2023-55-020 Change Order Notice FINAL 11.25.25.pdf

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Change Order Notice Chief Procurement Office for General Services Change Order Notice V.25.1 Page of Notice of renegotiated contracts and change orders that increase the cost of a contract by more than $25,000 or the time of completion by a total of 180 days or more shall be posted on the Bulletin/BidBuy for 14 days.

This Change Order Notice provides detail as to why the change order is needed and, pursuant to Section 33E-9 of the Criminal Code, that the circumstances said to necessitate the change in performance were not reasonably foreseeable at the time the contract was signed or the change is germane to the original contract as signed. Change orders are defined by Section 1-15.12 of the Procurement Code and Section 1.2067 of the CPO-GS' Administrative Rules.

Detailed explanation for this change order:

11.0.0.20130303.1.892433.887364

Healthcare and Family Services intends to enter into a change order for contract number 2023-55-020 (22-478HFS-MEDPR-P-39071) in the amount of $1,595,587.35 to Reimburse Financial Institutions in accordance with the contract. Although the direct reimbursement costs were contemplated in the contracting process, they were not included in the final contract document. HFS is correcting the error within the contract to include these costs which are germane to the contract as it was signed and re-align the contract with its original intent. Additionally, HFS' Chief Information Security Officer has determined that System and Organizational Controls (SOC) Reporting is required on this contract and shall be added in accordance with Section 4.21. of the contract.

State Child Support programs are required to enter into agreements with financial institutions to conduct data matches to identify accounts of delinquent child support obligors. The Financial Institution Data Match (FIDM) program stems from Public Law 104-193, Personal Responsibility and Work Opportunity Reconciliation Act of 1996 (PRWORA), passed in 1996. Additional legislation in 1998 simplified the process for multi-state financial institutions doing business in more than one state. Public Law 105-200, Child Support Performance and Incentive Act of 1998, modified PRWORA to facilitate the data match for multistate financial institutions. Although the procedures for data match with single-state and multistate financial institutions differ, the requirements are identical. This data match requires state child support agencies to enter into agreements with financial institutions and to automate to the greatest extent possible. With passage of Public Law 105-200, the Federal Office of Child Support Enforcement uses its national file of delinquent obligors for the data match with multistate financial institutions and transfers matched data to State agencies. Twenty-one (21) states, including Illinois, have entered into an Alliance for the purpose of outsourcing in-state Financial Institution Data Match programs.