INVITATION TO BID

FOR A PUBLIC WORKS CONSTRUCTION PROJECT

CITY OF ASHLAND, OREGON

PROJECT NAME: ASHLAND MUNICIPAL AIRPORT - RUNWAY AND

TAXILANE REHABILITATION PROJECT

PROJECT NUMBER: 2024-03

AIP # 3-41-0002-017-2025

PROJECT TYPE: Road Construction

PRE-BID (NON-MANDATORY): 11:00:00 am PDT, Tuesday, April 14TH, 2026.

BIDS DUE BY: 2:00:00 pm PDT, Thursday, April 30TH, 2026

DESCRIPTION OF WORK

ASHLAND MUNICIPAL AIRPORT – RUNWAY AND TAXILANE

REHABILITATION PROJECT

Project No. 2024-03

AIP# 3-41-0002-017-2025

Road Construction

TIME AND PLACES OF RECEIVING BIDS (BID CLOSING)

Bid Closing for the work described above will be at 2:00:00 pm on the 30th day of April 2026. Bids will be received by Chance Metcalf, PMP, Project Manager at the following time and places:

Before 2:00:00 pm on the day of Bid Closing.

For Bids submitted by mail or parcel delivery service, send to:

City of Ashland c/o Chance Metcalf, PMP, Project Manager 51 Winburn Way Ashland, OR 97520

For Bids submitted by hand delivery, obtain a date stamp on the Bid and submit to:

City of Ashland c/o Chance Metcalf, PMP, Project Manager 51 Winburn Way Ashland, OR 97520

Bids, Bid modifications, and Bid withdrawals will not be accepted at or after 2:00:00 pm on the day of Bid Closing.

PLACE, TIME, AND DATE OF READING BIDS (PRE-BID)

An non-mandatory pre-bid meeting for the work described above will be held at the Ashland Airport in the Airport Office, 403 Dead Indian Memorial Rd, Ashland, Oregon, beginning at 11:00:00 am on the 17th day of April 2026.

PLACE, TIME, AND DATE OF READING BIDS (BID OPENING)

Bid Opening for the work described above will be in the Siskiyou Room of the Community Development and Engineering Services Building, 51 Winburn Way, Ashland, Oregon, beginning at 2:00:00 pm on the day of Bid Closing, the 30th day of April 2026.

COMPLETION TIME LIMIT

See Special Provisions Subsection 00180.50(h).

CLASS OF PROJECT

This is a Federal Aviation Administration and Oregon Department of Aviation funded Project.

APPLICABLE SPECIAL PROVISIONS

The Special Provisions booklet applicable to the above-described work, for which Bids will be opened at the place, time, and date stated above, is that which contains the exact information as shown above on this page.

Bidders are cautioned against basing their Bids on a booklet bearing any different description, date(s), Class of Project, or Class of Work.

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Introduction and Table of Contents

All Contract Documents are listed below. Documents are either attached or bound separately and available from the Project Manager. All Documents bound separately are incorporated into the Contract Documents and have the same force and effect as though set forth in full herein.

PART I – BID & CONTRACT DOCUMENTS

BID AND BID SCHEDULE

FIRST-TIER SUBCONTRACTOR DISCLOSURE FORM

PUBLIC IMPROVEMENT CONTRACT

CONTRACTOR DATA, CERTIFICATION, AND SIGNATURE

CERTIFICATE OF REPRESENTATION

EXHIBIT A - STANDARD TERMS AND CONDITIONS FOR PUBLIC IMPROVEMENT CONTRACTS

ATTACHMENTS: EXHIBITS B-J

BID BOND

PERFORMANCE BOND

PAYMENT BOND

PART II – CONTRACT CONDITIONS AND GENERAL PROVISIONS

SECTION 10 DEFINITION OF TERMS

SECTION 20 PROPOSAL REQUIREMENTS AND CONDITIONS

SECTION 30 AWARD AND EXECUTION OF CONTRACT

SECTION 40 SCOPE OF WORK

SECTION 50 CONTROL OF WORK

SECTION 60 CONTROL OF MATERIALS

SECTION 70 LEGAL REGULATIONS AND RESPONSIBILITY TO PUBLIC

SECTION 80 EXECUTION AND PROGRESS

SECTION 90 MEASUREMENT AND PAYMENT

C-100 CONTRACTOR QUALITY CONTROL PROGRAM

C-102 TEMPORARY AIR AND WATER POLLUTION, SOIL EROSION, AND SILTATION CONTROL

C-105 MOBILIZATION

SUPPLEMENTARY CONDITIONS

PART III - TECHNICAL SPECIFICATIONS

SECTION 01160 GENERAL REQUIREMENTS

SECTION 01300 AIRPORT SAFETY

SECTION 01406 CONSTRUCTION STAKING

ITEM P-100 FOD PREVENTION CONTROLS

ITEM P-101 REMOVAL OF EXISTING PAVEMENTS

ITEM P-151 CLEARING AND GRUBBING

ITEM P-152 EXCAVATION, SUBGRADE, AND EMBANKMENT

ITEM P-208 AGGREGATE BASE COURSE

ITEM P-403 ASPHALT MIX PAVEMENT

ITEM P-603 EMULSIFIED ASPHALT TACK COAT

ITEM P-605 JOINT SEALANTS FOR PAVEMENTS

ITEM P-608 EMULSIFIED ASPHALT SEAL COAT

ITEM P-620 RUNWAY AND TAXIWAY MARKING

ITEM P-626 EMULSIFIED ASPHALT SLURRY SEAL SURFACE TREATMENT

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If there is a conflict between Contract Documents, the document highest in precedence shall control. The precedence shall be:

1. Authorized Change Orders and Supplemental Agreements

2. This Contract, including exhibits and addenda

3. Permits from governmental agencies

4. FAA required Contract Provisions

5. FAA Advisory Circular 150/5370-10H Standards for Specifying Construction of Airports

(FAA General Provisions)

6. Project general requirements

7. FAA Advisory Circular 150/5370-10H Standards for Specifying Construction of Airports

(FAA Technical Specifications)

8. Project drawings

9. Standard drawings

At all times the Federal contract provisions prevail over others, except, if there is a conflict, the more stringent applies.

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CHECKLIST FOR BID SUBMITTAL

1. Bid & Bid Schedule

Fill in bidder information on first page

Indicate amount of bid bond on paragraph 17

Indicate bidder status on paragraph 24

Indicate number of addenda received on paragraph 31

Fill in bidder information and sign paragraph 34

Fill in unit prices and amounts for all bid items

Fill in total bid amount

2. First Tier Subcontractor Disclosure Form

Fill in this form and include with bid schedule (or within 2 hours of closing).

3. Bid Bond

Provide 10% bid bond on form included on page 50.

4. Contractor’s qualification statement, in accordance with Section 20-02, including “Evidence of Competency” and “Evidence of Financial Responsibility”.

5. Acknowledgement of addenda. Acknowledge receipt of all addenda. Bidders are strongly encouraged to contact the City to verify that all addenda are in hand prior to submittal of bid package.

6. Letter of intent (if DBE subcontractors are used, (Exhibit K.)

7. Restriction of Federal public works projects (Exhibit L).

8. Buy American certification (Exhibit M).

9. Certification regarding tax delinquency and felony convictions (Exhibit N).

10. Bidders List (Exhibit O).

11. First-tier subcontractor disclosure form (Exhibit P).

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CHECKLIST FOR CONTRACT SUBMITTAL

1. Standard Public Improvement Contract

Fill in contractor data and certification on page 2 and 3 of the contract form.

Sign on page 3 of the contract form

2. Certifications of Representation

Check all items that apply and sign

3. IRS Form W-9

4. Insurance certifications as required by Exhibit C (page 46)

5. Exhibit D – Certification Statement for Corporation as Independent Contractor

6. Performance Bond

Provide on form provided on page 52 (or approved surety form)

7. Payment Bond

Provide on form provided on page 54 (or approved surety form)

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PART I – BID & CONTRACT DOCUMENTS

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BID AND BID SCHEDULE

TO FURNISH ALL PERMITS, LABOR, TOOLS, MACHINERY, MATERIALS, TRANSPORTATION,

EQUIPMENT AND SERVICES OF ALL KINDS REQUIRED FOR THE CONSTRUCTION OF THIS

PROJECT FOR THE CITY OF ASHLAND, JACKSON COUNTY, OREGON, AS STATED IN THE

COMPLETED BID SCHEDULE, ALL IN ACCORDANCE WITH THE CONTRACT DOCUMENTS,

PLANS, SPECIFICATIONS, AND DRAWINGS WHICH ARE ON FILE AT THE CITY OF ASHLAND, CITY

HALL, 20 EAST MAIN STREET, ASHLAND, OREGON 97520.

NAME OF BIDDER ____________________________________

CONTACT ___________________________________________

ADDRESS ____________________________________________

CITY _____________________ STATE __________ZIP_______

TELEPHONE NO.______________________________________

FAX NO. _____________________________________________

EMAIL ADDRESS _____________________________________

To the Honorable Mayor and City Council City Hall City of Ashland 51 Winburn Way Ashland, Oregon 97520

In response to the City of Ashland’s Invitation to Bid, this Bid is submitted as an offer by the undersigned to enter into a contract with the City of Ashland for furnishing all permits, labor, tools, machinery, materials, transportation, equipment and services of all kinds required for, necessary for, or reasonable incidental to, the construction of the ASHLAND MUNUCIPAL AIRPORT – RUNWAY AND TAXILANE REHABILITATION PROJECT No. 2024-03 (hereinafter “Project”) for the City of Ashland, Oregon, as shown in the contract documents on file at City Community Development Building, which are a condition of this Bid as though they were attached. This offer is subject to the following declarations as to the acts, intentions and understandings of the undersigned and the agreement of the City of Ashland to the terms and prices herein submitted.

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1. The undersigned has familiarized itself with the nature and extent of the Contract Documents, the project work, the site, the locality, the general nature of work to be performed by the City or others at the site that relates to the project work required by the Contract Documents, local conditions, and federal, state, and local Laws and Regulations that in any manner may affect cost, progress, performance, or furnishing of the project work.

2. Refer to Part II – Federal Section 20 Proposal Requirements and Conditions paragraph 20-06 for additional information. The more stringent requirements shall apply. The undersigned has obtained and carefully studied (or assumes responsibility for obtaining and carefully studying) examinations, investigation, exploration, tests, and studies which pertain to the conditions (subsurface or physical) at or contiguous to the site or otherwise and which may affect the cost, progress, performance, or furnishing of the project work as Contractor deems necessary for the performance and furnishing of the project work at the Contract Price, within the Contract Times, and in accordance with the other terms and conditions of the Contract Documents; and no additional or supplementary examinations, investigations, explorations, tests, reports, or similar information or data are or will be required by Contractor for such purposes.

3. It is understood that the City shall investigate and determine the qualifications of the apparent low responsive bidder prior to awarding the contract. The City shall reject any bid from a nonqualified or disqualified bidder. The City of Ashland reserves the right to reject for any good cause any or all bids, waive formalities, or to accept any bid which appears to serve the best interests of the City. The City reserves the right to reject any bid not in compliance with all prescribed public bidding procedures and requirements and may reject all bids for good cause upon a finding that it is in the public interest to do so. Evaluation of bids will be based on minimum requirements established by the specifications and compliance with conditions of the Notice to Contractors and Invitation to Bid, and compliance with City public contracting rules. Additional evaluation criteria are as follows:

This contract will be funded, in part, by a grant from the Federal Aviation Administration. As such it will be subject to federal requirements. These include, but are not limited to:

Buy American Preferences;

Foreign Trade Restrictions;

Prevailing Wage Rates. All labor shall be paid no less than the minimum wage rates established by the US Secretary of Labor (Davis Bacon) or the State of Oregon (BOLI) whichever is greater;

Affirmative Action Requirements;

Government wide debarment and suspension provisions; and Government wide requirements for drug-free workplace.

Refer to Part II – Federal Section 10 through Section 90 and Supplementary Conditions. The more stringent Federal or City specifications shall apply.

Refer to the Appendix for Federal Contract Provision Guidelines for Obligated Sponsors and Airport Improvement Program Projects.

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4. The deadline to file a written protest or request, pursuant to the Instructions to Bidders to change contract terms, conditions or specifications is not less than ten (10) calendar days prior to bid opening. Bid closing may be extended by the City to consider a protest or request.

5. All of the contract documents, including all plans, specifications, and drawings have been examined and an examination of the site of the proposed work, together with such investigations as are necessary to determine the conditions to be encountered have been made by the undersigned and the terms and conditions of the contract and solicitation documents are hereby accepted, and that if this Offer is accepted, the undersigned will contract with the City of Ashland, Oregon, in a form substantially similar to that attached Agreement and agree to be bound to the terms and conditions of said contract and solicitation documents.

6. It is understood that the contract drawings may be supplemented by additional drawings and specifications in explanation and elaboration thereof and, if they are not in conflict with those referred to in paragraph 1 above, they shall have the same force and effect as though they were attached, and they shall be accepted as part of the contract when issued.

7. The undersigned agrees that upon written acceptance of this bid s/he will, within ten working days of receipt of such notice, execute a formal contract agreement with the City. The undersigned further agrees that s/he will provide the following in order to execute the contract:

Performance Bond and Corporate Surety Payment Bond, both in the amount equal to 100% of the awarded contract;

Certificates of Insurance for Liability and property damage coverage;

Certificates of Coverage for Workman Compensation and unemployment insurance;

All other bonds, permits, licenses, etc. as required in the contract documents.

8. It is understood that all the work will be performed under a lump sum or unit price basis and that for the lump sum or unit price all services, materials, labor, equipment, and all work necessary to complete the project in accordance with the plans and specifications shall be furnished for the said lump sum or unit price named. It is understood that the quantities stated in connection with the price schedule for the contract are approximate only and payment shall be made at the unit prices named for the actual quantities incorporated in the completed work. If there shall be an increase in the amount of work covered by the lump sum price, it shall be computed on a basis of “extra work” for which an increase in payment will have been earned and if there be a decrease in the lump sum payment, it shall be made only as a result of negotiation between the undersigned and the Owner. Furthermore, it is understood that any estimate with respect to time, materials, equipment, or service which may appear on the plans or in the specifications is for the sole purpose of assisting the undersigned in checking the undersigned’s own independent calculations and that at no time shall the undersigned attempt to hold the Owner, the Engineer, or any other person, firm or corporation responsible for any errors or omissions that may appear in any estimate.

9. The undersigned submits the unit prices as those at which he will perform the work involved.

The extensions of the column headed "ITEM TOTAL" are made for the sole purpose of facilitating bid comparisons and if there are any discrepancies between the unit prices and the total amount shown, the unit prices shall govern.

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10. The undersigned agrees to furnish labor, tools, machinery, materials, transportations, equipment and services of all kinds required for, necessary for, or reasonably incidental to, construction of this Project with all appurtenant work as required by the plans and specifications of this Offer for the unit or lump sum prices in the "BID SCHEDULE".

11. In stating prices, it is understood that the prices include all materials and work required to complete the project in accordance with the Contract Documents, the plans and the specifications. If any material, item, or service required by the plans and specifications has not been mentioned specifically in the "BID SCHEDULE," the same shall be furnished and placed with the understanding that the full cost to the City has been merged with the several prices stated in the "BID SCHEDULE."

12. The City reserves the right to cancel this solicitation or to reject any and all bids in whole or in part when the cancellation or rejection is in the best interests of the City as determined by the City in accordance with ORS 279B.100

13. The foregoing prices shall include all labor, materials, equipment, overhead, profit, insurance, and all other incidental expenses to cover the finished work of the several kinds called for. Unit prices are to be shown in both words and figures. In case of any discrepancy, the amounts shown in words shall govern.

14. Basis of Award is the total sum of Schedule A through Schedule D of the Bid Schedule below.

15. Upon receipt of written notice of the acceptance of its bid, Bidder shall execute a formal contract with the City within ten (10) days, deliver surety bond or bonds as required, and deliver required proof of insurance. The bid security attached in the sum of five percent (5%) of the total price for the bid or combination of bids is to become the property of the Owner in the event the contract and bond are not executed within the time above set forth as liquidated damages for the delay and additional expense to the Owner caused thereby.

16. If the proposed bid price will exceed $50,000.00 the undersigned, as bidder, acknowledges that provisions of ORS 279C.800 to 279C.870 relating to workers on public works to be paid not less than prevailing rate of wage shall be included in the contract, or in the alternative, if the project is to be funded with federal funds and is subject to the Davis-Bacon Act (40 U.S.C.

§276a) bidder agrees to comply with the Davis-Bacon Act requirements. “Prevailing Wage Rates for Public Works Contracts in Oregon,” which are incorporated herein by reference, and can be accessed at: https://www.oregon.gov/boli/WHD/PWR/Pages/pwr_state.aspx

17. The undersigned shall furnish bonds required by the specifications and comply with the laws of the Federal Government, State of Oregon and the City of Ashland which are pertinent to construction contracts of this nature even though such laws may not have been quoted or referred to in the specifications.

18. Accompanying this Offer is a certified check, cashier's check or a bid bond, for the sum of _____________________, payable to the City of Ashland, Oregon, this being an amount for ten percent (10%) of the total bid based upon the estimate of quantities at the above price according to the conditions of the advertisement. If this Offer is accepted by the City and the undersigned fails to execute a satisfactory contract and bonds as stated in the Advertisement within ten (10) working days from the date of notification, then the City may, at its option, 6 | P a g e determine that the undersigned has abandoned the contract and there upon this Offer shall be considered null and void, and the bid security accompanying this Offer shall be forfeited to and become the property of the City of Ashland. If the bid is not accepted, the bid security accompanying this Offer shall be returned to the undersigned.

19. The undersigned agrees to comply with the provisions of ORS 279C.800 to 279C.870, the Oregon Prevailing Wage law. The undersigned, as bidder, acknowledges that provisions of ORS 279C.800 to 279C.870 relating to workers on public works to be paid not less than prevailing rate of wage shall be included in the contract, or in the alternative, if the project is to be funded with federal funds and is subject to the Davis-Bacon Act (40 U.S.C. §276a), bidder agrees to comply with the Davis-Bacon Act requirements. The undersigned Contractor agrees to be bound by and will comply with the provisions of ORS 279C.838, 279C.840 or 40 U.S.C. 3141 to 3148. [OAR 137-049-0200(1)(a)(J)].

20. The undersigned certifies that the undersigned Contractor is not ineligible to receive a contract for a public work pursuant to ORS 279C.860. Bidder further agrees, if awarded a contract, that every subcontractor will be eligible to receive a contract for a public work pursuant to ORS 279C.860.

21. The undersigned certifies that the undersigned Contractor has not discriminated against minority, women or emerging small businesses enterprises in obtaining any required subcontracts. The bidder understands and acknowledges that it may be disqualified from bidding on this public improvement project as set forth in OAR 137-049-0370, including but not limited to City discovery a misrepresentation or sham regarding a subcontract or that the Bidder has violated any requirement of ORS 279A.110 or the administrative rules implementing the Statute.

22. The undersigned agrees that the time of completion shall be defined in the specifications, and further, the undersigned agrees to initiate and complete this Project by the date stated below.

The work shall be commenced within ten (10) business days after receipt of the written Notice to Proceed.

The work shall be completed in all respects within 45 calendar days from Notice to Proceed.

One Runway closure of 5 consecutive calendar days is allowed. This closure shall occur within the 45 consecutive calendar day period.

Work in Work Area #1 (WA #1) & Work Area #2 (WA #2) shall be completed in 5 consecutive calendar days. If work is not complete within the 5 consecutive calendar day period, liquidated damages as set forth in the specifications will be assessed. Work exempt from the 5 calendar day requirement during Phase I includes the second application of pavement markings. Work in WA #1 & WA #2 shall be complete at the conclusion of the 5 consecutive calendar days and the Airport shall be fully operational.

Work in WA #3 shall occur within the 45 consecutive calendar day window, and shall be completed in 40 consecutive calendar days. If work is not complete within the 40 consecutive calendar day period, liquidated damages as set forth in the specifications will be assessed. Work exempt from the 40 consecutive calendar day requirement for WA #3 includes the second application of pavement markings.

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The time allowed for the final application of painted pavement markings is 2 calendar days. The airport shall be open to air traffic at the conclusion of the time allowed. If work is not complete within the 2 calendar day period, liquidated damages as set forth in this proposal will be assessed

The undersigned agrees that the “Time of Completion” shall be as defined in the specifications and that the bidder will complete the work within the number of consecutive calendar days stated for each schedule after “Notice to Proceed” has been issued by the Owner. Bidder furthermore agrees to pay as liquidated damages, for each calendar day thereafter, the amounts shown in Standard Conditions, for each day the project remains incomplete.

23. The undersigned bidder is registered with the Oregon Construction Contractors Board (CCB), the registration is current and valid, and the bidder's registration number is stated below. [OAR 137-049-0230(1)] Bidder understands that failure to have a current CCB license shall result in rejection of this bid.

24. The undersigned bidder is licensed by the State Landscape Contractors Board, if applicable, the license is current and valid, and the bidder’s registration number is stated below. [OAR 137-049-0200(1)(a)(K)] Bidder understands that failure to have a current LCB license shall result in rejection of this bid.

25. In determining the lowest responsible bidder, City shall, for the purpose of awarding the contract, add a percent increase on the bid of a non-resident bidder equal to the percent, if any, of the preference given to that bidder in the state in which the bidder resides. "Resident bidder" of Oregon means a bidder that has paid unemployment taxes or income taxes in this state during the 12 calendar months immediately preceding submission of the bid, has a business address in this state and has stated in the bid that the bidder is a "resident bidder" of the State of Oregon. The undersigned represents him/her self in this bid to be either a Resident or a Nonresident bidder by completing the appropriate blank below.

The Bidder is ________ or is not _______ a Resident Bidder as defined in ORS 279A.120.

26. The undersigned hereby represents that no Councilor, Commissioner, officer, agency or employee of the City of Ashland is personally interested directly or indirectly in this Contract or the compensation to be paid hereunder and that no representation, statement or statements, oral or in writing, of the City, its Councilors, Commissioners, officers, agents or employees had induced him/her to enter into this Contract, and the papers made a part of its terms;

27. The undersigned has not directly or indirectly induced or solicited any person to submit a false or sham bid or refrain from bidding. The undersigned certifies that this bid has been arrived at independently and submitted without connection with any person, firm or corporation making a bid for the same material and is, in all respects, fair and without collusion or fraud.

28. The undersigned confirms that this firm has a Qualified Drug Testing Program for employees in place and will demonstrate this prior to award of contract. [OAR 137-049-0200(1)(c)(B)]

29. The undersigned confirms that if this contract involves asbestos abatement or removal, the bidder is licensed under ORS 468A.710 for asbestos removal. Asbestos abatement is not implicated in this contract.

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30. The City of Ashland may waive minor informalities, reject any bid not in compliance with all prescribed public bidding procedures and requirements, and may reject for good cause any or all bids upon a finding that it is in the public interest to do so.

31. The undersigned confirms that this offer is not contingent upon City’s acceptance of any terms and conditions other than those contained in this Solicitation and the Contract Documents.

32. The bidder understands that the City reserves the right to make changes to the Notice to Contractors / Invitation to Bid and the resulting contract by written addenda, prior to the closing time and date. The City will transmit addenda to registered plan holders but shall publish notice of any addenda on City’s website (www.ashland.or.us) at the Public Works page. The addenda may be downloaded or picked up at the Department of Public Works, 51 Winburn Way, Ashland, Oregon. The bidder must check the website and Public Works bulletin board frequently until closing.

The bidder acknowledges that the Addendum(s) listed below have been reviewed online or a copy obtained and considered as part of the submittal of this Offer and Bid Schedule.

ADDENDUM NUMBER ____ THROUGH ____ HAVE BEEN REVIEWED

33. The bidder understands that the City will be awarding the contract to the Responsible Bidder with the lowest Responsive Bid. OAR 137-049-0200(1)(b)(C). Whether a bidder is responsible will be determined by ORS 279C.375 and the City’s completion of the attached Bidder Responsibility Determination Form.

34. Instructions for First-Tier Subcontractors Disclosure.

Bidders are required to disclose information about certain first-tier subcontractors (those subcontractors contracting directly with the bidder) when the contract price exceeds $100,000 (see ORS 279C.370). Specifically, when the contract amount of a first-tier subcontractor is greater than or equal to: (i) 5% of the project bid, but at least $15,000, or (ii) $350,000 regardless of the percentage, you must disclose the following information about that subcontract within two working hours of bid closing:

The subcontractor’s name and address;

The subcontractor’s Construction Contractor Board registration number, if one is required, and;

The subcontract dollar value.

If you will not be using any subcontractors that are subject to the above disclosure requirements, you are required to indicate “NONE” on the form. Failure to submit this form by the disclosure deadline will result in a non-responsive bid. A non-responsive bid will not be considered for award.

THE CITY MAY REJECT A BID IF THE BIDDER FAILS TO SUBMIT THE DISCLOSURE FORM

WITH THIS INFORMATION WITHIN TWO HOURS OF BID CLOSING.

THIS DOCUMENT SHALL NOT BE FAXED. IT IS THE RESPONSIBILITY OF BIDDERS TO

SUBMIT THIS DISCLOSURE FORM AND ANY ADDITIONAL SHEETS BY THE DEADLINE. SEE

INSTRUCTIONS TO BIDDERS.

The disclosure should be submitted on the First-Tier Subcontractor Disclosure Form attached to this Invitation to Bid.

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35. Bidder Information and Signature

Firm Name of Bidder Signature of Bidder

Printed Name of Bidder

Official Title

State of Incorporation CCB Number

Dated this day of 20___.

Name of Bidder

Address

Telephone No.

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BID SCHEDULE

ASHLAND MUNICIPAL AIRPORT – RUNWAY AND TAXILANE REHABILIATION PROJECT

Project No. 2024-03

SCHEDULE A-D (BASIS OF AWARD)

BID TOTAL

Name of Authorized Representative Total Written in Dollars

Authorized Representative Signature Date

Bid Unit Total Item Price Cost

1 Mobilization (Limited to 10% of the Bid Schedule Cost) C-105 LS 1

2 Safety Plan Compliance Document 01300 LS 1

3 Temporary Flagging, Marking, and Signing 01300 LS 1

4 Low Level Barricades 01300 LS 1

5 Construction Staking 01406 LS 1

6 FOD Prevention Controls P-100 LS 1

7 Removal of Foreign Substance/Contaminates P-101 LS 1

8 Pavement Marking Removal P-101 SF 7,650

9 Route & Seal Crack Repair P-101 LF 7,120

10 Heat & Seal Crack Repair P-101 LF 1,460

11 Slurry Seal P-626 SY 31,110

12 Pavement Marking (First Application) P-620 SF 7,650

13 Pavement Marking (Second Application) P-620 SF 7,650

Total Schedule A Cost Estimate

Description Spec. Section Unit

Schedule A - Base Bid - Runway and Taxiway Connector Rehabilitation

Quantity

14 Mobilization (Limited to 10% of the Bid Schedule Cost) C-105 LS 1

15 Construction Staking 01406 LS 1

16 Inlet Protection C-102 EA 2

17 FOD Prevention Controls P-100 LS 1

18 Pothole Utility Crossings P-152 LS 1

19 Aggregate Shoulder Regrade P-208 LS 1

20 Asphalt Concrete Pavement Removal P-101 SY 380

21 Unclassified Excavation P-152 CY 90

22 Unsuitable Excavation P-152 CY 10

23 Subgrade Stabilization P-152 CY 10

24 Geotextile Fabric P-152 SY 90.0

25 Geogrid P-152 SY 40.0

26 ODOT Aggregate Base Course P-208 CY 90

27 ODOT Asphalt Mix Pavement Surface Course P-403 TON 70

28 Pavement Marking (First Application) P-620 SF 200

Pavement Marking (Second Application)

P-620 SF 200

Quantity

Schedule B - Base Bid - Taxilane Reconstruction

Total Schedule B Cost Estimate

Description Spec. Section Unit

30 Mobilization (Limited to 10% of the Bid Schedule Cost) C-105 LS 1

31 Construction Staking 01406 LS 1

32 Inlet Protection C-102 EA 6

33 FOD Prevention Controls P-100 LS 1

34 Pavement Marking Removal P-101 SF 865

35 Asphalt Concrete Pavement Removal P-101 SY 5,521

36 Aspalt Pavement Patch P-101 SF 240

37 Route & Seal Crack Repair P-101 LF 1,000

38 Heat & Seal Crack Repair P-101 LF 2,500

39 Wide Crack Repair P-101 LF 300

40 Unclassified Excavation P-152 CY 920

41 ODOT Aggregate Base Course P-208 CY 920

42 ODOT Asphalt Mix Pavement Surface Course P-403 TON 1,025

43 Fog Seal P-608 SY 4,560

44 Slurry Seal P-626 SY 2,330

45 Pavement Marking (First Application) P-620 SF 1,420

Pavement Marking (Second Application)

P-620 SF 1,420

Total Schedule C Cost Estimate

Schedule C - Base Bid - North Taxilane Rehabilitation

QuantityDescription Spec. Section Unit

47 Mobilization (Limited to 10% of the Bid Schedule Cost) C-105 LS 1

48 Construction Staking 01406 LS 1

49 Inlet Protection C-102 EA 2

50 FOD Prevention Controls P-100 LS 1

51 Asphalt Concrete Pavement Removal P-101 SY 2,537

52 Route & Seal Crack Repair P-101 LF 95

53 Heat & Seal Crack Repair P-101 LF 62

54 Unclassified Excation P-152 CY 211

55 ODOT Aggregate Base Course P-208 CY 210

56 ODOT Asphalt Mix Pavement Surface Course P-403 TON 471

57 Slurry Seal P-626 SY 376

58 Pavement Marking (First Application) P-620 SF 360

Pavement Marking (Second Application)

P-620 SF 360

Total Schedule D Cost Estimate

Schedule D - Base Bid - South Taxilane Rehabilitation

Description Spec. Section Unit Quantity

60 Mobilization (Limited to 10% of the Bid Schedule Cost) C-105 LS 1

61 Construction Staking 01406 LS 1

62 Unclassified Excavation (6 IN) P-152 CY 440

63 ODOT Aggregate Base Course P-208 CY 382

Quantity

Schedule E - Bid Additive - North Taxilane Hangar Rock

Total Schedule E Cost Estimate

Description Spec. Section Unit

64 Mobilization (Limited to 10% of the Bid Schedule Cost) C-105 LS 1

65 Construction Staking 01406 LS 1

66 Clearing and Grubbing P-151 LS 1

67 Stripping P-152 CY 90

68 Unclassified Excavation P-152 CY 70

69 Embankement in Place P-153 CY 5

70 ODOT Aggregate Base Course P-208 CY 63

QuantityDescription Spec. Section Unit

Total Estimate Bid Construction Cost (Sch A - Sch D, Basis of Award)

Total Estimate Bid Construction Cost (Including Additives)

Schedule F - Bid Additive - Taxilane Shoulder Grading

Total Schedule F Cost Estimate

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FIRST-TIER SUBCONTRACTOR DISCLOSURE FORM

INSTRUCTIONS

Instructions for Submitting Form

Submit the First-Tier Subcontractor Disclosure form in any of the following manners:

Not later than two working hours after the time set for opening Bids. (For example, before 11:00 a.m.

after a 9:00 a.m. Bid Opening.) Submit according to one of the following methods:

Print the form from the Bid Booklet, fill it in, and either:

o Deliver to the following address where it can be time and date stamped

City of Ashland Community Development and Engineering Services Building 51 Winburn Way Ashland, OR 97520, or o FAX it to (541) 488-6006.

The Agency is not responsible for partial, failed, illegible, or partially legible FAX transmissions or electronic submissions.

Instructions for First-Tier Subcontractor Disclosure

Without regard to the amount of a Bidder's Bid, if the Agency's cost range for a public improvement project in the "Notice to Contractors", or in other advertisement or solicitation documents is greater than $100,000, bidders are required to disclose information about first-tier subcontractors that will furnish labor or labor and materials (See ORS 279C.370). Specifically, when the contract amount of a first-tier subcontractor is greater than or equal to: (1) 5% of the total project Bid, but at least $15,000, or (2) $350,000 regardless of the percentage of the total project Bid, you must disclose the following information about that subcontractor not later than two working hours after the time set for opening Bids:

The name of the subcontractor The category of work that the subcontractor will be performing The dollar amount of the subcontract

If the Agency's cost range is greater than $100,000 and you will not be using any first-tier subcontractors, you are still required to submit the form, with the appropriate box checked or enter "NONE" on the first line.

If the Agency's cost range is greater than $100,000 and you are not subject to the above disclosure requirements, you are still required to submit the form, with the appropriate box checked or enter "NONE" on the first line.

THE AGENCY MUST REJECT BIDS if the Bidder fails to submit the disclosure form with this information by the stated deadline.

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To determine disclosure requirements, the Agency recommends that you disclose subcontract information for any subcontractor as follows:

1) Determine the lowest possible prime contract price. That will be the base Bid amount less all alternate deductive Bid amounts (exclusive of any options that can only be exercised after Bid award).

2) Provide the required disclosure information for any first-tier subcontractor whose potential contract services are greater than or equal to: (1) 5% of the lowest contract price, but at least $15,000, or (2) $350,000 regardless of the percentage. Total all possible work for each subcontractor in making this determination, (for example, if a subcontractor will provide $15,000 worth of services on the base Bid and $40,000 on an additive alternate, then the potential amount of the subcontractor’s services is $55,000. Assuming that $55,000 exceeds 5% of the lowest contract price, provide the disclosure for both the $15,000 services and the $40,000 services).

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FIRST-TIER SUBCONTRACTOR DISCLOSURE FORM

Project Name

Project Number

Bid Opening Date

Name of Bidding Contractor

☐ CHECK THIS BOX IF YOU WILL NOT BE USING ANY FIRST-TIER SUBCONTRACTORS OR IF YOU

ARE NOT SUBJECT TO THE DISCLOSURE REQUIREMENTS (SEE INSTRUCTIONS)

Firm Name Dollar Amount

Category of Work

(Attach additional sheets as necessary)

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PUBLIC IMPROVEMENT CONTRACT

FOR

ASHLAND MUNUCIPAL AIRPORT – RUNWAY AND TAXILANE

REHABILITATION PROJECT

PROJECT NO. 2024-03

This Public Improvement Contract (hereinafter “Contract”) is entered into by and between the CITY OF ASHLAND, an Oregon municipal corporation (hereinafter “City”), and (hereinafter “Contractor”).

This Contract incorporates the attached ‘Contractor Data, Certification, and Signature’ page as well as Exhibits A-J.

NOW THEREFORE, for good and valuable consideration, the sufficiency of which is hereby acknowledged, the parties mutually covenant and agree as follows:

1. PROJECT MANAGER:

The City’s Project Manager for this Contract is:

Chance Metcalf, Project Manager, City of Ashland Public Works/Engineering Division

2. WORK:

2.1. The Work under this Contract is for the ASHLAND MUNUCIPAL AIRPORT – RUNWAY AND TAXIELANE REHABILITATION PROJECT, Project No. 2024-03 as more fully described in the Contract Documents listed in Section 5 of EXHIBIT A, STANDARD TERMS AND CONDITIONS FOR PUBLIC IMPROVEMENT CONTRACTS. Contractor shall complete all Work as specified in the Contract Documents. The Work is generally described as follows: The Work is generally described as follows:

2.1.1. Rehabilitation of Runway and Taxilanes.

2.1.1.1. Pavement marking removal.

2.1.1.2. Narrow and wide crack repair.

2.1.1.3. Asphalt patch.

2.1.1.4. Surface seal approximately 38,200 SY of existing pavement.

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2.1.1.5. Asphalt rehabilitation is approximately 8,100 SY.

2.1.1.6. Rock shoulder.

2.1.2. Reconstruction of Taxilane section T03AS-01.

2.1.2.1. Demolish, over excavate, and replace approximately 400 SY of existing pavement.

2.1.2.2. Associated shoulder grading and restoration.

The Statement of Work, including the delivery schedule for the Work, is contained in the Contract Documents.

2.2. Contractor shall, at its own risk and expense, perform the Work under the terms outlined in this Contract and as described in the Contract Documents and furnish all permits, labor, tools, machinery, materials, transportation, equipment and services of all kinds required for, necessary for, or reasonable incidental to, performance of the Work, that is, the construction of the ASHLAND MUNUCIPAL AIRPORT – RUNWAY AND TAXILANE REHABILITATION PROJECT, Project No. 2024-03. Contractor shall secure all municipal, County, State, or Federal Permits or licenses including payment of permit fees, license fees, and royalties necessary for or incidental to the performance of the Work. The risk of loss for such Work shall not shift to the City until written acceptance of the Work by the City.

3. EFFECTIVE DATE AND DURATION:

This Contract is effective as of the date of execution by the City (the “Effective Date”). All Work under this Contract shall, unless otherwise terminated or extended, be completed on or before 60 calendar days following Contractor’s receipt of the written Notice to Proceed.

4. CONSIDERATION

4.1. City agrees to pay Contractor, at the times and in the manner provided in the Contract Documents, the sum of ________________________________ for performing the Work required by this Contract, including allowable expenses. This sum cannot be modified except by Change Order approved in writing by the City. Any progress payments to Contractor shall be made only in accordance with the schedule and the requirements as set forth in the Standard Terms and Conditions.

4.2. City certifies that sufficient funds have been appropriated to make payments required by this Contract during the current fiscal year. Contractor understands and agrees that City’s payment of amounts under this Contract attributable to Work performed after the last day of the current fiscal year is contingent upon City appropriations, or other expenditure authority sufficient to allow City in the exercise of its reasonable discretion, to continue to make payments under this Contract. In the event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this Contract without penalty or liability to City, effective upon the delivery of written notice to Contractor, with no further liability to Contractor.

5. CONTRACTOR’S REPRESENTATIONS

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In order to induce City to enter into this Contract, Contractor makes the following representations:

5.1. Contractor has examined and carefully studied the contract documents, and any data and reference items identified in the contract documents.

5.2. Contractor has visited the Site, conducted a thorough, alert visual examination of the Site and adjacent areas, and become familiar with and is satisfied as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work.

5.3. Contractor is familiar with and is satisfied as to all laws and regulations that may affect cost, progress, and performance of the Work.

5.4. Contractor has carefully studied all drawings of physical conditions relating to existing surface or subsurface structures at the Site that have been identified or provided in the project bid documents especially with respect to technical data in such reports and drawings, and reports and drawings relating to hazardous environmental conditions, if any, at or adjacent to the Site that have been identified in the project bid documents, especially with respect to Technical Data in such reports and drawings.

5.5. Contractor has considered the information known to Contractor itself; information commonly known to contractors doing business in the locality of the Site; information and observations obtained from visits to the Site; the contract documents; and the Site-related reports and drawings identified in the contract documents, with respect to the effect of such information, observations, and documents on (1) the cost, progress, and performance of the Work; (2) the means, methods, techniques, sequences, and procedures of construction to be employed by Contractor; and (3) Contractor’s safety precautions and programs.

5.6. Based on the information and observations referred to in the preceding paragraph, Contractor agrees that no further examinations, investigations, explorations, tests, studies, or data are necessary for the performance of the Work at the Contract Price, within the Contract Times, and in accordance with the other terms and conditions of the Contract.

5.7. Contractor is aware of the general nature of work to be performed by City and others at the Site that relates to the Work as indicated in the contract documents.

5.8. Contractor has given City written notice of all conflicts, errors, ambiguities, or discrepancies that Contractor has discovered in the contract documents, and the written resolution thereof by City is acceptable to Contractor.

5.9. The contract documents are generally sufficient to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work.

6. GOVERNING LAW

The provisions of this Contract shall be construed in accordance with the laws of the State of Oregon. Any action or suits involving any question arising under this contract must be brought in the appropriate court in Jackson County, Oregon. If the claim must be brought in a federal forum, then it shall be brought and conducted in the United States District Court

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CONTRACTOR DATA, CERTIFICATION, AND SIGNATURE

Business Name (please print):

Contact Name: Phone: Fax:

Address

Do Not Write Federal and State Tax ID Numbers on this Agreement: One copy of W-9 is to be submitted with the signed contract to be kept on file in the City of Ashland Finance Department.

Ashland Business License # Construction Contractors Board #

Citizenship: Nonresident alien ______ Yes _____ No

Business Designation (check one): _____ Individual ____ Sole Proprietorship ____ Partnership _____ Corporation ____ Government/Nonprofit

The above information must be provided prior to contract approval. Payment information will be reported to the Internal Revenue Service (IRS) under the name and taxpayer I.D.

number provided above. (See IRS 1099 for additional instructions regarding taxpayer ID numbers.) Information not matching IRS records could subject you to 31 percent backup withholding.

I, the undersigned, understand that the Standard Terms and Conditions For Public Improvement Contracts (Exhibit A) together with Exhibits B through P together with all other Contract Documents as described in Standard Terms and Conditions Section 5 below, and the separately bound FAA Advisory Circulars (latest editions and changes) Oregon 2024 Standard Specifications for Construction, as amended by the City of Ashland’s most recent Addenda to the 2024 Standard Specifications are an integral part of this contract and agree to perform the work described in the Contract Documents, including Exhibit A, in accordance with the terms and conditions of this contract. I further understand the City is prohibited from entering into a contract when the contractor has neglected or refused to file any return, pay any tax, or properly contest a tax, pursuant to ORS 305.385; I hereby certify, under penalty of perjury and false swearing, that I/my business am/is not in violation of any Oregon tax laws; I further certify that the certification and representations in Standard Term and Condition # 16 [CCB Registration Requirements] are true and correct, and further I certify that I am an independent contractor as defined in ORS 670.600.

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CONTRACTOR:

Signature/Title

Printed name

Date

NOTICE TO CONTRACTOR: This contract does not bind the City of Ashland unless and until it has been executed by the Public Contracting Officer or designee.

CITY OF ASHLAND SIGNATURE

CITY:

City Manager, City of Ashland

Date

ATTACHMENTS: Certificate of Representation Standard Terms & Conditions Bid Schedule Insurance Requirements

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CERTIFICATE OF REPRESENTATION

Contractor, under penalty of perjury, certifies that:

(a) The number shown on this form is its correct taxpayer ID (or is waiting for the number to be issued to it; and

(b) Contractor is not subject to backup withholding because

(i) it is exempt from backup withholding or

(ii) it has not been notified by the Internal Revenue Service (IRS) that it is subject to backup withholding as a result of a failure to report all interest or dividends, or

(iii) the IRS has notified it that it is no longer subject to backup withholding. Contractor further represents and warrants to City that

(a) it has the power and authority to enter into and perform the work,

(b) the Contract, when executed and delivered, shall be a valid and binding obligation of Contractor enforceable in accordance with its terms, and

(c) The work under the Contract shall be performed in accordance with the highest professional standards, and

(d) Contractor is qualified, professionally competent and duly licensed to perform the work.

Contractor also certifies under penalty of perjury that its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on behalf of the entity designated above and authorized to do business in Oregon or is an independent contractor as defined in the contract documents, and has checked four or more of the following criteria:

__________(1) I carry out the labor or services at a location separate from my residence or is in a specific portion of my residence, set aside as the location of the business.

__________(2) Commercial advertising or business cards or a trade association membership are purchased for the business.

__________(3) Telephone listing is used for the business separate from the personal residence listing.

__________(4) Labor or services are performed only pursuant to written contracts.

__________(5) Labor or services are performed for two or more different persons within a period of one year.

__________(6) I assume financial responsibility for defective workmanship or for service not provided as evidenced by the ownership of performance bonds, warranties, errors and omission insurance or liability insurance relating to the labor or services to be provided.

Contractor Date

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EXHIBIT A - STANDARD TERMS AND CONDITIONS FOR PUBLIC

IMPROVEMENT CONTRACTS

1. Contractor is Independent Contractor

a. Contractor shall perform the work required by this Contract as an independent contractor.

b. The Contractor represents and warrants that Contractor (i) is not currently an employee of the federal government or the State of Oregon, and (ii) meets the specific independent contractor standards of ORS 670.600, as certified on the Independent Contractor Certification Statement attached as Exhibit D.

c. Contractor will be responsible for any federal or state taxes applicable to any compensation or payment paid to Contractor under this contract.

d. Contractor is not eligible for any federal Social Security, unemployment insurance, state Public Employees’ Retirement System, or workers’ compensation benefits from compensation or payments to Contractor under this contract.

2. Subcontracts and Assignment

Contractor shall not subcontract any of the work required by this contract, or assign, sell, dispose of, or transfer any of its interest in this contract, nor delegate duties under the contract, either in whole or in part, without the prior written consent of the City. Such consent if provided shall not relieve the Contractor of any of the obligations under the contract.