2024_0036 Disposal of Surplus and Obsolete Eq.pdf

Purchasing and Warehouse Operations Services 130 Trinity Avenue, S.W.

4th Floor

Atlanta, Georgia 30303

Request for Proposal

(RFP)

For

Disposal of Surplus and Obsolete Equipment

March 15, 2024

RFQ Number: 2024-0036

Due Date: April 16, 2024

Time Due: 11:00 a.m., ET

NIGP Commodity Code(s): 998-36, 998-37, 998-50, 998-68, 998-89

ADVERTISEMENT FOR REQUEST FOR PROPOSALS

The Atlanta Independent School System (hereinafter, “Atlanta Public Schools” or “APS”) invites qualified contractors to submit proposals to provide disposal of surplus and obsolete equipment services.

In using this method for solicitation, we are requesting your best effort in seeking the best value for our requirements. To be eligible for consideration, online proposals shall be presented in accordance with the instructions of this solicitation and within the timeframe specified. It shall be the responsibility of the selected offeror to meet all specifications and guidelines set forth herein. Atlanta Public Schools, at its discretion, determines the criteria and process whereby proposals are evaluated and awarded. No damages shall be recoverable by any challenger as a result of these determinations or decisions by Atlanta Public Schools.

If you are unable to download these documents, you may contact the assigned procurement officer:

Christie Allen at (404) 802-2415 or christie.allen@atlanta.k12.ga.us.

A pre-proposal conference will be held on March 21st, 2024, at 10:30 a.m., ET via a Zoom Call.

Join Zoom Meeting https://atlantapublicschools-us.zoom.us/j/6730832592?pwd=eCswNzhlTkRSMXhiRmZacmJzOFBRZz09

Use meeting ID and Password:

Meeting ID: 673 083 2592 Passcode: MR8dX1

All questions or requests for clarification must be sent via Bonfire under Message - Opportunity Q&A:

https://aps.bonfirehub.com/opportunities/126992.

All addendums related to this solicitation will be posted on the Bonfire website at https://aps.bonfirehub.com/opportunities/126992. It is the bidder’s responsibility to check the Bonfire website for any addendums, responses to bidder questions, or other communications related to this solicitation.

Proposals shall be submitted online at https://aps.bonfirehub.com/opportunities/126992. The Office of Purchasing and Warehouse Operations Services will only accept proposals submitted online. Proposal submissions are due no later than 11:00 a.m., ET, April 16th, 2024.

APS will only accept online submissions for proposals. Proposals can be submitted online at:

https://aps.bonfirehub.com/opportunities/126992. Proposals submitted after the bid close date will not be accepted. Note: Any proposal submitted in any other format (email, paper, fax, mail, etc.) will not be accepted for any reason.

mailto:christie.allen@atlanta.k12.ga.us https://atlantapublicschools-us.zoom.us/j/6730832592?pwd=eCswNzhlTkRSMXhiRmZacmJzOFBRZz09 https://aps.bonfirehub.com/opportunities/126992 https://aps.bonfirehub.com/opportunities/126992 https://aps.bonfirehub.com/opportunities/126992

ATLANTA PUBLIC SCHOOLS

Crystal Pierson, CPPO

Executive Director of Procurement Services

TENTATIVE TIMELINE

03/15/2024 Release RFP 03/21/2024 Pre-proposal conference, 10:30 a.m., ET 03/25/2024 Deadline for written questions, 12:00 p.m., ET 03/28/2024 Response to questions to be posted in Bonfire 04/16/2024 RFP due online in Bonfire by 11:00 a.m., ET 04/17/2024 Administrative Review 04/25/2024 Evaluation 06/03/2024 Recommendation to the APS Board of Education (If applicable)

1.0 PURPOSE

The Atlanta Independent School System (hereinafter, “Atlanta Public Schools” or “APS”) invites qualified contractors to submit proposals to provide disposal of surplus and obsolete equipment services. The intent is to award multiple contractors. The initial term will be one (1) year with four (4) one-year renewal options at the discretion of APS.

2.0 BACKGROUND

Founded in 1872, Atlanta Public Schools is the seventh-largest school district in Georgia. As an education leader in the Atlanta area, APS delivers quality service and support to our students and community. APS has 87 learning sites, with approximately 48,702 students and approximately 6,330 employees.

Currently, all items are gathered in a central location (IT Service Center Warehouse D) and inventoried by APS personnel, unless otherwise noted. Pickup locations include school sites and are based on equipment size and ease of removal. The contractor is notified when pallets/equipment are ready to be released. The contractor works with APS personnel to schedule a time to pick up. The contractor brings its own resources to retrieve the equipment with some forklift assistance from APS personnel. All boxes and pallets used to hold and store equipment are returned to the IT Service Center Warehouse D within 5 Business Days. The contractor signs off on the received equipment and payment is arranged for the items made payable to APS.

3.0 SCOPE OF WORK

Contractors shall provide quotes to bid on a collection of APS equipment as it is prepared to be released. The pool of contractors will be required to submit quotes for departmental review to select the quote that is most advantageous to provide the requested services. The contractor must manage the transportation, sale, and retrieval of APS surplus and obsolete assets.

An authorized APS representative will contact all awarded contractors to provide quotes for services as needed. The IT department will send via e-mail an attached inventory sheet with the asset serial numbers and the make and model information. Contractors will have a five (5) business day turn-around on all quote requests. Contractors will make an offer on all pre-identified assets that are determined to be ready for release with a Quote via e-mail.

Contractors must bid on all items from the inventory sheet. Quotes must include all labor, overhead tools, equipment used, profit, and any taxes that may be levied.

All property is sold “as is.” APS makes no warranty, guarantee, or representation of any kind, expressed or implied, as to the merchantability, workmanship, or fitness for any purpose of the property offered for sale. The buyer is not entitled to any payment for loss of profit or any other damages, special, direct, indirect, or consequential. No refunds or exchanges.

3.1 Contractors must be National Association of Information Destruction (NAID) Certified and are responsible for the destruction and/or removal of all content on all hard drives and salvageable media devices.

3.2 Disposal of Technology Equipment and Audio-Visual Equipment

3.2.1 Contractors must remove all APS markings before resale.

3.2.2 Contractors must ensure that all APS equipment is inspected before resale. Any extraneous or extra equipment that may be enclosed, attached, or otherwise not generally considered a part of the asset, must be removed and returned to APS.

3.2.3 All sanitation of hard drives and equipment disposal must be done off-site.

3.2.4 Contractors must provide a single point of contact for handling any requests and questions that are generated from the day-to-day activities associated with this engagement.

3.3 Records and Reporting

3.3.1 Contractors shall maintain records and follow the APS records retention policy.

Except as otherwise authorized, such records shall be maintained for a period of three (3) years from the date of pick up.

3.3.2 Contractor assistance may be requested during internal and/or external audits.

3.3.3 Contractors shall provide APS with ad hoc reporting in Excel format. Such requests may also include the destruction and/or removal of content on hard drives and inventory reporting.

3.3.4 If Contractor services are terminated, Contractors must promptly deliver all data and reports as requested.

3.4 Payments

3.4.1 Contractors must make money orders or cashier’s checks payable to: Atlanta

Public Schools.

3.4.2 Payment due to APS must accompany the inventory listing of items to be picked up with a money order or cashier’s check payable to Atlanta Public Schools.

3.4.3 Payment shall be accompanied by a detailed list of all items sold, the sold price, the school or location that the equipment was picked up from, and the Contractor’s Name, Phone Number, and E-mail Address.

3.4.4 Contractors shall record the date of payment to Atlanta Public Schools.

3.5 Property Hours for Removal

3.5.1 Contractors shall provide services throughout the entire APS 12-month calendar year from the IT Service Center Warehouse.

3.5.2 Pickup hours of operation will be 9:00 am to 3:00 pm by appointment only.

3.5.3 Pickup days will be Monday – Friday, except for holidays.

3.5.4 Contractors may be requested to pick up equipment directly from schools and administration sites. In such cases, the following pickup hours will apply.

a. Elementary pick-up hours will be from 9:00 a.m. to 1:00 p.m. EST

b. Middle and High school hours will be from 9:00 a.m. to 2:00 p.m. EST

c. Administration Site hours will be from 9:00 a.m. to 2:30 p.m. EST

d. Other exceptions shall be on days when schools are not in session.

3.6 Procedures for Pick up and Removal of Assets

3.6.1 An APS authorized representative will initiate a pickup request and will notify the selected Contractor that is the best option to pick up the designated equipment.

3.6.2 Contractors will be notified of items, quantity, and the location address for items to be picked up via e-mail.

3.6.3 After the selected Contractor is notified, the Contractor must coordinate a pickup schedule with the IT Service Center Warehouse D Manager via email and pick up all pre-identified assets from the assigned location within ten (10) days of request. (The warehouse manager’s contact information will be provided within the e-mail communication.)

3.6.4 APS will make every effort to identify and place all items that are due for pick up in a central location. All items will be pre-identified and labeled. An Asset Transfer and Disposal Form will be provided by the IT Service Center Warehouse Manager to be attached to the items for onsite signoff.

3.6.5 Contractors must provide a Certificate of Disposal (COD) certificate to APS within forty-five (45) days of pick up with the inventory list that verifies that all hard drives and or systems have been properly removed, secured, sanitized, and/or destroyed in accordance with the Department of Defense (DOD) standards and Georgia State Law requirements.

3.6.6 The Certificate of Disposal (COD) must indicate the date the assets were reclaimed from the site location(s); the exact number and types of equipment collected, and provide the exact date, location, and manner of disposal. The Certificate of Disposal (COD) must be sent to a designated APS representative via email to: bpeterson@atlanta.k12.ga.us, habdullah@atlanta.k12.ga.us, and oluwafunmilayo.ev@atlanta.k12.ga.us.

3.6.7 Contractors must provide the Release of Liability and Hold Harmless for Purchased or Donated Equipment Form for all inventoried items accompanying the inventory listing (including media). This form must be addressed and delivered to the IT Service Center Warehouse D, Logistics Manager, 1631 LaFrance Street NE, Atlanta, GA 30307.

3.6.8 Contractors are responsible for providing all labor, equipment, supplies, pallets, and transportation required to process and dispose of items from the requested APS facility. If items are on pallets, APS will allow Contractors to do an even swap of pallets as long as they meet the minimum quality standards indicated by APS (wooden 40” by 48” pallets that have no broken slats). If pallets do not meet minimum standards, Contractors will be required to remove items from APS pallets onto their standard of pallets.

3.6.9 Contractors must be responsible for loading pallets with minimal APS forklift mailto:bpeterson@atlanta.k12.ga.us mailto:habdullah@atlanta.k12.ga.us mailto:oluwafunmilayo.ev@atlanta.k12.ga.us assistance.

3.6.10 Contractors must be responsible for loading items onto their truck(s) with minimum assistance from APS.

3.6.11 Contractors are responsible for transporting items from APS premises.

3.6.12 Contractors must remove any inoperable vehicle(s) from APS premises.

3.7 Onsite Procedures

3.7.1 On the designated date and time for pick up, all contractors must show their identification and sign in at the reception desk/main office.

3.7.2 Contractors must communicate with the site administrators in reference to the approved assets.

3.7.3 Contractors must complete the Asset Transfer and Disposal Form.

3.7.4 Contractors must communicate the completion of loaded inventory to the APS authorized representative or the warehouse lead before leaving the facility to ensure that all equipment has been collected.

3.8 Other Equipment and Materials

3.8.1 Upon request, contractors are expected to transport metal from the IT

Warehouse.

3.8.2 Upon request, contractors may be required to provide multiple dumpsters and deliver them to designated locations.

3.8.3 Contractors must provide a 24-to-48-hour notification to the IT Warehouse

Supervisor, IT Asset Manager, and IT Support Director before dumping on APS premises. A replacement dumpster should be left for continued usage. A “pulled ticket” is required upon departure. Contractors are required to label the dumpster – Metal Only.

3.8.4 Contractors must provide a 30-to-40-yard dumpster or container at the Logistics and Supply Service Center (LSS) Warehouse located at 1631 LaFrance Street, Atlanta, GA, 30307.

3.9 Additional Information

3.9.1 APS reserves the right to dispose of any technological equipment in a manner that is most advantageous to the district.

3.9.2 APS reserves the right to pursue other alternate disposal methods if Contractor engagement does not perform to APS expectations. APS expects to generate and maximize revenue from this engagement.

3.9.3 In the event any policy or procedure is at risk, the contractor will adjust their operational practices to ensure that there is no disruption to instruction.

3.9.4 The items listed (type of equipment, make and model) are not an all-inclusive representation of the assets to be included within the engagement. Contractors must make, in good faith, all positive adjustments to reflect the business changes and the type and quantity of assets being released.

3.9.5 Although large trucks are allowed on our premises, at some locations it may require regulated certified box trucks for pickup that meet the minimum DOT requirement, 20 to 26 feet in length, and have a lift gate and backup buzzer.

Audio visual and IT equipment to be disposed of may include, but is not limited to; CRT Monitors, LCD Monitors, Desktop CPU, IMACs, Thin Client, Tablets, Keyboards, Mice, Laptops, LCD Projector, Overhead Projectors, Promethean/Smart Boards, Printers, Scanners, Copiers, Servers, Uninterrupted Power Supplies (UPS), Network Switches, Wireless Arrays, Television, Record, Cassette Players, VRC/CD/DVD Players, AV/TV and Carts and Batteries, and other technology related equipment and accessories.

Basic make and models of equipment but not limited to these are as follows:

• PC’s: Lenovo P300, 310, 320, Lenovo M90, M93, Lenovo M900, M910, M920, M930, Dell, HP/Misc.

• LCD’s: Dell E1916H, Lenovo LT2452p, Lenovo E2223s, Lenovo T2424p, HP P24v, HP N246v, IBM, Dell, HP, ViewSonic, SAMSUNG/Misc.

• CRTs: HP 7550, HP 7540, COMPAQ V570, IBM, NEC, DELL/Misc.

• Laptops: Lenovo 540, Lenovo 450, Lenovo L460, Lenovo L470, Lenovo L480, Lenovo T480, Lenovo T490, Lenovo L380, Lenovo L390, Lenovo L13, Lenovo 11e/, Lenovo N22, N23, N24, 42, Lenovo 300e, Lenovo 14e, Lenovo 500e, Misc.

• Printers: Misc.- HP, BROTHER, LEXMARK, Panasonic, Canon

• Servers: IBM 8682, Compaq ML 350, HP DL 380, Cisco 7800, Sun 420R, 280R, 220R, DELL/Misc.

• AV equipment: Overheads, Record, Tape, VHS, DVD/CD players, headphones (SHARP, EIKI, BELL&HOWELL, SCHOOLMATE, TELEX, CALIFONE, ELMO, 3M, APOLLO, Dukane, TV’s/Misc.)

• Copiers: RISOGRAPH CR1610, TOSHIBA CR1610, Xerox

• Promethean interactive whiteboards (ActivBoards)-PRM20, PRM30, PRM 35, PRM45, 100 SERIES, 300 SERIES, 500 SERIES

• Projectors-SANYO, INFOCUS, 3M, EIKI, DUKANE, APOLLO, PROMETHEAN, EPSON, NEC

• Other equipment to be disposed of may include but not be limited to: metal materials, metal cabinets, refrigerators, microwaves, wooden pallets, and salvage surplus.

4.0 SUBMISSION REQUIREMENTS

The offeror shall submit an online proposal with a response that fully responds to Section 4 in the Bonfire Portal. Failure to respond to Section 4 may result in the proposal being deemed non-responsive. The offeror must reference each section as listed below.

Proposals shall be submitted online via the following link:

https://aps.bonfirehub.com/opportunities/126992

4.1 Required Documents

The following required documents must be submitted with your proposal:

1. Offeror Affirmation Form

2. Offeror Information Form

3. Offeror Inclusion Form

4. Offeror Reference Form

5. Primary Contractor/ Subcontractor Utilization Form

6. Promise of Non-Discrimination

7. Joint Venture Affidavit

8. Contract Exceptions Form

9. E-Verify Affidavit of Compliance

a) Contractor Affidavit under O.C.G.A 13-10-91 (b) (I);

b) Subcontractor Affidavit under O.C.G.A. 13-10-91 (b) (3), if applicable; or an

c) Affidavit of Exception (if applicable)

10. Local Preference Form

11. Occupational Tax Registration Certificate (if Local Preference applies)

12. Local or State Business License or Permit

4.2 Company Qualifications and Experience

4.2.1 Provide a brief history of the company including the number of years in business providing the services specified in this solicitation.

4.2.1.1 Describe your fleet size and disposal qualifications.

4.2.1.2 Describe the organizational structure and size of the firm, and whether it is local, regional, national, or international in operations.

4.2.1.3 Provide the location and address of the office from which the work on this engagement is to be performed.

4.2.2 Provide three (3) references for which your company is currently providing services like the specifications of this solicitation. Provide the following information for each reference:

4.2.2.1 Name and address of school district or company.

4.2.2.2 Name and title of primary contact with telephone number and e-mail address.

4.2.3 Provide resumes of key personnel, which include qualifications, certifications, education, and responsibilities of staff expected to be assigned to this project.

4.2.4 Provide a copy of the National Association of Information Destruction (NAID)

Certification and copies of any company certifications (hard drive certificate of destruction), partnerships, and/or licenses relevant to this project.

4.3 Methodology and Operations

4.3.1 Describe the quality assurance programs you have in place for ensuring that federal, state, and local regulatory mandates are being followed.

4.3.2 Provide a detailed implementation plan to dispose of all equipment including technology equipment and media records (such as magnetic tape, optical disc, or solid-state memory).

4.3.3 Detail the procedure for reselling equipment and describe whether it is intended for profit or salvage.

4.3.4 Describe the inventory process of equipment to be taken, including sanitization and destruction of the hard disk drive and disposal of equipment according to industry-recognized and accepted best practices, such as the Department of Defense (DOD) Standards and State of Georgia Law.

4.3.5 Describe the salvage management process and process improvement measurement plan. Please include your methodology for improving salvage disposal cycle time and salvage returns).

4.3.6 Describe your policies, procedures, and processes for safeguarding classified information that may be removed, disposed of, recycled and/or sanitized from any hard drive received from APS.

4.3.7 Describe the company’s reporting tools; include any report samples that may be utilized to manage this engagement.

4.3.8 Describe the company’s transportation capabilities as it relates to hauling assets from multiple locations.

4.3.9 Describe your approach to addressing and resolving problems efficiently. The goal is to ensure that critical issues are promptly elevated to the appropriate levels of management or expertise for timely resolution.

5.0 EVALUATION

5.1 To be eligible for consideration, proposals shall be presented in accordance with the instructions of this solicitation and within the timeframe specified. It shall be the responsibility of the awarded contractor to meet all specifications and guidelines set forth herein.

5.2 An APS evaluation committee will evaluate each proposal deemed responsive. APS, at its sole discretion, determines the criteria and process whereby proposals are evaluated and awarded. No damages shall be recoverable by any challenger as a result of the determinations or decisions by APS.

5.3 APS reserves the right during the evaluation process to contact offerors who submit proposals and request additional information or clarification necessary to complete the evaluation.

5.4 After the closing date and time, Procurement Services will conduct an administrative review of all proposals received to determine responsiveness. Proposals that are deemed to be responsive will be submitted to the evaluation committee for review. Proposals that are deemed to be non-responsive will not be evaluated or considered for award.

5.5 APS will evaluate all proposals and reserves the right to develop a competitive range for consideration. The competitive range is defined as a group for competitive negotiation, as determined during the evaluation process, composed of only those proposals that are considered to have a reasonable chance of being selected for an award and who are, therefore, chosen for additional discussions and negotiations. Proposals not in the competitive range are given no further consideration.

5.6 Proposals will be evaluated on the following criteria:

Criteria Points Possible

Company Qualifications and Experience 575

Methodology and Operations 425

Total 1000

5.7 The formula to evaluate price is as follows: (Lowest price/price of proposal being evaluated) x points possible for price = score (If applicable.)

5.8 APS reserves the right to request a best and final offer (BAFO) from offerors during the evaluation process (If applicable).

5.9 APS reserves the right to negotiate terms and conditions, scope of work, price and/or non-price terms and conditions with selected contractor(s) to meet the needs of the district.

5.10 Negotiations may be:

a) Concurrent which may be conducted concurrently with multiple offerors or;

b) Exclusive which may be conducted with the offeror whose proposal is the overall highest rated.

5.11 Exceeding Available Funds: In the event the pricing submitted by (a contractor or contractors) exceeds available funds, APS reserves the right to negotiate an adjustment of price with the (contractor or contractors).

5.12 Award will be made to the offerors whose proposals best meet the needs of APS, determined through the evaluation process. APS reserves the right to award this contract to more than one contractor.

6.0 GENERAL REQUIREMENTS

6.1 All work conducted must be in accordance with all local, state, and federal guidelines.

6.2 CONTRACT EXCEPTIONS:

The terms and conditions contained in this solicitation comprise the contract terms and conditions proposed by APS. APS does not intend to make changes to those terms and conditions, unless necessary to clarify the scope of work and/or technical requirements. In order for any exceptions to be considered by APS, you must submit your exception request as a question through the Bonfire System by the questions due date as noted in the Scope of Work.

6.3 MWBE OUTREACH EFFORTS:

The Atlanta Public Schools’ Equity and Social Justice Supplier Diversity efforts aim to eliminate discrimination against businesses on the basis of race, color national origin, and gender. You may access the Atlanta Public Schools’ Equity Policy by clicking the link:

Atlanta Public Schools' Equity Policy

If your firm plans to use subcontractors for this project, the following organizations may help with identifying qualified Minority and Female Owned firms:

1. GMSDC

2. NAMC

3. The National Association of Women in Construction

4. National Association of Black Women in Construction

5. Georgia Hispanic Chamber of Commerce

You may also seek assistance from the Atlanta Public Schools’ Equity and Social Justice Supplier Diversity department. You may access information regarding APS Supplier Diversity by clicking the link: Supplier Diversity

6.4 Contractor Conduct

6.4.1 Contractor’s employees are expected to exhibit professional, courteous conduct and an appropriate appearance at all times. Any conduct or appearance deemed inappropriate by an APS representative will be grounds for removal from APS property.

6.4.2 Contractor’s employees are to be respectful to faculty, students, and visitors; these employees are prohibited from fraternizing with these groups. Flirtatious behavior, soliciting monies, names, addresses, and other such inquiries will cause for the employee to be removed from the premises.

6.4.3 Also, radios or audible music are not allowed at worksites. Contractors shall assign the required staff to each location to be serviced to ensure the work can be conducted quickly and efficiently.

6.5 Lost/Damaged APS property

6.5.1 The contractor shall be responsible for repairing or replacing, to the satisfaction of

APS, any damage caused by any willful or negligent act of its employees. The https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Fsimbli.eboardsolutions.com%2FPolicy%2FViewPolicy.aspx%3FS%3D36031014%26revid%3Dzx4bAX2FzpkDqx2XNgwicQ%3D%3D%26PG%3D6%26st%3Dequity%2520policy%26mt%3DExact&data=05%7C02%7CChristie.Allen%40atlanta.k12.ga.us%7C95a47b7efb6e46cf168e08dc44e9851f%7C0d95ef40a0dd431890985e10f876f635%7C0%7C0%7C638461016957589794%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=RjHknpDpGjeiEfq7wcz%2F6CBVPZiJhaViKCDE%2FdjYlq0%3D&reserved=0 https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Fgmsdc.org%2F&data=05%7C02%7CChristie.Allen%40atlanta.k12.ga.us%7C95a47b7efb6e46cf168e08dc44e9851f%7C0d95ef40a0dd431890985e10f876f635%7C0%7C0%7C638461016957600745%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=fsgUtCCDMa8ZN4nmdr%2BjUvexgbygzztNK5ZqvF3GW2E%3D&reserved=0 https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Fnamcatlanta.org%2F&data=05%7C02%7CChristie.Allen%40atlanta.k12.ga.us%7C95a47b7efb6e46cf168e08dc44e9851f%7C0d95ef40a0dd431890985e10f876f635%7C0%7C0%7C638461016957607602%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=A%2BJ6cdLxeYxiNIxGC7AB8z1mldXchdCPGErf05kWhCU%3D&reserved=0 https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Fnawic.org%2F&data=05%7C02%7CChristie.Allen%40atlanta.k12.ga.us%7C95a47b7efb6e46cf168e08dc44e9851f%7C0d95ef40a0dd431890985e10f876f635%7C0%7C0%7C638461016957614320%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=iRh2i%2F5cCdmWvSvznb7MXuQCI27RdidXUz40gluDZzo%3D&reserved=0 https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Fnabwic.org%2F&data=05%7C02%7CChristie.Allen%40atlanta.k12.ga.us%7C95a47b7efb6e46cf168e08dc44e9851f%7C0d95ef40a0dd431890985e10f876f635%7C0%7C0%7C638461016957623881%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=jS4VUWEl2uMtN36VWkItVtdgunoA%2FuB4YMZGu6lMgow%3D&reserved=0 https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Fghcc.org%2Fen%2F&data=05%7C02%7CChristie.Allen%40atlanta.k12.ga.us%7C95a47b7efb6e46cf168e08dc44e9851f%7C0d95ef40a0dd431890985e10f876f635%7C0%7C0%7C638461016957631238%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=2k5QO1fIbeXKAHtEzquLti6iiVFLXHD4p18MQOCowtU%3D&reserved=0 https://nam11.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.atlantapublicschools.us%2Fdomain%2F18253&data=05%7C02%7CChristie.Allen%40atlanta.k12.ga.us%7C95a47b7efb6e46cf168e08dc44e9851f%7C0d95ef40a0dd431890985e10f876f635%7C0%7C0%7C638461016957637943%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=AFWE3LXx8nVa6VAqGWSU0YMeHKIPPvEtjFqUCn6eFbk%3D&reserved=0

Contractor is also liable for any theft proven to be either committed by its employees or made possible by the willful or negligent action of its employees.

6.5.2 If APS incurs any costs due to illegal or inappropriate conduct by the Contractor’s employees, the contractor will reimburse APS for such costs such costs shall include, but are not limited to the following:

a) Re-keying or restoring of locks; Service charges levied by security alarm

Contractors, law enforcement agencies, or security companies in response to false alarms;

b) Payments to law enforcement agencies or security companies for investigations of conduct that prove an employee’s inappropriate or illegal conduct.

c) Replacement costs of items missing or damaged, due to employee’s conduct.

6.5.3 APS reserves the right (in its sole discretion) to remove the Contractor from site based on the severity of the acts committed by the Contractor’s staff.

6.6 Additional APS Requirements for working on APS property

6.6.1 Standard business hours are 7:00 a.m. EST to 5:00 p.m. EST unless otherwise indicated herein.

6.6.2 No work shall be performed in an area where children are present or maybe later in the day unless otherwise indicated herein.

6.6.3 All areas of work shall be left in a clean condition and all debris shall be removed daily and upon completion of service.

6.6.4 APS is a tobacco-free environment; tobacco use is prohibited on all APS properties.

6.7 The contractor agrees to and shall extend all of the same pricing, terms, and conditions quoted to Atlanta Public Schools (APS), to all APS authorized charter schools through a separate legal agreement with the charter school (with the expectation that payment and coordination of services will be worked out individually between the contractor and the respective charter school). While charter schools are separate legal entities from APS, they do serve APS students and are a part of the APS school district.

7.0 CONTRACTOR REQUIREMENTS

7.1 APS policy requires that all contractors, consultants, or Contractors providing services on APS premises be fingerprinted and submit to a criminal record check initiated by APS prior to providing services to APS. There is a $45 fee (plus service fee) for background checks.

This may be paid in advance using our online payment option: Background Check Payment Online (https://www.atlantapublicschools.us/domain/15266). Please keep your digital receipt for your records and proof of payment. The payment of this fee is the sole responsibility of the contractor, consultant, Contractor or the employing company. Any contract awarded pursuant to this solicitation is contingent upon compliance with this requirement and a satisfactory background check as determined by APS.

7.2 Use of Subcontractors

https://www.atlantapublicschools.us/domain/15266

7.2.1 If subcontractors will be used in the performance of this contract, the contractor must complete and submit with its response the Primary Contractor/Subcontractor Utilization form.

7.2.2 The contractor shall not assign any duties to perform services nor to provide goods to APS under this contract to a subcontractor that is not listed in contractor’s response to this solicitation.

7.2.3 If a subcontractor is removed from the contact at any time during the term, the contractor must notify APS Procurement Services in writing with name of subcontractor, reason for removal, and effective date.

7.2.4 If the contractor desires to add a subcontractor at any time during the term of the contract, the contractor must submit to APS Procurement Services in writing the following information on the subcontractor; company name, address, telephone and fax number, and service they will be providing and proposed effective date.

Subcontractor may not begin providing service until approved by APS.

7.2.5 The contractor is responsible for ensuring that all subcontractors who provide goods or services under this contract comply with the terms and conditions of the contract.

7.2.6 The contractor shall give APS immediate notice in writing of any claim, action or suit filed against the contractor by any subcontractor.

7.2.7 APS reserves the right to require that a subcontractor be removed from the contract.

7.2.8 The contractor must complete and submit with their proposal the applicable documentation related to Georgia House Bill 87 (commonly known as the “Illegal Immigration Reform and Enforcement Act of 2011”).

7.2.9 Information on Georgia House Bill 87 may be viewed on the APS website at:

https://www.atlantapublicschools.us/Page/22476

7.2.10 Failure to provide the required Georgia House Bill 87 documentation may result in the offeror’s response to the solicitation being deemed non-responsive and ineligible for evaluation.

7.2.11 The Atlanta Board of Education desires that the Atlanta Public Schools operate in the most ethical and conscientious manner possible. Employees are expected to not only avoid any direct conflict of interest but also to avoid even the appearance of impropriety. In an effort to comply with Board policy and to ensure that our relationship with contractors is above reproach, contractors are prohibited from giving any APS employee any gift, favor, loan, reward, political contribution, gratuity, entertainment, transportation, lodging, or meal except those of nominal value (less than $50.00), which must be disclosed to the immediate supervisor and the Department of Internal Auditing. Advertising items and instructional products that are widely distributed may be accepted. (Refer to Policy GAG and GAJB -https://www.atlantapublicschools.us/Domain/3944 ).

https://www.atlantapublicschools.us/Page/22476 https://www.atlantapublicschools.us/Domain/3944

7.2.12 All contractors who desire to do business with APS as an awarded contractor shall be required to comply with Board policy GAG, Staff Conflict of Interest. All awarded contractors to APS solicitations shall provide persons with equal opportunity without regard to race, color, sex, religion, national origin, marital status, sexual orientation, age, or disability.

7.2.13 Contractors shall not contact APS Board members individually for the purpose of soliciting a purchase or contract between the time a request for proposal, request for qualifications or invitation to bid is formally under development and a recommendation is made by the administration to the Board if applicable. If a contractor violates this prohibition during this time frame, consideration of the contractor for award shall be invalidated. Board members shall be notified of possible violations and actions taken.