2024.02.22 Addendum 2.pdf

ADDENDUM NO. 2

P:\Kalamazoo\214175 KRESA Career & Technical Edu Campus\G) CA\G10 Bid Docs\Technology Rebid Package\Addendum 2\2024.02.22 Addendum 2.docx

PROJECT: Career Connect Campus - Technology Bid Package

CLIENT: Kalamazoo Regional Educational Service Agency

ISSUE DATE: 02.22.2024

The following clarifications and changes shall be included in the Plans and Specifications for the above referenced project, as prepared by Wightman & Associates, Inc. dated February 12, 2024. This Addendum shall be deemed a part of the Contract Documents, and to the extent that the provisions of the other Contract Documents are in conflict herewith, this Addendum shall control.

**NOTE NEW BID DUE DATE**

SPECIFICATIONS:

1. Reissued Section 00 11 13 – Advertisement to Bidders to indicate the revised bid due of March 5, 2024. Time and location remain unchanged.

2. Reissued Section 00 31 13 – Preliminary Schedules

DRAWINGS: none

ATTACHMENTS: RFI log to date. Note, answers to all questions have not yet been provided.

Kalamazoo Regional Educational Service Agency Wightman Career Connect Campus - Technology Bid Package 2/22/2024 Project No. 214175 Addendum 2

ADVERTISEMENT FOR BIDS 00 11 13 - 1

DOCUMENT 00 11 13 - ADVERTISEMENT FOR BIDS

1.1 PROJECT INFORMATION

A. Notice to Bidders: Qualified bidders may submit bids for the project as described in this Document. Submit bids according to the Instructions to Bidders.

B. Project Identification: Career Connect Campus – Technology Bid Package

Project Location: Career Connect Campus 3500 Vanrick Drive

Kalamazoo, Michigan 49001

C. Owner: Kalamazoo Regional Educational Service Agency 1819 East Milham Road Portage, Michigan 49002

D. Architect: Wightman Associates, Inc.

433 East Ransom Street Kalamazoo, Michigan 49007 Web Site: www.gowightman.com

E. Project Description: All low voltage systems shown in the project documents including audio/video, cabling, clocks, electronic access control, electronic surveillance, infrastructure equipment, wireless access points, switches, UPSs, patch cables, DAS, and paging for the entire building of the new Career and Technical Education Center Project. Note: Fire alarm, in-wall pathways and floor penetrations are by others and not included in this bid package.

F. Construction Contract: Bids will be received for the following Work:

1. Bids shall be received from one prime contractor for all work as outlined in the Specifications and Construction Drawings, see project description above.

2. All applicable laws, ordinances, and the rules and regulations of all authorities having jurisdiction over the construction of the project shall apply to the project throughout.

3. Contractors shall note that the project is subject to the Common Construction Wage Act (effective July 1, 2015) for record-keeping, and all terms of this Act shall be followed in their entirety.

4. The contract form for the project will be AIA Document A101.

5. Contract will be made to the responsive, responsible bidder awarded by the

Owner.

6. Kalamazoo Regional Educational Service Agency is tax-exempt. Contractors are responsible for appropriate sales/use tax in accordance with the State of Michigan Department of Treasury for construction projects, i.e. flat panels are exempt, in-wall cabling is not.

http://www.gowightman.com/

Project No. 214175 Addendum 2

ADVERTISEMENT FOR BIDS 00 11 13 - 2

1.2 BID SUBMITTAL AND OPENING

A. Owner will receive sealed lump sum bids until the bid time and date at the location given below. Owner will consider bids prepared in compliance with the Instructions to Bidders issued by Owner, and delivered as follows:

1. Bid Date: March 5, 2024

2. Bid Time: 4:00 p.m. Eastern Standard Time.

3. Location: Kalamazoo RESA

1819 East Milham Road Portage, MI 49001

B. Bids will thereafter be publicly opened and read aloud.

C. Bids shall be submitted on the forms provided with all blanks populated. Bid form and other documents required to be submitted with the bid shall be enclosed in a sealed envelope with the Bidder’s name, addressed to:

Kalamazoo Regional Educational Service Agency, Attention: Career Connect Center - Technology Bid Package.

D. Bids received after the designated time for closing will be returned unopened.

1.3 BID SECURITY

A. Bid security shall be submitted with each bid in the amount of five (5) percent of the bid amount.

B. No bids may be withdrawn for a period of 60 days after the opening of bids. The owner reserves the right to reject any and all bids and to waive informalities and irregularities.

1.4 PRE-BID MEETING

A. Pre-bid Meeting: See Document 00 25 13 "Pre-bid Meetings."

B. Pre-bid Meeting: A pre-bid meeting for all bidders will be held virtually 3:30 p.m.

Eastern Standard Time, Wednesday, February 14, 2024. Prospective prime bidders are requested to attend. Meeting attendance by Teams, Meeting ID: 242 291 356 128 Passcode: 3zmfGv

1.5 DOCUMENTS

A. Online Procurement and Contracting Documents:

1. State of Michigan Sigma:

https://sigma.michigan.gov/webapp/PRDVSS2X1/AltSelfService

2. Wightman Bidding Website: https://bids.gowightman.com/ https://sigma.michigan.gov/webapp/PRDVSS2X1/AltSelfService https://bids.gowightman.com/

Project No. 214175 Addendum 2

ADVERTISEMENT FOR BIDS 00 11 13 - 3

1.6 TIME OF COMPLETION

A. Successful bidder shall begin the Work on receipt of the Notice to Proceed and shall complete the Work within the Contract Time.

1.7 BIDDER'S QUALIFICATIONS

A. Bidders must be properly licensed under the laws governing their respective trades and be able to obtain insurance and bonds required for the Work.

B. A 100% Performance Bond and a separate Labor and Material Payment Bond, and Insurance in a form acceptable to the Owner will be required of the awarded bidder.

C. Each bid proposal shall include all labor, material, and services necessary to complete the project in strict accordance with the contract documents as prepared and on file in the office of Wightman Associates, Inc. The Owner reserves the right to reject any or all bids.

D. Each bidder is responsible for reading and being thoroughly familiar with the Contract Documents and Specifications. Failure by omission of any Bidder to do any of the foregoing shall not relieve the Bidder from any obligation with respect to their bid.

1.8 NOTIFICATION

A. This Advertisement for Bids document is issued by order of the Kalamazoo Regional Educational Service Agency.

END OF DOCUMENT 00 11 13

Project No. 214175 Addendum 2

PRELIMINARY SCHEDULES 00 31 13 - 1

DOCUMENT 00 31 13 - PRELIMINARY SCHEDULES

1.1 PROJECT SCHEDULE

A. This Document, with its referenced attachments, is part of the Procurement and Contracting Requirements for the Project. They provide the Owner's information for the Bidders' convenience and are intended to supplement rather than serve in lieu of the Bidders' investigations. They are available for Bidders' convenience and information but do not affect Contract Time requirements. This Document and its attachments are not part of the Contract Documents.

B. Available Project information includes the following:

1. Bid Schedule

a. 02/14/2024 – Pre-Bid Meeting @ 3:30 p.m. EST, Virtual

b. 02/21/2024 – Final Addendum Issued (if necessary)

c. 03/05/2024 – Bids due @ 4:00 p.m., KRESA Building

d. 03/07/2024 – Post-Bid Interviews, Virtual

e. Week of March 11, 2024 – KRESA Board Meeting for Approval and

Contract Award

C. The project schedule, including design and construction milestones, is available for viewing following this Section. CSM Group’s schedule is provided for reference.

1. Technology contractor key dates are:

a. 03/2024 – Access Control Pre-Installation Meeting

b. 06/2024 – Network Operational

c. 09/2024 through 01/2025 – Equipment Installation

d. 10/2024 – Site Surveillance Camera Installation

e. 01/2025 – Flat Panel Installation

f. 02/2025 through 03/2025 – Owner Training

g. 02/18/2025 - Substantial Completion

h. 03/2025 – Warranty Commencement

D. Related Requirements:

1. CSM Group construction schedule is attached for reference as to the other trades on site.

END OF DOCUMENT 00 31 13

PROJECT: Career Connect Campus - Technology Bid Package

CLIENT: Kalamazoo Regional Educational Service Agency

Date Question Answer

2/12/2024

Section 27 4100 Professional Audio/Video

System L.1. states a Certified Technology

Specialist with a CTS-I or CTS-D must be supervising the project. Will this continued to be required?

Specification language revised in Addendum 1.

2/12/2024

Section 27 4100 Professional Audio/Video

System N.1. states a Microsoft Certified

Systems Engineer (MCSE) or equivalent is needed for server deployment, software configuration, and system integration. How does this apply to the project. If it does, will this continue to be required?

Deleted in Add #1.

2/12/2024

Section 27 4100 Professional Audio/Video

System U. states Contractor shall employ an

ISF Level I certified video calibration specialist. Will this continue to be required?

Deleted in Add #1.

2/12/2024

Section 27 0500 requires an RCDD to be the project manager. Is it acceptable for the contractor to have a RCDD on staff instead of them being the project manager?

Specification language revised in Addendum 1.

2/12/2024

Section 28 2605 is listed in the TOC but is not included. Are bidders responsible for this?

Contractor to confirm they have the full bid documents. This specification section was issued and may be found in the gowightman.com posting.

2/14/2024

Why is 24 strand MM fiber being pulled to the pole camera locations? 5/T6.3 Detail 5 states "Refer to 1/T3.4 for continuation." No continuation is shown on T3.4.

Revised to 2-strand and reference statement removed in addendum 1.

2/14/2024 What trade is responsible for the 4x4 boxes noted for camera installations?

Rough-ins and conduits are by EC. Refer to

Matrix of Responsibilities.

2/14/2024 How this Dante applicable to the project?

It is not, they are AES67. Dante language replaced in addendum 1.

2/15/2024 Is a contractor able to submit a bid if they did not bid the previous package?

Yes. Qualified contractors able to perform the work are welcome to bid.

P:\Kalamazoo\214175 KRESA Career & Technical Edu Campus\G) CA\G10 Bid Docs\Technology Rebid Package\_RFI Log draft.xlsx

Date Question Answer

2/15/2024

Are access points part of this bid scope?

Section 1.2D bulletin 5. states "Mounting and patching of wireless access points provided by others." Also, no access point models are called out.

Access points are to be included in the project.

Refer to the keynote on the information outlet schedule on sheet T7.3 for additional information.

Specification revised in Addendum 1.

2/15/2024 No UPS model numbers are provided. Schedule updated in Addendum 1.

2/16/2024

Per T7.1, the specified ceiling speaker is an

Atlas FAPTC-W with is a 6.5" coaxial speaker typically used for source audio systems. The description is for a 12" round. Please clarify if a basic round paging speaker (Atlas SD72W-

KIT as an example) is desired or confirm that the FAPTC-W is the required speaker for the paging zones.

The SD72W-KIT is an acceptable replacement.

Updated in addendum 1.

2/16/2024

Per T7.1, the specified wall paging speaker is an Atlast SM42T which is a surface mount speaker. The description is for a horn speaker. Please confirm which is to be provied.

Provide the Atlas SM42T per the part #.

2/16/2024

Per T7.1, the specified clock calls for it to be recessed but the part number is for a 4", 6-digit, surface mount with a 4 degress slope.

Primex offers a recessed clock only in 2.5" 6-digit. Please clarify.

Clock locations replaced with an Atlas IPX clock/speaker system per the Owner's direction.

Refer to the addendum 1 drawing where a C1

(clock only) or C2 (combined clock speaker) will be required. Both C1 and C2 device will receive a speaker wire tied to the identified zone in plans and network cabling.

2/16/2024

RS1 and RS2 room schedulers do not have

Cat6 data count indicated in the symbol legend or on the floorplans like the other IP-device symbols do (i.e. cameras). It is assumed one horizontal Cat6 data cable is required. Please confirm.

Information Outlet Schedule updated in addendum 1.

2/19/2024 Where are cameras 02-08, -09, and -10 on the drawings?

Remove Cameras 02-08, -09, and -10.

2/19/2024

Exterior parking lot cameras are not on the camera schedule but are on the overall exterior drawing. Only one of the cameras is numbered - EXT-01. It looks like they are calling out (3) three lens multisensors and (3) fixed dome cameras. I'm assuming these will all mount to light poles. Please confirm what of the exterior cameras is to be included in the bid.

Provide (4) CM6 cameras for the exterior light pole locations. These are to be mounted on poles.

P:\Kalamazoo\214175 KRESA Career & Technical Edu Campus\G) CA\G10 Bid Docs\Technology Rebid Package\_RFI Log draft.xlsx

2/19/2024

2/T3.7 indicates two rooms have a 2nd camera and that all other Instructional

Studios are "rough-in only". To clarify, does this mean that ALL Instructional Studios are to receive a recessed in-wall box to support a future 2nd camera? The Instructional

Studios that are indicated to only have one camera do not show a symbol for a 2nd future camera that would indicate a rough-in need and location. Also, please confirm that this specialty in-wall recessed camera mount is to be supplied by the Technology

Contractor in this bid package.

Yes, all Instructional Studios shall have the infrastructure for a second camera. The rough-in for the camera is noted on the T1 series drawings under SC-CM-W. The wall box and rough-in installation is to be provided by the E.C. per the matrix of responsibility.

2/19/2024

In the prebid meeting, it was mentioned that

BenQ86" interactive displays were approved as an acceptable display for the spaces requiring this size and type. There are several different models of BenQ 86" displays that vary widely in features and costs. What model is acceptable?

Refer to the technology equipment schedule on

Sheet T7.2 for information.

2/19/2024

T3.6-2 calls for an AV rack (AV-ER-3). In the

AV parts schedule, it calls for Middle Atlantic

RCS-18-24 but the description is for a slide out rack (in casework). The RCS-18-24 is a free-standing enclosure. Please clarify whether the requirement is free standing enclosure or a sliding rack that will be in casework.

Replace cabinet with Middle Atlantic CWR-18-

26PD and mount at 84" to the top.

2/19/2024

T2.2C Keyed Note 2 calls for a videowall consisting of two displays. The T3.6 Detail 3 diagram calls for a single 98” display in each of the two rooms. Please confirm whether a single 98” LG display is required at each AV-

FPD-98 location or a two display video wall as indicated by Keyed Note 2.

Delete Keynote #2 and #3.

2/19/2024

For Room Schedulers indicated by RS1 and

RS2 symbols, please confirm that required

Microsoft Teams licensing for each Logitech

TAP Scheduler will be provided by Owner.

Provide MS teams licensing requirement as a line item on the schedule of values that accompanies the bid. Include in base bid.

P:\Kalamazoo\214175 KRESA Career & Technical Edu Campus\G) CA\G10 Bid Docs\Technology Rebid Package\_RFI Log draft.xlsx

2/20/2024

Detail 2/T3.6 shows QSC cameras that seemingly are to be used for streaming video to be decoded by the AV-NV21HU-1 encode/decode units. The QSC cameras will not work this way as a direct stream encoder.

We believe that these rooms would need additional AV-NV21HU-1 units serve as encoders for the camera video (one per camera). Please clarify the intent of how the video from these cameras will get to the

NV21 decoders at the displays

NV21s were based upon a design feature that we have learned are delayed to November for the Vet

Clinic. Repalce the NV21 specified with an NV32.

2/21/2024

The customer has an existing Avigilon ACM access control server. Can we use the existing server or is a new server required.

The spec states a new server but that doesn't make sense unless the customer has a specific reason for a new server/database.

2/21/2024

We need to provide 1000 cards. Please confirm what card model is required as one spot states Prox cards and another states iCLASS cards. Please provide the part number.

2/21/2024

Contractors are to bid Avigilon ACM access control based on the information provided but on the print key it shows the ACP-1 as

Software House. Please confirm ACM hardware is required.

2/21/2024

Please confirm HID multi class readers are required for CR-1 (standard) and CR-2

(mullion) as the print key shows Open Path reader part numbers which will not work as required. Please confirm the standard reader is HID 40NKS and the mullion reader is HID

20NKS.

2/21/2024

Please confirm who will be providing the door position switches and request to exit devices.

I believe the door hardware provider was to provide/install all electric door locking hardware (EDLH) with the door position switch and REX included in the EDLH. (The door position switches and request to exist devices are required for access control doors that require software alarms for forced open and door propped/ajar notifications in the software.)

Door position switches and request to exit devices are by the door hardware contractor and not part of this bid package.

P:\Kalamazoo\214175 KRESA Career & Technical Edu Campus\G) CA\G10 Bid Docs\Technology Rebid Package\_RFI Log draft.xlsx

2/21/2024

Please confirm one lockdown button is required at the front reception desk. Please let us know how this will mount as the print key is confusing. Will the button mount under the desk or on the wall and how many are lockdown buttons are required? Example:

they have multiple people sitting at the front desk so we can add a button per workstation location or one button only depending on the customer's needs. The desk looks long so we want confirmation on how many people will be at the desk, how many lockdown buttons are needed and how each button will mount.

2/21/2024

OPC server is listed as required for integration between the access control and video systems. However, the integration is native and doesn't require the OPC server. Is the OPC server required for integrations outside of Avigilon. If so, please let us know what integration is needed. If the OPC server is not needed, please let us know.

2/21/2024

It states Active Directory integration/setup is required but this should exist on the existing access control server. Please advise if a new server is needed and Active Directory is required.

2/21/2024

Please let us know if a badging license is needed. I believe this exists on the existing server is needed, please let us know.

2/21/2024

Will the contractor need to create the access control badges and print them, or will that be handled by the customer? If we need to print badges onsite please let us know how many.

2/21/2024 Does the customer require training? Yes.

2/21/2024

The system calls for map graphics. Is this required for all access control points and camera views? If required, how many pages

(1 st and second overall pages or pages per section such as 1 st floor section A, 1 st section

B, etc).

P:\Kalamazoo\214175 KRESA Career & Technical Edu Campus\G) CA\G10 Bid Docs\Technology Rebid Package\_RFI Log draft.xlsx

2/21/2024

Should we include the smart insurance plan for video so they can upgrade to ACC8 later at no cost? We would include ACC7 with the bid and once ACC8 has been tested we can upgrade if the smart insurance plan is included at no cost from Avigilon. If not, they would need to pay to upgrade at a later date to ACC8.

2/21/2024

Should we include one Avigilon High

Performance workstation with 2 monitors per the spec or will the customer provide?

Contractor to provide per contract documents.

2/21/2024

Regarding room scheduler licensing, the licensing is a monthly subscription per device. This is not something the contractor can purchase for one month and turn over to the owner for subsequent months. Owner has these schedulers and should be aware of this. Please confirm owner will be providing licenses.

2/21/2024

Is the owner expecting stacking cables to be provided? If so, are they 1, 10, or 25GB connections within the switch stack. I would recommend 10GB as the price is fair and likely enough transfer rate that they are consuming; however, will provide what the owner desires if their architecture works with something different.

2/21/2024 What doors access control cables go back to what controller location?

P:\Kalamazoo\214175 KRESA Career & Technical Edu Campus\G) CA\G10 Bid Docs\Technology Rebid Package\_RFI Log draft.xlsx

2/22/2024

It appears areas where there are open ceilings, are called out to have speaker models that are designed for Acoustical

Ceiling Panel installation (reference AV speaker type AV-SP1-C on T7.1 and PA-S1-

C on T7.2). Typically, new construction building will have a mix of ACP, ACP clouds, decorative slat wood, decorative metal panel, completely open, etc. If this would be the case, specialty pendant speakers or other would be required, with special consideration paid to speaker wire color (if free air) or conduit, etc. Please confirm AV-SP1-C and

PA-S1-C, as currently specified, will work in

ALL building areas except for the exterior locations and upper commons (next to video wall) that call for specialty surface mount speakers. If areas of the building do incorporate specialty ceilings, please provide a speaker type appropriate for these ceiling locations on the floorplans and update the

T7.1 and T7.2 equipment schedules.

2/22/2024

In Addendum 1, bidders were instructed to include Microsoft Teams licensing for the

RS1 and RS2 room schedulers. Contractors cannot supply this licensing as they are licenses that the owner will have to add to their existing Microsoft licensing accounts.

The licenses are a per-month, per device license.

P:\Kalamazoo\214175 KRESA Career & Technical Edu Campus\G) CA\G10 Bid Docs\Technology Rebid Package\_RFI Log draft.xlsx

Specification 27 4100, Subsection 2.1E

(Assisted Listening Systems), contains a chart with requirements for quantities of ALS receivers based on occupancy of spaces.

The AV plans include Listen Technologies

Beacons, for certain systems, that would be used for room occupants to connect BYOD devices to use as ALS receiving points.

Please clarify if bidders are also responsible to supply ALS receivers per Subsection

2.1E.1. For bidding parity, if there is a requirement for this, please provide a detail breakdown of each space/room that requires receivers and the quantity of receivers to provide for each space.

2/22/2024

In Specification 27 4100, Subsection 1.11, there is a requirement to provide pricing for a service contract. Is the requirement to provide this with the initial bids, or to provide post-award if owner desires? Please clarify.

2/22/2024

Detail 2 on T3.6 (Culinary Labs) and Detail 2 on T3.10 (Vet Clinic) shows cameras that are intended to be selected and viewed on room displays. To accomplish this, each camera will need a physical video encoder to create the video stream that will be decoded by the

QSC NV21 device (configured to be a decoder). The QSC cameras do not natively encode video streams that can be decoded by the NV-21’s. Each camera will need either an NV-21 or an NV-32, connected with HDMI to produce the required video stream. The encoders would either have to be at the camera location (which would require some type of ventilated enclosure or means of mounting) or could be located in a rack enclosure if HDBaseT transmitter/receiver links are used. For parity of bidding, please confirm that cameras in the Culinary Labs and Vet Clinics are to be equipped with a dedicated video encoder for each as part of the base bid.

P:\Kalamazoo\214175 KRESA Career & Technical Edu Campus\G) CA\G10 Bid Docs\Technology Rebid Package\_RFI Log draft.xlsx

The AV-IWB-1 in-wall boxes (behind TVs and provided by the Electrical Contractor) are physically too small to house all of the equipment specified to be inside of them

(items depicted in the AV detail one-line diagrams on T3.6 thru T3.11). Physical space dimensioning is an issue as well as heat dissipation. Most of the equipment specified to be mounted inside of the AV-IWB-

1 have surrounding airspace requirements for ventilation, not to mention cable bend-radius requirements that can only be accomplished by spacing equipment apart. To properly house this equipment, some type of ventilated enclosure would be required below the TV display to house the equipment. A potential solution to this problem could be a combination of (1) Chief Tempo AVSFSS Flat

Panel Floor Support System and (2) Chief

CSSLP15X10 Proximity Component Storage

Slide Lock Panels for each room display locations that is shown with AV-IWB-1 wall boxes. For parity of bidding purposes, please clarify a solution that will house all of the equipment required.

P:\Kalamazoo\214175 KRESA Career & Technical Edu Campus\G) CA\G10 Bid Docs\Technology Rebid Package\_RFI Log draft.xlsx