2023-087_Quote_Requirements.pdf
PDF 149 KB Posted
- Attached to
- DURASTRIPE Aerosol Field Marking Paint
- Solicitation number
- 2023-QQ-087
- Issued by
- Sarasota County, Florida
About this file
This document is a Quick Quote Requirements document from Sarasota County, Florida, for the procurement of Dura Stripe Aerosol Field Marking Paint. The solicitation seeks 1 pallet of aerosol field marking paint consisting of 50 cases of white and 50 cases of royal blue paint, specifically manufactured by US Specialty Coatings with no substitutes allowed. The 20-ounce aerosol cans are packed 12 cans per case, and delivery is required to Twin Lakes Park at 6700 Clark Road, Building C, in Sarasota. Delivery hours are restricted to Monday-Friday, 7:00am-2:00pm, excluding County observed holidays, and the vendor must unload the product at a specified area designated by the County.
The vendor's unit fees must be inclusive of all costs, including delivery, with no additional fees to be paid by the County. The bidder must provide references demonstrating experience with the specified product and comply with all applicable federal, state, and local laws and regulations. The successful bidder will be required to provide a warranty for the materials for one year from the County's acceptance date or the standard manufacturer's warranty, whichever is longer. All products must be new and of the most current version/model, and the County will inspect the delivery to ensure it meets the specified requirements.
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| File | Type | Posted |
|---|---|---|
| DURASTRIPE_Aerosol_Field_Marking_Paint.pdf |
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Text version
QUICK QUOTE REQUIREMENTS (PRODUCTS)
Quick Quote Requirements – Products Revised 09/13/23 Page 1 of 4
1. PRODUCT SPECIFCIATIONS
A. Dura Stripe Aerosol Field Marking Paint manufactured by US Specialty Coatings (no substitutes).
B. 20-ounce by vol, 18 oz by weight, aerosol cans packed 12 cans per case.
C. Colors and Quantities: 1 pallet with 50 cases white and 50 cases royal blue.
D. Delivery shall include the unloading of the product from the delivery truck by the vendor or its representative to an area specified by the County at the respective delivery location.
E. Deliveries hours are Monday-Friday, 7:00am-2:00pm; excluding County observed holidays.
F. The vendor’s unit fees shall be inclusive of all costs, including delivery. No additional costs/fees will be paid by the County.
2. PRODUCT REQUIREMENTS Not Applicable if checked
A. All product(s) supplied shall be as specified. Unless otherwise specified products shall be new, and of the most current product version/model.
Sarasota County shall not accept used, refurbished, or any other quality standard.
B. The Bidder shall supply product which complies with all applicable federal, state, and local laws and regulations.
3. REFERENCES Not Applicable if checked
A. Bidder must provide a minimum of references demonstrating experience providing the products specified in this Bid. All references must be provided using the reference form provided in OpenGov Procurement.
B. Only references provided at time of submittal, using the reference form provided, will be used to verify required experience.
C. Failure to provide required references at time of submittal may result in Bidder being declared non-responsive.
D. Failure of references to verify required experience may result in Bidder being declared non-responsible.
4. LICENSES/CERTIFICATIONS Not Applicable if checked
Bidder must have the licenses and/or certifications listed below. All required licenses and certifications must be active at the time of bid submittal and must remain active throughout the course of work.
Required Licenses:
Quick Quote Requirements – Products Revised 09/13/23 Page 2 of 4
Required Certifications:
Failure to provide a copy of all required licenses and certifications at time of submittal may result in the Bidder being declared non-responsive.
Failure to provide a copy of all required licenses and certifications within business days after request, may result in the Bidder being declared non-responsive.
5. INSURANCE REQUIREMENTS Proof of Insurance not required if checked
Successful Bidder will be required to provide a Certificate of Insurance meeting the requirements contained in the attached Insurance Requirements.
6. ALTERNATES Alternate Products not acceptable if checked
A. If Bidder wishes to provide an alternate product, the Bidder shall furnish to the County the name of the manufacturer, the model number, and other identifying data and information necessary to aid the County in evaluating the alternate product. Alternates shall be approved only if determined by the County to be equivalent to the prescribed specifications.
B. To be considered, alternates must be submitted to the Contact listed in OpenGov Procurement no later than at .
7. DELIVERY REQUIREMENTS Not Applicable if checked
A. Product shall be delivered to this Location:
Twin Lakes Park, 6700 Clark Road, Building C, Sarasota, FL 34241
B. Delivery Timeframe:
Must be delivered by .
Delivery date shall be determined by mutual agreement and indicated on the Purchase Order.
Must be delivered no more than days after receipt of a County Purchase Order.
C. Unless otherwise noted in Section 1, delivery shall be Free On Board (FOB) destination. Sarasota County will not pay freight or express charges.
8. TRAINING Not Applicable if checked
The Bidder, manufacturer, and/or authorized training representative shall provide training as described below.
9. PRODUCT ACCEPTANCE Not Applicable if checked
Quick Quote Requirements – Products Revised 09/13/23 Page 3 of 4
A. Following delivery Sarasota County will inspect and determine if the delivery/installation of the product is acceptable and as specified.
B. If product delivery does not meet specifications, the County will reject and communicate any deficiencies with the Contractor.
10. BIDDER’S RESPONSIBILITIES Not Applicable if checked
A. Bidder will schedule delivery so that there is minimal to no interruption to daily work at any location.
B. Bidder is responsible for any damage to County or third-party property caused by the Bidder or their employees. Restoration shall be made to the County’s satisfaction.
11. GENERAL TERMS AND CONDITIONS Not Applicable if checked
Successful Bidder will be required to comply with the General Terms and Conditions of Purchase Orders attached to this Quick Quote.
12. WARRANTY Not Applicable if checked
Unless otherwise noted in Section 1, all materials provided by the Bidder shall be fully warranted from the date of County’s acceptance for a period of one year, or for the standard warranty period provided by the Bidder or product manufacturer, whichever is greater.
13. INVOICING AND PAYMENT Not Applicable if checked
A. Bidder’s fee shall be inclusive of all costs, including delivery. No additional costs/fees will be paid by the County unless otherwise noted in Section 1.
B. Invoicing and payment shall be as described in the General Terms and Conditions of Purchase Orders.
14. RESERVED RIGHTS
The County reserves the right to request clarifications or additional information from any offeror.
15. QUESTIONS & ADDENDA
A. Any inquiries, suggestions, or requests concerning interpretation, clarification, or additional information pertaining to the Quick Quote shall be submitted electronically through OpenGov Procurement. All questions must be received no later than the deadline specified in the solicitation. No verbal requests for information will be honored.
B. The electronic response posted in OpenGov Procurement is the only official method whereby interpretation, clarification, or additional information will be provided. The County shall not be responsible for oral interpretations or representations made by County employees, representatives, or third parties.
Quick Quote Requirements – Products Revised 09/13/23 Page 4 of 4
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