2024-003_RFP_Alondra_Gateway_Mosaic.pdf

RFP 2024-003 released November 14, 2024

Request for Proposal (RFP) - Secondary State of California

San Gabriel & Lower Los Angeles Rivers and Mountains Conservancy (RMC)

REQUEST FOR PROPOSALS (RFP) – BID NO. 2024-003

ARTISTIC SERVICES FOR

MOSAIC DESIGN, FABRICATION, AND INSTALLATION

The Rivers and Mountains Conservancy (RMC) is requesting proposals for a mosaic artist or artist team for mosaic designs, fabrication, and installation for the Alonda Gateway Park project in the City of Compton. The Alondra Gateway Park project is an approximately half-acre (20,343 square feet) park that will be located on the east side of Compton Creek, south of Alondra Boulevard in the City of Compton. The selected Respondent will have expertise in design, fabrication, and knowledge to fulfill this RFP’s Scope of Work.

Interested entities may view the RFP on the RMC website at http://www.rmc.ca.gov or on the CaleProcure website.

In the opinion of the Rivers and Mountains Conservancy, this RFP is complete and without need of explanation; however, any and all technical questions should be directed to Salian Garcia, Budgets & Admin. Officer, at sgarcia@rmc.ca.gov.

Proposals must be submitted by the deadline to the staff listed below:

Submittal Deadline: Wednesday, December 18, 2024 at 5:00pm

Please submit Proposals electronically to:

RMC General Inbox at info@rmc.ca.gov CC: Salian Garcia at sgarcia@rmc.ca.gov

Hard copies of the proposals are NOT required.

Office Phone: (626) 815-1019

Facsimiles or Proposals submitted/passed through to other RMC personnel, or personnel of related agencies, will not be accepted.

http://www.rmc.ca.gov/ https://caleprocure.ca.gov/pages/index.aspx mailto:sgarcia@rmc.ca.gov

REQUEST FOR PROPOSAL (RFP) - Secondary State of California

San Gabriel and Lower Los Angeles Rivers and Mountains Conservancy (RMC)

ARTISTIC SERVICES FOR

MOSAIC DESIGN, FABRICATION, AND INSTALLATION

The San Gabriel & Lower Los Angeles Rivers and Mountains Conservancy (RMC) is seeking a qualified contractor, consultant, or firm [hereafter referred as “Contractor” or “Consultant”] to provide design, fabrication, and installation services for an exterior mosaic project within a new park in the City of Compton. The selected Respondent will have expertise in design, fabrication, and knowledge described in IV. SCOPE OF WORK.

I. PROJECT DESCRIPTION

The Alondra Gateway Park project is an approximately half-acre (20,343 square feet) park that will be located on the east side of Compton Creek, south of Alondra Boulevard in the City of Compton (Exhibit A). The park will be built on a flat triangular-shaped vacant lot that is currently owned by the City of Compton (City). The project includes the development of the following: a small picnic area, a seating area featuring a community-inspired tile mosaic, a small nature-inspired playground, exercise equipment, bicycle parking infrastructure, perimeter gates and fencing, lighting, a landscaped entry plaza featuring Richland Farms community signage, native plantings, thirty (30) shade trees, decomposed granite pathways, and a small parking lot with permeable pavers and entrance bollards.

The Rivers and Mountains Conservancy is soliciting proposals from qualified artists or team of artists to provide design and implementation services for an exterior mosaic project within a new park in the city of Compton. The mosaic would be a flat in-ground mosaic, near the entrance of the park and adjacent to Alondra Boulevard (Exhibit B).

The approximate dimension of the mosaic is expected to be twelve feet-six inches (12'6") wide by fifteen feet (15') long. The mosaic dimensions may be adjusted to allow for a full paving unit to be installed around all edges of the mosaic. Work would consist of design as well as production of work on-site, which must be executed by experienced artist(s). The selected Contractor must properly prime and prepare any area approved for painting and a high-quality exterior varnish will be required to secure the longevity of the mosaic(s).

The goal of the project is to create a piece of public art for an outdoor environment that reflects the spirit of the City and history of Richland Farms community.

The anticipated budget for the ensuing contract is $30,000, inclusive of materials and labor, and the estimated contract term is up to four (4) months with final installation and acceptance in April 2025. The most highly qualified Contractor is expected be selected and the contract awarded in January 2025 with a start date no earlier than January 1, 2025.

The executed Agreement may be formally amended to accommodate schedule conflicts or any unexpected costs associated with the services, by mutual consent of the RMC and the Contractor.

A variation of the terms (i.e., change in project representative, change in budget) requires mutual consent from the RMC and Contractor. No verbal understanding, agreement, or amendment not incorporated into the Agreement is binding on either party.

II. BACKGROUND

The park is the culmination of the years long Compton Creek Implementation Plan Working Group, which sought the input of local community groups, stakeholders, and elected officials to develop park space along the Compton Creek between Watts and the Los Angeles River. The process was spearheaded by the San Gabriel and Lower Los Angeles Rivers and Mountains Conservancy (RMC), whose mission includes proliferation of open recreation and healthy activities in park poor communities as well as habitat restoration and water quality developments. The Alondra Gateway Park exemplifies the core ideals the RMC implements in open space developments across communities in Los Angeles and Northern Orange Counties, combining access to open space with habitat and watershed enhancement.

The Rivers and Mountains Conservancy (“RMC” or “Owner”) is a State agency whose mission is to preserve open space and habitat in order to provide for low-impact recreation and educational uses, wildlife habitat restoration and protection, and watershed improvements, set forth in Public Resources Code (PRC) § 22.8, including to provide for the public’s enjoyment and enhancement of recreational and educational experiences on public lands in the watersheds of San Gabriel, Lower Los Angeles, and the Dominguez Channel; and Santa Catalina Island in a manner consistent with the protection of lands and resources in those watersheds.

The RMC territory covers the San Gabriel and Lower Los Angeles watersheds in 79 cities and portions of Los Angeles and Orange Counties, totaling 950,000 acres. The following map represents both the RMC territory overlaid on the jurisdiction map of local governments in Los Angeles and Orange Counties.

The RMC executes its mission either directly or through local assistance grants for natural habitat and urban area enhancement as well as public access and recreation projects. The contractor will work under the direction of the Executive Officer and Project Analysts of the RMC and may work with the respective representatives from various organizations including California Department of General Services (DGS), City of Compton, County of Los Angeles, community organizations, and other project partners.

III. ELIGIBLE PROPOSERS

Public or private corporations, agencies, organizations, associations, or individuals may submit a proposal in response to this RFP. The proposer must be legally constituted and qualified to do business within the State of California (registered with the Secretary of State). With the exception of bidders whose legal status precludes incorporation (i.e., public agencies, sole proprietorships, and partnerships), proposers that are not fully incorporated by the deadline for submitting proposals will be disqualified. The bidder must also not be listed on either list of the 500 largest tax delinquencies pursuant to Section 7063 or 19195 of the Revenue and Taxation Code.

IV. SCOPE OF WORK

The RMC seeks proposals from qualified individuals/entities to propose the design of a permanent exterior mosaic art piece and oversee the fabrication and installation of the mosaic art piece.

RMC has developed the following scope of services and estimated timeline, based on a tentative start date of January 1, 2025:

Task 1: Project Introduction, Background, and Planning (1 week)

• Meet with RMC staff and project partners to develop an understanding of the park's significance and objectives for the mosaic project

• Establish task schedule and meetings

Task 2: Design and Conceptualization (2 weeks)

• Requires knowledge of creative design principles and the ability to incorporate innovative design elements into outdoor mosaics

• Capability to integrate park themes, history, and ecological considerations into the design, ensuring a cohesive and meaningful artistic contribution

Task 3: Prototyping and Revisions (1 weeks)

• Revise designs based on feedback and evolving project needs

• Attend review and feedback sessions, actively engaging with stakeholders to refine design concepts and ensure alignment with project goals

Task 4: Final Artwork and Production Preparation (1 week)

• Site preparation, including evaluating surface conditions, ensuring proper drainage, and addressing any environmental factors that may affect installation.

Task 5: Fabrication and Installation (1 week)

• Fabrication and installation

• Post-installation inspections and necessary adjustments

Note: While fabrication can proceed immediately after final production artwork and fabrication prep, the installation timeframe is dependent on the park construction timeline. It is anticipated that the park will be fully completed in March 2025. At which point the mosaic installation must be completed on-site.

DESIRABLE QUALIFICATIONS AND EXPERTISE

Consultant shall be familiar with best practices for ensuring proper adhesion, stability, and longevity of outdoor mosaic installations, and demonstrable experience in coordinating with various stakeholders to complete a public space project.

Consultant shall be familiar with State policies and procedures as related to capital and public works projects. Pursuant to an authorized task order, the Consultant shall provide services and all necessary personnel, material, transportation, lodging, instrumentation, and the equipment necessary to satisfy all appropriate agencies and required to ensure compliance with all applicable Federal, State, and Local statutes, laws, codes, regulations, policies, procedures, ordinances, standards, specifications, performance standards, and guidelines, applicable to the Consultant's services and work product. A resource to the State’s contracting process, including policies and guidelines to promote sound business decisions and practices is the State Contracting Manual. A uniform approach to statewide management policy may found in the State Administrative Manual.

V. MINIMUM REQUIREMENTS

Entities (individuals or firms) interested in providing professional services for this contracting opportunity shall submit the following information in 8.5” x 11” format (11-point font or greater) with each of the numbered sections collated in a separate tab. The Proposal should include a table of contents with use of tabs or some type of divider system to clearly separate out the different parts of the Proposal. All documents must be combined into single, unprotected (i.e., not password protected) PDF file.

Proposal shall provide straightforward and concise descriptions of Consultant’s ability to satisfy the requirements of this RFP. Consultants shall ensure that their written responses completely and accurately indicate how they meet each criterion listed in Section VII. SELECTION CRITERIA. All documents contained in the Proposal shall have original or electronically certified signatures (i.e., DocuSign, Adobe Sign) and shall be signed by a person authorized to bind the Proposing consultant. Proposals not including the proper required attachments or original/electronically certified signatures shall be deemed non-responsive. A non-responsive Proposal is one that does not meet one or more of the minimum requirements.

Submit one (1) set of the following:

1. Letter of Interest that includes the Federal Identification Number (if applicable) of the firm as well as the person authorized to negotiate and sign all agreements.

2. A completed STD 204 Vendor Data Record and STD 205 Payee Data Record Supplement should be submitted with an original signature. The current version of the forms are available here.

3. Executive Summary (1 page preferred).

4. Written statement of the contractor(s)’s qualifications that is responsive to the selection criteria below. Contractors shall respond in writing indicating how they believe their qualifications fulfill the requirements of these criteria. Contractors must respond to each numbered criterion with complete and organized responses.

a) Past Performance and Record of Successful Completion of Similar Work: In chronological order, with the most recent as the first example, provide images and details of previously completed works. Describe the size, materials, cost and location of other public works. No more than ten (10) projects should be provided, of which up to five (5) projects are completed within the past five (5) years. Provide basic information about the Lead Agency, what was the scope of work, and any special consultations or permits that were needed.

b) Qualified Staff Resumes and Availability: Provide an organizational chart showing Proposer and any subcontractor(s) working on the project. Provide an organizational chart for the Proposer’s staff with clear levels of authority and oversight. Highlight key personnel staffing positions and roles that will be held by staff of Proposer and subcontractors. A resume of the contractor(s) and for any proposed sub-contractors. The resume should include everyone’s proposed project assignment https://www.dgs.ca.gov/PD/Resources/Page-Content/Procurement-Division-Resources-List-Folder/State-Contracting-Manual https://www.dgs.ca.gov/Resources/SAM https://www.dgs.ca.gov/OFS/Services/Page-Content/Office-of-Fiscal-Services-Services-List-Folder/Check-on-the-Status-of-a-Vendor-Payment and responsibilities, their specific professional experience related to this assignment, and their current work assignment(s) and projected completion dates.

5. Costs Proposal: Information requested is required to support the reasonableness of your quotation. Cost must have a detailed breakdown showing how the costs were determined and the desired method of payment (i.e., flat fee, lump sum, unit rate basis). The contract for services is a fixed price cost (all-inclusive). The fixed fee costs will include the cost of any and all subcontractors used.

The breakdown must include the following:

a. Proposer shall provide their Cost Proposal for performing the required services and shall include all applicable taxes and other expenses, such as all travel expenses, copying, postage, and other appropriate expenses.

b. Deliverables: See Section IV. SCOPE OF WORK. These costs shall be included in the Cost Proposal. A proposed cost/budget must be included for each Task and Deliverable.

c. For calculation purposes, Proposer shall use the below listed guidelines for costing travel, expenses, and deliverables. No separate or additional billings will be considered for reimbursement without written permission from the RMC.

• Transportation: Travel expenses and per diem directly related to the contract services shall be included in direct costs. Such costs shall not exceed the rates paid to the State’s non-represented/excluded employees (CCR Title 2, Section 599.619).

• Hourly Rates: Provide hourly billing rates for staff and subcontractors as follows: Category of personnel, rate per hour, and total cost for each category of personnel.

• Identification of Subcontractor(s) Costs: Provide a listing of proposed subcontractors and associated fees (i.e., admin mark-up). The total of all subcontracts should be limited to $50,000 or 25% of the total contract, whichever is less.

6. Additional Required Documents [Note: all documents are required to be submitted with the

Proposal; if a form(s) do not apply to you/agency, please still include form(s) in the submittal and add “Not Applicable” to the top right corner of the form(s)]:

a) Current Statement of Information (can be obtained on the California Secretary of State’s website here). If operating under a fictitious business name, provide all supporting documentation (i.e., fictitious business name statement certified by the appropriate county clerk).

b) If applicable, proof of current certification from the DGS Office of Small Business and

Disabled Veteran Business Enterprise Services (OSDS). This information can be obtained here.

c) Completed and signed California Civil Rights Laws Attachment (DGS OLS 04), available here.

d) Darfur Contracting Act Certification (DGS PD 1). This form can be found here.

https://bizfileonline.sos.ca.gov/ https://caleprocure.ca.gov/pages/BS3/login.aspx https://www.documents.dgs.ca.gov/dgs/fmc/dgs/ols004.pdf https://www.documents.dgs.ca.gov/dgs/FMC/GS/PD/PD_1.pdf

e) Iran Contracting Act Verification Form(DGS PD 3). This form can be found here.

f) The Bidder Declaration Form (GSPD-05-105). This can be found here. This form documents any subcontracted services presented in the proposal.

g) Disabled Veteran Business Enterprise Declarations Form (STD 843). This can be found here. This form documents compliance with requirements set forth in the Military and Veterans Code and is required to be completed for each Disabled Veteran Business Enterprise.

h) GenAI Reporting and Factsheet (STD 1000). This can be found here. This form reports any generative artificial intelligence used in the application and/or performance of services.

The State encourages Small Businesses and Disabled Veteran Business Enterprises to apply.

To locate certified firms for subcontracting purposes, start on CaleProcure’s State of California Certifications. In the Certification Type, select any combination of Micro Business (MB), Small Business (SB), or Disabled Veteran Business Enterprise (DVBE).

Additionally, there are fields that allow for a narrowing of the search. In the UNSPSC Classifications field, a search can be conducted in which the words “mosaic” are used. If, for example, the UNSPSC Classification for Ceramic tile installation service (72152204) is selected, in addition to Disabled Veteran Business Enterprise (DVBE), Service Area (County) Los Angeles (019), a number of DVBE certified firms that associate with the Terrazzo title and marble and mosaic services – Ceramic tile installation service category is shown.

If you feel you (if an individual), your company or your subcontractor qualifies as either, you may visit the website link to DGS SB & DVBE or call OSDS at (916) 375-4940 for further information.

VI. SUBMISSION INFORMATION AND DEADLINE

The electronic submission of a single, unprotected (i.e., not password protected) PDF file of the Proposal is required. The electronic submittal will be accepted until 5:00pm on Wednesday, December 18, 2024. Proposals received after this date and time will not be considered.

The Proposal shall be submitted to the RMC general inbox at info@rmc.ca.gov, with carbon copy to Salian Garcia at sgarcia@rmc.ca.gov.

Hard copies of the proposal are NOT required. Facsimiles or Proposals submitted/passed through to other RMC personnel, or personnel of related agencies, will not be accepted.

https://www.documents.dgs.ca.gov/dgs/FMC/GS/PD/PD_3.pdf https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-105.pdf https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/pd_843.pdf https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std1000.pdf https://caleprocure.ca.gov/pages/PublicSearch/supplier-search.aspx?psNewWin=true https://caleprocure.ca.gov/pages/PublicSearch/supplier-search.aspx?psNewWin=true https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise#@ViewBag.JumpTo mailto:info@rmc.ca.gov

VII. SELECTION CRITERIA

1. Minimum Qualifications. Each proposal will be checked for the presence or absence of required qualifications outlined in Section V. MINIMUM REQUIREMENTS. Proposals that do not meet Section V will be rejected. Pass/Fail

2. General quality and responsiveness of overall Proposal as shown by Scope of Work.

15%

3. Professional experience and qualifications of the individual or firm in relation to the work to be performed – list each person with their role and office location for all staff identified as a part of this proposal as well as staff education, certification, and training to be assigned to and involved with the project (identify staff of sub-consultants similarly but separately). 25%

4. Nature and quality of completed work. 25%

5. Reliability of individual or firm and continuity of proposed contractor’s staff and subconsultants with contractor. Contractor’s workload and demonstrated ability to meet schedules. 5%

6. Cost Proposal: The contract price submitted by Proposer will be compared to the costs submitted by other Proposers. While the Lowest Cost Proposal will receive the highest number of points, all proposals will be evaluated by certain factors including but not limited to reasonableness, bid is within estimate, bid cover a wide range, hourly rates, admin/subconsultant markup, and realistic to timeline and budget. 30%

The consultant team shall be comprised of all disciplines necessary to effectively provide essential and ancillary services for the work described for the project.

Award will be made to the responsible proposer earning the highest overall score.

VIII. PREFERENCE PROGRAMS

A. DVBE participation program requirements and an incentive have been waived for this RFP;

however, the DVBE incentive will still apply according to the participation percentages listed below.

In accordance with section 999.5(a) of the Military and Veterans Code and DVBE Incentive Regulations, CCR 1896.99.100, an incentive will be given to bidders who provide DVBE participation. For evaluation purposes only, the State shall apply an incentive to bids that propose California certified DVBE participation as identified on the Bidder Declaration GSPD-05-105 and confirmed by the State. The GSPD 05-105 can be accessed at:

https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-105.pdf. The incentive amount for awards based on low price will vary in conjunction with the percentage of DVBE participation. The following percentages will apply for awards based on low price.

Confirmed DVBE Participation of: DVBE Incentive 5% or over 5% 4% to 4.99% inclusive 4% 3% to 3.99% inclusive 3% https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-105.pdf

For awards based on low price, the net bid price of responsive bids will be reduced (for evaluation purposes only) by the amount of DVBE incentive as applied to the lowest responsive net bid price. If the #1 ranked responsive, responsible bid is a California certified small business, the only bidders eligible for the incentive will be California certified small businesses. The incentive adjustment for awards based on low price cannot exceed 5% or $100,000, whichever is less, of the #1 ranked net bid price. When used in combination with a preference adjustment, the cumulative adjustment amount cannot exceed $100,000.

B. A Small business (SB) Preference of five percent (5%) will be granted in accordance with Government Code Section 14835, and as contained in Title 2, California Administrative Code Section 1896 et. seq. To claim the Small Business Preference, which may not exceed $50,000 for any bid, a Bidder must have its principal place of business located in California and must have an approved small business certification form and proof of annual receipts on file with the Department of General Services, Office of Small Business and Disabled Veteran Business Services (OSDS).

The 5% preference is used only for computation purposes, to determine the winning bidder, and does not alter the amounts of the resulting contract(s). A certified small business receives an amount equal to 5% of the lowest cost proposal submitted by a non- certified small business reduced from its cost proposal.

Bidders requesting the Small Business Preference must indicate this in the Executive Summary. The application of the five percent (5%) Small Business bidding preference is extended to non-small businesses that commit to subcontracting at least twenty-five percent (25%) of its net bid price to California Certified Small Businesses and/or Micro-businesses when the non-small business:

o Has included in its bid a notification to the Department that it commits to subcontract at least twenty-five percent (25%) of its net bid price with one (1) or more small businesses;

and o Has submitted a timely, responsive bid; and o Is determined to be a responsible bidder; and o Submits a Bidder Declaration GSPD-05-105 listing the small businesses it commits to subcontract with for a commercially useful function in the performance of the Agreement.

Bidders having pending Small Business Certification applications under review by the Department of General Services concurrent with the bid timeframe should contact OSDS to request an expedite review/approval of their application in order to be considered for the small business preference during the evaluation of this bid. Contact OSDS at (916) 375-4940 to obtain information about the application expedite process.

VIII. CONTRACT ADMINISTRATIVE PROCESS

Proposals that meet the minimum requirements will be submitted to an evaluation committee and scored according to the Selection Criteria. Each evaluator’s scores will be inputted on a master score sheet and the scores for each criterion will be added up and then divided by the number of evaluators for an average score for Technical Merit (Selection Criteria 2-5). A total of one hundred percent (100%) maximum are available for Technical Merit and Cost Proposal; however, a minimum combined score of seventy percent (70%) for Technical Merit and Cost Proposal must be achieved to be considered responsive (a responsive proposal is one which meets or exceeds the requirements stated in this RFP). Submittals will be evaluated and scored based upon the above selection criteria for those firms who have complied with the minimum qualification requirements. Firms may be invited for an oral presentation on qualifications and experience.

RMC will initiate contract negotiations with the highest-scoring and most responsive consultant. In the event that a satisfactory agreement cannot be negotiated, the RMC will terminate negotiations with that contractor and begin negotiations with the next highest-scoring contractor, and so forth. After successful negotiations, the Agreement will be awarded and executed, and a scope of services as required in this RFP. The Agreement, if awarded, shall be subject to approval by RMC/Department of General Services control agency and shall not be binding on RMC or Contractor until approved by such agency. The State and RMC do not guarantee the amount of services being requested.

The State and RMC reserve the right to terminate the selection proceedings at any time. See Public Contract Code § 6106.5 (e) for further requirements pertaining to sub-consultants.

IX. PROPOSAL GENERAL INFORMATION

1. All Proposals become the properties of the RMC upon receipt and will not be returned to the proposers. Costs incurred for developing Proposal and in anticipation of award of the Agreement are entirely the responsibility of the Proposer and shall not be charged to RMC or the State of California.

2. All Proposers’ responses and cost information shall remain undisclosed until a successful firm is identified or, if all proposals are rejected, after rejection of all such Proposals; following that date, all Proposals shall be regarded as public records under the California Public Records Act (GC 6250 et seq) and subject to review by the public.

3. A Proposal may be rejected if it is conditional or incomplete, or if it contains any alterations of form or other irregularities of any kind. RMC may waive an immaterial deviation in a Proposal. RMC’s waiver of an immaterial deviation shall in no way modify the RFP document or excuse the Proposer from full compliance with all requirements if awarded the Agreement.

4. Proposer may withdraw its Proposal by submitting a written withdrawal request to RMC, signed by its authorized agent. Proposer may thereafter submit a modified/new Proposal prior to the Proposal Submission Deadline. Proposal modifications offered in any other manner, oral or written, shall not be considered.

5. RMC does not accept alternate Agreement language. A Proposal with such language will be considered a counter proposal and will be rejected. RMC’s General Terms and Conditions (GTC 04/2017) and Contractor Certification Clauses (CCC 04/2017), including https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?lawCode=PCC&sectionNum=6106.5.#:%7E:text=(e)%20(1)%20Any,the%20contractor%20from%20the%20subcontractor.

https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?lawCode=PCC&sectionNum=6106.5.#:%7E:text=(e)%20(1)%20Any,the%20contractor%20from%20the%20subcontractor.

https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/GTC-April-2017-FINALapril2017.pdf?la=en&hash=3A64979F777D5B9D35309433EE81969FD69052D2 https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/CCC-042017-rev-072019.pdf?la=en&hash=3BCBFBBAD601A7F9B658DFFFA9D2123BE3747F00

Conflict of Interest provisions, are non-negotiable. The GTC and CCC may be viewed and downloaded at the DGS website: https://www.dgs.ca.gov/OLS/Resources/Page- Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language.

After award, conflict of interest guidelines, State Contracting laws and policies shall continue to be monitored and enforced by RMC.

6. Contractor agrees that the awarding department, the Department of General Services, the Bureau of State Audits, or their designated representative shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Agreement. Contractor agrees to maintain such records for possible audit for a minimum of three (3) years after final payment, unless a longer period of records retention is stipulated. Contractor agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Further, Contractor agrees to include a similar right of the State to audit records and interview staff in any subcontract related to performance of this Agreement (GC § 8546.7, PCC § 10115 et seq., CCR Title 2, §1896). Contractor shall comply with the above and be aware of the penalties for violations of fraud and for obstruction of investigation as set forth in PCC § 10115.10.

A Pre-Award audit may also be performed by the RMC, the Department of General Services, or their designated representative.

7. Prevailing Wages: Pursuant to Labor Code Section § 1774, the Contractor and any subcontractors, regardless of tier, shall pay not less than the specified prevailing wage rates to all workers employed in the execution of the Contract.

Copies of the prevailing rate of per diem wages are on file at the Department of General Services, which shall be made available to all interested parties. Additionally, these prevailing wage rates are available on the Department of Industrial Relations (DIR) website here. For more information, visit the Prevailing Wage Requirements page of the DIR here.

8. Notification of the Right to Protest:

Should a proposer claim the RMC failed to follow the procedures specified in either subdivision (b) or (c) of PCC § 10344, protestant must submit the initial protest letter and a detailed, written statement of protest, including the RFP title/number, and RMC contact information, to both of the following:

Department of General Services Office of Legal Services Attn: Protest Coordinator 707 Third Street, 7th Floor, Suite 7-330 West Sacramento, CA 95605 Fax: (916) 376-5088

Rivers and Mountains Conservancy Attn: Executive Officer 100 N. Old San Gabriel Canyon Road Azusa, CA 91702

Contract award protests process and related information may be found here.

https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.lawserver.com/law/state/california/codes/california_labor_code_1774 https://www.lawserver.com/law/state/california/codes/california_labor_code_1774 https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm http://www.dir.ca.gov/Public-Works/Prevailing-Wage.html https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/File-a-Protest-against-Solicitation?search=prtoest

9. RMC does not guarantee, either expressly or by implication, that any work or services will be required under any contract issued as a result of this RFP.

10. Budget Contingency Clause: It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under any Agreements resulting from this RFP does not appropriate sufficient funds for the program, the Agreements shall be of no further force and effect. In this event, the State shall have no liability to pay any funds whatsoever to Contractor or to furnish any other considerations under the Agreements and Contractor shall not be obligated to perform any provisions of the Agreements.

If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, the State shall have the option to either cancel the Agreements with no liability occurring to the State or offer an agreement amendment to Contractor to reflect the reduced amount. This RFP’s resulting Agreements shall be contingent upon approval of the Department of General Services (DGS), State Controller’s Office, State Treasurer’s Office, and/or any other entity required to approve the agreements.

11. All documents submitted in response to this RFP will become the property of the State of California, and will be regarded as public records under the California Public Records Act (Government Code Section 6250 et seq.) and subject to review by the public. Copies of the bid packages may be returned only at the bidder's expense unless such expense is waived by the RMC.

12. This Project is subject to compliance monitoring and enforcement by the Department of General Services and audit by the Department of Finance.

13. All notices, clarifications, and addenda to this RFP shall be posted on the CaleProcure and RMC websites. It is the proposing Contractor’s responsibility to monitor these websites for all information regarding this RFP. RMC is not responsible for sending individual notification(s) of changes or updates. It is the sole responsibility of the proposing Contractors to remain apprised of changes to this RFP.

X. LIST OF ABBREVIATIONS

CCC Contractor Certification Clauses CCR California Code of Regulations DGS Department of General Services DGS PD DGS Procurement Division DIR Department of Industrial Relations DVBE Disabled Veteran Business Enterprise GC Government Code GSPD General Provisions Procurement Division GTC General Terms and Conditions OSDS DGS Office of Small and Disabled Veteran Business Enterprise Services OLS DGS Office of Legal Services PCC Public Contract Code PDF Portable Document Format PRC Public Resources Code RFP Request for Proposal

San Gabriel & Lower Los Angeles Rivers and Mountains Conservancy Small Business Standard Form

RMC

SB

STD form UNSPSC United Nations Standard Products and Services Code

XI. QUESTIONS

All project, technical, and contract related questions and questions concerning this Request for Proposals (RFP) should be directed to Salian Garcia, Budgets and Administration Officer, in writing at sgarcia@rmc.ca.gov. Questions must be received no later than seven (7) business days after the RFP advertisement.

In the interest of fairness to all potential contractors, the RMC will not respond to individual requests for information regarding the RFP. Responses to all questions will be posted on the RMC’s website by 5:00pm November 27, 2024.

Exhibit A: Project Extent

Exhibit B: Location of Proposed In-Ground Mosaic

END OF DOCUMENT

V. MINIMUM REQUIREMENTS