2024_038 Elections Equipment Transport Servic.pdf
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- Solicitation number
- PE-77123-NONST-2024-000000042
- Issued by
- Cherokee County, Georgia
About this file
This document is a Procurement Summary for RFP# 2024-038 issued by the Cherokee County Elections Office to transport and deliver election equipment to voting sites throughout Cherokee County, Georgia before scheduled election events and to retrieve the equipment after the election event and return it to the Cherokee County Elections Office storage facility. The RFP was advertised for the standard 15+ day period, and two vendor proposals were received, with Page Relocation, LLC being the responsive and responsible firm recommended for award. Page Relocation has the necessary security infrastructure and experience to safely and securely transport the County's election equipment while maintaining required chain of custody security requirements, and has worked with the County in this capacity for several years without issue.
The contract will have a one-year term with the option for four additional one-year renewals. The pricing for the contract is $36,000 per year. The contract will be funded through the County's general funds, and there are no set-aside requirements. Page Relocation, LLC is the incumbent vendor for this contract.
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Text version
PROCUREMENT SUMMARY
RFP# 2024-038
Date Submitted: Procurement Process:
Submitted by: Length of Advertising:
Supplier Name: Source Selection Method:
Description: Fair Price Determination:
Agreement Type:
Contract Number:
Contract Category: Submissions Received: 2 Vendors Contacted: 492
Contract Term:
Contract Value: Weight
Contract Options/Renewals: 15%
Source of Funds: 25%
Debarred/Suspended: 40%
SAM Requirement: 20%
BOC Meeting Prepared for:
94.80
Evaluation Criteria
Cherokee County Business was Selected
See Proposal Scoring Totals
Most Qualified
Adequate Price Competition
RFP/RFQ Selection Criteria Used in Selection Process
Evaluated PricePlace of Business
Canton, GA.
All workers need to have a background check. Effective July 1, 2024 – Georgia State Code §21-2-78 Any person employed or retained by a county election superintendent to undertake any election related duties arising from this chapter shall be a citizen of the United States. Once the equipment has been loaded, all trucks will be sealed and locked. Seals and locks will be provided by the Cherokee County Elections office.
Cherokee County Elections office will maintain all lock keys, and will unlock the trucks at each location. All trucks must be stored in a company owned secure parking lot that is within Cherokee County (Equipment may not at any time leave Cherokee County), with cameras on each door of the truck. Cameras must be recording at all times and a flash drive with the recordings must be provided to the Cherokee County Elections office after each election.
*Important Price Evaluation Notes Cherokee County Procurement issued RFP# 2024-038 to transport and deliver election equipment to voting sites throughout Cherokee County before the scheduled election events and to retrieve the equipment after the election event and return the equipment to the Cherokee County Elections Office storage facility. 492 firms were notified of which 1 responsive and 1 nonresponsive proposal was received. Page Relocation was the responsive and responsible firm recommended for award. Page Relocation is currently the only vendor that has the necessary security infrastructure and experience to safely and securely transport the County's election equipment to all voting locations while maintaining required chain of custody security requirements. They have been working with the County in this capacity for several years and has done so without issue.
Page utilizes their own dedicated workforce who are fully trained, and have been through necessary background checks. Security requirements include surveillance cameras and equipment on the vehicles and a secure company owned storage location within Cherokee County.
Other Important Considerations
Brian Davis
August 6, 2024
Registration Not Required
No (screen-print on file)
General Funds
4 Additional 1-year terms Qualifications
Experience
Understanding and Approach of the Project
Price
Score
$36,000.00 (ea)
Bidder/Proposing Business
$36,000.00 (ea)
Specialty Items
038-2024-00
Page Relocation, LLC
1 Year
PSA - Standard Not Low Bid Award:
County Business:
Request for Proposals (RFP)July 29, 2024
Election Equipment Transportation
Page Relocation, LLC
Standard (15+) days
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