2024_03 ELECTRIC POLE PROJECT BID PACKET.pdf

2024-03

Request for Bids

RFB # 2024-03

Electric Pole Change Out Project Bid Deadline: March 26, 2024 at 3:00pm

CITY OF SANDERSVILLE

ELECTRIC DEPARTMENT

REQUEST FOR BIDS

CITY WIDE POWER POLE CHANGE OUT PROJECT

GENERAL:

The City of Sandersville Electric Department is seeking bids for the replacement of 18 Power Poles City Wide.

The City of Sandersville reserves the right to accept or reject any or all bids and act in the best interest of the City of Sandersville.

SPECIFICATIONS:

The project shall consist of the following:

The Contractor will responsible for removing the existing poles, installing new poles, digging holes for the new installation and placing the new pole as close as possible to the existing pole.

These poles would consist of fifteen (15) 45 ft, two (2) 40 ft and one (1) 50 ft Wooden Primary Electrical Distribution poles. Single phase, 2 phase and 3 phase poles.

The Contractor will be responsible for transferring all power lines, transformers, guide wires and electrical hardware from the old existing poles to the new poles. It is the responsibility of the contractor to transfer all other electrical distribution to the new pole.

The Contractor will be responsible for restoring electrical power in case of an outage due to the change out. Any outages must be discussed with Electric Director Bryan Long or a representative of the electric department. It will be the responsibility of the contractor to make accommodations for any possible situation where a weekend outage or after hour outage may be necessary.

The Contractor will be responsible for making any repairs for any structural damage made during this project. The contractor will be responsible for any limb trimming that may be necessary for clear installation of the new pole.

The Contractor will be responsible for proper disposal of old existing poles and debris from the work area.

The Contractor will be responsible to abide by all Electric Cities of Georgia (ECG) Specifications and local laws of the City of Sandersville. The City of Sandersville will provide the ECG Specifications if needed.

The Contractor will acquire all permits and perform 811 locates as required for the purpose of this project and abide by all laws and legal dates. Traffic control, proper signage and zoning will be the responsibility of the Contractor. Road Closures shall be reported to the Sandersville Electric Director at a minimum of 48 hours in advance.

INDEMNIFICATION AND INSURANCE:

The Contractor agrees that he shall and will indemnify, hold harmless and defend the Owner, his agents, servants and employees from and against any and all losses, damages (by judgment or settlement), charges and expenses (including reasonable attorney’s fees) which they or any one or more of them may incur or sustain by reason of any claims or causes of action for personal injury or injuries, including death, to any person or persons whosoever (including the officers, agents, servants or employees of the Contractor or of any subcontractor) including but not limited to such claims or causes of action arising out of, or in any way connected with, or occasioned by the work performed by the Contractor of subcontractors, their respective agents, servants or employees under or pursuant to this contract.

Without limiting his liability under this contract, the Contractor shall procure and maintain at his expense during the life of this contract insurance of the types and in the minimum amounts stated below:

1. Workmen’s Compensation Insurance in full compliance with the Workmen’s Compensation laws of the State of Georgia.

2. Comprehensive General Liability Bodily injury, including death $1,000,000 per person $1,000,000 each occurrence Property Damage $1,000,000 each occurrence $2,000,000 aggregate

3. Comprehensive Automobile Liability Bodily injury, including death $1,000,000 per person $1,000,000 each occurrence Property Damage $1,000,000 each occurrence

Said insurance shall be written by a company or companies licensed to do business in the State of Georgia and satisfactory to the Owner. Before commencing any work hereunder, certificates evidencing the maintenance of such insurance shall be furnished to the Owner and shall contain the following statement:

Insurance evidenced by this certificate will not be canceled or altered except 10 days after receipt by the City of Sandersville Georgia of written notice thereof.

Contractors shall not subcontract the performance of any part of the work without requiring the subcontractor to procure and maintain insurance in the forms and amounts approved by the

Owner, and likewise said subcontractors shall pay wages specified by the Georgia Department of Labor.

CONTRACTOR’S RESPONSIBILITY:

Nothing in these specifications shall be construed as placing the work under the specific direction or control of the Owner or relieving the Contractor from his liability as an independent Contractor and, as such, he shall be solely responsible for the method, manner and means by which he shall perform his work, including, but not limited to supervision and control of his own personnel and scheduling of the work required to insure its proper and timely performance and he shall exercise due care to prevent bodily injury and damage to property in the prosecution of the work.

It shall be the responsibility of the contractor to verify all quantities and measurements prior to bidding. No change orders will be accepted due to differences in the bid packet measurements and the number of materials required to complete the scope of the project.

Until the work is accepted, it shall be in the custody and under the charge and care of the Contractor, and he shall take every necessary precaution against injury or damage to the work by the action of all the elements, or from any other cause whatsoever. The Contractor shall restore and make good at his own expense all injuries or damages to any portion of the work before its completion and acceptance. Issuance of any estimate or partial payment to the Contractor for any part of work done will not be considered as final acceptance of any work.

The Contractor agrees to assume and shall have full and sole responsibility for compliance with all Federal, State or Municipal laws and regulations in any manner affecting the work to be performed by the Contractor or subcontractors.

BID SUBMITTAL:

Bids will be lump sum and include all cost of labor and materials to include delivery to the point of destination. The bids will be evaluated and awarded based on several factors to include cost, availability, suitability and quality.

1. Bids will be received until 3:00 p.m. on March 26, 2024 at which time the bid opening will take place – City Hall Conference Room, 141 West Haynes Street, Sandersville, GA.

Any bids received after the deadline shall be null and void. The City of Sandersville reserves the right to accept or reject any or all bids and act in the best interest of the City of Sandersville.

2. All bids must be submitted in a sealed envelope clearly marked “Power Pole Change

Out Project” All shipping materials must be clearly marked with the project name.

3. Three (3) copies of the bid with the required information must be submitted and received no later than above date to:

City of Sandersville, Attn: Travis Fort, Power Pole Change Out Project P.O. Box 71, 141 W. Haynes Street, Sandersville, GA 31082

4. All bids must be submitted on the bid forms furnished and accompanied by:

• W-9 Form – Please complete attached form, check appropriate box, fill in Social

Security Number or Employer Identification Number, Sign and Date.

• Notarized E-Verify Contractor Affidavit – Please complete attached form. (To enroll in e-verify, you may visit the website www.uscis.gov/everify.)

• Notarized SAVE Affidavit – Please complete attached form.

• Occupational Tax Certificate

• General Public Liability and Property Damage Insurance Certificate with a limit of liability of not less than $1,000,000.

• Worker’s Compensation Proof of Insurance – For more than three employees.

5. Bid should state the starting date and the work should commence within three months after the bid award.

QUESTIONS/ADDENDUMS

All communication including questions and substitutions shall be in a written email form.

Questions will be answered and responded to until 4:30 p.m. on Tuesday, March 19, 2024.

Communication may be sent to tfort@sandersvillega.org in regards to this request. Questions will be answered and posted on our website at www.sandersvillega.org under City Online, Bid Opportunities tabs.

http://www.uscis.gov/everify mailto:tfort@sandersvillega.org http://www.sandersvillega.org/

BID FORM

ELECTRIC DEPARTMENT

CITY WIDE POWER POLE CHANGE OUT PROJECT

Return Date: 3:00 PM, Tuesday, March 26, 2024

Return to: City of Sandersville, Attn: Travis Fort

P.O. Box 71, 141 W. Haynes Street, Sandersville, GA 31082

LUMP SUM BID AMOUNT: ________ ____________

EXPECTED START DATE: _________________________________________

ALL BID FORMS SHOULD INCLUDE THE FOLLOWING INFORMATION:

Company Submitting Bid: ____________________________

Company Address:

Company Phone No: Company Fax No.

Authorized Representative:

Signature _ Date:___________________

Print Name and Title ____________ Phone: _______________

Email address __________________________________________________________________

Contractor Affidavit under O.C.G.A. § 13-10-91(b)(1)

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of the City of Sandersville has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number Date of Authorization Name of Contractor Name of Project City of Sandersville Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on _______________, 20___ in _______________________(city), ______(state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE ____ DAY OF ______________,20____.

NOTARY PUBLIC

My Commission Expires: