2023 ELECTRICAL STATEMENT OF WORK FINAL UPDATED 12 AUG 2024.pdf

- 1 -

STATEMENT OF WORK

FOR

Repair Electrical Systems Indefinite Delivery Indefinite Quantity

IDIQ

ZHTV 233200

REVISION

25 July 2024

88th CIVIL ENGINEER GROUP

1450 Littrel Dr.

WRIGHT-PATTERSON AFB, OH

- 2 -

TABLE OF CONTENTS

SECTION DESCRIPTION

1.0 Project Description

2.0 Work by the Government

3.0 Performance Capabilities

4.0 Design and Construction Requirements

5.0 Quality Control

6.0 Local Office

7.0 Protection of Contractor’s Equipment and Government Property

8.0 Provisions on Contracting Officer’s Authority

9.0 Task Order Pricing

10.0 Computer Requirements

11.0 Construction Start-Up Period

12.0 Pre-Performance Conferences

13.0 Ordering Procedures

14.0 Task Order Proposal Evaluation

15.0 Commencement, Prosecution, Completion and Payment for Work

16.0 Weather Days

17.0 Hours of Work

18.0 Jobsite Verification / Government-Furnished Record Drawings

19.0 Material Submittals / Shop Drawings

20.0 Burn Permits

21.0 Excavation Permits and Digging

22.0 Testing of Materials

23.0 Pre-Final and Final Inspections

24.0 Warranty

25.0 Contractor’s As-Built Drawings

26.0 Government Furnished Equipment / Materials

27.0 Scheduling Work

28.0 Work in Occupied Areas

29.0 Coordinating with Government Activities

30.0 Noise Control

31.0 Construction Site Maintenance

32.0 Contractor Parking

33.0 Transportation of Construction Equipment

34.0 Base Fire Regulations

35.0 Security Requirements

36.0 Airfield Requirements

37.0 Work in Special Security Areas

38.0 Safety and Health

39.0 Explosive Operated Hand tools

- 3 -

40.0 Recording and Preserving Historical and Archeological Finds

41.0 Use of Tobacco

42.0 Inappropriate Worker Behavior

43.0 Completion of Contract

44.0 Partnering

Abbreviations

- 4 -

• ZHTV 233200

REPAIR ELECTRICAL SYSTEMS INDIFINITE DELIVERY INDIFINITE QUANITY

(IDIQ)

1.0 PROJECT DESCRIPTION

1.1 The Contract Awardee or a combination of the Joint Venture (JV) partners shall provide the labor (excluding managers, supervisors and administrative labor) for the majority of the work on each Task Order (TO).

The Contractor shall provide all management, labor, material, equipment, (unless furnished by the Government), transportation and supervision capabilities to accomplish an estimated twenty-five (25) simultaneous projects for a broad range of Repair Electrical System work on real property at Wright Patterson AFB, OH. The work on this contract excludes all routine maintenance of real property at Wright Patterson AFB, OH. The base encompasses over 120 tenant and host organizations on four areas of land totaling 8,145 acres, and 850 facilities containing 16.4 million Square Feet (SF), with missions varying tremendously in complexity and nature. The size and diversity of WPAFB necessitates expeditious response and efficient management of the heavy volume of TOs placed against the Repair Electrical IDIQ contract. Facilities include, but are not limited to, research and development, secure areas, airfields, flight line, infrastructure, administrative, industrial, etc. The Contractor will provide low and medium voltage electrical system / component diagnostics, alterations, repairs and replacements, including removals. Work during this contract will include but is not limited to instrumentation / controls, transformers, switchgear, panelboards, distribution equipment, circuit protective devices, motor controllers, generator assemblies including transfer switches, fire alarm systems, power filters / conditioners, lightning protection, interior / safety / special purpose lighting systems / accessories, and conductors / cables / terminations. It is anticipated that the majority of work required for a single task order will be as described above and a minority will be ancillary work other than electrical necessary to accomplish a single task order. Ancillary work may include but is not limited to the removal / reinstallation of ceiling systems, wall systems and floor systems. The Contracting Officer (CO) will issue a request for proposal (RFP) describing basic requirements for each individual task order. Following review of the Contractor’s proposal, the CO will negotiate with the Contractor if required, and award an individual TO.

1.2 The Contractor shall be required to manage and execute the normal workload of an estimated twenty-five (25) concurrent projects, and an estimated fifty (50) projects annually. The Contractor may on occasion be required to provide for large, unexpected fluctuations in the workload. It is estimated that less than five percent (5%) of all work will be required during other than normal working hours.

- 5 -

1.3 Prior Experience and Self-Performance Compliance Gate: The following information must be provided for compliance gate of the evaluation process. Any offeror who does not meet this compliance gate will be ineligible for award. Provide submissions for the Self-Performance for projects in which you and/or your Joint Venture Partner(s) were the *Prime Electrical Contractor.

* The Contract Awardee or a combination of the Joint Venture (JV) partners that have provided the labor to self-perform the majority of the work repairing electrical systems as described paragraph 1.1.

The offeror shall:

A. Identify and describe twelve (12) Repair Electrical Systems project descriptions of on- going or completed efforts within the past five (5) years from the date of RFP issuance in which your firm performed as the prime electrical Contractor. Work experience of proposed hired personnel shall not be considered for this subfactor.

(Applicable to the Basic Contract only)

B. Provide at least five (5) projects with a contract value between $50,000 to $125,000 (of the twelve (12) projects listed in A). (Applicable to the Basic Contract only)

C. Provide at least five (5) projects with a contract value between $125,000 to $250,000 (of the twelve (12) projects listed in A). (Applicable to the Basic Contract only)

D. Provide at least two (2) projects with a contract value between $250,000 to $1,000,000 (of the twelve (12) projects listed in A). (Applicable to the Basic Contact only)

E. Provide projects scopes above shall be comprised of the following: Five (5) projects within secured facilities meeting ICD 705 requirements; Five (5) projects with Military/ Air Force Laboratories Facilities; One (1) project pertaining to Airfield (support); and One (1) project within an around the clock operation. (of the 3 to 5 projects listed in A).

Note: A single project may potentially satisfy more than one of the above requirements. Clearly state which requirement a project is fulfilling. Each project provided shall include the contract number, customer name and point of contact (POC) information, date of project completion, and final price.

1.4 Applicable Documents:

Sole Source Letters:

• Cummins Generators (See attached PDF)

• Simplex Fire Alarm (See attached PDF)

• Trane Chillers (See attached PDF)

- 6 -

• DDC Controls (specified in Installation Facilities Standards)

• WPAFB Installation Facilities Standards

- https://www.wbdg.org/FFC/AF/AFIFS/Wright_Patterson_AFB_IFS_Final_May_2

021.pdf

2.0 WORK BY THE GOVERNMENT:

The Government is not obligated to issue any particular type of work under this contract and reserves the right to accomplish work using Government workforces or by other contracts, as the Government deems necessary or desirable, and to do so will not breach or otherwise violate this contract.

3.0 PERFORMANCE CAPABILITIES

3.1 Contractor Personnel - The Contractor shall furnish sufficient technical, supervisory, and administrative personnel to ensure satisfactory accomplishment of the work specified in each individual task order including accomplishment of work by agreed upon milestone dates and progress schedule.

3.1.1 Contractor’s Contract Manager (CM): The CM shall be responsible for the overall performance of this contract. The CM shall be capable of managing the development of Repair of Electrical Systems, as well as acting as the single point of contact capable of communicating and interfacing with Government officials in all aspects of contract execution.

The CM shall have at a minimum:

• Fifteen (15) years of experience managing Government Electrical Projects

• Acted as the CM or Project Manager (PM) four (4) Government projects repairing of Electrical systems. Including:

o The use and understanding of RS Means pricing methods.

o Experience in the Federal Government contracting and bidding processes.

• A Bachelor of Science Degree in Electrical Engineering or 10 years of experience working as a journeyman electrician.

The CM shall be directly employed by the contract holder and shall reside on site or in the local office. (ref. section 7.0) The name of this person and alternates, shall be designated in writing to the Contracting Officer.

The Alternate CM shall have a minimum:

• Fifteen (15) years of experience managing Government Electrical Projects

• Acted as the CM or PM four (4) Government projects repairing of http://www.wbdg.org/FFC/AF/AFIFS/Wright_Patterson_AFB_IFS_Final_May_2021.pdf http://www.wbdg.org/FFC/AF/AFIFS/Wright_Patterson_AFB_IFS_Final_May_2021.pdf

- 7 -

Electrical systems. Including:

o The use and understanding of RS Means pricing methods.

o Experience in the Federal Government contracting and bidding processes.

3.1.2 Contractor’s Project Superintendent (PS): Provide a single point of contact on site capable of managing the implementation of the Contractor’s Quality Control Plan (QCP) and Accident Prevention Plan (APP), as well as the most current version of the 29 CFR 1926 OSHA Standards for the Construction Industry. The PS shall be the single point of contact for each Task Order capable of supervising and coordinating the timely and safe execution of construction tasks in accordance with quality standards and approved drawings/submittals. The PS shall prepare and coordinate material submittal sheets and shop drawing submittals, prepare QC reports outlined in QCP, schedule and coordinate testing procedures and attend all project status meetings, site visits, and pre-final/final inspections. The PS shall directly superintend the work or assign and have on the worksite a competent superintendent and has authority to act for the Contractor. The PS shall visit each active project site daily, submit detailed monthly progress reports (AF Form 3065) for each TO, schedule and coordinate subcontractors and material suppliers.

The PS shall have a minimum as follows:

• Served as the PS for at least six (6) of the projects listed in Section 1.3

• Shall have been a Journeyman in the Electrical or Fire Protection trades for at least ten (10) years.

• Shall have a OHSA 500 certification.

The PS shall be capable of communicating and interfacing with Government officials in all aspects of Task Order execution.

3.1.3 HAZARDOUS MATERIAL: If lead-based paint is encountered or suspected, the Contractor shall stop work and shall notify the CO immediately.

If Asbestos Containing Materials (ACM) are encountered or suspected, the Contractor shall stop work and shall notify the CO immediately.

3.1.4 The Contractor shall also provide and maintain the following capabilities to support the WPAFB Repair Electrical Systems IDIQ contract.

3.1.4.1 Fire Protection Design/Drafting: Provide technical design and computer aided design and drafting (CADD) support capable of producing accurate design and drawings for each individual TO within the time constraints specified in Section 13.2.1 – Drawings and Specifications.

3.1.4.2 Cost Estimating/Negotiating -- Provide estimating/negotiating support capable of producing accurate quantity take-offs and cost proposals, using the Contractor’s automated estimating system (AES),

- 8 -within the time constraints specified. Time requirements found in Section

13.2 Contractor’s Proposal.

3.2 Contractor Employee Requirements: The Contractor shall ensure that employees and subcontractor employees have current, valid licenses and certifications necessary to perform their functions. Any cost or time associated with obtaining licenses or certifications shall be at the Contractor’s expense.

3.3 The Contractor shall not employ any person who is or was an employee of the US Government, if the employment of that person would create a conflict of interest. The Prime Contractor is limited to US owned/operated Contractors/companies only foreign Contractors are prohibited from being the Prime Contractor on this contract.

3.4 CONTRACTORS: All work shall be performed by commercial Contractors that are licensed by The Ohio Construction Industry Licensing Board (OCILB) for the Electrical, HVAC, Hydronics, Plumbing, and Refrigeration trades. For all other commercial Contractor trades a minimum of five (5) years of experience is required in military projects of similar size and scope.

3.5 The Contract Awardee or a combination of the Joint Venture (JV) partners shall provide the labor (excluding managers, supervisors and administrative labor) for the majority of the work on each (TO).

3.6 Throughout the life of this contract, the CM shall be readily available. The CO must be able to contact the CM by phone 24 hours per day. The CM shall provide overall contract management, including full authority to develop TO proposals, negotiate and sign TOs, provide subcontract purchasing and administration, and review material submittals and shop drawings.

4.0 DESIGN AND CONSTRUCTION REQUIREMENTS

4.1 The Government will provide all drawings and specification with the exception of Fire Protection Engineer (FPE) for all TO.

5.0 QUALITY CONTROL: It is the Contractor’s responsibility to provide, inspect, and document the level of quality that has been established by the standards of this Statement of Work (SOW). The Superintendent shall direct the execution of the Contractor’s QC Plan.

5.1 A finalized version of the quality control plan submitted with the technical proposal shall be submitted to the Contracting Officer within thirty (30) days of award. Any changes to the plan shall be submitted to the Government. The QC plan shall include, but not limited to the following:

5.1.1 Inspection System: Details of the Contractors inspection system which

- 9 -monitors the execution of any task completed under this contract.

5.1.2 Deficiency Prevention: A method for identifying and preventing quality deficiencies and their causes.

5.1.3 Post TO Beneficial Occupancy Date (BOD) Response Times: Routine warranty calls shall be no later than forty eight (48) hours after the initial notification by the Government. Emergency calls shall be no later than two (2) hours after initial notification by the Government. Punch list items on individual task orders shall be resolved within ten (10) working days of notification by the Government unless more timely completion is noted elsewhere in the contract requirements.

5.1.4 Inspection Files: The Contractor shall maintain on site records of all the inspections conducted by the Contractor and the necessary corrective actions taken. This documentation shall be made available to the Government throughout the performance period of this contract.

6.0 LOCAL OFFICE: The contractor’s local office must be located on WPAFB or within a 15-mile straight line radius of building 30022, Area “A” WPAFB. The CM, Alternate CM, or Superintendent must be at their local office or within 15 mile straight line radius of building 30022, WPAFB, OH during standard working hours and include the following functions: capable of estimating, negotiating, scheduling, communications, and construction quality control. The facility requirements for the on-base site are as follows:

6.1 The Government may provide a location for the local office to the Contractor with use of utilities as are available on the WPAFB. However, determination of the existence and location of such utilities is the responsibility of the Contractor and the Base is under no obligation to provide utilities if none are available on site. The Government may make all reasonably required amounts of utilities available to the Contractor.

7.0 PROTECTION OF CONTRACTOR’S EQUIPMENT AND GOVERNMENT

PROPERTY

7.1 All Contractor supplied equipment is the sole responsibility of the Contractor.

The Government is not liable for the theft, vandalism, or damage of any Contractor supplies, equipment or property. The Contractor shall secure his materials and protect all equipment from damage.

7.2 Any equipment/material the Contractor removes and which requires reinstallation as part of the job requirements shall be the responsibility of the Contractor. All damaged material shall be replaced with equipment/material of equal quality and function by the Contractor at his own expense.

- 10 -

8.0 PROVISIONS ON CONTRACTING OFFICER’S AUTHORITY: Only the CO is authorized to make changes to the contract or any TO issued thereunder. No other Government or non-Government official may alter this contract or any TO issued in accordance with the basic contract terms and conditions. The Contractor is to report any attempts to alter this contract or any TO to the CO. In the event the Contractor effects any such changes at the direction of any person other than the CO, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof.

9.0 TASK ORDER PRICING: The Contract Awardee or a combination of the Joint Venture (JV) partners shall provide the labor (excluding managers, supervisors and administrative labor) for the majority of the work on each (TO). Contractor task order pricing shall be accomplished as described below and based on the most economical standard construction practices. Cost effective practices and products shall be used in project scope development. Unreasonable methods and or estimates to accomplish task orders will not be accepted.

9.1 Terms Explained:

9.1.1 Line Item Costs: The cost of a line item shall be the item’s total bare cost based on a national average as defined by RS Means Pricing Book, a non pre-priced item at bare cost, or a specialized services / ancillary work as defined by the lowest price from competitive bids. Line items may not be altered or modified.

9.1.2 RS Means Pricing Book (MPB): Includes all items of work from a current year RS MEANS Electrical Cost Data Guide. The line items are priced primarily using Contractor furnished RS Means electronic data bases. The MPB costs is defined as the bare costs unit pricing for the purpose of this contract. The RS Means labor costs are included as line items of work. They are non-negotiable.

9.1.3 Non Pre-Priced Items (NPP): Defined as items of work not included in the MPB but required for execution of a TO and within the scope and general intent of the contract. These items must be submitted, approved and or negotiated if necessary. If no comparable line item exists in RS Means for unique equipment and materials, then a NPP item may be developed.

9.1.4 Specialized Services / Ancillary Work: Defined as services such as Protection Engineer (FPE) designs, stamped drawings, certifications, permits and specialized fees; and/or ancillary work, such as removal / reinstallation of ceiling systems, wall systems and floor systems either not included in RS Means or not allowed as an RS Means line item but within the general scope of work for the TO.

9.1.5 Local Area Adjustment Factor: The RS Means total weighted average city cost index for the city of Dayton Ohio, or the nearest city.

- 11 -

9.1.6 Coefficient: Respective coefficients are multiplied against the standard unit prices at bare cost in the MPB, non-pre-priced items and specialized services / ancillary work to calculate task order prices. A coefficient is defined as a numerical factor that compensates the Contractor for any and all costs (generally indirect costs) and profit not included in the MPB bare costs unit pricing or not allowed (such as Division 1 – General Requirements). The coefficients shall include but are not limited to additional costs for overhead, profit, labor burden for the prime Contractor and subcontractors, bond premiums, insurance, taxes, any adjustment factors for average TO size, proposal preparation costs for withdrawn TOs, costs associated with procurement of required tools, equipment, software, specifications, computers and compliance with environmental laws. Coefficients should also include cost for daily cleanup, protection or incidental moving of Government property including furniture, portable toilets, and administrative and technical support.

No allowance will be considered later for these costs. There will be four separate coefficients to serve as adjustments to compensate the Contractor:

Coefficients A, B, C & D.

9.1.6.1 Coefficient A: The bare costs unit prices as established by the MPB are multiplied against Coefficient A to arrive at the actual price for a unit of work. Labor line items from Division 01 of the RS Means Pricing book shall not be used when preparing an estimate. The costs of items associated with DIV 01 labor shall be included in the Contractor’s adjustment factor for normal working hours prevailing wage, unless otherwise stated in Sections 11.1.6.3 – 11.1.6.6. Coefficient A shall be for work performed during standard working hours; defined as 40 hours per week between the hours of 7:30am – 4:30pm from Monday through Friday with the exception of Federal Holidays (see Section 17.1).

9.1.6.2 Coefficient B: The bare costs unit prices as established by the MPB are multiplied against Coefficient B to arrive at the actual price for a unit of work. Labor line items from Division 01 of the RS Means Pricing book shall not be used when preparing an estimate. The costs of items associated with DIV 01 labor shall be included in the Contractor’s adjustment factor for normal working hours prevailing wage, unless otherwise stated in Sections 11.1.6.3 – 11.1.6.6. Coefficient B shall be for work performed during non-standard working hours; defined as work performed anytime outside the hours of 7:30am – 4:30pm from Monday through Friday, and work during the week surpassing 40 hours. This also includes weekends and Federal Holidays (see Section 17.1). It is estimated that roughly 5 percent of projects over the course of the contract shall utilize Coefficient B.

9.1.6.3 Coefficient C: The non-pre-priced items such as specialized equipment and material not available in the RS Means but within the general scope of the work for the TO are multiplied against Coefficient C

- 12 -to arrive at the actual price for a unit of work. The Government may adjust the general scope of work to match RS Means line item descriptions which would eliminate the need of the non-pre-priced item.

The Contractor shall provide proof of payment of the same when the work is complete. Reference Section 11.4.1.3 for applying to TO estimate.

The maximum range for Coefficient C shall be 1.15.

9.1.6.4 Coefficient D: Specialized services such as fire protection engineer (FPE) services, certifications, permits and fees; and/or ancillary work, such as removal / reinstallation of ceiling systems, wall systems and floor systems not included in RS Means but within the general scope of work for the TO shall be multiplied by Coefficient D to arrive at the actual price for a unit of work. Proof of cost shall be provided by submitting the associated FPE proposal or permit fee schedule with the estimate. The Contractor shall provide proof of payment of the same when work is complete. The maximum range for Coefficient D shall be 1.15.

9.1.6.5 Contingencies such as changes to labor wages and inflation shall be adjusted annually by the annual economic price adjustment to the MPB. Any change in the applicable minimum hourly rates of wages during the contract period shall not affect the unit prices to be paid by the Government for work performed under the contract.

9.1.6.6 The Contractor shall consider the following factors that affect the calculation of the coefficients:

1. The coefficients are fixed for the term of the contract.

2. The MPB prices are for “in-place” quantities. There shall be no allowances added for waste, compaction, storage, shipping, staging, handling, etc.

3. The MPB prices are limited to Bare Cost unit pricing only. Contractor should carefully consider all costs not included in RS Means Bare Costs unit pricing in order to diligently determine numeric factors for Coefficients A & B.

4. MPB usage limitations apply (reference Section 11.4) which may impact all coefficients.

5. The coefficients shall cover all the items typically designated as general conditions, bonding, profit and overhead including administrative/technical support and labor burden for the prime Contractor’s office staff and workforce.

- 13 -

6. All vehicles, office supplies/setup, administrative requirements, and equipment/tools which are customary to the trade shall be part of overhead, and therefore included in the coefficients.

7. Common trade tools and equipment shall be included in the coefficients; they shall not be allowed as a direct cost to any TO except under special circumstances. Only heavy equipment such as large scaffolding, dumpsters, generators, cranes, lifts, excavators and earthmoving equipment may be allowed as a direct cost to the TO. If any specialty equipment rental is necessary, the Contractor may request Government approval to add the specified equipment as a direct cost to the TO. Common hand tools, ladders, power tools, laser levels, flatbed trailers, pick-up trucks or vans, cleaning equipment and other common equipment to the trade shall not be used as a direct cost to any TO. The cost of maintaining, fueling, operating, mobilizing, demobilizing, and transporting the Contractor’s equipment shall be included in the coefficients and shall not be used as a direct cost to any TO.

8. RS Means unit prices are based on projects ranging from $2,500 to

$1,000,000. An average Repair Electrical System IDIQ TO will be $150,000. Any cost adjustment for the lower average Repair Electrical System IDIQ TO size shall be included in the Contractor’s coefficient. No adjustment for TO size will be allowed as a direct TO cost.

9.2 How To Calculate a Task Order Price:

9.2.1 Total MPB Costs Normal Hours: The sum of all MPB line item costs at normal working hours.

9.2.2 Total MPB Costs After Hours: The sum of all MPB line item costs to be performed after normal duty hours or more than 40 hours in the week.

9.2.3 Total NPP Costs: The sum of all NPP line item costs.

9.2.4 Total Specialized Services / Ancillary Work: The sum of all specialized AE permit, certification and fee; and/or ancillary work, such as removal / reinstallation of ceiling systems, wall systems and floor systems line item costs.

9.2.5 Government Furnished Material and Equipment: The Government may on occasion provide materials and/or equipment for installation for individual TOs. When furnished, the respective RS Means material/equipment shall be deleted from the RS Means line item cost, and the remaining line item cost shall be treated as MPB line item. If an item does not exist in the MPB, the

- 14 -cost for that line item shall be calculated exactly as an NPP item or AE service item.

9.2.6 Project Total Bare Costs: The sum of the total MPB costs. The sum of the total NPP costs. The sum of the total Specialized Services / Ancillary Work costs.

9.2.7 Localized Total Bare Costs: The MPB total costs multiplied by the local adjustment factor.

9.2.8 Task Order Costs: The total sum of the localized total cost of RS Means line items multiplied by the Contractor’s Coefficient A, RS Means line items to be performed after hours multiplied by the Contractor’s Coefficient B, the NPP cost multiplied by the Contractor’s Coefficient C, and the Specialized Services / Ancillary Work cost multiplied by the Contractor’s Coefficient D.

9.3 Keeping Prices Current:

9.3.1 The RS Means Construction Data Books: The list and price information for all pre-priced items covered in this contract. The current year RS MEANS Electrical Cost Data Guide shall be updated each calendar year. (Example:

The contract is awarded on 30 Nov, the 2023 MPB shall remain in effect through December 31, and be updated by 15 January 2024).

9.3.1.1 Upon updated pricing, all projects that were previously estimated, but not yet awarded, will be updated to the current year costs. If the new RS Means Price Book covers a line item listed as NPP, the line item in the new RS Means price book will be used and the existing NPP line item shall be discarded.

9.3.1.2 RS Means national average historical cost figures shall be used to calculate the percentage of change from last year. Each year on 01 January, RS Means provides a new construction cost data. (Ex. 2009 RS Means Facilities Book p. 1273 Actual costs: July 2008=180.4, July 2007=169.4, Percent of Change = (180.4/169.4 = +11.0% national average localized to Dayton Ohio)

9.4 RS Means Instructions for Application to Task Order Estimates:

9.4.1 Unless otherwise specified below, only Division 01 through Division 48 MPB Line Items are allowable in the development of Task Order Estimates and unless otherwise noted the final price paid by the Government for a MPB Line Item shall be the RS Means Total Bare Cost for that Line Item multiplied by the City Cost Index for Dayton Ohio and then multiplied by Coefficient A or B.

- 15 -

9.4.1.1 RS MEANS Electrical Cost Data, the majority of the required work for a single Task Order Estimate will use only Divisions 22, 23, and 33.

9.4.1.2 RS MEANS Facilities Construction Cost Data, Division 01 specific use instructions are as follows:

A. Section 01.11.31.20 Construction Management Fees. Not Used in

MPB (Calculated in Coefficients A & B as applied to MPB allowable line items)

B. Section 01.11.31.30 Engineering Fees. Not Used in MPB (Firm Price Quote adjusted by Coefficient D, if required by Government in individual Task Orders)

C. Section 01.21.16 Contingency Allowances. Not Used in MPB (Calculated in Coefficients A & B as applied to MPB allowable line items)

D. Section 01.21.57 Overtime Allowance. Not Used in MPB (Calculated in Coefficient B as applied to MPB allowable line items)

E. Section 01.21.63 Taxes. Not Used in MPB (Calculated in Coefficients A & B as applied to MPB allowable line items)

F. Section 01.31.13.20 Field Personnel. Not Used in MPB (Calculated in Coefficients A & B as applied to MPB allowable line items)

G. Section 01.31.13.30 Insurance. Not Used in MPB (Calculated in Coefficients A & B as applied to MPB allowable line items)

H. Section 01.31.13.40 Main Office Expense. Not Used in MPB (Calculated in Coefficients A & B as applied to MPB allowable line items)

I. Section 01.31.13.50 General Contractor’s Mark-Up. Not Used in MPB (Calculated in Coefficients A & B as applied to MPB allowable line items)

J. Section 01.31.13.70 Overhead. Not Used in MPB (Calculated in Coefficients A & B as applied to MPB allowable line items)

K. Section 01.31.13.90 Performance Bond. Not Used in MPB (Calculated in Coefficients A & B as applied to MPB allowable line items)

L. Section 01.32.13.50 Scheduling. Not Used in MPB (Calculated in Coefficients A & B as applied to MPB allowable line items)

M. Section 01.32.33 Photographic Documentation. Not Used in MPB (Calculated in Coefficients A & B as applied to MPB allowable line items)

- 16 -

N. Section 01.41 Regulatory Requirements. Not Used in MPB (Firm Price Quote adjusted by Coefficient D, if required by Government in individual Task Orders)

O. Section 01.45.23.50-0010 through 01.45.23.50-9000 Testing and Inspection Services. Not Used in MPB (Firm Price Quote adjusted by Coefficient D, if required by Government in individual Task Orders)

P. Section 01.52.13 Field Offices and Sheds. Not Used in MPB (Calculated in Coefficients A & B as applied to MPB allowable line items)

Q. Section 01.91.13.50 Building Commissioning. Not Used in MPB (Firm Price Quote adjusted by Coefficient D, if required by Government in individual Task Orders)

9.4.1.3 RS MEANS Electrical Cost Data, the majority of the required work for a single Task Order Estimate will use only Divisions 22, 23, and 33.

A. Final price paid by the Government for a MPB Line Item shall be the

RS Means Total Bare Cost for that Line Item multiplied by the City Cost Index for Dayton Ohio and then multiplied by Coefficient A or B.

B. The following are the only adjustments allowable to RS Means Facilities Construction Cost Data MPB Line Items. No adjustments are allowable as a result of inferences, references and/or direction contained on pages i through xiv of the RS Means Facilities Construction Cost Data MPB. The adjusted line-item final price paid by the Government shall be the RS Means Total Bare Cost for that Line Item multiplied by the City Cost Index and then multiplied by Coefficient A or B.

1) The derivation of demolition line item from MPB line item by changing the material unit cost to $0.00 and multiplying the labor unit cost by 0.5.

2) The derivation of remove and reset line item from MPB line item by changing the material unit cost to $0.00 and multiplying the labor unit cost by 1.5.

3) The derivation of Government Furnished Material line item from MPB line item by changing the material unit cost to $0.00.

9.4.1.4 When the Government issues an RFP for a Task Order

containing work not included in RS MEANS Electrical Cost Data; not considered Specialized Services / Ancillary Work, the Contractor shall develop a Non-Pre-Priced (NPP) Line Item using the following NPP

- 17 -process development. Final price paid by the Government for a NPP Line Item shall be the lowest competitive price for that Line Item multiplied by Coefficient C. NOTE: The allowable use for a NPP Line Item shall be limited to material and equipment only. The Labor associated with the work shall be estimated using the MPB Trade Labor Lines in the MPB. In the event that a NPP Line Item is required, the Contractor shall have an additional 10 working days to prepare and submit the Task Order Proposal.

A. Develop a specification for the NPP material or equipment Line Item.

B. Provide the specification to the Government for review and approval.

C. Solicit quotes - a minimum of (2) quotes from vendors/supplies/subcontractors.

D. Determine final price paid by the Government for a NPP Line Item by multiplying the lowest competitive price by Coefficient C.

10.0 COMPUTER REQUIREMENTS

10.1 Each TO proposal shall be prepared using e4Clicks Project Estimator and/or the RS Means Facilities master file AES to produce a clear and organized line-item estimate. Each line item in the MPB includes appropriate material, equipment and labor costs indexed to the Dayton area. The RS Means prices shall be updated annually per agreement, using the Means referenced local percentage (in the section titled City Cost Index) for materials and labor for the Dayton area. The Contractor shall provide the e4Clicks premier estimating software, licenses, training requirements and all current updates for four (4) Government users. The software will be required to be installed on one (1) server and be operational within twenty- one (21) days after contract award.

10.2 The e4Clicks software estimating package shall have the capability to include yearly RS Means price updates by 15 January each year including the current year local adjustment factor for Dayton, OH. The software estimating package shall have the capability to adjust for different coefficients.

10.3 The Contractor shall provide and maintain the current year RS Means (MPB) (electronic database of pre-priced items).

10.4 The Contractor shall provide the Government with three (3) hard copies of the applicable RS Means Cost Data books annually. Failure to deliver and install the updated price books may result in awarded costs of negotiated proposals with the previous year’s MPB costs. These books shall be delivered to the Repair Electrical System IDIQ CMs office no later than 15 January each year.

10.5 The Contractor shall provide, install, and maintain the Contractor’s computer hardware and software. As a minimum, the Contractor shall maintain equipment

- 18 -and software throughout the term of this contract to operate the specified AES, web-based document share site and AutoCAD.

10.6 Any Contractor furnished hardware not operating properly shall be promptly repaired by the Contractor so as to maintain all schedules and deliver all documents to the Government within the timeframes specified.

10.7 The Contractor shall at a minimum furnish and install the RS Means annual unit price updates on the Contractor’s PC each year throughout the term of this contract.

10.8 CADD files shall be compatible with the current version of AutoCAD being used by the Government, without any need for translation or modification by the Government. The version of AutoCAD 2020 will be acceptable at the point of contract award and for the first year of the contract.

10.9 The Contractor shall submit all PDF/CADD drawings on a compact disk (CD).

10.9.1 All design work to be provided under this contract shall be accomplished and developed using computer-aided design and drafting (CADD) software and procedures conforming to the following criteria.

10.9.2 The “WPAFB Installation Facilities Standards (IFS)” Appendix- A, WPAFB, CADD Standards, is the applicable specification for developing design drawings and submitting as-built drawings.

10.9.3 The Contractor shall submit As-Built drawings, in the form of PDF or CADD files (use the format the Government provides to Contractor), to the Government, for review and approval, for each individual task order prior to submitting a 100% invoice for the project.

11.0 CONSTRUCTION START-UP PERIOD: The first thirty (30) calendar days following contract award shall be designated as a start-up period, after which the Contractor shall have all equipment, facilities and personnel in place to fully execute the requirements of this contract. The Contractor shall have 30 days from the time of award for mobilization activities associated with this contract to fully execute the requirements of the contract.

12.0 PRE-PERFORMANCE CONFERENCES: Prior to issuance of a Notice To Proceed (NTP) for any TO, the CO may elect to host a Pre-Performance Conference.

The Contractor shall be represented at the scheduled conference and be prepared to discuss potential difficulties and obstacles.

- 19 -

13.0 ORDERING PROCEDURES

13.1 Site Visit

13.1.1 The site visit shall be scheduled by CE/Inspector. The CM shall attend the site visit and obtain whatever measurements and information is necessary to produce a complete and accurate TO proposal. The scope validation/site visit discussions will include:

1. Site access;

2. Methods and alternatives for accomplishing the work;

3. Definition and refinement of requirements;

4. Requirements for proposal (in addition to those enumerated in this SOO);

5. Detailed scope of work; and

6. Special time requirements for completion, phasing requirements, and liquidated damages.

13.1.2 The Contract Administrator (CA) accomplishes a Memorandum for Record of site visit. Questions or clarifications should be directed to the CA/CO concerning the discussions above.

13.1.3 The CA/CO will provide the CM a RFP that shall include a written SOO, a preliminary list of any required shop drawings/material submittals, GFE (if applicable) and possibly concept design drawings (if available upon request).

13.2 Contractor’s Proposal: The Contract Awardee or a combination of the Joint Venture (JV) partners shall provide the labor (excluding managers, supervisors and administrative labor) for the majority of the work on each TO). A TO proposal shall be provided within 10 working days from the completion of the site visit and consist of FPE drawings (as required) , detailed TO cost proposal, proposed timeline and a Statement of Work. These documents shall describe in detail the project scope.

13.2.1 Drawings and Specifications: The Contractor shall provide the necessary fire protection information on drawings in enough detail to allow the Government to evaluate the Contractor’s detailed cost proposal for completeness and accuracy. The 100% designs may be submitted for Government review intermittently over the course of a project as they become necessary, but are not necessary for the TO proposal. For example, fire alarm designs demonstrating 100% design—indicating finalized locations of devices and all other necessary specification details—may not be necessary for the TO proposal, but are necessary to be approved by the Government before commencing fire alarm work. All drawings shall bear a standard Government furnished title block indicating the sheet number, project name, project

- 20 -number, designer’s signature, CM signature, Contractor’s letterhead and (3) blanks for revision dates.

13.2.2 Detailed TO Cost Proposal: One (1) copy of the Contractor’s complete detailed line-item TO cost proposal shall be submitted for each proposal. The Contractor’s TO cost proposal shall consist of an itemized listing of line items from the MPB and any NPP items with written quotes as required. Each line item shall be described using the following categories:

1. LI Description

2. LI Crew

3. LI Daily Output

4. LI Labor Hours per Unit

5. LI Bare Cost Material per Unit

6. LI Bare Cost Labor per Unit

7. LI Bare Cost Equipment per Unit

8. LI Notes (shall include the calculation used to deliver the total line item quantity)

13.2.3 Timeline: Each TO proposal shall include a brief critical path timeline, taking into account the major work elements from the detailed cost proposal, as well as submittal reviews, mobilization, material delivery times, anticipated weather delays and Final Inspection.

13.2.4 Statement of Objectives (SOO): Each TO proposal shall include a SOO defining the project contact information, performance period, general conditions, anticipated submittals, environmental and/or hazardous material issues, and a thorough description of the demolition and construction scope.

13.3 Estimation of Projects in Advance of Funding

13.3.1 During the course of the contract, the Contractor may be required to estimate and negotiate projects in advance of funding. These projects may not have funding available and there is no guarantee that funds will become available for award of the project. No separate compensation for any Pre Order costs including proposal preparation and attendance during negotiations or site visits will be due to the Contractor for projects that are negotiated and funding is not provided.

13.3.2 Year-end Procedures: The Contractor may be given a list of projects

- 21 -that the base reasonably expects funding for. The list may be revised for both additions and deletions based on the Governments’ requirements. These projects will be estimated and negotiations completed. The Government shall incur no obligation until such time as funding becomes available and a task order is executed for the project. The negotiated total labor, material and equipment quantities shall remain binding until funding becomes available.

Projects that are funded and awarded after the exercise of an option will be re-priced (not renegotiated) utilizing the current MPB. Agreed upon total prices that contain non-priced items shall be verified with the Contractor prior to execution of the task order. In the event the non-priced items have undergone a substantial change in the market (i.e., 10% difference), the items shall be re-negotiated and an agreement reached prior to executing a task order.

14.0 TASK ORDER PROPOSAL EVALUATION

14.1 CE will evaluate the Contractor’s TO proposal and provide the CO with a mark-up copy of the contactor’s TO proposal identifying quantities and/or line items requiring review.

14.2 Proposal Review

14.2.1 If necessary, the CO will notify the CM and schedule a review of the proposal to determine the correct scope, products and methods for the project.

The CM shall be available to meet within 2 working days of notification.

14.2.2 If necessary, the CO will review each line item in the proposal with the Contractor. The proposal review will establish the appropriate line items for the TO, and quantities for each line item. The Contractor must be prepared to provide quantity calculations justifying the material quantities contained in the proposal.

14.2.3 At the conclusion of line item proposal review, the CO will negotiate a reasonable and expeditious performance period based upon input from the Government Project Manager (GPM), the Contractor’s proposed critical path timeline, and RS Means daily output data. Provisions for assessing liquidated damages (LD) will be determined on each individual TO by the CO.

14.2.4 Within 5 working days after the TO price and performance time have been determined, the Contractor shall provide revised drawings, corrected for any deficiencies and negotiated changes. A revised set (blueline/bond hard copy & digital copy via web-share site) shall be provided to the CO for review.

Incomplete drawings may be annotated and returned to the CM for revision.

Approved drawings will be signed by the GPM and returned to the CM for use as construction documents.

- 22 -

15.0 COMMENCEMENT, PROSECUTION, COMPLETION AND PAYMENT FOR

WORK

15.1 Notice to Proceed (NTP): Once the CO has issued a NTP for an individual TO, the Contractor shall submit a progress schedule and material submittals for approval, and commence work. The NTP will not be issued until the construction documents have been approved by the GPM. The Notice to Proceed for written task orders will normally be the date the Contractor receives the order. In rare circumstances, on projects deemed emergencies, the Contracting Officer may issue verbal direction confirming order prior to the issuance of the written task order. In that instance, the NTP shall be the date the Contractor received the verbal notice to proceed from the Contracting Officer, written notification to follow within 72 hours.

15.2 Change Orders: The maximum time for Contractor submission of change orders shall not exceed five (5) calendar days from the request for proposal from the

CO.

15.3 Submittals, Contract Progress Schedules (CPS): Contract Progress Schedules shall be provided no later than (5) days after NTP. The first submittal is required no later than (10) days after NTP and shall comply with the progress schedule. Contractor shall allow at least 2 weeks for Government review of all submittals and Contract Progress Schedules.

15.4 Inspection by the Government: The GPM will monitor the Contractor’s progress on each active TO and provide technical surveillance of workmanship. The GPM must have access to the jobsite at all times.

15.5 Progress Reports: The CM shall coordinate with the GPM at Building 30022 or at an agreed upon location every month to review the amount of progress for each TO, and discuss any issues (weather delays, etc.) for that week. This review will ensure accurate progress is reported on the monthly progress report (AF Form 3065). Disputes will be referred to the Contracting Officer for resolution. The Contractor will be paid monthly (upon the submission of proper invoices) for the work performed during the preceding month for each individual TO.

15.6 Meetings: The CM shall attend meetings as scheduled to discuss each active TO. The Contractor shall prepare minutes of the meetings and provide a copy to all parties in attendance. Should any party not concur with the minutes, they shall state the areas of nonconcurrence in writing to the Contractor within (4) calendar days of receipt of the minutes.

15.7 Payment: Final payment for each TO will be withheld until all discrepancies are corrected and as-built drawings are approved by the GPM. Payment up to 90% will be made for performance, and CO may withhold up to 10% pending receipt of approved as-built drawings/CADD disks for 100% TO amount.

- 23 -

16.0 WEATHER DAYS

16.1 Contractor’s TO proposals shall stipulate the number of weather days and performance days included in the total performance time. For outside work, the published average number of weather days shall be included in any negotiated performance time. Should inclement weather over and above the published average occur, the Contractor may request additional time if the work was affected.

17.0 HOURS OF WORK

17.1 Normal work hours shall be Monday through Friday from 7:30 A.M. to 4:30 P.M. excepting days observed as Federal holidays as listed below:

New Year’s Day 1 January Martin Luther King Day Third Monday in January President’s Day Third Monday in February Memorial Day Last Monday in May Juneteenth Third Monday in June Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day 11 November Thanksgiving Day Fourth Thursday in November Christmas Day 25 December Holidays falling on Saturday are observed on the preceding Friday. Holidays falling on Sunday are observed on the succeeding Monday.

17.2 The Contractor may request to work on a weekend, after hours, or on a holiday. All such requests must be submitted in writing to the CO with a description of the type of work to be accomplished on that date. Any request to work a weekend shall be submitted by close of business on the prior Wednesday.

Requests to work other than weekends shall be submitted a minimum of 36 hours prior to the requested date. The Government reserves the right to approve or deny the request. Contractor’s request to work outside standard work hours shall not justify non-standard rates.

18.0 JOBSITE VERIFICATION / GOVERNMENT-FURNISHED RECORD

DRAWINGS: The Government agrees to provide access to all known and relevant drawings the Contractor may need. Prior to starting each TO proposal, the CM may request an appointment with the GPM to review the Government record drawings at Building 30022. If available upon request, the CM shall be provided one copy any such drawing which is relevant to the TO. The CM shall sign a receipt listing the specific

- 24 -drawing sheets requested and received. The integrity of these drawings is not guaranteed, and the…