2023-QQ-041_Requirements.pdf

QUICK QUOTE REQUIREMENTS (SERVICES)

Quick Quote Requirements – Services Revised 09/13/23 Page 1 of 5

1. SCOPE REQUIREMENTS

A. BACKGROUND

i. Sarasota County has identified a vessel as being abandoned and derelict, in accordance with Florida Statue 705.

ii. The vessel is located on Manasota Key Beach with the closest address being 800 N. Manasota Key Rd, Englewood, FL 34223.

Location map and site photos are shown in Attachment 1.

iii. The vessel is dismantled and in multi pieces. It was reported on September 1, 2023

B. CONTRACTOR RESPONSIBILITIES

i. The Contractor shall provide labor, materials, equipment, tools, consumables, and transportation to perform the complete removal and disposal and all associated contents. All debris associated with or related to the abandoned vessel must be removed.

ii. The Contractor shall perform the work in such a manner as to cause a minimum of inconvenience to the public.

iii. The Contractor must follow the Best Management Practices for Derelict Vessel, At-Risk/Public Nuisance and Vessel Turn In Program Removal Projects from the State of Florida Fish and Wildlife Conservation Commission, provided in Attachment 2.

C. ENVIRONMENTAL RESPONSIBILITY

i. The Contractor shall have the appropriate equipment available to address possible pollution discharge and clean up. The Contractor will be responsible for containing and removing any pollutant discharge caused by the Contractor. Cleanup must be performed immediately and to the satisfaction of the authorized agency overseeing cleanup efforts in compliance with all county, state, and federal regulations. The Contractor shall notify all appropriate agencies in the event of a pollutant discharge. All costs related to the proper containment, removal and disposal of pollutants shall be borne solely by the Contractor.

ii. Any hazardous waste (i.e., batteries, gasoline) or hazardous materials, (i.e., waste oil) from the abandoned vessel removed by the Contractor at the staging area will be properly disposed of by the Contractor following all laws regarding hazardous

Quick Quote Requirements – Services Revised 09/13/23 Page 2 of 5 waste/materials disposal. If a Subcontractor is used to dispose of hazards, they must also follow all laws regarding hazardous waste/materials disposal. The Contractor is responsible for the performance of their Subcontractor.

iii. The Contractor will take all reasonable precautions necessary to control fugitive emissions from the job site. Fugitive emissions include, but are not limited to nuisance dust, chemical odors/vapors/gases, and hazardous materials such as lead or asbestos, and noise.

D. REMOVAL SITE

i. The Contractor's proposed removal site for the abandoned vessel will be approved by the County's Project Manager, in advance.

ii. No dismantling or demolition of an abandoned vessel may be conducted at any County boat ramp facility unless prior written approval by the Project Manager is granted. Any damages to the facility will be the responsibility of the Contractor.

iii. Vessel removal at a County boat ramp facility will be loaded onto a trailer or placed completely into a mobile roll off for immediate transport to the dismantling location, storage facility or landfill. In this situation, the launch ramp and/or traffic flow may not be blocked for more than 30 minutes.

iv. Precautionary measures will be taken to ensure that no impacts to mangroves, sea grasses, or any other native plants and animals, occur during any part of the vessel removal process.

The Contractor is responsible for curing any damage that may occur.

v. No dredging or disturbance of submerged lands may occur during vessel removal.

E. ITEMS TO BE SALVAGED

i. Any personal items of significant value (example: jewelry or currency) discovered within the vessel must be provided to the Project Manager. Similarly, any item that has identifying characteristics such as identification cards, birth/death certificates, engraved or labeled objects, or anything which otherwise identifies a former or current owner, will also be provided to the County.

Quick Quote Requirements – Services Revised 09/13/23 Page 3 of 5

F. INVOICE REQUIREMENTS

i. Vessel removal and disposal will be documented by the Contractor with the submittal of a notarized Sarasota County Disposition Certification Form to the County’s Project Manager upon completion of the project. See Attachment 3. The Contractor shall include, with the disposition form, photographs that document the vessel removal and disposal. Payment of the Contractor’s invoice by the County is contingent upon receipt of this document and photographs.

2. EXPERIENCE Not Applicable if checked

A. Bidder must provide a minimum of 2 references demonstrating experience providing services similar to those described in this Bid. All references must be provided using the reference form provided in OpenGov Procurement.

B. Only references provided at time of submittal, using the reference form provided, will be used to verify required experience.

C. Failure to provide required references at time of submittal may result in Bidder being declared non-responsive.

D. Failure of references to verify required experience may result in Bidder being declared non-responsible.

3. LICENSES/CERTIFICATIONS Not Applicable if checked

Bidder must have the licenses and/or certifications listed below. All required licenses and certifications must be active at the time of bid submittal and must remain active throughout the course of work.

Required Licenses:

Required Certifications:

Failure to provide a copy of all required licenses and certifications at time of submittal may result in the Bidder being declared non-responsive.

Failure to provide a copy of all required licenses and certifications within 1 business days after request, may result in the Bidder being declared non-responsive.

4. ALTERNATES Alternate Products not acceptable if checked

A. If Bidder wishes to provide an alternate product, the Bidder shall furnish to the County the name of the manufacturer, the model number, and other identifying data and information necessary to aid the County in evaluating

Quick Quote Requirements – Services Revised 09/13/23 Page 4 of 5 the alternate product. Alternates shall be approved only if determined by the County to be equivalent to the prescribed specifications.

B. To be considered, alternates must be submitted to the Contact listed in OpenGov Procurement no later than at .

5. INSURANCE REQUIREMENTS Proof of Insurance not required if checked

Successful Bidder will be required to provide a Certificate of Insurance meeting the requirements contained in the attached Insurance Requirements.

6. PROJECT DURATION Not Applicable if checked

A. Work shall begin within 14 days after receipt of a County Purchase Order and shall be completed no more than 60 days after receipt of a County Purchase Order.

B. The County reserves the right to modify this schedule at their discretion.

Any modifications shall be communicated to the Contractor in writing.

7. BIDDER’S RESPONSIBILITIES Not Applicable if checked

A. Bidder will schedule deliveries so that there is minimal to no interruption to daily work at any location.

B. Bidder is responsible for any damage to County or third-party property caused by the Bidder or their employees. Restoration shall be made to the County’s satisfaction.

8. GENERAL TERMS AND CONDITIONS Not Applicable if checked

Successful Bidder will be required to comply with the General Terms and Conditions of Purchase Orders attached to this Quick Quote.

9. WARRANTY Not Applicable if checked

Unless otherwise noted in Section 1, all materials provided by the Bidder shall be fully warranted from the date of County’s acceptance for a period of one year, or for the standard warranty period provided by the Bidder or product manufacturer, whichever is greater.

10. CONTINGENCY Not Applicable if checked

If during performance of repair work, an unforeseen circumstance occurs that triggers an additional expense, a contingency of up to 10% of the total bid price may be allowed. Any use of contingency funds is subject to the written approval of the County, and any unused contingency shall not be paid out as part of any final payment.

11. INVOICING AND PAYMENT (check applicable payment method)

A. Successful Bidder(s) shall be paid:

Upon completion of work

Quick Quote Requirements – Services Revised 09/13/23 Page 5 of 5

In equal monthly installments

Upon completion of each deliverable

Other:

B. Invoicing and payment shall be as described in the General Terms and Conditions of Purchase Orders.

12. RESERVED RIGHTS

The County reserves the right to request clarifications or additional information from any offeror.

13. QUESTIONS & ADDENDA

A. Any inquiries, suggestions, or requests concerning interpretation, clarification, or additional information pertaining to the Quick Quote shall be submitted electronically through OpenGov Procurement. All questions must be received no later than the deadline specified in the solicitation. No verbal requests for information will be honored.

B. The electronic response posted in OpenGov Procurement is the only official method whereby interpretation, clarification, or additional information will be provided. The County shall not be responsible for oral interpretations or representations made by County employees, representatives, or third parties.