2024 Academy RFP.pdf
PDF 130 KB Posted
- Attached to
- Cereal, Corn Flakes
- Solicitation number
- S-29100-00009098
- Issued by
- Marion County, Oregon
About this file
This is a Request for Proposal from the Oregon State Marine Board in partnership with the Jefferson County Sheriff's Office for lodging and accommodations to support a Marine Law Enforcement Academy in Madras, Oregon, scheduled for April 22–May 3, 2024. The RFP solicits hotel services including non-smoking guest room accommodations, complimentary meeting space for a minimum of 100 people, and related amenities. The accommodation requirements span two weeks with varying daily room needs: Week 1 (April 21–25) requires 10–18 single rooms and 16 double rooms nightly, while Week 2 (April 29–May 2) requires 30 single rooms and 20 double rooms nightly. All proposals must be received by 5:00 PM PST on January 26, 2024, submitted via email to sydney.purtzer@boat.oregon.gov.
Pricing must not exceed the government lodging per diem rate per night, and proposals should include applicable room tax rates. Required amenities include mini refrigerators, microwaves, and coffee makers in all guest rooms; complimentary Wi-Fi; complimentary breakfast; and adequate, safe, well-lit paved parking with capacity for full-size pick-up trucks. Optional services that receive priority consideration include rates below the government per diem and on-site laundry facilities. Prospective bidders must register in Oregon's e-procurement system, OregonBuys, prior to submission. A rooming list will be provided two weeks before arrival.
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Text version
January 8, 2024
Re: Request for Proposal: Lodging and Accommodations for Marine Law Enforcement Academy
The Oregon State Marine Board will be conducting a Marine Law Enforcement Academy in Madras, Oregon, in partnership with the Jefferson County Sheriff’s Office on April 22th – May 3rd.
This letter is a Request for Proposal from your property for lodging and meeting room accommodations.
Attached is the list of minimum service requirements to be provided by the hotel.
Your offer must be received by our office no later than 5:00PM PST January 26, 2024. Your offer must be submitted via email to sydney.purtzer@boat.oregon.gov.
Your business must be registered in the State’s e-procurement system, OregonBuys, to continue doing business with the State. Registration is free and only takes a few minutes. Please register by going to the OregonBuys website and clicking the blue “Register” button in the top-right corner. If you need help, review this step-by-step guide, or contact the OregonBuys support desk (provided by our partner vendor Periscope Holdings) at 1-855-800-5046 or suppliersupport@periscopeholdings.com.
OregonBuys: https://oregonbuys.gov/bso/ Step-by-step guide:
https://www.periscopeholdings.com/assets/uploads/misc/OregonBuys_RegistrationGuide.pdf
If you have any questions regarding this information, please contact me.
Thanks, Sydney Purtzer Procurement & Contract Specialist 435 Commercial St NE #400 PO Box 14145 Salem OR 97309
(503) 798-6404
Attachment mailto:sydney.purtzer@boat.oregon.gov https://oregonbuys.gov/bso/ https://www.periscopeholdings.com/assets/uploads/misc/OregonBuys_RegistrationGuide.pdf https://oregonbuys.gov/bso/ https://www.periscopeholdings.com/assets/uploads/misc/OregonBuys_RegistrationGuide.pdf
Minimum service requirements to be provided by the hotel:
1. Non-smoking guest room accommodations must be available for the following dates, not to exceed the government lodging per diem rate per night. Also, include the room tax rate information. OSMB will provide the hotel with a rooming list two weeks prior to arrival.
2. Complimentary meeting room to accommodate a minimum of 100 people.
The following dates for quantity of guest rooms and meeting space are:
Week 1 - Arrive Sunday, depart Friday
Sun. April 21 Mon. April 22 Tues. April 23 Wed. April 24 Thurs. April 25 10 – single 10 – single 18 – single 18 – single 18 – single 16 – double 16 – double 16 – double 16 – double 16 – double Mtg. room Mtg. room Mtg. room Mtg. room Mtg. room
Week 2 – Arrive Monday, depart Friday
Mon. April 29 Tues. April 30 Wed. May 1 Thurs. May 2 30 – single 30 – single 30 – single 30 – single 20 – double 20 – double 20 – double 20 – double Mtg. room Mtg. room Mtg. room Mtg. room
3. Each guest room must have a mini refrigerator, microwave and coffee maker.
4. Complimentary Wi-Fi.
5. Complimentary breakfast.
6. Adequate guest parking that is safe, secure, well-lit, paved and away from pedestrian traffic with space for full-size pick-up trucks.
Priority given for these optional services provided by the hotel:
1. Guest room below government lodging per diem rate.
2. On-site laundry facilities.
File details come from the government source that posted it. Updated .