2023 Cumberland painting Project Manual- Mil Dep .pdf

PROJECT MANUAL

INTERIOR PAINTING

FOR

CUMBERLAND ARMORY

1100 BROWN AVE

CUMBERLAND, MARYLAND 21502

FOR THE

MILITARY DEPARTMENT

DGS PROJECT NO. M-581-241-003(SBR)

THIS IS A SMALL BUSINESS RESERVE (SBR) ONLY SOLICITATION

PROJECT CLASSIFICATION- “B”

October 22, 2023

Notice:

Minority Business Enterprises are Encouraged to Respond to this Solicitation.

STATE OF MARYLAND

DEPARTMENT OF GENERAL SERVICES BOARD OF PUBLIC WORKS

Atif Chaudhry, Secretary Wes Moore, Governor

State Office Building Brooke E. Lierman, Comptroller

301 West Preston Street Dereck E. Davis, Treasurer

Baltimore, Maryland 21201

DIVISION 0 - PROCUREMENT & CONTRACTING REQUIREMENTS

• Notice To Bidders - Solicitation Fact Sheet (eMaryland Marketplace Advantage attachment)

• Instructions to Bidders for Construction Projects (July 1, 2022) (eMaryland Marketplace Advantage attachment)

• General Conditions for Construction Contracts (July 1, 2022) (eMaryland Marketplace Advantage attachment)

• Bid/Proposal Affidavit (eMaryland Marketplace Advantage attachment)

• Payment of Employee Health Care Expenses Certification (eMaryland Marketplace Advantage attachment)

• Contractors Questionnaire (eMaryland Marketplace Advantage attachment)

• Bid Bond, if applicable (eMaryland Marketplace Advantage attachment)

• Minority Business Enterprise Forms Attachment D (February 5, 2021), if applicable (eMaryland Marketplace Advantage attachment)

• Veteran-owned Small Business Enterprise (VSBE) Forms Attachment E (September 1, 2022), if applicable (eMaryland Marketplace Advantage attachment)

• List of Prevailing Wage Rates, if applicable (eMaryland Marketplace Advantage attachment)

• Corporate Diversity Addendum, if applicable (eMaryland Marketplace attachment)

• Addenda, if any (eMaryland Marketplace Advantage attachment)

• List of Drawings (eMaryland Marketplace Advantage attachment)

• Pre-Bid Conference/Site Visit – Refer to: State Finance and Procurement Article §14-

302(a)(7)(v) and COMAR 21.11.03.09.C.(2)(e).

TABLE OF CONTENTS

Part A: Scope of Work

Part B: Description of Work

Part C: Materials

Part D: Execution

Part E: Pre-Bid Conference

Part F: Submittals

Part G: Quality Assurance

Part H: Site Conditions

Part I: Bidding

Part J: Closeout, Warranty and Guarantee

Part K: Work Hours/ Security Policy and Point of Contact

End of Table of Contents

Attachment:

1. First Floor Plan A-1

2. Second Floor Plan A-2

(NOTE: ALL DRAWINGS ARE FOR INFORMATIONAL PURPOSES

ONLY AND ARE NOT TO SCALE.)

SCOPE OF WORK

PAINTING & DRYWALL FINISHING

CUMBERLAND ARMORY

DGS PROJECT NO. M-581-241-003

A. GENERAL SCOPE OF WORK:

The successful contractor shall provide all labor, equipment, tools, materials, and supplies required to prep, repair, and repaint all existing painted surfaces identified at the Cumberland

Armory. The work to be accomplished under this contract is located at 1100 Brown Ave

Cumberland MD 21502.

Surfaces:

The interior existing painted surfaces including but not limited to ceilings, walls, stairs, railings, carriages, structural members, wall fin convectors, doors, trim as well as adjacent pipes and ductwork. Doors and jambs which are currently unfinished will be included in the project. The contractor is responsible for all necessary repairs to smooth or fill surface gaps.

First Floor 7,500 SQFT Walls Second Floor 23,500 SQFT Walls

Ceiling Area 9,500 SQFT

Drill Hall Ceiling 7,840 SQFT

38 Doors (some single-sided)

These are approximate square footages and the contractor is responsible for taking his/her own measurement prior to the bidding process.

The State assumes no responsibility for the accuracy of such measurements for the purposes of figuring labor. ordering material and equipment to accomplish the work. The contractor shall visit the site. take his/her own measurements and examine the conditions under which the work must be performed. No claim for additional cost will be allowed from the submitted bid based upon claimed unknown work quantities or site conditions under which the work must be performed.

B. DESCRIPTION OF WORK:

1. Provide all necessary labor, materials, equipment, and other related incidentals to safely prep, repair, and repaint all existing painted surfaces at the Cumberland Armory.

2. It shall be the responsibility of armory personnel to remove any non-permanent wall hangings before the contractor enters the area to be painted. The contractor shall work closely with an armory representative to ensure that wall hangings, office furniture, computers, etc.

are moved before the contractor enters the spaces to be painted. Ample notice must be given to the armory representative to get objects moved (minimum 72 hours notice).

3. The Contractor shall perform all necessary prep, including but not limited to cleaning surfaces, caulking/spackling joints and cracks, puttying defects and nail holes, sanding uneven/rough surfaces, masking, and protecting all non-painted surfaces/materials.

4. The contractor shall utilize/install “Wet Paint” signs to protect staff and pedestrians from being in contact with wet paint.

5. The contractor shall clean up all overspray, spills, and splatters from all surfaces not scheduled to be painted.

6. Exterior painting work is not included in this contract.

7. The contractor shall be fully responsible for any loss or damage to his/her own materials, supplies, or equipment and to the personal property of their employees while they are on State premises.

8. The contractor shall be solely responsible for any damage to the building or its contents and for any loss or damage to any property belonging to the using agency or the using agency employees when such loss or damage may be attributable to their actions or negligence or the actions of their employees.

9. The contractor shall repair, replace, or restore to its original condition any equipment, materials, or surfaces damaged as a result of their operations during this contract at their own expense with no cost to the state.

10. The Contractor shall notify the project manager of any situation that may develop that prevents the proper installation of the work as specified before proceeding.

11. No change orders or extras will be allowed to the contract due to the misunderstanding of the work involved or due to the direction of an individual NOT designated as a point of contact.

12. The contractor shall be responsible for the removal and legal disposal of all debris generated throughout the duration of this project.

13. The contractor is responsible for supplying fans to ensure that adequate fresh air and ventilation are available during all work.

14. Work, Once begun shall be diligently prosecuted to its full completion. Time for completion is 90 calendar days from the Notice to Proceed (NTP).

C. MATERIALS:

1. Paint used for walls and ceilings shall be manufactured by Sherwin-Williams or approved equal. The contractor is to supply paint color samples to Jeff Spiker, the Using Agency Representative. Jeff will determine the paint color to be used. Written approval signed off by Jeff is required before purchasing paint. In general, the color/sheen desired is:

a. Walls -tan/eggshell

b. Ceilings -tan or white/eggshell

c. Metal Doors, stairs, and wall fin convectors -dark brown/satin

1. All previously painted surfaces (not including metal surfaces)

a. First coat Pro Green 200 low VOC interior latex primer

b. Second & third coats: Pro Green 200 low VOC interior latex Eggshell.

c. Apply additional coats if necessary.

2. Metal:

a. First coat Pro Green 200 Low VOC interior primer.

b. Second and third coats using Sherwin Williams Cashmere Acrylic Latex.

c. Apply additional coats if necessary.

3. Caulks:

a. High-quality, paintable, permanently flexible, acrylic latex caulk.

b. GE Brand or approved equal.

4. Filling Compounds:

a. High quality, non-shrink.

5. Drywall Joint Compound:

a. USG Sheetrock brand all-purpose or approved equal.

b. Pre-mixed compound shall be used for the final coat of all patches.

c. Plaster of Paris when necessary.

6. All materials shall be furnished as specified or furnished as an "approved equal." The

Contractor must obtain approval in writing from the Project Manager for “approved equal” materials prior to ordering, using, or installing any material used in conjunction with this contract.

7. It is the contractor’s responsibility to check/confirm the exact measurements and material quantities to his satisfaction prior to bidding. Any materials that have not been specifically mentioned but are necessary for the complete, safe, and satisfactory completion of the project shall be supplied by the contractor as if they were specified herein.

8. Delivery, storage, and handling:

a. The contractor is responsible for the delivery, storage, and handling of all materials necessary to complete this contract. All materials are to be delivered to the site in their original, unopened, and undamaged condition.

b. Materials to be stored in a warm, dry, ventilated, and weather-tight area per the systems manufacturer's written instructions.

c. Protect all materials from damage.

D. EXECUTION:

1. Cover and protect finished work and surfaces not to be painted. Use drop clothes of adequate size to protect adjacent areas.

2. Mix and prepare painting materials in accordance with the manufacturer’s directions.

3. Remove hardware, hardware accessories, machined surfaces, plates, lighting fixtures, and similar items in place and not to be painted or provide surface-applied protection. Reinstall removed items when the final coat is thoroughly dry.

4. Do not paint over dirt, rust, scale, grease, moisture, voids blemishes, or other conditions detrimental to the adhesion and formation of a durable paint film. Thoroughly wash, scrape, sand, etc. as needed to provide a proper surface.

5. Caulk, as needed, all interior joints, seams, cracks, voids, etc. including but not limited to doors, door jambs, door trim and casing, window jambs, window trim and casing, access panels, molding, shelving, cracks in block walls, surface changes, etc.

6. Putty, fill, and sand all nail holes, damaged drywall, and other blemishes in surfaces to be painted.

7. Drywall edges and screw holes are to be finished smooth and sanded flat in all areas so as not to be seen once painted.

8. Drywall patching will be done before the contractor enters the area to paint to allow ample time to cure.

9. Apply paint in accordance with the manufacturer’s directions. Use techniques best suited for the substrate and type of material being applied.

10. Apply material evenly without runs, sags, or other defects. Leave moldings, trim, edges, and millwork clean and true to details without excess paint in corners or depressions. Make edges of paint adjoining other materials or colors sharp and clean, without overlaps.

11. Paint surfaces behind equipment the same as similar exposed surfaces.

12. Paint exterior doors and frames on the interior side only. The window frames are finished aluminum and will not be painted.

13. Paint access panels, pipes, ductwork, structural members, and similar items in the same color as their surroundings.

14. Apply materials at not less than the manufacturer’s recommended spreading rate, to establish a total dry film thickness as recommended by the manufacturer.

15. Drying time: Minimum time recommended by the manufacturer. Do not apply succeeding coats until the undercoat is thoroughly dry.

16. Sanding: Lightly sand between coats to ensure that surface is smooth to the touch.

17. Unless drying time is an issue, the contractor must finish all work in each area, including cleanup, before beginning the next area.

18. All work must be wrapped up and secured before the end of the workday, so the Cumberland

Armory staff will not be delayed in leaving their shifts.

19. All floors (and particularly the gym floor) will be protected from scuffs, scrapes, and damage.

Materials are to be carried (not dragged) and protection must be put in place when using lifts, scaffolds and carrying materials.

E. Pre-Bid Conference:

1. All prospective bidders are encouraged to attend the pre-bid conference and familiarize themselves with the project and the requirements for the project. All dimensions and information given are approximate and provided to potentially assist the contractor. The contractor should visit the job site to make any necessary calculations for a complete estimate.

2. Failure to attend the pre-bid conference shall not relieve the successful bidder from complying with the requirements of this specification at no added cost to the State.

3. Any site visit requiring access to the interior of the building (other than the pre-bid conference) must be arranged in advance with Jeff Spiker listed in Section K of this specification. These visits will be made at the convenience of the using agency and cannot be guaranteed within the time constraints of the solicitation. The pre-bid conference is the preferred method for access.

4. Contractors for the pre-bid meeting shall be at the site at least fifteen minutes before the meeting.

5. No unannounced site visits will be permitted.

F. SUBMITTALS:

1. Submit, for review and approval, manufacturer’s / supplier’s specification sheets, material safety data sheets, and other related information for all items listed under Section C. Materials purchased, fabricated, or work done prior to submittal approval is at the Contractor’s risk.

2. The contractor shall submit color samples for approval prior to beginning work. At the end of the work, the contractor shall provide two (2) unopened, labeled, one-gallon cans of paint of each type and color used.

3. Refer to General Conditions for Submittals Procedures.

G. QUALITY ASSURANCE:

1. The contractor will provide construction work as specified in the Scope of Work, Drawings, and Specifications. Will use safe, sound, and quality-orientated building practices and maintain the worksite in a safe and clean condition, consistent with normal construction practices.

2. All work shall be performed and installed to meet or exceed industry standards for quality of workmanship.

3. All drywall patching, prepping, finishing, and painting are to be done per manufacturer recommendations and procedures.

4. The contractor's labor, materials, supplies, and/or equipment shall comply with the most updated versions of the codes and regulations. In addition, all work shall be in accordance with the requirements of all local codes and regulations of authorities having jurisdiction over the work performed as well as all State of Maryland codes and regulations.

5. The contractor shall, prior to bidding for the work, have a minimum of 5 years of experience with the procedures and processes of commercial drywall finishing and painting. The experience must have been within the past five years. Upon request, the contractor shall provide to the procurement officer a list of similar projects that the contractor has successfully completed.

6. The Contractor shall be licensed in the State of Maryland in accordance with all requirements of the Annotated Code of Maryland.

7. The Contractor shall comply with minimum insurance requirements established under the Annotated

Code of Maryland (latest revision).

8. The contractor will have an English-speaking supervisor on-site at all times to ensure there are no language barriers or misunderstandings while work is proceeding.

H. Site Condition:

1. All vehicles may be subjected to searches upon arrival and departure from the Armory.

Also, all personnel entering the Armory must have proper identification.

The Contractor shall comply with all requirements of the Annotated Code of

Maryland (latest revisions and supplements), any and all bulletins, policies, directives, etc. issued by the

Maryland Department of Labor, Licensing, and Regulation (DLLR).

2. All painting products shall be delivered to the site in the original, unopened packaging. It will be the contractor’s responsibility to provide delivery, storage, and handling of all material.

3. The work covered by these specifications is in an occupied building. All work will be coordinated with the onsite personnel. The contractor will set up fans as necessary to increase fresh air and ventilation when performing the work. Armory personnel will work in cooperation with the contractor to allow as much ventilation as possible without compromising the security of the building.

4. All work and utility shut offs must be coordinated with the Armory Manager.

5. The contractor may use the electric, water, and bathroom facilities at the armory. This accommodation, however, may be removed at any time if it is deemed that anyone under the control of the contractor is not respecting the property of the National Guard Armory or the personnel working there.

6. The contractor shall leave no area unsecure or unsafe at the end of the day.

7. The contractor shall at all times keep the premises as clean as possible and free from an accumulation of waste and rubbish.

8. It shall be the contractor’s responsibility to field-verify all existing conditions prior to ordering materials.

9. All on-site storage of materials is to be coordinated with the Armory’s designated representative.

10. The attached drawings are to be used for guidance as to which areas are to be painted and specify areas not in the contract. Any questions/clarifications may be directed to the

Military Department representative managing this project.

11. The Contractor shall legally dispose of all painting trade debris off-site.

12. If at any time during the performance of the work required by this contract, the contractor finds or has reason to suspect the presence of environmentally hazardous materials in any work area they shall immediately notify the Using Agency Representative and/or the

Project Manager. This notification shall also be backed up in writing setting forth any observations, reasons for suspicion, and details of the areas of concern as well as any instructions given. The contractor should withdraw all of their personnel from the potentially contaminated area until the issues are addressed.

I. BIDDING:

1. Total base bid shall be the lump sum total of the project herein described.

2. The contract shall be awarded to the responsible and responsive bidder submitting the lowest total bid.

J. Closeout, Warranty and Guarantee:

1. The contractor shall guarantee their workmanship for a period of 2 years from the date of final acceptance by the DGS Project Manager. Any defects found within the guarantee period shall be repaired or replaced by the contractor at no additional cost to the state.

2. The contractor shall submit a written 2-year warranty covering all work performed as outlined in the State of Maryland “Department of General Services General Conditions for Construction Contracts” (9.13)

3. The contractor will forward all manufacturers’ warranties, product information, and maintenance materials to the using agency.

4. The final inspection shall be done by the contractor, using agency representatives and

DGS representatives.

5. All unaccepted work at the Final Inspection must be satisfactorily completed and all materials, warranties, and data sheets turned over before the final payment is issued.

K. WORK HOURS AND POINT OF CONTACT:

1. The work hours of the facility are Tuesday through Friday, 6:30 AM to 5:00 PM or 5:00

AM to 3:30 PM at the contractor’s preference.

2. All work must be completed before the end of the business of that work day. (either 6:30

AM to 5 PM or 5 AM to 3:30 PM).

3. The Armory is closed Saturday, Sunday, and Monday.

4. If a Federal holiday falls on a Monday the Armory will be closed that prior Friday. If a

Federal Holiday falls on a Tuesday, Wednesday, Thursday, or Friday the Armory will be closed that day.

5. Point of Contact for DGS (Project Manager)

Charles Clark Office 410 767 6004 Cell: 443 844 9536

Email: Charles.clark@maryland.gov

6. The Military Department Representative Point of Contact shall be:

Jeff Spiker Cell 240 321-1606

Email: jlspiker@yahoo.com

Christopher Faulstich Cell 443 240 1340 Email: christopher.faulstich@maryland.gov mailto:Charles.clark@maryland.gov mailto:jlspiker@yahoo.com mailto:christopher.faulstich@maryland.gov