2023 CT Bid (002).doc

Specifications for 128-Slice CT Scanner for Radiology Auburn University College of Veterinary Medicine

Auburn University College of Veterinary Medicine (AUCVM) is seeking bids for one (1) used (can be reconditioned) 128-slice CT Scanner. This scanner shall be located and used in a clinical (veterinary) hospital setting. AUCVM will accept bids for PRE-OWNED or DEMO units only. It must meet the AUCVM’s minimum requirements listed in this bid request. AUCVM personnel will determine the condition and fitness for purpose of this equipment. Bid price quoted shall be firm for up to ninety (90) days. Please review requirements and desired specifications throughout this bid document.

Minimum features, capabilities and requirements are as follows:

1) Must be a 128-Slice Scanner

2) Must have 80cm bore. The larger bore is a must to accommodate our patients.

3) Must have a table capability of 675lbs (306kgs) The large table capability is a must to accommodate our patients.

4). Must be compatible with PACS system.

5.) Must include CT SIM Table or the purchased scanner must be compatible with our current QFIX CT SIM Carbon Fiber Table.

6.) Must have cardiac scanning capability. List additional features below that are included in the unit you are bidding and elaborate on its cardiac capabilities.

7.) How many tubes has this scanner had installed? ___________________

8.) On the current tube, list:

a) Date of installation: _____________________

b) Total tube mAs: _________________

c) Total tube scan seconds: _________________ 9.)Warranty: Standard duration and coverage: __________________________________________________________________________________________________________________________________________________________________________________________________

10.) Delivery Lead Time: ___________________________________________________

11.) Expected Service Response Time:

Call Back _________________________

On-Site ___________________________

On-Site, Hard Down___________________________

12.) If you have specific rates based on various response times, enter those here.

Pricing shall include transportation, installation, labor and travel, incidental overtime, and parts.

At installation of the purchased scanner, the existing high speed VCT 64-Slice CT scanner will be:

· Removed by the awarded vendor as a trade-in on the purchase agreement.

Warranty, Requirements, and Support Services:

· The supplied machine shall carry, at the least, a 1-year warranty from the awarded vendor or the awarded vendor agrees to work with REMI (AUCVM’s designed insured company) from the date of installation against defects in material and/or workmanship.

· The warranty shall carry on-site next business day support coverage.

· A copy of the warranty must be furnished with the proposal to be considered for award.

· Warranty period will begin when the system is fully operational and accepted for clinical use by the installer and AUCVM department head(s).

· All warranties shall include parts, labor, shipping/handling, and all other expenses that may manifest from the repair of the purchased scanner, within the warranty period.

· If any part of the purchased scanner is found to be inoperable and/or not meeting specifications when received, through inspection and operation which shall be conducted within a reasonable amount of time, the unit in entirety, shall be returned to the vendor, at the vendor’s expense.

· Vendor shall provide an operator’s manual covering all components, at the time of delivery.

· Include all information regarding on-line or other technical support which may be available.

· Identify and include applicable software updates and costs, if any, on a page attached to your cost sheet.

· SPARE PARTS- Unless otherwise set forth herein, Vendor shall make or be able to obtain spare parts that shall be made available to AUCVM for a period of at least seven (7) years from the date of the established contract with AUCVM. Vendor shall provide, at no cost, reasonable assistance to AUCVM in obtaining spare parts.

Delivery and Set-up:

· When award is established between winning Vendor and AUCVM, the vendor shall commence their logistics to ensure that the purchased scanner is received within 21 working days.

· AUCVM establishes that consecutive workings days are Monday through Friday, excluding holidays.

· AUCVM will only receive deliveries from 08:00 a.m. to 4:00 p.m., Monday through Friday unless another specified time is negotiated and accepted by both the awarded vendor and AUCVM.

· If any type of delay is foreseen, the Vendor must establish written communication (e-mail, fax, or hand delivery) with AUCVM.

· The Vendor must keep AUCVM informed at all times on the status of the order (s) requested.

· Set-up must be performed according to the manufacture’s specification.

· Installation must include inside delivery.

· Inside delivery is described as: meet delivery truck, unload delivery truck; uncrate/unbox; assemble; set in place, demonstrate that equipment is operational; dispose of packing material; leave premises in same condition as found in; obtain delivery signature from designated receiving person(s).

· All price quotes shall include all charges to include, however not limited to, price of product(s), packaging of goods, inside delivery and set up at fully burdened rates (including transportation, lodging, per diem and any and all other associated costs), and on-site technician training to Auburn University College of Veterinary, 1220 Wire Road, Auburn, AL 36849. No additional fuel charges will be accepted.

Termination and Default Clause:

· Either party may terminate this agreement effective thirty (30) days after providing written notice to the other party that such party has breached any material provisions of this agreement if such other party fails to cure said breach within the thirty (30) day notice period. Such notice shall set forth the basis of the termination.

· The contract may also be cancelled by convenience by either party. The effective date of cancellation shall be sixty (60) days after written notice of intent by one of the parties. The vendor will, however, be required to honor all orders placed prior to the date of cancellation if required to do so by the University.

· The Contractor and the University for themselves, their successors, executors, administrators, and assigns, hereby agree to the full performance of the covenants herein contained.

· In the event that the awarded vendor shall be in breach or default on any requirement or specification from this bid, AUCVM may procure the items and/or services from other sources.

· If Vendor fails to provide timely and/or satisfactory performance of any task, deliverable, service, or other work required under the Purchase Order, or fails to demonstrate a high probability of timely fulfillment of performance requirements, or of any obligations of the Purchase Order and in either case, fails to demonstrate convincing progress toward a cure within ten (10) working days (or such longer period as AUCVM may authorize in writing) after receipt of written notice from AUCM specifying such failure, AUCVM shall reserve the right to terminate the Purchase Order.

· In the event that AUCVM terminates the Purchase Order, AUCVM may procure, upon such terms and in such manner as AUCVM may deem appropriate, goods and services similar to those so terminated. The Vendor shall be liable to AUCVM for any and all excess costs incurred by AUCVM, as determined by AUCVM, for such similar goods and services.

Invoices and Payment:

· Full payment will be made only after all equipment has been analyzed and evaluated by a cross-functional team of veterinarians, technicians, educational, and contract management staff. If equipment does not meet equipment/ software expectations and requirements as deemed necessary by AUCVM, AUCVM shall reserve the right to return the equipment to the vendor, at the vendor’s expense. AUCVM rights and remedies shall not be considered exclusive but in addition to any other rights and remedies as established by Auburn University and contract law.

· Invoices must show the description of products to include the number of each product or line item fulfilled.

· All invoices must reference the Purchase Order Number as established by Auburn University.

· Under no circumstance, will interest of any kind be required as payment to the vendor.

· AUCVM will pay original invoices that clearly itemize the goods and/or services provided as the quantity, part number, description, price, and labor and if previously agreed to delivery, and set-up costs, if applicable and if previously agreed to.

· All packing slips and/or delivery tickets must have an accurate description of products and/or services.

· All charges, e.g., packing and installation, must be included in the bid. No charges will be allowed unless specified in the bid.

· All invoices must be sent to the below address.

Auburn University CVM

Department of Clinical Sciences

1391 Hoerlien Hall Auburn University, AL 36849

Attn: Meredith Gray Quantities of Product and/or Services Requested:

· Vendor must enter pricing in the spaces provided on the attached Pricing Sheet.

· No warranty or guarantee is expressed or implied on the number of products and/or services that AUCVM will require through this bid.

· Quantities requested shall not relieve the Vendor of its obligation to fill all orders placed by AUCVM up to the requested amount by AUCVM within the Contract Time Frame. The requested amount is the amount that is located on the quote page.