2023-00015 Chemicals

DATE: May 2, 2023

TO: Water & Wastewater Chemical Vendors

SUBJECT: Quote #2023-00015 Bulk Chemical for Water Plants and Waste Water Treatments Plant

You are invited to submit a quote for QUOTE #2023-00015 bulk chemicals for the city of Calhoun water and waste water treatment plants. Locations as follows:

Mauldin Rd Water Treatment Plant – 500 Mauldin Rd NW, Calhoun, Ga 30701.

Brittany Dr Water Treat Plant– 306 Brittney Rd Se, Calhoun, Ga 30701 City Of Calhoun Wastewater Treatment Plant– 205 Kirby Rd, Calhoun, Ga

Inquiries regarding this QUOTE Proposal should be made to Margaret Boyd, Director of Purchasing at

(706)602-5680, or by e-mail to maboyd@calnet-ga.net. Technical questions for bulk industrial chemicals can be

DIRECTED TO EACH INDIVIDUAL PER PLANT MAULDIN WATER TREATMENT PLANT 500

MAULDIN RD NW, CALHOUN, GA 30701.Contact - Jeremy King: (706)263-1809 / Plant Phone (706)629-2585), BRITTANY DR WATER TREATMENT PLANT 306 Brittney Rd SE, Calhoun, GA 30701 Contact - Jeremy King:

(706)263-1809 / Plant Phone (706)602-5924 CITY OF CALHOUN WASTEWATER TREATMENT PLANT 205 Kirby Rd, Calhoun, GA 30701 Contact - Jeremy Long: (770)548-0893 / Plant Phone (706)629-4969.

Attached hereto are the quote forms, quote specifications, and general instructions.

The written specifications contained in this bid shall not be changed or superseded except by written addendum from the City of Calhoun, Director of Purchasing, Margaret Boyd. Failure to comply with the written specifications for this bid may result in rejection of the quote by The City of Calhoun Georgia.

Submittal Format: Two (2) USB Flash drives with a copy of the Proposal WITH Pricing

Proposals are to be sealed, marked with the offeror's name and address and labeled, “QUOTE #2023-00015 Bulk Chemicals” and delivered to:

The City of Calhoun Margaret Boyd Director of Purchasing 700 West Line Street Calhoun, GA 30701 Office: (706) 602-5680 Email: maboyd@calnet-ga.net

No later than 4:00 P.M. ET, FRIDAY, MAY 19, 2023

A qualified interpreter for the hearing impaired is available upon request at least 10 (ten) days in advance of the opening date. Please call (706) 602-5680 for more information for the hearing impaired. This service is in compliance with the Americans with Disabilities Act (ADA).

Minority Business Enterprise Policy Statement: It is the policy of the City of Calhoun Georgia that no person or business shall be excluded from participation, denied the benefits of, or otherwise discriminated against in relation to the award and performance of any contract or subcontract on the grounds of race, color, creed, national origin, age, or sex.

The City of Calhoun Georgia reserves the right to reject any and all bids, to waive any technicalities or irregularities and to award the bid based on the highest and best interest of the city.

mailto:maboyd@calnet-ga.net

TABLE OF CONTENTS

SECTION I ................... QUOTE SUBMISSION INSTRUCTIONS

SECTION II ................. INVITATION FOR QUOTE OVERVIEW AND

PROCEDURE

SECTION III................ INSURANCE REQUIREMENTS FOR CONTRACTORS

SECTION IV ................ GENERAL CONDITIONS

SECTION V.................. QUOTE SPECIFICATIONS

SECTION V ................ QUOTE FORMS

SECTION V...............QUOTE SCHEDULE

SECTION I – QUOTE #2023-00015 SUBMISSION INSTRUCTIONS

ALL QUOTES RECEIVED WILL BECOME A PART OF THE OFFICIAL CONTRACT FILE AND MAY

BE SUBJECT TO DISCLOSURE UNDER THE OPEN RECORDS ACT.

A complete signed QUOTE must include the documents listed below:

QUOTE FORMAT: Bidders are expected to examine the specifications, bid schedule, and all instructions. Failure to do so will be at the bidders’ risk. Each bidder shall furnish the information required by the solicitation. The

QUOTE SUBMITTAL must be signed by an officer of the company, who is legally authorized to enter into a contractual relationship in the name of the bidder.

MANDATORY DOCUMENTS CHECKLIST: Bidder must complete, execute and include with the bid the following Mandatory documents. QUOTES RECEIVED WITHOUT THE MANDATORY DOCUMENTS

MAY BE REJECTED:

Quote Form: Section V

Acknowledgment of Addenda: Include completed Acknowledgement of Addenda form, from Section V of this QUOTE

Georgia Security & Immigration Compliance (GSIC) Act Affidavit: Include a notarized copy of the GSIC Affidavit form for the contractor, from Section V, of this QUOTE.

AFFIDAVIT VERIFYING RESIDENCY STATUS OF AN APPLICANT (SAVE): Include a notarized copy of the SAVE Affidavit form from Section of this QUOTE.

Quote Schedule: Please include the completed Schedule from Section V of this QUOTE.

QUOTE SUBMISSION AND DELIVERY INSTRUCTION:

Submittal Format:

Two (2) USB Flash drives with a copy of the Proposal WITH Pricing

Proposals are to be sealed, marked with the offeror's name and address and labeled, “QUOTE # 2023-00015 Bulk

Chemicals” and delivered to:

The City of Calhoun

Margaret Boyd Director of Purchasing

700 West Line Street

Calhoun, GA 30701

Office: (706) 602-5680

Email: maboyd@calnet-ga.net

Hand delivered copies may be delivered to the above address only between the hours of 8:00 a.m. and 5:00 p.m. ET, Monday through Friday, excluding holidays observed by the City of Calhoun.

Bidders are responsible for informing any commercial delivery service, if used, of all delivery requirements and for ensuring that the required address information appears on the outer wrapper or envelope used by such service.

THE CITY OF CALHOUN GEORGIA

QUOTE#2023-00015

FOR

FOR THE CITY OF CALHOUN

BULK CHEMICAL FOR WATER PLANTS AND WASTE WATER TREATMENTS

PLANT

SECTION II – INVITATION FOR QUOTE OVERVIEW AND PROCEDURES

A. PURPOSE

The City of Calhoun, Georgia is soliciting Quotes for Bulk Chemical for Water Plants and Waste Water Treatments Plant.

B. INFORMATION TO BIDDERS

1. QUOTE TIMETABLE:

The anticipated schedule for the bid process is as follows:

Quote Documents Available………………….…Tuesday May 2, 2023

Deadline for submission of questions…………12:00 P.M. ET, Wednesday May 10, 2023

Quote Opening…………………………………...4:00 P.M. ET, Friday May 19, 2023

Quotes Valid until ………………………………. Monday July 3, 2023

1. CONTACT PERSON: The contact person regarding this QUOTE should be made to Margaret

Boyd, Director of Purchasing at (706)602-5680, or by e-mail to maboyd@calnet-ga.net. Technical questions for bulk industrial chemicals can be DIRECTED TO EACH INDIVIDUAL PER

PLANT 500 MAULDIN RD NW, CALHOUN, GA 30701.Contact - Jeremy King: (706)263-1809 /

Plant Phone (706)629-2585), BRITTANY DR WATER TREATMENT PLANT 306 Brittney Rd SE, Calhoun, GA 30701 Contact - Jeremy King: (706)263-1809 / Plant Phone (706)602-5924 CITY OF

CALHOUN WASTEWATER TREATMENT PLANT 205 Kirby Rd, Calhoun, GA 30701 Contact -

Jeremy Long: (770)548-0893 / Plant Phone (706)629-4969.

2. ADDITIONAL INFORMATION/ADDENDA: The City of Calhoun will issue responses to inquiries and any other corrections or amendments it deems necessary in written addenda issued prior to the bid opening date. Bidders should not rely on any representations, statements or explanations other than those made in this Invitation for Bid or in any addendum to this Invitation for Quote. Where there appears to be a conflict between the Invitation for Bid and any addenda issued, the last addendum issued will prevail.

Bidders must acknowledge any issued addenda. Quotes which fail to acknowledge the bidder’s receipt of any addendum will result in the rejection of the bid if the addendum contains information which substantively changes the Owner’s requirements

Bidders who obtain this QUOTE document from Georgia Procurement Registry or The City of

Calhoun https://www.cityofcalhoun-ga.com/category/calhoun-bids/ mailto:maboyd@calnet-ga.net https://ssl.doas.state.ga.us/gpr/ https://www.cityofcalhoun-ga.com/category/calhoun-bids/

3. LATE SUBMITTAL, LATE MODIFICATIONS AND LATE WITHDRAWALS: Bid submittals received after the bid opening date and time will not be considered. Modifications received after the bid opening date will not be considered. The City of Calhoun assumes no responsibility for the premature opening of a bid not properly addressed and identified, and/or delivered to the proper designation.

4. WITHDRAWAL OF QUOTE: A bidder may withdraw his bid before the expiration of the time during which bids may be submitted without prejudice to the bidder, by submitting a written request of withdrawal to the Purchasing Administrator.

5. REJECTION OF QUOTE: The City of Calhoun may reject any and all bids and reserves the right to waive any irregularities or informalities in any bid or in the bid submittal procedure.

Bid submittals received after said time or at any place other than the time and place as stated in the notice will not be considered.

6. UNBALANCED QUOTE: The City of Calhoun may reject a quote as nonresponsive if the prices quoted are materially unbalanced between line items or subline items. A quote is materially unbalanced when it is based on prices significantly less than cost for some work and prices which are significantly overstated in relation to cost for other work, and if there is a reasonable doubt that the bid will result in the lowest overall cost to the city even though it may be the low evaluated bid, or if it is so unbalanced as to be tantamount to allowing an advance payment.

7. DISCREPANCY IN UNIT PRICE: In case of discrepancy between a unit price and an extended price and total amount, the unit price will be presumed to be correct, subject, however, to correction to the same extent and in the same manner as any other mistake.

8. ACCEPTANCE OF QUOTE (AWARD): It is the intent of the Owner to award a contract to the lowest responsible bidder provided the bid has been submitted in accordance with the requirements of the bidding documents and does not exceed the funds available. The Owner shall have the right to waive informalities and irregularities in a bid received and to accept the bid which, in the Owner’s judgment, is in the Owner’s own best interests. The Owner shall have the right to accept Alternates in any order or combination, and to determine the low bidder on the basis of the sum of the base bid and

Alternates accepted.

9. STATEMENT OF EXPERIENCE AND QUALIFICATIONS: The bidder may be required, upon request, to prove to the satisfaction of The City of Calhoun that he/she has the skill and experience and the necessary facilities and ample financial resources to perform the contract(s) in a satisfactory manner and within the required time. If the available evidence of competency of any bidder is not satisfactory, the Quote of such bidder may be rejected.

10. MINIMUM BID ACCEPTANCE PERIOD: Quotes shall be valid and may not be withdrawn for a period of 60 days from the date specified for receipt of bids.

11. NON-COLLUSION AFFIDAVIT: By submitting a quote, the bidder represents and warrants that such bid is genuine and not a sham or collusive or made in the interest or in behalf of any person not therein named and that the bidder has not directly or indirectly induced or solicited any other bidder to put in a sham bid, or any other person, firm or corporation to refrain from submitting and that the bidder has not in any manner sought by collusion to secure to that bidder any advantage over any other bidder.

By submitting a bid, the bidder represents and warrants that no official or employee of the City of

Calhoun has, in any manner, an interest, directly or indirectly in the bid or in the contract which may be made under it, or in any expected profits to arise therefrom.

12. COST INCURRED BY BIDDERS: All expenses involved with the preparation and submission of the quote to the City of Calhoun, or any work performed in connection therewith is the responsibility of the bidder(s).

13. AMERICANS WITH DISABILITIES ACT (ADA): A qualified interpreter for the hearing impaired is available upon request at least 10 (ten) days in advance of the quote opening date. Please call (706)

602-5680 for more information for the hearing impaired. This service is in compliance with the

Americans with Disabilities Act (ADA).

14. MINORITY BUSINESS ENTERPRISE POLICY STATEMENT: It is the policy of the City of

Calhoun Count that no person or business shall be excluded from participation, denied the benefits of, or otherwise discriminated against in relation to the award and performance of any contract or subcontract on the grounds of race, color, creed, national origin, age, or sex.

15. HOLD HARMLESS AND INDEMNIFICATION: The Bidder agrees, insofar as it legally may, to indemnify and hold harmless the City of Calhoun County, its officers, employees and agents from and against all loss, costs, expenses, including attorneys' fees, claims, suits and judgments, whatsoever in connection with injury to or death of any person or persons or loss of or damage to property resulting from any and all operations performed by Bidder, its officers, employees, and agents under any of the terms of this contract.

16. QUOTE OPENING: All quotes will be opened in public and read aloud at the time and place of the quote opening.

17. INDEPENDENT CONTRACTOR: The contractor shall not be an employee of the City of

Calhoun, but shall be an independent contractor. Nothing in this agreement shall be construed as authority for the contractor to make commitments which shall bind the city or to otherwise act on behalf of the city, except as the city may expressly authorize in writing.

18. EXECUTION OF CONTRACT: Each bidder shall be prepared, if so requested by the Owner, to present evidence of his experience, qualifications, and financial ability to carry out the terms of the

Contract. Notwithstanding any delay in the preparation and execution of the formal Contract

Agreement, each bidder shall be prepared, upon written notice of quote acceptance, to commence work within 10 days following receipt of an official written order of the Owner to proceed, or on the date stipulated in such order.

The awarded bidder shall assist and cooperate with the Owner in preparing the formal Contract

Agreement, and within 10 days following its presentation shall execute same and return it to the

Owner.

19. BRAND NAMES: Bidders are to bid as specified herein or bid a pre-approved equal.

Determination of equality is solely The City of Calhoun’s responsibility.

20. TAXES: Contractor will be provided with The City of Calhoun’s Sales and Use Tax Certificate of

Exemption number upon request.

21. DELIVERY: Bids proposed shall include delivery and shall be F.O.B. Calhoun, Georgia.

22. ALTERNATE BIDS: Alternate BIDs or BIDs that deviate substantively from the requirements of this solicitation will not be considered. Bidders shall not insert in their BID any written statement which will have the effect of making any material change or changes in the Technical Specifications or in any contract between the parties covering subject matter thereof.

23. CONTRACT RENEWAL TERMS: Beginning one year starting July 1, 2023 for our Fiscal Year 2024, the term of this contract shall be automatically extended for four (4) additional periods of one (1) year each (collectively “Renewal Term”) unless either party gives written notice of its intention not to renew, or the intention to modify, the agreement 90 days before expiration of the effective renewal term.

24. TERMINATION WITHOUT CAUSE: The City of Calhoun reserves the right to terminate the contract at any time without cause, in whole or in part, by providing written notice to the other party at least ten (10) days before the effective date of termination. The other party will not be relieved of any outstanding responsibilities or unfinished obligations under this contract that were incurred prior to termination.

25. OPEN RECORDS: In accordance with OCGA Section 50-18-72(a)(34) Any trade secrets obtained from a person or business entity that are required by law, regulation, bid, or request for proposal to be submitted to an agency. An entity submitting records containing trade secrets that wish to keep such records confidential under this paragraph shall submit and attach to the records an affidavit affirmatively declaring that specific information in the records constitutes trade secrets pursuant to Article 27 of Chapter 1 of Title 10. If such entity attaches such an affidavit, before producing such records in response to a request under this article, the agency shall notify the entity of its intention to produce such records as set forth in this paragraph. If the agency makes a determination that the specifically identified information does not, in fact, constitute a trade secret, it shall notify the entity submitting the affidavit of its intent to disclose the information within ten days unless prohibited from doing so by an appropriate court order. In the event the entity wishes to prevent disclosure of the requested records, the entity may file an action in superior court to obtain an order that the requested records are trade secrets exempt from disclosure. The entity filing such action shall serve the requestor with a copy of its court filing. If the agency makes a determination that the specifically identified information does constitute a trade secret, the agency shall withhold the records, and the requester may file an action in superior court to obtain an order that the requested records are not traded secrets and are subject to disclosure.

SECTION III - INSURANCE REQUIREMENTS FOR CONTRACTORS

Before commencing work under the contract, the Contractor shall provide to The City of Calhoun, Attn:

Purchasing Department, a Certificate of Insurance evidencing the required kinds and amounts of insurance. The contractor shall procure at his own expense the following insurance coverage as listed below:

General Liability Insurance

Taken out in the name of the contractor. A current certificate of insurance shall be provided from the agent, listing The City of Calhoun, Georgia as an additional insured and certificate holder. Certificate of insurance shall reference “QUOTE #2023-00015 Bulk Chemicals” as evidencing this requirement. We require 30 days prior notice of cancellation to be shown on the certificate.

The insurance company will only be accepted if it is in good standing within the state of Georgia through the

Insurance Commissioner’s office. It must also be rated “A” or better with AM Best Company.

The required limits are one million per occurrence, two million aggregate, fifty thousand fire damage, five thousand medical expenses, one million products-completed operations, one million personal & advertising injury or greater. Coverage should be on a per occurrence basis.

Worker’s Compensation Insurance

Workmen’s Compensation Insurance covering all employees of the Contractor and any uninsured sub-contractors is required. A current certificate of insurance shall be provided from the agent, listing The City of Calhoun County as an additional insured and certificate holder. We require 30 days prior notice of cancellation to be shown on the certificate.

The insurance company will only be accepted if it is in good standing within the state of Georgia through the

The required limits are statutory benefits and employers’ liability of one million each accident, one million each employee, one million policy limit or greater.

Automobile Liability Insurance

Auto Liability Insurance covering all vehicles of the Contractor and any borrowed or leased vehicles is required.

A current certificate of insurance shall be provided from the agent, listing The City of Calhoun as an additional insured and certificate holder. We require 30 days prior notice of cancellation to be shown on the certificate.

The insurance company will only be accepted if it is in good standing within the state of Georgia through the

The required limits are one million combined single limit on scheduled autos and hired and non-owned auto coverage or greater.

Excess Liability

Taken out in the name of the contractor. A current certificate of insurance shall be provided from the agent, listing The City of Calhoun as an additional insured and certificate holder. We require 30 days prior notice of cancellation to be shown on the certificate.

The insurance company will only be accepted if it is in good standing within the state of Georgia through the

Insurance Commissioner’s office. It must also be rated “A” or better with AM Best Company.

The required coverage limit is one million on a per occurrence basis. The City of Calhoun reserves the right to request a higher limit if the completed job amount will exceed this amount.

SECTION IV - GENERAL CONDITIONS

A. Contractor shall furnish all service, personnel, material, tools, and equipment as necessary for completion of orders in accordance with the quote specifications.

B. CONTRACTOR'S INVOICE:

a. The Contractor shall prepare and submit invoices to the finance Office address specified on individual orders. If the invoice does not comply with these requirements, the Finance Office will return it with the reasons why it is not a proper invoice. A proper invoice must include the items listed below.

(i) Name and address of the Contractor.

(ii) Invoice date and invoice number. (The Contractor should date invoices as close as possible to the date of the mailing or transmission.)

(iii) Purchase order number for supplies delivered or services performed.

(iv) Description, quantity, unit of measure, unit price, and extended price of supplies delivered or services performed.

(v) Shipping and payment terms (e.g., shipment number and date of shipment, discount for prompt payment terms).

(vi) Name and address to which payment is to be sent.

(vii) Name (where practicable), title, phone number, and mailing address of the person to notify in the event of a defective invoice.

(viii) Any other information or documentation required by the contract (e.g., evidence of shipment).

C. REPORTING DISPUTES: The contractor shall report any contract disputes and/or problems to the

Purchasing Administrator, both verbally and in writing, within 48 hours of their occurrence.

D. SAFETY: The contractor shall take every precaution at all times for the protection of persons and property, including the city employees and property and its owner. The contractor shall be responsible for initiating, maintaining and supervising all safety precautions and programs in connection with the work under this contract.

The contractor shall maintain an adequate safety program to insure the safety of contractor employees, subcontractor employees, and all other individuals working under this contract. In addition, the contractor must also provide the City of Calhoun with a written safety program that he intends to follow in pursuing work under this contract. No work under this contract will be permitted until the city is assured that the contractor has an adequate safety program in effect.

E. SUBCONTRACTS: No portion of the work shall be subcontracted without prior written consent of The

City of Calhoun Purchasing Department. If a portion of the work is approved for subcontracting, the contractor shall remain fully liable and responsible for the work to be done by the subcontractor(s) and shall assure compliance with all requirements of this contract.

F. PERMITS AND RESPONSIBILITIES: The Contractor shall, without additional expense to The City of

Calhoun, be responsible for obtaining any necessary licenses and permits, and for complying with any

Federal, State, and municipal laws, codes, and regulations applicable to the performance of the work.

The Contractor shall also be responsible for all damages to persons or property that occurs as a result of the

Contractor's fault or negligence. The Contractor shall also be responsible for all materials delivered and work performed until completion and acceptance of the entire work, except for any completed unit of work which may have been accepted under the contract.

G. INSPECTION/ACCEPTANCE: The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The City of Calhoun reserves the right to inspect or test any items that have been tendered for acceptance. The city may require replacement of nonconforming items at no increase in contract price. The city must exercise its post-acceptance rights – 1) within a reasonable time after the defect was discovered or should have been discovered, and 2) before any substantial change occurs in the condition of the item unless the change is due to the defect in the item. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to The City of Calhoun upon acceptance, regardless of when or where the city takes physical possession.

The City of Calhoun will not accept ton cylinders with header valves that have been rebuilt after each return or shows signs of corrosion or damage, valves that are frozen, and cylinders that do not have the tare weight displayed.

H. ESTIMATED QUANTITIES: The quantities of items specified in the Quote Schedule are estimates only and are not purchased by this contract. Except as this contract may otherwise provide, if The City of Calhoun requirements do not result in the quantities described as “estimated”, that fact shall not constitute the basis for an equitable price adjustment. Delivery shall be only as authorized by orders issued in accordance with the Ordering clause. Subject to any limitations in the Ordering clause or elsewhere in this contract, the

Contractor shall furnish to The City of Calhoun all items specified in the Quote Schedule and called for by orders issued in accordance with the Ordering clause.

I. ORDERING: The City of Calhoun may issue monthly or period purchase orders under this contract or as needed. All purchase orders are subject to the terms and conditions of this contract. In the event of a conflict between a purchase order and this contract, the contract shall control.

J. DELIVERY REQUIREMENTS:

SEE SECTION V- QUOTE PROPOSAL SPECIFICATIONS

a. Chemical delivery personnel is required to stay with and personally monitor their chemicals until unloading is completed. Chemical delivery personnel are responsible for the cleanup of any chemical spills, except spills that may be the fault of the receiver. Chemical companies shall provide the chemical company’s contact email, phone #, fax #, truck #, trailer #, driver’s name, and picture ID within 24 hours prior to chemical company delivery.

b. Chemical contractors delivering to all locations must:

1) An identification number for the chemical trailer delivering the product (i.e., trailer license plate number, trailer ID number, company label on trailer)

2) Delivery truck driver’s name.

3) Identification number(s) from the tamper-resistant seals applied to the intake or discharge piping, man-ways and hoses on the delivery truck.

4) When on-site delivery driver shall present a photo ID.

K. CERTIFICATION STANDARDS: All items are to be certified to meet American Water Works Association

(AWWA) standards for use in waterworks Rule ANSI/NSF Standard 60/61, latest editions.

L. SAFETY DATA SHEET (MSDS): Bidder must provide a current Safety Data Sheet (SDS) with the bid submittal. Bidder must provide updated Safety Data Sheet (SDS) if the information changes during the contract period.

SECTION V- QUOTE #2023-00015 PROPOSAL SPECIFICATIONS

Annual Purchase Chemical Volumes

Chemical Volume unit

Aluminum Sulfate 630 dry tons

Chlorine Cylinders 65 1 ton

Sulfur Dioxide Cylinders 12 1 ton

Hydrofluorosilicic Acid 105 wet tons

Zinc Orthophosphate 73.5 tons

CAL~FLO Lime Slurry 350 tons

SPECIFICATIONS FOR ALUMINUM SULFATE

(FOR WATER & WASTEWATER TREATMENT FACILITIES)

1. Liquid Aluminum Sulfate supplied under this contract shall conform to all provisions of ANSI/AWWA

B403-98 (or latest revision).

2. Bid prices and billing prices shall be on a dry weight basis only.

3. Liquid Aluminum shall be of such clarity as to permit the reading of flow and level measurement devices without difficulty.

4. The content of Aluminum Sulfate should contain:

a. Dry Alum Equivalent, as A12 (SO4)3.14 H20 48.18% to 49.76%.

b. Product shall have a Baume reading of 36.5 plus or minus .4° at 70°F.

c. Liquid Alum shall contain water-soluble aluminum of not less than 4.23% as A1 or 8.0% as A12O3.

d. In Liquid Alum the water-insoluble matter shall not exceed 0.5%

e. The Total Soluble Iron as Fe2O3 shall not exceed 0.3%

5. Product Certifications. Aluminum sulfate is a direct additive used in the treatment of potable water. This material should be certified as suitable for contact with or treatment of drinking water by an accredited certification organization in accordance with ANSI/NSF Standard 60, Drinking Water Treatment Chemicals

Health Effects. Evaluations shall be accomplished in accordance with requirements that are no less restrictive than those listed in ANSI/NSF Standard 6. Certification shall be accomplished by a certification organization accredited by the American Standards Institute.

Estimated Annual Purchase – 630 Dry Tons, Estimated Purchase per Order – 11.5 / 23 Dry Tons

ALL LOCATIONS (LISTED BELOW) WILL CALL AND REQUEST ORDERS

WHEN NEEDED FOR LIQUID ALUM.

225 dry tons – MAULDIN RD WATER TREATMENT PLANT – 500 MAULDIN RD NW, CALHOUN, GA

30701. (Delivery Hours: 24/7; - Monday-Friday; Contact - Jeremy King: (706)263-1809 / Plant Phone - 706-629-

2585)

30 dry tons – BRITTANY DR WATER TREAT PLANT– 306 Brittney Rd SE, Calhoun, GA 30701 (Delivery

Hours: Monday - Friday 8:00 am – 4:00 pm; Monday-Friday; Contact - Jeremy King: 706-263-1809 / Plant

Phone – 706-602-5924)

375 dry tons – CITY OF CALHOUN WASTEWATER TREATMENT PLANT– 205 Kirby Rd, Calhoun, GA

30701 (Delivery Hours: 24/7; Monday-Friday; Contact - Jeremy Long: 770-548-0893 / Plant Phone – 706-629-

4969)

SPECIFICATIONS FOR 1–TON CHLORINE & SULFUR DIOXIDE CYLINDERS

(FOR WATER & WASTEWATER TREATMENT FACILITIES)

1-Ton Chlorine Cylinders

1. Product needs to be quoted to have the capability for the chlorine and sulfur dioxide delivered together.

2. 1-Ton cylinders need to be delivered with a truck having a cherry picker for loading and unloading of cylinders.

3. Liquid Chlorine supplied under this contract shall conform to all provisions of ANSI/AWWA B301-18 (or latest revision).

4.The content of the liquid chlorine should have:

a. Minimum of 99.5% purity.

b. Moisture Max of 15 ppm.

c. NVM Max of 10 ppm.

d. Total Chloromethanes Max 8 ppm.

e. Carbon Tetrachloride max 5 ppm.

f. Chloroform Max 2 ppm.

5. Bid prices and billing prices shall be on a per 1-Ton basis only.

6. Product Certifications. Liquid / Gaseous Chlorine is a direct additive used in the treatment of potable water.

This material should be certified as suitable for contact with or treatment of drinking water by an accredited certification organization in accordance with ANSI/NSF Standard 60, Drinking Water Treatment Chemicals

Health Effects. Evaluations shall be accomplished in accordance with requirements that are no less restrictive than those listed in ANSI/NSF Standard

7. Certification shall be accomplished by a certification organization accredited by the American Standards

Institute.

Estimated Annual Purchase – 65 Tons, Estimated Purchase Per Order – 2- 6 Tons

WHEN NEEDED FOR CHLORINE.

30 Tons – MAULDIN RD WATER TREATMENT PLANT – 500 MAULDIN RD NW, CALHOUN, GA

30701. (Delivery Hours: Monday - Friday 8:00 am – 3:00 pm; - Monday-Friday; Contact - Erik Henson:

Jeremy King: (706)263-1809 / Plant Phone - 706-629-2585)

10 Tons – BRITTANY DR WATER TREAT PLANT– 306 Brittney Rd SE, Calhoun, GA 30701 (Delivery

Hours: Monday - Friday 8:00 am – 3:00 pm; Monday-Friday; Contact - Jeremy King: 706-263-1809 / Plant

25 Tons – CITY OF CALHOUN WASTEWATER TREATMENT PLANT– 205 Kirby Rd, Calhoun, GA

30701 (Delivery Hours: Monday - Friday 8:00 am – 3:00 pm; Monday-Friday; Contact - Jeremy Long: 770-

548-0893 / Plant Phone – 706-629-4969)

1-Ton Sulfur Dioxide Cylinders (Wastewater Treatment Facility Only)

1. Product needs to be quoted to have the capability for the chlorine and sulfur dioxide delivered together.

2. 1-Ton cylinders need to be delivered with a truck having a cherry picker for loading and unloading of cylinders.

3. Sulfur Dioxide supplied under this contract shall conform to all provisions of ANSI/AWWA B512-15 (or latest revision).

4. The content of the liquid sulfur dioxide should have:

a. SO2 Minimum 99.99%

b. H2SO4 Maximum 10 ppm.

c. Moisture (as H2O) Maximum 50ppm.

d. Total Residue Maximum 10 ppm.

e. Color – Water White.

f. Trace SO3 – NOT PRESENT.

5. Bid prices and billing prices shall be on a per 1-Ton basis only.

6. Certification shall be accomplished by a certification organization accredited by the American Standards

Institute.

Estimated Annual Purchase – 12 Tons, Estimated Purchase Per Order – 2-3 Tons

WHEN NEEDED FOR SULFUR DIOXIDE.

12 Tons – CITY OF CALHOUN WASTEWATER TREATMENT PLANT– 205 Kirby Rd, Calhoun, GA

30701 (Delivery Hours: Monday - Friday 8:00 am – 3:00 pm; Monday-Friday; Contact - Jeremy Long: 770-

548-0893 / Plant Phone – 706-629-4969)

SPECIFICATIONS FOR ZINC ORTHOPHOSPHATE

(FOR MAULDIN RD & BRITTANY DR WATER TREATMENT PLANTS ONLY)

1. Product must be certified for us in potable water by the National Foundation Standard 60 (NFS), approved for use in potable water supplies by the U.S. Environmental Protection Agency, and comply with the American

National Standards Institute (ANSI) for use in a public water supply. Appropriated certification letters must accompany the bid.

2. Zinc Orthophosphate supplied under this contract shall conform to all provisions of ANSI/AWWA B506-18

(or latest revision).

3. Loads must be able to be delivered in either loads of 1,500-1,750 gallons or split between the two plants.

The Brittany Dr water treatment plant only has a 2,250 gallon storage tank. The Mauldin Rd water plant can accept full deliveries of Zinc Orthophosphates.

4. The content of the Zinc Orthophosphate should have:

a. Approx. <25% Phosphoric Acid

b. Approx. <40% Zinc Sulfate

c. Approx. <20% Zinc Phosphate

Note: The City of Calhoun understands that the formulas may have proprietary chemical makeups protected by trade secrets, but the City of Calhoun has the right to approve formulas before awarding winners.

Estimated Annual Purchase – 73.5 Tons, Estimated Purchase per Order – 7.5-21 Tons.

WHEN NEEDED FOR ZINC ORTHOPHOSPHATE.

42 Tons – MAULDIN RD WATER TREATMENT PLANT – 500 MAULDIN RD NW, CALHOUN, GA

30701. (Delivery Hours: 24/7; - Monday-Friday; Contact - Jeremy King: (706)263-1809 / Plant Phone - 706-629-

31.5 Tons – BRITTANY DR WATER TREAT PLANT– 306 Brittney Rd SE, Calhoun, GA 30701 (Delivery

SPECIFICATIONS FOR HYDROFLUOROSILICIC ACID

(FOR MAULDIN RD & BRITTANY DR WATER TREATMENT PLANTS ONLY)

1. Hydrofluorosilicic acid to be delivered in liquid form: concentration of 24% +/- 1% by weight.

2. Expected average and maximum phosphorus content of delivered product:

a. Average: 0.20% as P205

b. Maximum: 0.40% as P205

3. Hydrofluorosilicic acid must meet ANSI/AWWA B703 of the latest revision.

4. Hydrofluorosilicic acid must be certified as meeting ANSI/NSF Standard 60, Drinking Water Chemicals

Health Effects.

5. Each Hydrofluorosilicic acid delivery must be accompanied by the following:

a. Affidavit of Compliance stating that the Hydrofluorosilicic acid furnished complies with all provisions of these specifications, including AWWA Standard B703 of the latest revision, and

NSF/ANSI Standard 60, of the latest revision.

b. The Affidavit of Compliance must come from the manufacturer and state the manufacturer’s name and location.

c. Load-specific Certificate of Analysis stating the following:

i. The percent H2SiF6 content by weight

ii. The percent HF content by weight

iii. HF (free) must meet ANSI/AWWA B703 of the latest revision.

iv. The color per method 2120B (Standard Methods for the examination of Water and Wastewater)

v. The specific gravity of the solution

vi. The solution weight in pounds per gallon

6. Loads need to be able to be split due to the storage tank capacities at both plants to be around 4,300 total gallons each.

Estimated Annual Purchase – 105 Tons, Estimated Purchase per Order – 21 Tons.

WHEN NEEDED FOR HYDROFLUOROSILICIC ACID.

63 Tons – MAULDIN RD WATER TREATMENT PLANT – 500 MAULDIN RD NW, CALHOUN, GA

30701. (Delivery Hours: 24/7; - Monday-Friday; Contact - Jeremy King: (706)263-1809 / Plant Phone - 706-

629-2585)

42 Tons – BRITTANY DR WATER TREAT PLANT– 306 Brittney Rd SE, Calhoun, GA 30701 (Delivery

SPECIFICATIONS FOR CAL~FLO LIME SLURRY

(FOR MAULDIN RD WATER TREATMENT PLANT ONLY)

1. Product must be certified for us in potable water by the National Foundation Standard 60 (NFS), approved for use in potable water supplies by the U.S. Environmental Protection Agency, and comply with the American

National Standards Institute (ANSI) for use in a public water supply. Appropriated certification letters must accompany the bid.

2. CAL~FLO LIME SLURRY supplied under this contract shall conform to all provisions of ANSI/AWWA

B202-19 (or latest revision).

3. The supplier must calculate and coordinate with the delivery driver the correct amount of dilution water needed to formulate an 11% slurry in our bulk lime tank.

4. The supplier must also be able to perform annual preventative maintenance of lime feeding equipment.

5. The content of CAL~FLO LIME SLURRY should have:

a. Approx. 30% Suspended Solids

b. Approx. Ca(OH)2 >29%

c. Approx. Mg(OH)2 .11%

d. Approx. SiO2 and insoluble .38%

e. Approx. Fe2O3 .04%

f. Approx. Al2O3 .17%

g. Approx. Sulfur .0045%

h. Approx. Manganese .0015%

i. Approx. Chloride as NaCl .0033%

j. Approx. Specific Gravity 1.2 g/ml - 10.0 lbs./gal

Estimated Annual Purchase – 350 Tons, Estimated Purchase per Order – 22 Tons

WHEN NEEDED FOR CAL~FLO LIME SLURRY.

350 Tons – MAULDIN RD WATER TREATMENT PLANT – 500 MAULDIN RD NW, CALHOUN, GA

30701. (Delivery Hours: 24/7; - Monday-Friday; Contact - Jeremy King: (706)263-1809 / Plant Phone - 706-629-

GENERAL AWARD SPECIFICATIONS

1)THE CITY OF CALHOUN UTILITIES INTENDS TO AWARD CONTRACTS TO THE LOWEST

RESPONSIVE, RESPONSIBLE BIDDER FOR EACH CHEMICAL LISTED; HOWEVER, IF IT IS

DETERMINED TO BE IN THE BEST INTEREST OF THE CITY OF CALHOUN UTILITIES, THE CITY

OF CALHOUN UTILITIES RESERVES THE RIGHT TO MAKE SPLIT AWARDS, MULTIPLE AWARDS,

OR PRIMARY/SECONDARY AWARDS. THE DECISION TO MAKE SPLIT, MULTIPLE, OR

PRIMARY/SECONDARY AWARDS WILL BE AT THE SOLE DISCRETION OF THE CITY OF

CALHOUN UTILITIES.

2) DUE TO THE PRICING VOLITILITY OF THE PRODUCTS BEING BID, QUARTERLY PRICE

INCREASES MAY BE ACCEPTED FROM AWARDED BIDDERS. AWARDED BIDDERS MUST SUBMIT

PRICING INCREASE REQUESTS TO THE CITY OF CALHOUN UTILITIES A MINIMUM OF 30 DAYS

PRIOR TO THE NEW QUARTER, AND MUST INCLUDE JUSTIFICATION FOR THE INCREASE.

JUSTIFICATION SHOULD INCLUDE ANY APPLICABLE CONSUMER PRICE INDICES. THE

DECISION TO ACCEPT THE PRICE INCREASE WILL BE AT THE SOLE DISCRETION OF THE CITY

OF CALHOUN UTILITIES.

3) ANY PRODUCT QUANTITIES SHOWN IN THIS BID ARE ESTIMATES ONLY AND DO NOT

GUARANTEE A MAXIMUM OR MINIMUM AMOUNT OF PRODUCTS TO BE PURCHASED.

PRODUCTS WILL BE ORDERED ON AN AS-CALLED FOR AND AS-NEEDED BASIS. D. THE

AFFIDAVIT OF COMPLIANCE AND THE CERTIFICATE OF ANALYSIS MUST BE PRESENTED TO

ONSITE PERSONNEL AT THE TIME OF DELIVERY; FAXES PRIOR TO DELIVERY WILL NOT BE

ACCEPTED

COMPANY NAME:

SECTION V- QUOTE FORMS

SECTION V: QUOTE FORM AND STATEMENT OF BIDDERS QUALIFICATION

QUOTE of

(Hereinafter called "Bidder"), organized and existing under the laws of the State of

, doing business as _.

In compliance with your QUOTE, the bidder hereby agrees to perform and furnish all work for the requirement known as QUOTE #2023-00015 Quotes for Bulk Chemical for Water Plants and Waste Water Treatments Plant in strict accordance with the Quote Documents, within the time set forth therein, and at the price bid.

By submission of this Quote, the bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization that:

1. The bidder has examined and carefully studied the Quote Documents and the Addenda, receipt of all of which is hereby acknowledged in Section VI-B.

2. The bidder agrees that this bid may not be revoked or withdrawn after the time set for the opening of the bid but shall remain open for acceptance for a period of sixty (60) days following such time.

Company:

Contact:

Address:

Phone: Fax

Email:

Authorized Representative/Title

(Print or type) Authorized Representative

(Signature) Date

MANDATORY SUBMITTAL

Company Name (printed):

SECTION V: QUOTE #2023-00015 FORMS, ADDENDA ACKNOWLEDGEMENT

The bidder has examined and carefully studied the Specifications and the following Addenda, Receipt of all of which is hereby acknowledged:

Addendum No.

dated

Acknowledgment

Initial

Bidders must acknowledge any issued addenda. Quotes which fail to acknowledge the bidder’s receipt of any addendum will result in the rejection of the bid if the addendum contained information which substantively changes the Owner’s requirements.

SECTION VI GEORGIA SECURITY & IMMIGRATION COMPLIANCE (GSIC) AFFIDAVIT FORM

The City of Calhoun and Contractor agree that compliance with the requirements of O.C.G.A. § 13-10-91, as amended, and Rule 300-10-1-.02 of the Rules of the Georgia Department of Labor are conditions of this

Agreement for the physical performance of services.

The Contractor further agrees that its compliance with the requirements of O.C.G.A. § 13-10-91, as amended, and DOL Rule 300-10-1-.02 is attested to on the executed Contractor Affidavit and Agreement attached hereto.

If employing or contracting with any subcontractor(s) in connection with this Agreement, Contractor further agrees:

(1) To secure from the subcontractor(s) an affidavit attesting to the subcontractor’s compliance with

O.C.G.A. § 13-10-91, as amended, and DOL Rule 300-10-1-.02; such affidavit being in the form attached hereto; and

The failure of Contractor to supply the affidavit of compliance at the time of execution of this Agreement and/or the failure of Contractor to continue to satisfy the obligations of O.C.G.A. § 13-10-91, as amended, and DOL

Rule 300-10-1-.02 as set forth in this Agreement throughout the contract period shall constitute a material breach of the contract. Upon notice of such breach, Contractor shall be entitled to cure the breach within ten days, upon providing satisfactory evidence of compliance with the terms of this Agreement and State law. Should the breach not be cured, City of Calhoun shall be entitled to all available remedies, including termination of the contract and damages.

SEE AFFIDAVIT ON FOLLOWING PAGE

SECTION VI CONTRACTOR AFFIDAVIT & AGREEMENT UNDER O.C.G.A. §

13-10- 91(b)(1)

(Effective July 1, 2013)

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, as amended, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of The City of Calhoun, Georgia, has registered with, is authorized to use, and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the provisions and deadlines established in O.C.G.A. § 13-10-91, as amended.

Furthermore, the undersigned will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number Date of Authorization

Name of Contractor:

Name of Project: _

Name of Public Employer: The City of Calhoun, Gordon County

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on , , 202 in , .

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE

DAY OF , 202_

Notary Public

My Commission Expires:

https://law.justia.com/codes/georgia/2018/title-13/chapter-10/article-3/section-13-10-91/

SECTION V – QUOTE SCHEDULE SPECIFY LOCATION

SEPARATE SHEET PER LOCATION SEE:

1. Price on Specifications as Outlined: □ YES □ NO

2. Price Expires on: day of _ (year)

(Prices must be held firm for a minimum of 60 days after submittal.)

3. Vendor must provide the CAS Registry Number (Chemical Compliance Number)

4. Vendor must provide the Brand Name where indicated.

Item

Est.

Annual

Quantity

Unit of

Measure

Item Description Chemical

Compliance

Number

Unit Price T o t a l

P r i c e

Authorized Representative

(Signature)

SECTION V – QUOTE SCHEDULE

(Prices must be held firm for a minimum of 60 days after submittal.)

Est.

Annual

Quantity

Unit of

Measure

Item Description Chemical

Compliance

Number

Unit Price T o t a l

P r i

Authorized Representative

(Signature)

SECTION V – QUOTE SCHEDULE

(Prices must be held firm for a minimum of 60 days after submittal.)

Est.

Annual

Quantity

Unit of

Measure

Item Description Chemical

Compliance

Number

Unit Price T o t a l

P r i

Authorized Representative

(Signature)