEMENT MARKINGS 321723-1

DIVISION 33 – UTILITIES

330500 COMMON WORK FOR UTILITIES 330500-1

334100 STORM PIPING 334100-1

END OF TABLE OF CONTENTS

ADVERTISEMENT FOR BIDS

Pittsylvania County School Board will receive sealed bids for the Pittsylvania County Schools

Kentuck Elementary School Addition Project. Bids will be accepted until 1:00 p.m. June 10, 2024 at the School Board Office, 39 Bank Street SE, Chatham, VA 24531.

Each bid shall be accompanied by a certified check of the bidder, payable to the Owner, or a Bid

Bond in the amount of five (5%) percent of the bid.

A Performance Bond and a Payment Bond, each in the amount of 100 percent of the Contract

Amount with a corporate surety approved by the Owner, shall be required for the faithful performance of the Contract.

No bid may be withdrawn for a period of sixty (60) calendar days subsequent to the receipt of bids without written consent of the Owner. The Owner reserves the right to reject any and all bids, to waive any informalities in the bidding process and to make as a whole or any part of the work that is most advantageous to the School System.

Contract Documents: Electronic copies of contract documents available per request via email to

Amanda Schlichting at aschlichting@dewberry.com. Questions concerning this advertisement shall be directed to Amanda Schlichting at Dewberry Engineers Inc. by email

(aschlichting@dewberry.com).

mailto:gwood@dewberry.com mailto:aschlichting@dewberry.com

INVITATION TO BID ITB - 1

INVITATION TO BID

Project Owner: Pittsylvania County School Board

Project Architect: Dewberry Engineers Inc.

551 Piney Forest Road

Danville, Virginia 24540

(434) 797-4497

Project Description: Pittsylvania County Schools

Kentuck Elementary School Addition Project

Project Location: 100 Kentuck Elementary Circle

Ringgold, VA 24586

Bid Due Date and Time: June 10, 2024 at 1:00 p.m.

Bid Bond Requirements: Five Percent of Bid Amount

A. Bid Proposals: Sealed Bids will be received by the owner for the above referenced project.

Bids will be accepted until 1:00 p.m. June 10, 2024 at the School Board Office, 39 Bank Street

SE, Chatham, VA 24531.

B. Electronic Contract Documents: Obtain by request via email to aschlichting@dewberry.com.

C. Contract Documents may be reviewed at the following locations:

1. Dewberry Engineers Inc.

551 Piney Forest Road

Danville, Virginia 24540

2. Pittsylvania County Schools

39 Bank Street SE

Chatham, VA 24531

D. Questions: All contractor questions will need to be addressed to the architect (Amanda

Schlichting, aschlichting@dewberry.com) by Friday, May 31 at noon so that the final addendum can be issued by Wednesday, June 5. Once the addendum is issued the architect will answer only questions that are clarifications to the construction documents.

E. Submission of Bids: Bids shall be submitted on the enclosed Bid Proposal form, completed in full in ink or typewritten (one copy only). Proposals shall be enclosed in a sealed envelope, addressed to the Owner, and be clearly marked “Proposal for Kentuck Elementary School

Addition”. The name, address, and license number of the Bidder shall also be clearly marked on the envelope.

INVITATION TO BID ITB - 2

F. Bid Bond: Each Bid shall be accompanied by a Bid Bond, payable to the Owner, in the amount of five percent of the total Bid. As soon as the Bids have been recorded, the Owner will return the bonds of all except the three lowest responsible Bidders. When the Agreement is executed, with the successful Bidder, the bonds of the remaining Bidders will be returned. The Bid Bond of the successful Bidder will be retained until the Labor and Materials Payment Bond and

Performance Bond have been executed and approved, after which it will be returned.

1. A certified check may be used in lieu of a sealed surety Bid Bond.

G. Bid Opening: The Bids will be opened in a Public Opening of Bids at the designated time and location.

1. It is the intent of the Owner to award a contract to the lowest responsive and responsible bidder provided the bid has been submitted in accordance with the requirements of the bidding documents and does not exceed available funds. Each Bidder is required to submit with his bid the information requested in AIA Document A305 “Contractor’s

Qualification Statement”.

2. The Owner may waive any informalities or irregularities or reject any or all Bids and rebid the Project.

3. Any Bid may be withdrawn or modified prior to the scheduled time for the opening of

Bids.

4. Any Bid received after the time and date specified shall not be considered and will be returned to the Bidder unopened.

5. Unless otherwise noted, no Bidder may withdraw a Bid within 60 days after the actual date of the opening thereof. Should the Contract not be awarded within this specified time period, the time may be extended by mutual agreement of the Owner and the Bidder.

H. Licenses: All Contractors are hereby notified that they must have proper licenses under the state laws governing their respective trades.

1. If a Contract is for $40,000 or more, or if the total value of all construction, removal, repair, or improvements undertaken by the Bidder within any 12-month period is

$300,000 or more, the bidder is required under Title 54, Chapter 7, Code of Virginia

(1950) as amended, to show evidence of being licensed as a "Class A Contractor." If a

Contract is $1,500 or more but less than $40,000, the bidder is required to show evidence of being licensed as a "Class B Contractor."

I. Withdrawal of Bid Due to Error: A Bidder may withdraw his Bid from consideration if the prices therein are substantially lower than the other Bids due solely to a clerical mistake, provided the Bid was submitted in good faith, and the mistake was not an error in judgment, and was actually due to an unintentional arithmetic error or an unintentional omission of a quantity of work, labor, or material made directly in the compilation of the Bid. Any unintentional arithmetic error or unintentional omission can be clearly shown by objective evidence drawn from inspection of original work papers, documents, and materials used in the preparation of the

Bid sought to be withdrawn.

INVITATION TO BID ITB - 3

1. In accordance with Section 11-54 A. (ii) of the Code of Virginia, the Bidder shall submit to the Owner his original work papers, documents and materials used in preparation of the

Bid within 24-hours after the Bid Opening. Any clerical mistake shall be proved only from the original work papers, documents, and materials delivered by the Bidder in person or by registered mail. The Bidder shall have 2 hours after the Opening of Bids within which to claim in writing any mistake as defined herein and withdraw his Bid. The

Contract shall not be awarded by the Owner until the 2-hour period has elapsed.

J. Negotiation With Lowest Bidder: If award of a contract to the lowest responsive and responsible bidder is precluded because of limitations on available funds, under the provisions of Section 2.2-4318 of the Code of Virginia (the Public Procurement Act), the Owner reserves the right to negotiate with such bidder to obtain a contract price within the available funds. This may involve changes in either the features or the scope of the work. Negotiations with such bidder may include reducing the quantity, quality, or other cost saving mechanisms. The Owner shall notify the bidder that such a situation exists and the Owner and bidder shall then conduct their negotiations in person, by mail, by telephone or by any means they find convenient. If an acceptable contract can be negotiated, the changes to the Invitation for Bid Documents agreed upon in the negotiations shall be summarized in a “Post Bid Modification” and included in the contract. If an acceptable contract cannot be negotiated, the Owner shall terminate negotiations and reject all bids.

K. Pursuant to Section 22.1 – 296.1 of the Code of Virginia, 1950, as amended, prior to the execution of this agreement, the Contractor shall provide written certification that all of its employees utilized in this agreement have not been convicted of a felony or any offense involving the sexual molestation or physical or sexual abuse or rape of a child.

L. Time of Completion: Bidder agrees to begin work on this project on June 17, 2024 and obtain substantial completion on or before July 25, 2025.

M. Liquidated Damages: Bidder agrees to pay as Liquidated Damages the sum of one hundred and fifty dollars ($150) for each consecutive calendar day that the Project extends beyond the designated date for Substantial Completion.

N. Pursuant to Section 2.2-4311.1 of the Code of Virginia, 1950, as amended, prior to the execution of this agreement, the Contractor shall provide written certification that they do not and shall not during the performance of the contract knowingly employ an unauthorized alien defined in the Federal Immigration Reform and Control Act of 1986.

O. Employment Discrimination: During the performance of this contract, if such contract is for more than $10,000, the contractor agrees as follows:

a. The contractor will not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, disability or any other basis prohibited by state law relating to discrimination in employment, except where there is a bona fide occupational qualification reasonably necessary to the normal operation of the contractor. The contractor agrees to post in conspicuous

INVITATION TO BID ITB - 4

places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause.

b. The contractor, in all solicitations or advertisements for employees placed by or on behalf of the contractor, will state that such contractor is an equal opportunity employer.

c. Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section.

d. The contractor will include the provisions of the foregoing paragraphs a, b, and c, in every subcontract or purchase order of over $10,000.00, so that the provisions will be binding upon each subcontractor or vendor.

P. Drug Free Workplace: During the performance of this contract, if such contract is for more than $10,000, the contractor agrees to (i) provide a drug-free workplace for the contractor’s employees; (ii) post in conspicuous places, available to employees and applicants for employment, a statement notifying employees that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited in the contractor’s workplace and specifying the actions that will be taken against employees for violations of such prohibition; (iii) state in all solicitations or advertisements for employees placed by or on behalf of the contractor that the contractor maintains a drug-free workplace; and

(iv) include the provisions of the foregoing clauses in every subcontract or purchase order of over $10,000, so that the provisions will be binding upon each subcontractor or vendor.

Q. Contractor’s Certification of Requirements Code of Virginia: Contractor awarded the project shall sign and return with signed contract.

END OF INVITATION TO BID

AIA

Document A701® – 2018

Instructions to Bidders

AIA Document A701 – 2018. Copyright © 1970, 1974, 1978, 1987, 1997 and 2018. All rights reserved. “The American Institute of Architects,” “American

Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 16:38:03 ET on 02/05/2024 under Order No.3104239940 which expires on 12/04/2024, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com.

User Notes: (893871721)

ADDITIONS AND DELETIONS: The author of this document has added information needed for its completion. The author may also have revised the text of the original AIA standard form. An Additions and Deletions Report that notes added information as well as revisions to the standard form text is available from the author and should be reviewed.

This document has important legal consequences.

Consultation with an attorney is encouraged with respect to its completion or modification.

FEDERAL, STATE, AND LOCAL

LAWS MAY IMPOSE REQUIREMENTS

ON PUBLIC PROCUREMENT

CONTRACTS. CONSULT LOCAL

AUTHORITIES OR AN ATTORNEY TO

VERIFY REQUIREMENTS

APPLICABLE TO THIS

PROCUREMENT BEFORE

COMPLETING THIS FORM.

It is intended that AIA

Document G612™–2017, Owner’s

Instructions to the

Architect, Parts A and B will be completed prior to using this document.

ELECTRONIC COPYING of any portion of this AIA® Document to another electronic file is prohibited and constitutes a violation of copyright laws as set forth in the footer of this document.

for the following Project:

(Name, location, and detailed description)

THE OWNER:

(Name, legal status, address, and other information)

THE ARCHITECT:

(Name, legal status, address, and other information)

TABLE OF ARTICLES

1 DEFINITIONS

2 BIDDER’S REPRESENTATIONS

3 BIDDING DOCUMENTS

4 BIDDING PROCEDURES

5 CONSIDERATION OF BIDS

6 POST-BID INFORMATION

7 PERFORMANCE BOND AND PAYMENT BOND

8 ENUMERATION OF THE PROPOSED CONTRACT DOCUMENTS

AIA Document A701 – 2018. Copyright © 1970, 1974, 1978, 1987, 1997 and 2018. All rights reserved. “The American Institute of Architects,” “American

Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 16:38:03 ET on 02/05/2024 under Order No.3104239940 which expires on 12/04/2024, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail

ARTICLE 1 DEFINITIONS

§ 1.1 Bidding Documents include the Bidding Requirements and the Proposed Contract Documents. The Bidding

Requirements consist of the advertisement or invitation to bid, Instructions to Bidders, supplementary instructions to bidders, the bid form, and any other bidding forms. The Proposed Contract Documents consist of the unexecuted form of

Agreement between the Owner and Contractor and that Agreement’s Exhibits, Conditions of the Contract (General, Supplementary and other Conditions), Drawings, Specifications, all Addenda, and all other documents enumerated in

Article 8 of these Instructions.

§ 1.2 Definitions set forth in the General Conditions of the Contract for Construction, or in other Proposed Contract

Documents apply to the Bidding Documents.

§ 1.3 Addenda are written or graphic instruments issued by the Architect, which, by additions, deletions, clarifications, or corrections, modify or interpret the Bidding Documents.

§ 1.4 A Bid is a complete and properly executed proposal to do the Work for the sums stipulated therein, submitted in accordance with the Bidding Documents.

§ 1.5 The Base Bid is the sum stated in the Bid for which the Bidder offers to perform the Work described in the Bidding

Documents, to which Work may be added or deleted by sums stated in Alternate Bids.

§ 1.6 An Alternate Bid (or Alternate) is an amount stated in the Bid to be added to or deducted from, or that does not change, the Base Bid if the corresponding change in the Work, as described in the Bidding Documents, is accepted.

§ 1.7 A Unit Price is an amount stated in the Bid as a price per unit of measurement for materials, equipment, or services, or a portion of the Work, as described in the Bidding Documents.

§ 1.8 A Bidder is a person or entity who submits a Bid and who meets the requirements set forth in the Bidding

Documents.

§ 1.9 A Sub-bidder is a person or entity who submits a bid to a Bidder for materials, equipment, or labor for a portion of the Work.

ARTICLE 2 BIDDER’S REPRESENTATIONS

§ 2.1 By submitting a Bid, the Bidder represents that:

.1 the Bidder has read and understands the Bidding Documents;

.2 the Bidder understands how the Bidding Documents relate to other portions of the Project, if any, being bid concurrently or presently under construction;

.3 the Bid complies with the Bidding Documents;

.4 the Bidder has visited the site, become familiar with local conditions under which the Work is to be performed, and has correlated the Bidder’s observations with the requirements of the Proposed Contract

Documents;

.5 the Bid is based upon the materials, equipment, and systems required by the Bidding Documents without exception; and

.6 the Bidder has read and understands the provisions for liquidated damages, if any, set forth in the form of

Agreement between the Owner and Contractor.

ARTICLE 3 BIDDING DOCUMENTS

§ 3.1 Distribution § 3.1.1 Bidders shall obtain complete Bidding Documents, as indicated below, from the issuing office designated in the advertisement or invitation to bid, for the deposit sum, if any, stated therein.

(Indicate how, such as by email, website, host site/platform, paper copy, or other method Bidders shall obtain Bidding

Documents.)

§ 3.1.2 Any required deposit shall be refunded to Bidders who submit a bona fide Bid and return the paper Bidding

Documents in good condition within ten days after receipt of Bids. The cost to replace missing or damaged paper

AIA Document A701 – 2018. Copyright © 1970, 1974, 1978, 1987, 1997 and 2018. All rights reserved. “The American Institute of Architects,” “American

Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 16:38:03 ET on 02/05/2024 under Order No.3104239940 which expires on 12/04/2024, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail documents will be deducted from the deposit. A Bidder receiving a Contract award may retain the paper Bidding

Documents, and the Bidder’s deposit will be refunded.

§ 3.1.3 Bidding Documents will not be issued directly to Sub-bidders unless specifically offered in the advertisement or invitation to bid, or in supplementary instructions to bidders.

§ 3.1.4 Bidders shall use complete Bidding Documents in preparing Bids. Neither the Owner nor Architect assumes responsibility for errors or misinterpretations resulting from the use of incomplete Bidding Documents.

§ 3.1.5 The Bidding Documents will be available for the sole purpose of obtaining Bids on the Work. No license or grant of use is conferred by distribution of the Bidding Documents.

§ 3.2 Modification or Interpretation of Bidding Documents § 3.2.1 The Bidder shall carefully study the Bidding Documents, shall examine the site and local conditions, and shall notify the Architect of errors, inconsistencies, or ambiguities discovered and request clarification or interpretation pursuant to Section 3.2.2.

§ 3.2.2 Requests for clarification or interpretation of the Bidding Documents shall be submitted by the Bidder in writing and shall be received by the Architect at least seven days prior to the date for receipt of Bids.

(Indicate how, such as by email, website, host site/platform, paper copy, or other method Bidders shall submit requests for clarification and interpretation.)

§ 3.2.3 Modifications and interpretations of the Bidding Documents shall be made by Addendum. Modifications and interpretations of the Bidding Documents made in any other manner shall not be binding, and Bidders shall not rely upon them.

§ 3.3 Substitutions § 3.3.1 The materials, products, and equipment described in the Bidding Documents establish a standard of required function, dimension, appearance, and quality to be met by any proposed substitution.

§ 3.3.2 Substitution Process § 3.3.2.1 Written requests for substitutions shall be received by the Architect at least ten days prior to the date for receipt of Bids. Requests shall be submitted in the same manner as that established for submitting clarifications and interpretations in Section 3.2.2.

§ 3.3.2.2 Bidders shall submit substitution requests on a Substitution Request Form if one is provided in the Bidding

§ 3.3.2.3 If a Substitution Request Form is not provided, requests shall include (1) the name of the material or equipment specified in the Bidding Documents; (2) the reason for the requested substitution; (3) a complete description of the proposed substitution including the name of the material or equipment proposed as the substitute, performance and test data, and relevant drawings; and (4) any other information necessary for an evaluation. The request shall include a statement setting forth changes in other materials, equipment, or other portions of the Work, including changes in the work of other contracts or the impact on any Project Certifications (such as LEED), that will result from incorporation of the proposed substitution.

§ 3.3.3 The burden of proof of the merit of the proposed substitution is upon the proposer. The Architect’s decision of approval or disapproval of a proposed substitution shall be final.

§ 3.3.4 If the Architect approves a proposed substitution prior to receipt of Bids, such approval shall be set forth in an

Addendum. Approvals made in any other manner shall not be binding, and Bidders shall not rely upon them.

§ 3.3.5 No substitutions will be considered after the Contract award unless specifically provided for in the Contract

AIA Document A701 – 2018. Copyright © 1970, 1974, 1978, 1987, 1997 and 2018. All rights reserved. “The American Institute of Architects,” “American

Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 16:38:03 ET on 02/05/2024 under Order No.3104239940 which expires on 12/04/2024, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail

§ 3.4 Addenda § 3.4.1 Addenda will be transmitted to Bidders known by the issuing office to have received complete Bidding

(Indicate how, such as by email, website, host site/platform, paper copy, or other method Addenda will be transmitted.)

§ 3.4.2 Addenda will be available where Bidding Documents are on file.

§ 3.4.3 Addenda will be issued no later than four days prior to the date for receipt of Bids, except an Addendum withdrawing the request for Bids or one which includes postponement of the date for receipt of Bids.

§ 3.4.4 Prior to submitting a Bid, each Bidder shall ascertain that the Bidder has received all Addenda issued, and the

Bidder shall acknowledge their receipt in the Bid.

ARTICLE 4 BIDDING PROCEDURES

§ 4.1 Preparation of Bids § 4.1.1 Bids shall be submitted on the forms included with or identified in the Bidding Documents.

§ 4.1.2 All blanks on the bid form shall be legibly executed. Paper bid forms shall be executed in a non-erasable medium.

§ 4.1.3 Sums shall be expressed in both words and numbers, unless noted otherwise on the bid form. In case of discrepancy, the amount entered in words shall govern.

§ 4.1.4 Edits to entries made on paper bid forms must be initialed by the signer of the Bid.

§ 4.1.5 All requested Alternates shall be bid. If no change in the Base Bid is required, enter “No Change” or as required by the bid form.

§ 4.1.6 Where two or more Bids for designated portions of the Work have been requested, the Bidder may, without forfeiture of the bid security, state the Bidder’s refusal to accept award of less than the combination of Bids stipulated by the Bidder. The Bidder shall neither make additional stipulations on the bid form nor qualify the Bid in any other manner.

§ 4.1.7 Each copy of the Bid shall state the legal name and legal status of the Bidder. As part of the documentation submitted with the Bid, the Bidder shall provide evidence of its legal authority to perform the Work in the jurisdiction where the Project is located. Each copy of the Bid shall be signed by the person or persons legally authorized to bind the

Bidder to a contract. A Bid by a corporation shall further name the state of incorporation and have the corporate seal affixed. A Bid submitted by an agent shall have a current power of attorney attached, certifying the agent’s authority to bind the Bidder.

§ 4.1.8 A Bidder shall incur all costs associated with the preparation of its Bid.

§ 4.2 Bid Security § 4.2.1 Each Bid shall be accompanied by the following bid security:

(Insert the form and amount of bid security.)

§ 4.2.2 The Bidder pledges to enter into a Contract with the Owner on the terms stated in the Bid and shall, if required, furnish bonds covering the faithful performance of the Contract and payment of all obligations arising thereunder. Should the Bidder refuse to enter into such Contract or fail to furnish such bonds if required, the amount of the bid security shall be forfeited to the Owner as liquidated damages, not as a penalty. In the event the Owner fails to comply with Section 6.2, the amount of the bid security shall not be forfeited to the Owner.

§ 4.2.3 If a surety bond is required as bid security, it shall be written on AIA Document A310™, Bid Bond, unless otherwise provided in the Bidding Documents. The attorney-in-fact who executes the bond on behalf of the surety shall

AIA Document A701 – 2018. Copyright © 1970, 1974, 1978, 1987, 1997 and 2018. All rights reserved. “The American Institute of Architects,” “American

Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 16:38:03 ET on 02/05/2024 under Order No.3104239940 which expires on 12/04/2024, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail affix to the bond a certified and current copy of an acceptable power of attorney. The Bidder shall provide surety bonds from a company or companies lawfully authorized to issue surety bonds in the jurisdiction where the Project is located.

§ 4.2.4 The Owner will have the right to retain the bid security of Bidders to whom an award is being considered until (a) the Contract has been executed and bonds, if required, have been furnished; (b) the specified time has elapsed so that Bids may be withdrawn; or (c) all Bids have been rejected. However, if no Contract has been awarded or a Bidder has not been notified of the acceptance of its Bid, a Bidder may, beginning« »days after the opening of Bids, withdraw its Bid and request the return of its bid security.

§ 4.3 Submission of Bids § 4.3.1 A Bidder shall submit its Bid as indicated below:

(Indicate how, such as by website, host site/platform, paper copy, or other method Bidders shall submit their Bid.)

§ 4.3.2 Paper copies of the Bid, the bid security, and any other documents required to be submitted with the Bid shall be enclosed in a sealed opaque envelope. The envelope shall be addressed to the party receiving the Bids and shall be identified with the Project name, the Bidder’s name and address, and, if applicable, the designated portion of the Work for which the Bid is submitted. If the Bid is sent by mail, the sealed envelope shall be enclosed in a separate mailing envelope with the notation “SEALED BID ENCLOSED” on the face thereof.

§ 4.3.3 Bids shall be submitted by the date and time and at the place indicated in the invitation to bid. Bids submitted after the date and time for receipt of Bids, or at an incorrect place, will not be accepted.

§ 4.3.4 The Bidder shall assume full responsibility for timely delivery at the location designated for receipt of Bids.

§ 4.3.5 A Bid submitted by any method other than as provided in this Section 4.3 will not be accepted.

§ 4.4 Modification or Withdrawal of Bid § 4.4.1 Prior to the date and time designated for receipt of Bids, a Bidder may submit a new Bid to replace a Bid previously submitted, or withdraw its Bid entirely, by notice to the party designated to receive the Bids. Such notice shall be received and duly recorded by the receiving party on or before the date and time set for receipt of Bids. The receiving party shall verify that replaced or withdrawn Bids are removed from the other submitted Bids and not considered. Notice of submission of a replacement Bid or withdrawal of a Bid shall be worded so as not to reveal the amount of the original

Bid.

§ 4.4.2 Withdrawn Bids may be resubmitted up to the date and time designated for the receipt of Bids in the same format as that established in Section 4.3, provided they fully conform with these Instructions to Bidders. Bid security shall be in an amount sufficient for the Bid as resubmitted.

§ 4.4.3 After the date and time designated for receipt of Bids, a Bidder who discovers that it made a clerical error in its Bid shall notify the Architect of such error within two days, or pursuant to a timeframe specified by the law of the jurisdiction where the Project is located, requesting withdrawal of its Bid. Upon providing evidence of such error to the reasonable satisfaction of the Architect, the Bid shall be withdrawn and not resubmitted. If a Bid is withdrawn pursuant to this Section

4.4.3, the bid security will be attended to as follows:

(State the terms and conditions, such as Bid rank, for returning or retaining the bid security.)

ARTICLE 5 CONSIDERATION OF BIDS

§ 5.1 Opening of Bids If stipulated in an advertisement or invitation to bid, or when otherwise required by law, Bids properly identified and received within the specified time limits will be publicly opened and read aloud. A summary of the Bids may be made available to Bidders.

§ 5.2 Rejection of Bids Unless otherwise prohibited by law, the Owner shall have the right to reject any or all Bids.

AIA Document A701 – 2018. Copyright © 1970, 1974, 1978, 1987, 1997 and 2018. All rights reserved. “The American Institute of Architects,” “American

Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 16:38:03 ET on 02/05/2024 under Order No.3104239940 which expires on 12/04/2024, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail

§ 5.3 Acceptance of Bid (Award) § 5.3.1 It is the intent of the Owner to award a Contract to the lowest responsive and responsible Bidder, provided the Bid has been submitted in accordance with the requirements of the Bidding Documents. Unless otherwise prohibited by law, the Owner shall have the right to waive informalities and irregularities in a Bid received and to accept the Bid which, in the Owner’s judgment, is in the Owner’s best interests.

§ 5.3.2 Unless otherwise prohibited by law, the Owner shall have the right to accept Alternates in any order or combination, unless otherwise specifically provided in the Bidding Documents, and to determine the lowest responsive and responsible Bidder on the basis of the sum of the Base Bid and Alternates accepted.

ARTICLE 6 POST-BID INFORMATION

§ 6.1 Contractor’s Qualification Statement Bidders to whom award of a Contract is under consideration shall submit to the Architect, upon request and within the timeframe specified by the Architect, a properly executed AIA Document A305™, Contractor’s Qualification Statement, unless such a Statement has been previously required and submitted for this Bid.

§ 6.2 Owner’s Financial Capability A Bidder to whom award of a Contract is under consideration may request in writing, fourteen days prior to the expiration of the time for withdrawal of Bids, that the Owner furnish to the Bidder reasonable evidence that financial arrangements have been made to fulfill the Owner’s obligations under the Contract. The Owner shall then furnish such reasonable evidence to the Bidder no later than seven days prior to the expiration of the time for withdrawal of Bids. Unless such reasonable evidence is furnished within the allotted time, the Bidder will not be required to execute the Agreement between the Owner and Contractor.

§ 6.3 Submittals § 6.3.1 After notification of selection for the award of the Contract, the Bidder shall, as soon as practicable or as stipulated in the Bidding Documents, submit in writing to the Owner through the Architect:

.1 a designation of the Work to be performed with the Bidder's own forces;

.2 names of the principal products and systems proposed for the Work and the manufacturers and suppliers of each; and

.3 names of persons or entities (including those who are to furnish materials or equipment fabricated to a special design) proposed for the principal portions of the Work.

§ 6.3.2 The Bidder will be required to establish to the satisfaction of the Architect and Owner the reliability and responsibility of the persons or entities proposed to furnish and perform the Work described in the Bidding Documents.

§ 6.3.3 Prior to the execution of the Contract, the Architect will notify the Bidder if either the Owner or Architect, after due investigation, has reasonable objection to a person or entity proposed by the Bidder. If the Owner or Architect has reasonable objection to a proposed person or entity, the Bidder may, at the Bidder’s option, withdraw the Bid or submit an acceptable substitute person or entity. The Bidder may also submit any required adjustment in the Base Bid or Alternate

Bid to account for the difference in cost occasioned by such substitution. The Owner may accept the adjusted bid price or disqualify the Bidder. In the event of either withdrawal or disqualification, bid security will not be forfeited.

§ 6.3.4 Persons and entities proposed by the Bidder and to whom the Owner and Architect have made no reasonable objection must be used on the Work for which they were proposed and shall not be changed except with the written consent of the Owner and Architect.

ARTICLE 7 PERFORMANCE BOND AND PAYMENT BOND

§ 7.1 Bond Requirements § 7.1.1 If stipulated in the Bidding Documents, the Bidder shall furnish bonds covering the faithful performance of the

Contract and payment of all obligations arising thereunder.

§ 7.1.2 If the furnishing of such bonds is stipulated in the Bidding Documents, the cost shall be included in the Bid. If the furnishing of such bonds is required after receipt of bids and before execution of the Contract, the cost of such bonds shall be added to the Bid in determining the Contract Sum.

AIA Document A701 – 2018. Copyright © 1970, 1974, 1978, 1987, 1997 and 2018. All rights reserved. “The American Institute of Architects,” “American

Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 16:38:03 ET on 02/05/2024 under Order No.3104239940 which expires on 12/04/2024, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail

§ 7.1.3 The Bidder shall provide surety bonds from a company or companies lawfully authorized to issue surety bonds in the jurisdiction where the Project is located.

§ 7.1.4 Unless otherwise indicated below, the Penal Sum of the Payment and Performance Bonds shall be the amount of the Contract Sum.

(If Payment or Performance Bonds are to be in an amount other than 100% of the Contract Sum, indicate the dollar amount or percentage of the Contract Sum.)

§ 7.2 Time of Delivery and Form of Bonds § 7.2.1 The Bidder shall deliver the required bonds to the Owner not later than three days following the date of execution of the Contract. If the Work is to commence sooner in response to a letter of intent, the Bidder shall, prior to commencement of the Work, submit evidence satisfactory to the Owner that such bonds will be furnished and delivered in accordance with this Section 7.2.1.

§ 7.2.2 Unless otherwise provided, the bonds shall be written on AIA Document A312, Performance Bond and Payment

Bond.

§ 7.2.3 The bonds shall be dated on or after the date of the Contract.

§ 7.2.4 The Bidder shall require the attorney-in-fact who executes the required bonds on behalf of the surety to affix to the bond a certified and current copy of the power of attorney.

ARTICLE 8 ENUMERATION OF THE PROPOSED CONTRACT DOCUMENTS

§ 8.1 Copies of the proposed Contract Documents have been made available to the Bidder and consist of the following documents:

.1 AIA Document A101™–2017, Standard Form of Agreement Between Owner and Contractor, unless otherwise stated below.

(Insert the complete AIA Document number, including year, and Document title.)

.2 AIA Document A101™–2017, Exhibit A, Insurance and Bonds, unless otherwise stated below.

.3 AIA Document A201™–2017, General Conditions of the Contract for Construction, unless otherwise stated below.

.4 AIA Document E203™–2013, Building Information Modeling and Digital Data Exhibit, dated as indicated below:

(Insert the date of the E203-2013.)

.5 Drawings

Number Title Date

.6 Specifications

AIA Document A701 – 2018. Copyright © 1970, 1974, 1978, 1987, 1997 and 2018. All rights reserved. “The American Institute of Architects,” “American

Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 16:38:03 ET on 02/05/2024 under Order No.3104239940 which expires on 12/04/2024, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail

Section Title Date Pages

.7 Addenda:

Number Date Pages

.8 Other Exhibits:

(Check all boxes that apply and include appropriate information identifying the exhibit where required.)

[ « » ] AIA Document E204™–2017, Sustainable Projects Exhibit, dated as indicated below:

(Insert the date of the E204-2017.)

[ « » ] The Sustainability Plan:

Title Date Pages

[ « » ] Supplementary and other Conditions of the Contract:

Document Title Date Pages

.9 Other documents listed below:

(List here any additional documents that are intended to form part of the Proposed Contract Documents.)

SUPPLEMENTARY INSTRUCTIONS TO BIDDERS SIB - 1

SUPPLEMENTARY INSTRUCTIONS TO BIDDERS

The following supplements modify the "Instructions to Bidders", AIA Document A701-1997. Where a portion of the Instructions to Bidders is modified or deleted by these Supplementary Instructions, the unaltered portions of Instructions to Bidders shall remain in effect.

i) Article 2; Bidders Representations

(1) 2.1

(a) Add the following Subparagraph 2.1.5 to 2.1:

2.1.5 The Bidder certifies that this Bid Proposal has been arrived at independently, without consultation, communication, or agreement with any other Bidder concerning any matter relating to this Bid.

ii) Article 3; Bidding Documents

(1) 3.1 Copies

(a) Delete Subparagraph 3.1.1 and substitute the following:

3.1.1 Bidders may obtain complete sets of the Bidding Documents from the issuing office designated in the Invitation to Bid.

iii) Article 5; Consideration of Bids

(1) 5.3 Acceptance of Bid (Award)

(a) Add the following Subparagraphs 5.3.3, 5.3.4, and 5.3.5 to 5.3:

5.3.3 The party to whom the contract is awarded shall be required to execute the

Agreement and obtain the Performance Bond and Labor and Material Payment

Bond within 10 calendar days from the date when the Notice of Award is delivered to the bidder. The Notice of Award shall be accompanied by the necessary

Agreement and Bond forms. In case of failure of the Bidder to execute the

Agreement, the Owner may consider the Bidder in default, in which case the Bid

Bond accompanying the Proposal shall become the property of the Owner.

5.3.4 The Owner, within 10 calendar days of receipt of acceptable Performance

Bond, Labor and Material Payment Bond, and Agreement signed by the party to whom the Contract was awarded, will sign the Agreement and return an executed copy to such party. Should the Owner not execute the Agreement within such period, the Bidder may, by written notice, withdraw the signed Agreement. Such notice of withdrawal shall be effective upon receipt of the notice by the Owner.

5.3.5 The Notice to Proceed shall be issued within 10 calendar days of the execution of the Agreement by the Owner. Should there be reasons why the Notice to Proceed cannot be issued within such period, the time may be extended by

SUPPLEMENTARY INSTRUCTIONS TO BIDDERS SIB - 2

mutual agreement between the Owner and Contractor. If the Notice to Proceed has not been issued within the 10 day period or within the period mutually agreed upon, the Contractor may terminate the Agreement without further liability on the part of either party.

END OF SUPPLEMENTARY INSTRUCTIONS TO BIDDERS

BID PROPOSAL BP-1

BID PROPOSAL

TO: Pittsylvania County Public Schools

39 Bank Street, SE

Chatham, VA 24531

FROM: __________________________________________________________________

FOR: Pittsylvania County Public Schools

Kentuck Elementary School Addition

The undersigned, having visited the site of the project named above and being familiar with local conditions affecting the cost of work and all the requirements of the contract documents, including addenda, proposes to enter into a contract for the following Contract Prices to furnish all labor, materials, equipment, supervision, taxes and all else necessary for completion of the Work in accordance with the

Contract Documents.

The project will be awarded to the lowest responsive and responsible bidder.

Base Bid – Kentuck Elementary School Addition

a. Lump Sum Bid for Kentuck Elementary School Addition $ as described in the contract documents.

b. Allowance #1: Owner’s Contingency $ 200,000.00

c. Allowance #2: Unit-Cost Brick Allowance

Estimated quantity of ________ bricks @ $900.00/1,000 bricks = $

d. Price for excavation of unsuitable material, where authorized or directed, and backfill with compacted material per specifications. (Price per cubic yard) Final amount shall be adjusted upward or downward based on actual quantity authorized.

Estimated quantity of 4500 cubic yards @ _________ per cubic yard = $

e. Price for excavation of rock material, where authorized or directed, and proper disposal off-site of excess material, complete per specifications. (Price per cubic yard) Final amount shall be adjusted upward or downward based on actual quantity authorized. Price to include rock encountered during subsurface excavation. Existing boulder stockpile is not included in this price.

Estimated quantity of 2000 cubic yards @ _________ per cubic yard = $

f. Total Base Bid Price (Part 1a + Part 1b + Part 1c + Part 1d + Part 1e) $

The Bidder hereby proposes to complete the work as described in the Contract Documents for the Base

Bid Price of $

BID PROPOSAL BP-2

Dollars ($ ). Pricing is inclusive of all allowances identified in specifications, drawings, and addenda.

The bidder agrees to commence the Work under…