2024.02.28_Woodstock_Town Council Work Session-V2.pdf

Town of Woodstock Finance Committee Meeting – February 28, 202411

Municipal Space Study and Planning Project

Town of Woodstock Finance Committee Meeting February 28, 2024

Town of Woodstock Finance Committee Meeting – February 28, 202422

• Introductions

• Review the Process

• Existing Facility Survey & Assessment

• User Interviews

• Separate Versus Combined Facilities

• Program

• Open for Discussion

Agenda

Town of Woodstock Finance Committee Meeting – February 28, 202433

Existing Facility Survey & Assessment

• Conducted on October 5, 2023

1 – Police Station 3 – Public Works

2 – Admin Office

Town of Woodstock Finance Committee Meeting – February 28, 202444

History

• Built as a garage in 1933

• Renovated for Town Administration in 1968

Findings

• Damaged exterior paint on walls, doors, and trim

• Building thermal envelope does not comply with modern day building code

• Interior finishes are dated. Damage visible in multiple areas

• Little to no natural daylight in offices

• Transaction counter, drinking fountain and restrooms are not

ADA compliant

• Little to no acoustical separation

• Lack of storage space

Existing Facility Survey & Assessment Town Administration

Town of Woodstock Finance Committee Meeting – February 28, 202455

Existing Facility Survey & Assessment Police History

• Constructed as a single-family home in 1911

• Renovated for Police Department in 1996

• Multiple additions and modifications made to accommodate growth of the Police

Department over time

Findings

• No separation between public and secure areas

• Damage to interior finishes observed in multiple locations

• Little to no acoustical separation between offices

• Transaction counter and restrooms are not ADA compliant

• Parking lot is not secured or separated from public access

• No designated staff break area or hub for officer wellness

• Stairways are not compliant with building code

• Ceiling height in basement is not compliant with building code

• Lack of storage space

• No physical space for future department growth

Town of Woodstock Finance Committee Meeting – February 28, 202466

User Interviews

• Conducted on October 10, 2023

• User Interviews Included the following topics:

• Introductions and Project Overview

• Town Administration

• Finance

• Police

• Capital Projects and Economic

Development

• Public Works, Parks and Pool

• Planning and Zoning

Town of Woodstock Finance Committee Meeting – February 28, 202477

Separate Versus Combined Facilities

Benefits

• Cost savings

• Increased space efficiency

• Inter-departmental collaboration opportunities

• Consolidation of community & town services

Complexities

• Many diverse functions & technical requirements

• Unique organization structure and culture

• Safety and security pre-eminent

• Community accessibility / safe refuge

• Civic expression representing the dignity of those served

Town of Woodstock Finance Committee Meeting – February 28, 202488

• Initial Projections shared on November 15, 2023

• Revised Draft reviewed on November 30, 2023

• Final Program sent on December 21, 2023

Program

Town of Woodstock Finance Committee Meeting – February 28, 202499

Program - Town Administration – 8,988 GSF

Town of Woodstock Finance Committee Meeting – February 28, 20241010

Program – Police – 19,433 GSF

Town of Woodstock Finance Committee Meeting – February 28, 20241111

Program - Combined Facility – 25,254 GSF

Town of Woodstock Finance Committee Meeting – February 28, 20241212

Open For Discussion

Town of Woodstock Finance Committee Meeting – February 28, 20241313

• What Has Been Covered:

• Introductions

• Review the Process

• Existing Facility Survey and Assessment

• User Interviews

• Separate Versus Combined Facilities

• Program

• Open for Discussion

• Site Selection

• Identification of Sites

• Data Collection

• Site Criteria

• Site Concept Plans

• Cost Estimate

• Next Steps

Agenda

Town of Woodstock Finance Committee Meeting – February 28, 20241414

Site Selection – Identification of Sites

• Initial selection of sites on November 15, 2023

• Revised selection of sites on December 7, 2023

• Site List:

• Site 1 – Existing Town Administration and Police

Station

• Site 2 – L.D.B. Fairview Park

• Site 3 – Kingree St. Vacant Lots

• Site 4 – 212 West North Street

• Site 5 – Crawford Property

• Site 6 – Corner of Henry Ford Drive and Hoover

Road

• Site 7 – Woodstock Shopping Center

• Site 8 – South Main Street Properties

• Site 9 – Existing Fire Department

• Site 10 – West Court Street

Town of Woodstock Finance Committee Meeting – February 28, 20241515

Site Selection – Data Collection

• Reviewed on December 7, 2023

• Type of information gathered:

• Total Site Area

• Number of Parcels

• Public or Privately Owned

• Site Acquisition Costs

• Existing Zone

• Existing Use

• Permitted User Per Zone

• Adjacent Zones

• Brownfield

• Distance from Town

• Min. Road Frontage

• Direct Access to Multiple Collector or Arterial Roads

• Historic Structures or Overlay

• Floodplain

• Environmental Constraints

• Existing Available Utilities

• Site Specific Additional Notes

Town of Woodstock Finance Committee Meeting – February 28, 20241616

Weighted

Value

Evaluation Criteria

(1) Undesirable, (2) Acceptable, (3) Exceptional

5.0 Spaciousness/Size

For current and future expansion, wide enough for multiple layout ideas

5.0 Site Acquisition

Ownership, cost and length of time to acquire

5.0 Site Development

Costs, minimal soil problem, minimal underground piping across site, topography, access to utilities, out of flood plain

4.0 Security

Enough perimeter site frontage for at least two points of ingress/egress for police vehicles, easily secured

4.0 Positive Community Impact

Presence would improve the value of and relationships with nearby properties

4.0 Civic Presence

Context

3.0 Infrastructure Improvement Costs

3.0 Public Accessibility

Visibility, would be able to accommodate public areas, accessible from multiple roads and directions

3.0 Environmental Concerns

Existing manmade or natural hazards, minimal historic hurdles

3.0 Location

Proximity to courthouse & community resources, adjacency to major thoroughfares, located on a two-way street

Site

Total

Weighted

Score

Ranking

Site 1

Existing Town Admin and Police

Station

Site 2

LDB Fairview Park 91 2nd

Site 3

Kingree St. Vacant Lots 91 2nd

Site 4

212 West North St.

Site 5

Crawford Property

Site 6

Corner of Henry Ford Dr and

Hoover Rd

Site 7

Woodstock Shopping Center 1st 1st

Site 8

South Main St Properties

Site 9

Existing Fire Department

Site 10

West Court St 90 3rd

Site Selection – Criteria – Combined Facility

Town of Woodstock Finance Committee Meeting – February 28, 20241717

Weighted

Value

Evaluation Criteria

(1) Undesirable, (2) Acceptable, (3) Exceptional

5.0 Spaciousness/Size

For current and future expansion, wide enough for multiple layout ideas

5.0 Site Acquisition

Ownership, cost and length of time to acquire

5.0 Site Development

Costs, minimal soil problem, minimal underground piping across site, topography, access to utilities, out of flood plain

3.0 Security

Enough perimeter site frontage for at least two points of ingress/egress for police vehicles, easily secured

4.0 Positive Community Impact

Presence would improve the value of and relationships with nearby properties

4.0 Civic Presence

Context

3.0 Infrastructure Improvement Costs

3.0 Public Accessibility

Visibility, would be able to accommodate public areas, accessible from multiple roads and directions

3.0 Environmental Concerns

Existing manmade or natural hazards, minimal historic hurdles

3.0 Location

Proximity to courthouse & community resources, adjacency to major thoroughfares, located on a two-way street

Site

Total

Weighted

Score

Ranking

Site 1

Existing Town Admin and Police

Station

106 1st

Site 2

LDB Fairview Park

Site 3

Kingree St. Vacant Lots

Site 4

212 West North St.

Site 5

Crawford Property

Site 6

Corner of Henry Ford Dr and

Hoover Rd

Site 7

Woodstock Shopping Center 90 2nd

Site 8

South Main St Properties

Site 9

Existing Fire Department 106 1st

Site 10

West Court St 89 3rd

Site Selection – Criteria – Town Administration

Town of Woodstock Finance Committee Meeting – February 28, 20241818

Site Selection – Criteria - Police Weighted

Value

Evaluation Criteria

(1) Undesirable, (2) Acceptable, (3) Exceptional

5.0 Spaciousness/Size

For current and future expansion, wide enough for multiple layout ideas

5.0 Site Acquisition

Ownership, cost and length of time to acquire

5.0 Site Development

Costs, minimal soil problem, minimal underground piping across site, topography, access to utilities, out of flood plain

5.0 Security

Enough perimeter site frontage for at least two points of ingress/egress for police vehicles, easily secured

4.0 Positive Community Impact

Presence would improve the value of and relationships with nearby properties

4.0 Civic Presence

Context

3.0 Infrastructure Improvement Costs

3.0 Public Accessibility

Visibility, would be able to accommodate public areas, accessible from multiple roads and directions

3.0 Environmental Concerns

Existing manmade or natural hazards, minimal historic hurdles

3.0 Location

Proximity to courthouse & community resources, adjacency to major thoroughfares, located on a two-way street

Site

Total

Weighted

Score

Ranking

Site 1

Existing Town Admin and Police

Station

Site 2

LDB Fairview Park

Site 3

Kingree St. Vacant Lots 100 1st

Site 4

212 West North St.

Site 5

Crawford Property

Site 6

Corner of Henry Ford Dr and

Hoover Rd

Site 7

Woodstock Shopping Center 94 2nd

Site 8

South Main St Properties

Site 9

Existing Fire Department

Site 10

West Court St 91 3rd

Town of Woodstock Finance Committee Meeting – February 28, 20241919

Site Concept Plans

Separate Facilities

• Site 1 – Town Administration Only

• Site 3 – Police Only

Combined Facilities

• Site 2 – Combined Facility

• Site 7 – Combined Facility

Town of Woodstock Finance Committee Meeting – February 28, 20242020

Site 1 – Town Admin Only

Pros

• Redevelopment of an existing site

• Aligns with Town’s densification goals

• Community is familiar with this location

• Centrally located

• No site acquisition costs

Cons

• Will require Admin to temporary relocate during construction (costs for leasing)

• Limited construction lay down space

• Drive aisle to Police Station to be maintained

• Within History District

• Demolition costs

• Possible abatement costs

Town of Woodstock Finance Committee Meeting – February 28, 20242121

Site 3 – Police Only Pros

• Location of site is surrounded by other government services

• Concept plan is laid out requiring purchase of only three of five parcels

• Location is beneficial for PD response times

• Location and orientation of site is beneficial for security

• Site is large enough for multiple site layouts to be explored

Cons

• Site not previously developed, costs for extending utilities

• Site acquisition costs

• Known areas of rock located in Sheriff’s Office Lot

Town of Woodstock Finance Committee Meeting – February 28, 20242222

Site Concept Plans: Site 2 – Combined Facility Pros

• No site acquisition costs

• Site is large enough for multiple site layouts to be explored

• Development for Combined Facility provides space for future development

Cons

• Site not previously developed, costs for extending utilities

• Secondary means of access to site through residential neighborhood

• Security concerns with adjacency to I-81

• Uncertain space availability with site currently being master planned for park.

Town of Woodstock Finance Committee Meeting – February 28, 20242323

Site Concept Plans: Site 7 – Combined Facility

Pros

• Redevelopment of an existing site

• Site is large enough for multiple site layouts to be explored

• Development can lead the way in future development towards center of town

Cons

• Site acquisition costs

• Shopping Center is active

• Possible difficulty in acquiring site

Town of Woodstock Finance Committee Meeting – February 28, 20242424

• Initial Draft sent for review on February 12, 2024

• Final estimate sent for review on February 14, 2024

Cost Estimate

Conceptual Cost Estimate Summary New Municipal Complex - Town of Woodstock, VA

Site 1 Site 3 Site 2 Site 7 Notes

New Construction (sf) 8,988 19,433 25,000 25,000

Base New Building Construction Costs: $4,089,119 $8,324,240 $11,367,074 $10,485,713

2024 Building Construction Cost (wih 10% general conditions, 6% GC OH/P, 1.5% Bond / Insurance, 18% design contingency) $5,678,517 $11,559,786 $15,785,337 $14,561,400 base bldg construction cost/sf*: $632 $595 $631 $582

Soft Costs: $1,693,765 $3,169,319 $3,831,094 $3,671,982 Sites 3 and 7 require site aquisition cost

TOTAL PROJECT COSTS $7,372,282 $14,729,105 $19,616,431 $18,233,382

Town of Woodstock Finance Committee Meeting – February 28, 20242525

Open For Discussion