2023-02-13 EOTSS-MSP Equipment Site Lease RFR - Bidders Conference reopened.pptx

Bidder Conference Communication Equipment Installation Rights RFRs EOTSS Interoperable Communications Bureau and the Massachusetts State Police February 13, 2023 (MS Teams)

Executive Office of Technology Services and Security Our Mission: To provide secure and quality digital information, services, and tools to constituents and service providers when and where they need them.

Original Procurement: Land Mobile and Microwave Radio Communication Equipment Site and Tower Installation Rights Procurement Original Opening Date: March 1, 2022 Original COMMBUYS Bid# BD-22-1060-ITD00-ITD00-70921 and PCR-22-00672 Reopened on February 6, 2023, as two related procurements:

For Apparent Successful Bidders (ASBs): Land Mobile and Microwave Radio Communication Equipment Site and Tower Installation Rights Procurement (Reissued February 2023 for Apparent Successful Bidders) COMMBUYS Bid#: BD-23-1060-ITD00-ITD00-83837 (RFR) # PCR 23-00619 For New Bidders (non-ASBs): Land Mobile and Microwave Radio Communication Equipment Site and Tower Installation Rights Procurement (Reissued February 2023 for New Bidders) COMMBUYS Bid#: BD-23-1060-ITD00-ITD00-83836 (RFR) # PCR 23-00620 Procurement Reopened in Two Solicitations

American Towers LLC (on behalf of its subsidiaries and affiliated companies) Cellco Partnership d/b/a Verizon Wireless Crown Castle (Crown Castle International Inc., Crown Castle USA Inc., and Crown Castle Fiber LLC) Industrial Tower and Wireless, LLC …bid on this procurement.

Everyone else bid on this procurement.

The Communication Equipment Installation Rights RFR is issued jointly by:

Executive Office of Technology Services and Security Massachusetts State Police The reopened procurement has two primary purposes:

Establish contractual relationships (master services agreements and template lease agreements) with communications tower vendors to allow EOTSS and MSP to enter into new leases at new sites (RFR Part 1) Apparent Successful Bidders have already responded to this section Obtain bids for additional set of targeted geographic areas (RFR Part 2) New Bidders must respond to RFR Part 1 in order to bid on the locations specified in Part 2 Previous Bids on Part 2 sites are still valid (but should be updated, where needed) Awards for Part 2 will be based on Bids in response to the original RFR and both reopened RFRs Multiple awards are expected for both RFR Part 1 and RFR Part 2 The RFR and resulting contracts may be active for up to 40 years The RFR may be reopened at any time to solicit bids for additional locations (subsequent reopenings may be limited to Apparent Successful Bidders) Procurement Overview

The Commonwealth cannot agree to any changes to the Commonwealth Terms and Conditions for IT Contracts or to the Standard Contract Form.

Redlines of either document are grounds for disqualification.

Clarifications to the documents are permitted.

All requested clarifications to the IT Terms and Conditions must be clearly identified as such in the Bid response.

The Commonwealth anticipates entering into Master Service Agreements with a U09 Equipment Lease Agreement template attached.

This template will be used with each vendor under the contract.

Bidders should redline this document in lieu of providing their own lease agreement template This reopening does not impact the status of the current ASBs. Negotiations to enter into Master Service Agreements with each ASB will continue, independent of whether additional ASBs are named, or whether the existing ASBs opt to respond to the new Part 2.

Procurement and Contract Discussion Considerations

Company Requirements Must own or have authority over communications sites Must be financially solvent and commit to maintaining sites Must meet all applicable laws and regulations Typical Site Specifications Ground space for up to 12’ x 26’ shelter or managed shelter with 3 racks space Ground space for outdoor generator and fuel tanks or access to managed generator with sufficient loading Access to street power with separate meter (or submeter) Tower space for multiple RF antennas with typically 7/8” feedlines Support for backhaul (fiber connectivity or space for microwave antennas with waveguide)

Company and Communication Site Specifications

Current tower structural analysis will be needed to confirm suitability for additional loading Historically, the rights to install public safety communications equipment at some communications sites has been provided at no cost to the Commonwealth. Preference will be given to sites offered to the Commonwealth as $0 or reduced rate leases.

Typical Site Requirements Assure minimal twist and sway for microwave antennas Conduct appropriate tower maintenance and routine inspections Provide 24/7 access to towers and equipment enclosures Typical Site Requirements (cont.)

Maintain owned road access to the site Maintain high level of security at the site Provide advance notice when antennas must be taken offline Provide access to power on site EOTSS/MSP will be responsible for monthly bills for these services, unless otherwise agreed to in writing.

The Bidder will be responsible for proper maintenance of the electrical infrastructure for each contracted site.

EOTSS/MSP may require security checks and prior permissions to enter Commonwealth electronics shelters. The Bidder will provide prior notice for any requested access to Commonwealth property.

Assure proper site upkeep (including upkeep of Bidder owned structures, proper maintenance for fencing and gates, and site landscaping for control of overgrown brush and weeds).

Typical Site Requirements and Other RFR Provisions

RFR Section 15 explains bid response requirements. There are 3 main pieces:

Submit a cover letter

Complete the RFR Business Response Workbook Complete Company Profile List all towers Bid on specific locations (including attaching pricing, site photos/diagrams, and redlined lease agreement or alternate lease agreement Submit all required forms Commonwealth Terms & Conditions for Information Technology Contracts Request for Taxpayer Identification Number & Certification (Massachusetts Substitute W-9 Form) Standard Contract Form and Instructions Contractor Authorized Signatory Listing Additional Environmentally Preferable Products/Practices Supplier Diversity Plan Form 1 (SDP Plan Commitment) Prompt Payment Discount Form Business Reference Form (only required upon request) Statement of Work (SOW) Template Redlined (optional, if proposing services) Attachment B - Template U09 Information Technology Equipment Lease Agreement redlined or Bidder proposed Site Lease Agreement Electronic Funds Transfer Form Business Responses and Submission Checklist

The Apparent Successful Bidder RFR highlights which sections may be omitted by ASBs in response to this reopened RFR.

RFR Business Response Workbook “Complete Company Profile” tab

“List All Towers” tab

“Bid Sites” tab

Commonwealth requirements Supplier diversity plan 25% of bid evaluation Preference for subcontracting More details in RFR Section 9 and on mass.gov/sdp or via SDP Help Desk at sdp@mass.gov Environmentally preferable products (see form for electronic submission) If construction related, Attachment C includes prevailing wage schedules and workforce participation goals

Evaluation Criteria (RFR Part 1) focuses on the company Ability to meet the requirements of RFR Bidder Qualifications Bidder References (if requested)

Evaluation Criteria (RFR Part 2) focuses on the bid for each site Ability to meet the requirements of RFR Price Supplier Diversity Program Submission Bidder Qualifications Bidder References (if requested) RFR Requirements and Bid Evaluation

Procurement Calendar

The cutoff for bid submissions is automated. BIDS MUST BE UPLOADED BY 3PM ON THE DUE DATE.

Sometimes uploads can be slow. Please plan to submit your bid early. Bids may be submitted starting March 3.

Questions?

Next Steps for Bidders Register with COMMBUYS if you have not done so Submit any questions via COMMBUYS by February 20 at 3PM Submit bids starting March 3 (3 PM). BIDS MUST BE FULLY UPLOADED BY MARCH 10 AT 3PM.

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