2024-005 RFB Request for Bids Gardening Streetscape Services.pdf

20200109 413-04-01

CITY OF MANITOU SPRINGS

Request for Bids

Gardening & Streetscape Services

RFB NUMBER: 2024-005

Bid Submittal Deadline – Monday, March 4, 2024, 3:00 PM

Contact Person – Gillian Rossi at (grossi@manitouspringsco.gov)

The City of Manitou Springs is accepting bids for gardening and streetscape maintenance of flower beds and planter boxes. See attachments for further details.

• RFB Post date: Friday, February 23, 2024

• Pre-bid meeting to be held on Wednesday, February 28, 2024 at 9:00 AM at 606

Manitou Avenue (City Hall).

• Deadline to present questions deadline is Thursday, February 29, 2024 at 2:00

PM.

o Questions are to be addressed to the contact person via email.

• Final Addendum (responses to questions) to be published on Friday, March 1, 2024.

• Bid shall be submitted to the contact person electronically no later than the Submittal Deadline.

o There will not be a public bid opening.

• Notice of Award will be by Tuesday, March 5, 2024.

• This project is not subject to Davis Bacon Wages.

• The City requires the project to be completed within 9 months (March-November).

The bid shall have an Anticipated Scope of Services that includes the following:

1. The Contractor will provide project costs for crews and equipment, anticipated mobilization time, and anticipated project completion time.

2. The Contractor is responsible for providing all materials and equipment necessary for fabrication, construction, and/or installation of this project.

3. All waste shall be disposed of by the Contractor.

4. The Contractor is responsible for damages, inside or outside the project area.

5. The Contractor is responsible for their own confined space, roadway, and trenching safety procedures.

6. If the project requires street closure – partial or otherwise, the Contractor shall provide all necessary traffic control. All traffic control personnel must at a minimum carry a current CDOT Flagger Certification. A Traffic Control Plan must be submitted to and approved by City staff at the pre-construction meeting. The pre-construction is to be scheduled at time of accepting the contract.

7. Below is the Anticipated General Scope of Services for this project:

GENERAL SCOPE OF SERVICES

1. Planting, watering, weeding, trash removal, and general upkeep of City garden beds and planter boxes, to include:

• All street bed garden beds along Manitou Avenue

• City Hall, 606 Manitou Ave o gardens o flower planter boxes.

• The Fields Park, 101 El Paso Blvd o Skate Park bed on the corner of El Paso and Beckers Lane, south end of The Fields Park

• Hiawatha Gardens Parking Lot beds, 10 Old Mans Trail

• Mansions Park, 118 Lovers Lane o Gardens except inside the fenced-in beds.

o Street area beds surrounding parking lot.

• Memorial Park, 502 Manitou Ave o Beds at Memorial sign corner and parking office at Old Man’s Trail

Intersection o Four crosswalk beds on El Paso Blvd between Memorial Park and

Seven Minute Spring Park o Manitou Avenue and El Paso Blvd (next to Cog Train)

• Schryver Park, 202 Manitou Ave o Planter box at park entrance near Subway o Beds by the Pool sign o Parking lot beds surrounding bioswale runoff catchment.

• Seven Minute Spring Park, 520 El Paso Blvd o Gardens surrounding Seven Minute Spring

Still potentially being solarized for organic weed control, monitor.

• Soda Springs Park, 1016 Manitou Ave o Bathroom beds o Flower beds along Park Avenue o Flower beds west end of park

• Washington Avenue corner beds

INSTRUCTIONS TO BIDDERS

1. A "Bid" is a responsive, conforming, unconditional, complete, legible, and properly executed offer by a Bidder to provide the work specified in the Request for Bids for the compensation specified.

2. Bids shall be clearly marked with the work name, contact person, mailing address, and telephone number of the Bidder.

3. It shall be the responsibility of the Bidder to ensure that the Bid is in proper form and in the City's possession by or before the time and date designated in the Request for Bids. Bids will not be accepted after the designated time and date.

4. If a mistake is made or discovered during or after the Bid review, the City reserves the right to determine which party made the mistake and whether the mistake is material and, after these determinations, the City, in its sole reasonable discretion, shall decide whether to accept or reject the Bid. No advantage shall be taken by any party of manifest clerical errors or omissions in any Bid, and the contract and attached documents (the “Contract Documents”).

Bidders shall notify the City immediately of any errors or omissions that are encountered.

5. Any interlineation, alteration, or erasure shall be initialed by the Bidder. On the Bid, the price of each item shall be stated in numerals and words; in case of conflict, the words shall control. In the case of conflict between the indicated sum of any addition of figures and the correct sum, the correct sum shall control.

6. The City shall not reimburse any Bidder for any cost incurred in preparing a Bid or attending equipment demonstrations, inspections, pre-bid conferences, or interviews.

7. Any amplification, clarification, explanation, interpretation, or correction of a Bid shall be made only by written addendum, and a copy of the addendum shall be mailed or delivered to each person receiving a Request for Bids. The City is not responsible for any amplification, clarification, explanation, or interpretation or correction of a Bid not contained in written addenda.

8. Bids by corporations shall be executed in the corporate name by the president or a vice-president (or a corporate officer accompanied by evidence of authority to sign), and the corporate seal shall be affixed and attested by the secretary or an assistant secretary. The corporate address and state of incorporation shall be shown. Bids submitted by partnerships shall be executed in the partnership name and signed by a partner, and the legal address of the partnership shall be shown. Bids submitted by limited liability companies shall be executed in the company's name and signed by a member, and the legal address of the company shall be shown. Names and titles shall be typed or printed below each signature.

9. The following information shall be submitted with the Bid:

a. The names and resumes of staff personnel who will be assigned to the work.

b. A complete proposed scope of work and schedule, including any alternatives that can be identified. The Bidder is expected to review the work site prior to submittal of the Bid.

c. The names and addresses of any subcontractors who will be retained for the work.

d. A list of the Bidder's previous experience on similar projects.

10. The submission of a Bid shall be conclusive evidence and a legal admission that the Bidder: (1) has no questions, complaints, or objections in connection with the Contract Documents, subject to any requests made by the Bidder for amplification, clarification, explanation, interpretation, or correction; (2) has no questions, complaints, or objections as to the completeness, sufficiency, scope, or detail of the Bid; and (3) has full knowledge of the scope, nature, quality, and quantity of the equipment to be provided, the performance criteria, the requirements of the contract, the site and conditions of delivery, the Superior Municipal Code, and other applicable law.

11. The contract will be awarded to the lowest responsible and responsive Bidder complying with the terms and conditions, guidelines, and specifications presented in the Bid Request and these Instructions to Bidders. The City reserves the right to determine, in its sole reasonable discretion, whether any Bid meets the needs or purposes intended and is within the approved budget. The City does not base its award on prices alone. Also to be considered are: quality of product; past experience with the Bidder or any subcontractors, consultants, products or suppliers; qualifications of the Bidder and/or subcontractors or suppliers; services offered; warranties; maintenance considerations; long-range costs; delivery; and similar conditions.

12. The City reserves the right to conduct such investigations as it deems necessary to assist in the evaluation of any Bid to establish the experience, responsibility, reliability, references, reputation, qualifications, or financial ability of any Bidder, manufacturer or supplier. The purpose of such investigation is to satisfy the City that the Bidder has the experience, resources, and commercial reputation necessary to supply the specified equipment and to perform the necessary warranty and product support in accordance with the Contract Documents in the prescribed manner and time.

13. The City reserves the right, if it deems such action to be in its best interests, to reject any and all Bids or to waive any irregularities or informalities therein. Any incomplete, false, or misleading information provided by any Bidder shall be grounds for rejection of the Bid. If Bids are rejected, the City further reserves the right to investigate and accept the next best Bid in order of ranking, or to reject all

Bids and re-solicit for additional Bids.

14. No Bid shall include federal excise taxes or state or local sales or use taxes.

15. In the event of any claim, suit, or demand which may result from any Bid, or the award of any contract as a result of submission of a Bid, Colorado law shall govern any such claim, suit, or demand and the rights and duties of the parties.

16. All parts not specifically mentioned which are necessary in order to provide a complete unit, shall be included in the Bid. Any item listed as "Standard" in the manufacturer's published specification, furnished by the Bidder, is assumed to be included in the Bid. Any variations shall be outlined in writing, noting cost factors where applicable.

17. Bids shall be in accordance with the specifications contained in the Contract Documents. Should any requirement in the specifications not be included in manufacturer's specification sheets, the Bidder shall include with its Bid a statement of compliance. Failure to do so shall be grounds for disqualification of the Bid.

18. Each Bid shall include a statement of standard warranty of the manufacturer.

19. Any Bid received as a result of this request is prepared at the Bidder’s expense and becomes City property and is therefore a public record upon opening by the City. No Bid may be withdrawn for a period of sixty (60) days after the deadline for Bids.

The City of Manitou Springs is an Equal Opportunity Employer and no otherwise qualified individual shall be subject to discrimination on the basis of race, color, religion or religious affiliation, sex, familial status, age, genetics, disability, or national origin in any phase of employment for this position.