2022200033_A1_SOW Attachment B.pdf

LPA A&E RFP (5/8/18) RFP # ________

ATTACHMENT B – STATEMENT of WORK

A. PROJECT DESCRIPTION and OVERVIEW of SERVICES Agency is contracting with Consultant for Services in connection with the following project (the “Project”):

Chambers St Seismic Bridge Retrofits (Eugene) and Services include; providing seismic retrofit design, related engineering and coordination to develop Plans, Specifications, and Engineering Estimate (PS&E).

Proposals from qualified consultant(s) shall be prepared based on the following Scope of work and project criteria.

Project Background The purpose of the overall Project is to perform bridge seismic retrofits to the Chambers Street bridge over the UPRR. A Type, Size & Location report (TS&L), dated May 2020, was prepared for City under the federally-funded Seismic Bridges (Eugene) project. This current project is to implement the seismic retrofit recommendations from the TS&L report for this structure. This contract is to provide engineering services through permitting, final design, and construction bidding. Technical support during construction may be added to the contract by amendment if acceptable to both parties.

The final Plans, Specifications, and Estimate (PS&E) package for the repair work is due by February 28, 2023 (Approximately 11 months after Notice to Proceed).

The project includes Consultant services for project management, permitting, engineering, railroad coordination, and construction contract advertisement support for the bridge seismic retrofits generally described as:

Bridge #39C184 Chambers Street over UPRR Mainline The existing structure was built in 1988. It is a 217.8-foot long, 2 span bridge. Each span is supported by precast prestressed Bulb T girders with a cast-in-place deck. The roadway approach fill embankment is retained by a mechanically stabilized each wall at each abutment.

Retrofits will be pursuant to the Type, Size & Location (TS&L) report dated May 2020.

General Expectation Consultant commits to provide Services (and oversee and direct the design of the project, if applicable) to obtain the greatest long-term value for the government, and to promote prudent expenditure of public funds within the constraints of the project, program, context, budget and cost-effective sustainability principles. Consultant shall: (i) avoid expenditures for aesthetic effect which are disproportionate to the project as a whole; (ii) use recycled/recyclable products to the maximum extent economically feasible in the performance of this Contract, (iii) apprise Agency throughout the project concerning any issues or decisions with potential economic impact to the project, (iv) develop the PS&E documents, and (v) provide support during advertisement of contract.

Agency Responsibilities Agency will provide the following to all proposing consultants:

The Type, Size & Location (TS&L) report for Bridge #39C184 Chambers Street over UPRR Mainline prepared as part of the Seismic Bridges (Eugene) project. In addition to standard TS&L elements, the exhibits for this report include TS&L Plan Set, preliminary retrofit cost estimate, construction time estimate, and as-built plans.

The Geotechnical Report

Agency will provide the following to selected consultant prior to negotiations:

Bridge preliminary engineering for structural deficiencies and proposed rehabilitation (strengthening) from TS&L preliminary engineering; including but not limited to models and calculations.

Acronyms and Definitions

Agency – City of Eugene NTP – Notice to Proceed

AASHTO – The American Association of State

Highway and Transportation Officials

FHWA – Federal Highway Administration

APM – Agency’s Project Manager ODOT – Oregon Department of Transportation

BOC – Breakdown of Costs OR – Owner’s Representative

CA/DSDC – Construction Administration/Design

Services During Construction

OTC – Oregon Transportation Commission

CPFF – Cost Plus Fixed Fee PS&E- Plans, Specifications and Estimate

DAP- Design Acceptance Package PM – Consultant Project Manager

DBE – Disadvantaged Business Enterprise PMT – Project Management Team

EmX – Lane Transit District’s (LTD) bus rapid transit system

SOW – Statement of Work

FP – Fixed Price T&M – Time and Materials

MWESB – Minority, Women & Emerging Small

Businesses

TS&L- Type, Size and Location

NTE – Not to Exceed

B. STANDARDS and GENERAL REQUIREMENTS

1. General Requirements

Agency:

APM is the primary contact on behalf of Agency for this Project. APM has the authority to review and accept, or to recommend acceptance of, all Consultant deliverables. APM may distribute deliverables to appropriate Agency personnel for review and approval.

Agency has the overall authority in scope, schedule and budget of the project.

Agency will notify Consultant no less the seven (7) calendar days prior to all meetings for which dates are not already established in this SOW. Project management and review meetings will generally be held virtually via Zoom or Microsoft Teams, unless otherwise mutually agreed to be in person.

Agency and/or Agency owner’s representative will review and comment on all deliverables.

Consultant:

To the extent possible, all transmittals from Consultant to Agency must include as applicable the

Project name, Agency Project Number and the State Key Number.

Consultant shall represent Project and Agency in an appropriate and professional manner in public.

Safety Equipment. Consultant shall provide and use all safety equipment including (but not limited to) hard hats, safety vests and clothing if required by State and Federal regulations and Agency policies and procedures for the Services under the Contract.

Follow health safety guidelines established by the Agency; or their own organization if the requirements are more prescriptive.

2. Standards and Minimum Qualifications This is federally funded (FHWA) project with ODOT oversight. All work shall be in accordance with the ODOT bridge program in order to meet federal financial participation in the project.

Consultant shall perform all the work described on each task of this SOW according to the latest versions of the following Standards and Specifications:

ODOT Bridge Design Manual (BDM) ODOT Geotechnical Design Manual (GDM) ODOT Standard Specifications & Boilerplate Special Provisions FHWA-HRT-06-032 ~ Seismic Retrofitting Manual for Highway Structures: Part 1 – Bridges AASHTO Guide Specifications for LRFD Seismic Bridge Design AASHTO LRFD Bridge Design Specifications AASHTO Manual for Bridge Evaluation AWS Structural Welding Code - Steel (AWS D1.1/D1.1M) AWS Structural Welding Code - Reinforcing Steel (AWS D1.4/D1.4M) AASHTO/AWS Bridge Welding Code (AWS D1.5M/D1.5) American Concrete Institute Code Requirements for Environmental Engineering Concrete Structures (ACI 350)

Consultant team shall provide a consultant project manager and key staff, including the professional engineers stamping engineering documents prepared under this contract, who have experience using the Standards listed above in the preparation of plans and specifications for Phase 2 (full) seismic strengthening of highway bridges, environmental, railroad coordination, and constructability. Additional key members may include geotechnical engineering, surveying, utilities, traffic engineering and others identified by consultant team.

3. Software Requirements Consultant shall submit draft deliverables in electronic format via email (and hard copy if requested).

Each draft and final text-based or spreadsheet-based deliverable must be provided in MS Office file formats (i.e., MS Word, Excel, etc.) and must be fully compatible with version used by Agency (Microsoft Windows 2013).

Additional format requirements may be listed with specific tasks/deliverables throughout the

SOW.

Consultant’s software shall produce deliverables that are fully compatible, readable and useable by Agency software, requiring no modification or translation of Consultant’s deliverables. No loss of data integrity or accuracy shall result from any transfer of data. Compressed data shall be in a "self-expanding executable" format.

4. Licenses, Registrations and Qualifications Consultant must be duly licensed where required by law to perform the Services, or must be under the "responsible charge" (as that term is defined under ORS Chapter 672) of a person so licensed, as required by the applicable Oregon Revised Statutes and Oregon Administrative Rules, and other applicable laws (or must be otherwise exempt from any licensing requirements applicable to the Services being performed).

Agency may require Consultant’s Personnel to demonstrate a competency in the particular area/discipline to which they are assigned. This may include, but is not limited to, submittal of license number, resume, and work samples from previously completed projects.

5. Design Criteria and Project Assumptions/Conditions Consultant shall perform the work described on each task of this SOW according to Section 2 Standards and Minimum Qualifications and the following Design Criteria and Assumptions:

a) Assume the bridge importance as Standard, with an Anticipated Service Life of 16 – 50 years

(ASL2).

b) Ignore the Live Load effects during the seismic analysis and do not include it in the Capacity/Demand calculations.

c) Use the following criteria of earthquake ground motions and minimum performance levels for the analysis:

i. Lower Level Ground Motion o Earthquake: M9.0 Cascadia Subduction Zone Earthquake o Performance Level 2 (PL2) – Operational

ii. Upper Level Ground Motion o Earthquake Return Period of 1,000 years.

o Performance Level 1 (PL1) – Life Safety

Seismic ground motion values for the M9.0 Cascadia Subduction Zone Earthquake will be based on the ODOT Cascadia Subduction Zone ARS software. For 1,000-year return earthquakes consultant shall use the seismic ground motion values based on the 2014 USGS Seismic Hazard Maps.

d) Analyze the bridge structure for the Lower Level Ground Motion by using the Method C – Component Capacity / Demand Method (FHWA-HRT-06-032, Section 5.4).

e) Analyze the bridge structure for the Upper Level Ground Motion by using the Method D2 – Structure Capacity / Demand (Pushover) Method (FHWA-HRT-06-032, Section 5.6).

f) Estimate the earthquake demands by using the Multimode Spectral Method.

g) Model each bridge with appropriate foundation springs at all piers and abutments.

h) Account for any previous bridge widenings and retrofits in the bridge modeling.

i) Perform the multimode spectral analysis and pushover analysis by using GTStrudl, MIDAS Civil, BrIM/SAP2000, or other compatible software.

j) Perform a Class II (“Line-by-Line”) design check of the structural analysis. The design check shall include but not limited to:

Applicability of the Design Criteria Identification of Earthquake Resisting Elements (ERE) and Earthquake Resisting Systems

(ERS).

Identification of the capacity-protected members Material and section properties calculations Computer structural modeling, including boundary conditions and foundations springs Seismic demand analysis Global and local member capacities calculations and C/D ratios Strengthening recommendations and associate construction costs estimates

k) Perform constructability review of work; specifically related to railroad coordination, access, utility coordination, and environmental constraints

C. REVIEW, COMMENT and SCHEDULE OVERVIEW Consultant shall submit all deliverables to APM or designee unless otherwise noted in specific tasks.

Agency will review and provide comments within 15 business days or otherwise agreed to in writing by Agency.

Consultant shall make revisions to address Agency review comments and submit revised deliverable(s) to APM within 10 business days of receipt of Agency review comments, unless a different timeframe is specified for specific tasks or otherwise agreed to in writing by Agency.

D. PROJECT COOPERATION

Consultant shall only be responsible for those obligations and deliverables identified as being assigned to Consultant (or its subconsultants) in this Contract and the Statement of Work. All work assigned to other entities, other than subconsultants, is not subject to this Contract, but shall be the subject of separate Intergovernmental Agreements or contracts which will contain the obligations of those entities. Any tasks or deliverables assigned to a subconsultant shall be construed as being the responsibility of Consultant.

Any Consultant tasks or deliverables which are contingent upon receiving information, resources, assistance, or cooperation in any way from another entity (other than subconsultants) as described in this Statement of Work shall be subject to the following guidelines:

At the first indication of non-cooperation, Consultant shall provide written notice to Agency’s Contract Administrator of the specific acts or inaction indicating non-cooperation and of any deliverables that may be delayed due to such lack of cooperation by other entities referenced in the Statement of Work.

Agency’s Contract Administrator shall contact the non-cooperative entity/s to discuss the matter and attempt to correct the problem and expedite items determined to be delaying Consultant/project.

If Consultant has followed the notification process described in section “a”, and delinquency or delay of any deliverable is found to be a result of the failure of other referenced entities to provide information, resources, assistance, or cooperation, as described in the Statement of Work, Consultant will not be found in breach or default with respect to delinquencies beyond any reasonable control of Consultant; nor shall Consultant be assessed or liable for any damages arising as a result of such delinquencies. Neither shall Agency be responsible or liable for any damages to Consultant as the result of such non-cooperation by other entities. Agency’s Contract Administrator will negotiate with Consultant in the best interest of the government and may revise the delivery schedule to allow for delinquencies beyond any reasonable control of Consultant. Revised delivery dates beyond the expiration date require an amendment to the Contract.

E. TASKS, DELIVERABLES and SCHEDULE Consultant shall complete all tasks and provide all deliverables (collectively, the “Services”) included in this statement of work, unless specifically stated otherwise in a task. Consultant shall provide all labor, equipment and materials to manage, coordinate, and complete the work in accordance with the performance and delivery schedules identified in this SOW.

This Project includes the following Tasks:

Task 1 General Project Administration The major objective of this task is to establish the lines of communication and set forth the priorities between the Agency and Consultant; and to manage and coordinate all design and document preparation to ensure that Project goals are met, and deliverables are submitted in a timely manner.

1.1 Project Management.

Provide management, coordination and direction to complete quality Project deliverables on time and within budget for consultant team and subconsultants.

Consultant will perform the following:

Prepare monthly progress reports.

Prepare progress billings in a format approved by Agency. Invoices will be submitted once monthly.

Inform the Agency Project Manager of project status and any changes affecting the scope of work and related costs.

Document key discussions and decisions.

Assumptions:

Project duration is assumed to be 11 months from NTP.

This contract includes bidding support, but does not include the construction phase (post-construction contract award).

Deliverables:

Monthly invoice with progress report

Documentation of key discussions and decisions (within 2 working days of the discussion / decision)

1.2 Quality Assurance / Quality Control.

Perform quality control (QC) reviews of all deliverables prior to submittal and ensure conformance with applicable design standards, and that prior review comments have been incorporated into the design.

Consultant shall include documentation of completed QC reviews in the QA/QC section of the Project files.

Task 1.2 Deliverables:

Provide QC checklists and QC certification/sign-off page with each deliverable.

1.3 Meetings.

The Consultant shall schedule the meeting, prepare the agenda, and attend the meeting as described below. Prepare and distribute the agenda for the meeting at least 2 business days prior to meeting date (unless another timeframe is approved by the Agency). Record, prepare and distribute meeting minutes (including action items and record of any decisions) of the meeting within 5 business days of the meeting.

1.3.1 Project Kickoff Meeting

The project kick-off meeting must include two Consultant Project Team members; PM, Seismic Lead, Environmental Lead, and Railroad Coordinator. The meeting will be approximately 2 hours in duration (via MS Teams or Zoom). Schedule the project Kick-off meeting within 14 calendar days of NTP.

1.3.2 Rehabilitation Submittal Review Meeting

The submittal review meeting is for the bridge rehabilitation design submittal to go over Agency comments and Consultant response. Meeting may include up to three Consultant Project Team members; PM and Bridge Lead. The meeting will be approximately 2 hours in duration (excluding travel time if held in-person). Schedule the review meeting within 5 business days of receiving Agency comments.

1.3.3 Strengthening Submittal Review Meeting

The submittal review meeting is for the bridge strengthening design submittal to go over Agency comments and Consultant response. Meeting must include two Consultant Project Team members; PM and Bridge Lead. The meeting will be approximately 2 hours in duration (excluding travel time if held in person). Schedule the review meeting within 3 business days of receiving Agency comments.

Task 1.3 Deliverables:

Meeting agenda due 2 days prior to the meeting;

Meeting minutes (MS Word format) delivered to the Agency within five business days of the meeting

See Section 4 for separate utility and railroad coordination meetings; similar deliverables apply, but scoped in separate task.

1.4 Design Schedule.

Prepare and submit an initial detailed Project schedule compatible with Microsoft Project 2013. Project schedule must be used to track all major tasks, deliverables and milestones. Submit the initial Project schedule within 14 business days of NTP.

Include a 30-calendar day period for coordination with each Utility, from date of the Utility Notice. See Task 4.1

Include 6 weeks for the Agency to receive authorization from ODOT/FHWA to advertise project to bid from submittal of advertising package.

Task 1.4 Deliverables:

Initial Project schedule within 14 business days of NTP {Electronic .pdf copy only}

Task 2 RESERVED

Task 3 Environmental Services Perform necessary field and literature investigations to provide Agency environmental documentation and permits required for completion of the bridge strengthening work. Work includes technical assistance and services necessary to meet FHWA NEPA classification documentation requirements for NEPA Categorical Exclusion projects (“Class 2 Projects”). The following disciplines may be applicable to this project, actual documentation depends on the extent of work needed:

Cultural Resources Hazardous Materials ESA No Effect Memo Migratory Bird Protection

Task 3.1 Cultural Resources: SHPO Clearance

3.1.1 Literature Review/Field Reconnaissance/Baseline Report

Note: The purpose of this task is for the Consultant to conduct archival and background research in combination with field reconnaissance to determine the presence or absence of high probability landforms or archaeological sites within the Area of Potential Effect (APE) and to make recommendations for further archaeological review.

A Literature Review/Field Reconnaissance/Baseline Report Baseline is required for all Local Government Projects.

Consultant shall conduct a Field Reconnaissance of the APE, and include a description of the APE, detailed historic context and ethno-historic information, methodology, recommendations for future work, detailed bibliography, maps, and photos. Consultant shall provide the Agency Archaeologist with a minimum of five days advance notice prior to Field Reconnaissance.

Consultant shall conduct a Literature Review for the APE. Consultant shall examine the following data bases and/or documents;

the State Historic Preservation Office (SHPO) database in Salem, OR;

appropriate Tribal Historic Preservation Office (THPO) database if APE is within a recognized reservation boundary;

General Land Office (GLO) maps;

Sanborn Fire Insurance Maps;

other records archives (i.e. historical societies; tribal archives) for known/potential prehistoric and historic archaeological resources within a one mile radius of the APE.

Field Reconnaissance must include a pedestrian survey. Consultant shall conduct pedestrian surveys within the APE and must include areas where ground will be disturbed by project construction including temporary access roads, as well as staging areas, material sources, disposal sites, detours, etc.

Pedestrian survey methods must be consistent with the latest updated SHPO guidelines. The recommended maximum spacing of transects will be 20 meters apart and may vary depending on terrain features and/or ground visibility. Consultant shall determine transect spacing based on professional judgment to ensure that all probable site locations are discovered. All cultural resources observable on the surface and in exposed subsurface profiles must be identified and recorded. Field Reconnaissance must enable Consultant to identify areas of high and low probability for archaeological resources and to determine the appropriate level of survey or subsurface exploratory probing.

Consultant shall prepare a Baseline Report that must contain the following:

A purpose statement and full project description including:

1. ODOT Key Number and Federal Aid Number.

2. Location and legal description.

3. General environmental description.

4. Historic context.

5. Proposed construction activities.

6. Defined APE and APE map.

7. Total acreage of impact.

Results of SHPO/THPO database search including:

1. Brief summary of previous archaeological research completed within one mile of

APE.

2. Brief summary of recorded archaeological features within one mile of APE.

Results of GLO and Sanborn map review including:

1. Brief summary of features (trails, buildings, etc.) depicted on maps and within APE.

2. Description of pedestrian survey methods including date of survey, types of transects used, and names and duties of personnel conducting the survey.

3. Findings of pedestrian survey including ground conditions (percent visibility) and difficulties encountered, if any.

4. Identification of areas of high and low probability for archaeological resources within

APE.

5. Recommendations for appropriate level of additional survey and/or subsurface exploratory probing, if any.

6. List of references cited.

7. Location map at 1:24,000 scale; aerial image (Google map acceptable) showing

APE; and representative digital images of current conditions within APE.

Deliverables; (Electronic and Hard Copy): Consultant shall provide:

Draft Baseline Report (in WORD format) to Agency by [DATE] or within ## days from Notice to Proceed (NTP).

Final Baseline Report (in WORD and pdf format) to Agency within 10 days of receipt of Agency comments on Draft report.

3.1.2 Historic Resources

All historic sub tasks must be completed by professional historians who meet the Secretary of the Interior's professional standards for architectural history and/or history (36 CFR 61, Appendix A) and who have been “qualified” through the ODOT Cultural Resources Consultant Qualification Training Program.

The purpose of the Agency Historic Resources Baseline Report is to identify and characterize the historic resource issues using APE to determine what may be impacted by a transportation project. The Historic Resources Baseline Report is a scoping report that is not intended to be a comprehensive technical report. As part of developing the Historic Resources Baseline Report, Consultant shall review the SHPO Statewide Inventory and conduct an on-site reconnaissance of the Project area.

The Historic Resources Baseline Report must include, but is not limited to:

Project description and a description of the APE;

Photographs of resources that are 45 years old or older;

Descriptions of historic resources that are 45 years old or older, including a discussion of each potential NRHP eligibility (A-D); and Map that identifies the location of each potential historic resource within the APE

It is anticipated that fewer than 8 resources will be identified in the baseline report.

3.1.2 Deliverables

One electronic copy (in WORD format) of the Draft Historic Resources Baseline Report to APM and LAPM for review.

One electronic copy (in WORD and PDF format) of the Final Historic Resources Baseline Report to APM and LAPM following receipt of draft review comments.

Task 3.1.3 Monitoring & Construction related Activities Construction Contractor, Agency Inspector, ODOT Regional Environmental Coordinator and Agency Archaeologist will discuss location of archaeological sites and high probability areas, prior to geotechnical borings or construction. Consultant or ODOT shall fence all No Work Zones with orange plastic mesh fencing or lath and flagging, as shown. Consultant shall provide draft and final Monitoring Reports documenting activities and discoveries.

Note: ODOT Archaeologist shall be responsible for all Tribal coordination.

Consultant cultural monitor must:

Review cultural reports prepared for project.

Attend pre-construction meeting at request of Agency Archaeologist.

Maintain daily log of findings.

Submit Monitoring report (in WORD and PDF formats) with the following, if no cultural materials are found:

o Project Description.

o Map of Area of Potential Effect (APE).

o Dates of monitoring.

o General observations with statement of probably of future inadvertent discoveries within

APE.

If cultural materials or human remains are discovered during monitoring notify Engineer immediately and comply with Section 00290.51 (a) and (b) of ODOT Standard Specifications for Construction. Contact Agency Archaeologist to determine additional archaeological investigation requirements.

Conduct required literature review, which must include a review of all applicable archaeological survey/testing reports for comparable information and checking the SHPO database and any other facilities or necessary documentation.

If no archaeological resources are identified, then the Monitoring Report must include information regarding dates on site and general observations. If archaeological resources are identified, the Monitoring Report must include the following background information;

ethno-historic information, previous archaeological studies, a section on field methodology with maps showing placement of shovel probes and test units, a section on findings, artifact descriptions, recommendations and summary including a discussion on the site tested and whether or not it meets NRHP criteria and maintains integrity. (Consultant shall provide enough information to write a detailed DOE.)

The Monitoring Report must contain maps, photos, an artifact catalogue, site forms, and isolate forms for newly discovered archaeological sites and isolates, or site update forms for previously recorded archaeological sites.

Note: The Agency Archaeologist will be responsible for drafting necessary letters to SHPO and for obtaining necessary clearance documents from SHPO.

Deliverables; (Electronic and Hard Copy) Consultant shall provide;

Draft Monitoring Report (in WORD format) within 30 days of completion of fieldwork Final Monitoring Report (in .pdf format) within 10 days of receiving comments from Agency

Task 3.2 Hazardous Materials Corridor Assessment Surveys The purpose of this task is to facilitate Agency compliance with environmental regulations pertaining to site cleanup and waste management. The services to be provided shall include:

Inspect bridge for lead-based paint and asbestos containing materials.

Conduct site-specific bridge material investigations to determine if bridge materials are contaminated within the project corridor.

Prepare contract bid documents for handling and disposal of contaminated materials.

Task 3.2.1 HazMat Bridge Inspection Survey Consultant shall inspect bridge for lead-based paint and asbestos containing materials (ACMs). The Agency will provide electronic copies of bridge plans for inspection. The Consultant shall review the plans and collect samples of paint and suspected ACMs for laboratory analysis. The results of materials testing shall be presented in a Structure Survey report.

CONTINGENCY Task 3.2.2 Work Plan and Health and Safety Plan Consultant shall prepare a Work Plan and Health and Safety Plan (HASP) describing how samples shall be collected for Task 3.2.3. The Work Plan shall describe sample collection methods, sampling equipment, equipment decontamination, and handling and shipment of samples. The HASP shall be completed in accordance with 29 CFR 1910.120, OAR 437-02-100 et seq. and all other state and Federal worker health and safety regulations that may be applicable for Task 3.2. The HASP should reflect the sampling and characterization activities described in the Work Plan. The HASP should cover the activities of all Consultant, sub-consultant, and Agency employees. The HASP should include a traffic control plan, if needed.

Consultant shall submit the Work Plan/HASP to the Agency for review and comment. Task 3.2.3 shall not proceed until after the Consultant has received written authorization (e-mail) from the Agency.

CONTINGENCY Task 3.2.3 Sample Collection and Reporting Consultant shall collect paint and coating samples from all painted surfaces on the. Consultant shall collect at least two samples for each paint type observed. Consultant shall ensure all paint layers are included in the samples; do not separate paint layers into individual samples. As many as five paint samples from each bridge shall be collected for analysis. Consultant shall provide flagging and traffic control as needed to complete sample collection.

The samples shall be shipped to an Oregon accredited laboratory for analysis. The samples shall be analyzed for the following:

Total lead, cadmium, and chromium; and, PCBs according to Method 8082

Consultant shall submit samples using a chain of custody form and requesting a turn-around time of five

(5) business days. Consultant shall be responsible for shipping samples under chain-of-custody procedures, such that the samples arrive at the laboratory undamaged.

Consultant shall inspect bridges for ACMs and collect samples of all suspected ACMs that will be disturbed during construction. The Consultant shall use an asbestos inspector accredited under the Asbestos Hazards Emergency Response Act (AHERA) to perform the inspection and sampling. The asbestos survey must include: compiling a homogeneous materials list, collecting bulk samples of suspected ACMs, and analysis by polarized light microscopy (PLM). Consultant shall collect bulk samples in general accordance with AHERA protocols and submit samples to a NVLAP certified laboratory for analysis, requesting a turn-around time of five (5) business days. Consultant shall collect as many as four samples per bridge for asbestos analysis.

The results of the materials testing described above shall be presented in a Structure Survey report. The report shall discuss sample methods, laboratory analytical results, and provide recommendations for materials handling. The report shall include a map showing sample locations, photographs of materials sampled, data tables summarizing laboratory results, laboratory reports and chain-of-custody forms.

Task 3.2 Deliverables:

Draft Work Plan/HASP to the Agency within four weeks following NTP.

Final Work Plan/HASP within one week following receipt of Agency comments.

Draft Structure Survey report to the Agency within eight weeks following NTP.

Final Structure Survey report within one week following receipt of Agency comments.

Task 3.3 Environmental Permitting

Task 3.3.1 Coordination, Accumulation, and Review of Information Consultant shall obtain and review existing environmental information related to the Project site.

Consultant shall coordinate and communicate with Consultant’s subconsultants, Agency, and City to begin environmental tasks, verify schedule, and estimate impacts of proposed alternatives. Consultant shall verify that assumptions made in this SOW are valid and shall investigate any data gaps.

Consultant shall provide a report listing review results, progress of environmental tasks, and estimated Project impacts a minimum of 4 weeks prior to Advance Plan submittal. Consultant shall identify any data gaps and recommend a proper course of action.

Task 3.3.2 ESA No Effect Memo Consultant shall complete the appropriate biological resources tasks presented below based on the [select one or modify: 60% work session construction plans, Design Acceptance Plans]. General biological work shall be executed by a qualified biologist who meets the following minimum qualifications:

3 full years of environmental analysis or resource Project management experience and a Bachelor’s degree that included 30-quarter or 20-semester hours in biology, environmental science, natural science, or closely related field. An individual who makes determinations of effect under the Endangered Species Act (“ESA”) and prepares ESA documentation must also be an ESA qualified biologist as per ODOT Technical Services Bulletin GE14-03(B) or most current (http://www.oregon.gov/ODOT/Engineering/Doc_TechnicalGuidance/GE14-03b.pdf).

When the Agency determines or approves Consultant’s determination that a proposed action will not affect state or federal ESA listed or proposed species or critical habitat, a No Effects Memorandum (“NE Memo”) is prepared to document compliance with the state and federal ESAs. The NE Memo must be completed by an ESA qualified biologist as described above.

Consultant shall:

Use a qualified ESA biologist(s) to conduct 1 field survey of the area of Project impact (“API”) at the appropriate time for each ESA listed plant, fish and wildlife species with the potential to be present in the API and their potential suitable habitats following standard/appropriate field survey techniques. [If a species is being covered under an ESA document other than the NE Memo, edit above list accordingly.

Conduct Oregon Department of Agriculture (“ODA”), Oregon Department of Fish and Wildlife (“ODFW”), National Marine Fisheries Service (“NMFS”), and U.S. Fish and Wildlife Service (“USFWS”) database searches to acquire ESA information for the Project area.

Contact the Agency and/or Oregon Biodiversity Information Center (“ORBIC”) to obtain data regarding listed threatened and endangered species as well as those proposed for listing under the federal and state ESA that may occur within the API. Consultant shall determine if Federally-listed species and their habitat will be affected by the Project.

Communicate with local ODA, ODFW, NMFS and USFWS staff via phone or email to acquire additional specific ESA information and migratory bird presence or absence for the Project area.

Make ESA effects determinations following the analysis of gathered ESA information. If a determination is No Effect for at least one listed or proposed species, obtain Agency concurrence on the No Effects determination.

Coordinate with design staff, Agency and APM to develop appropriate measures (i.e., construction special provisions) to avoid impacting listed species and migratory birds proposed for coverage in the NE Memo if avoidance measures are necessary to obtain the No Effect determination.

Prepare draft NE Memo for the Project area using the most recent Agency provided form; provide to Agency and APM for review and comment.

Prepare final NE Memo for Agency acceptance.

[If it is later determined by Agency that the Project has the potential to affect ESA-listed species or migratory birds in the NE Memo, then a written amendment must be prepared for Consultant to provide additional biological services.]

Notify Agency immediately if Consultant determines that an ESA determination of No Effect is no longer appropriate.

3.3.3 Wetland/Waters of the U.S./State Fieldwork and Determination Memo Consultant shall complete a wetland field determination and ordinary high water mark “(OHWM”) demarcation for the Project Study Area (“PSA”).

Consultant shall use available data (including but not limited to: soil surveys, aerial photos, National/Local Wetland Inventory maps (“NWI/LWI”)) as well as data gathered in the field to document the presence or absence of wetlands within the PSA.

Consultant shall:

Determine wetland boundaries within the PSA in accordance with the criteria and methods described in the 1987 Corps of Engineers Wetland Delineation Manual (Environmental Laboratory Technical Report Y-87-1) and appropriate Regional Supplements.

Place flags in the field to show wetland and upland sample plot locations, and the wetland boundaries. Label and number the flags to identify their function.

Prepare sketch maps of approximate wetland boundaries with numbering of flags or stakes.

Ensure that field methods used and data collected meet the U.S. Army Corps of Engineers

(“USACE”) and DSL technical requirements for wetland delineations and ordinary high water demarcations. Collect and record wetland delineation data on approved wetland determination data sheets for possible inclusion with a wetland delineation report.

Place flags in the field to show the OHWM elevation of all jurisdictional surface waters. Assess the OHWM elevation using Agency accepted field indicators. The two (2) year flood event elevation (calculated) may be used in the absence of field indicators.

Prepare sketch map of approximate OHWM boundaries concurrently with the wetland and OHWM field work with sequential numbering of flags or stakes to be provided prior to site survey for Project base mapping.

Consultant shall notify Agency and LAPM if wetlands are present and will be impacted.

Consultant shall prepare one Wetland Determination Technical Memo. The memo must include:

Description of the PSA;

Summary of existing available information, noting the standard information that is not available

(i.e., if no County soil survey coverage exists for the area, then it must be stated);

Field reconnaissance methods;

Results of field reconnaissance;

Data Sheets;

Color photographic record depicting on-the-ground conditions; and Sketch mapping depicting locations of wetlands or waterways within the study area.

3.3.3 Consultant Deliverables and Schedule

Consultant shall prepare and submit:

Sketch map of approximate wetland and waters boundaries to Agency (if present) per the schedule in Task 1.

Notification to Agency (via email) if wetlands are present and will be impacted per the schedule in Task 1.

Electronic copy (Word) of the draft Wetland Determination Technical Memo to APM and LAPM for review per the schedule in Task 1.

Electronic copy (PDF) of the Final Wetland Determination Technical Memo to APM and LAPM two weeks following receipt of draft review comments.

Task 3.3.4 Environmental and Permit Research Consultant shall evaluate permit and NEPA Programmatic Categorical Exclusion (PCE) requirements for the Project. Consultant’s NEPA and permit requirement evaluation must include Land Use permits from local agencies, state and federal agencies (such as, Oregon Division of State Lands removal/fill permit, U.S. Army Corps of Engineers Section 404 permit, and a National Pollution Discharge Elimination System (“NPDES”) 1200-C construction permit) and NEPA PCE documentation requirements.

Consultant shall prepare a technical memorandum detailing permits and NEPA PCE documentation required and citing the respective code sections and applicable laws that require them. Consultant’s technical memorandum must outline the procedure for obtaining these permits/clearances and approximate timeframes and fees associated with them. Consultant’s technical memorandum must include specific conditions listed in those code sections or applicable laws which may apply to this Project.

Task 4 Third Party Coordination Provide labor, equipment and materials to coordinate with Agency if utility conflicts or impacts are identified in the rehabilitation design (Task 7).

Upon request, Agency will provide existing utility information including available as-built drawings to Consultant to assist in utility coordination task. Agency personnel familiar with the electrical and communications systems within the R/W will assist Consultant in identifying and resolving conflicts with Agency owned utilities. Minor conflicts to existing Agency owned irrigation equipment will not be addressed in the utility coordination task, but rather they will be dealt with by the Agency in the field during construction.

4.1 Utilities

Task 4.1.1 Utility Impact Assessment The Consultant shall review the as-built plans and utility information to identify all utilities with the Project limits, for up to ten (10) utilities. Consultant shall identify if any potential conflicts exist with the proposed design alternatives. Consultant’s assessment shall include determining potential conflicts with overhead or buried utilities and identify locations where potholing may be required. Existing utilities will be identified during the kickoff meeting site visit and incorporated into the design by the use of field measurements and photos.

Consultant shall attend up to 2 group or individual 2-hour utility meetings on site, to coordinate protection measures, impacts, and relocations.

The Consultant shall prepare and submit a Utility Assessment Technical Memorandum that identifies utilities within the project limits and a preliminary assessment of utility conflicts with the proposed rehabilitation design (Task 6).

Task 4.1.2 Utility Notices Support The consultant shall provide up to a total of 20 hours of support to the Agency, who will lead this task.

For those Utilities where no conflict is anticipated, Consultant shall provide the Agency with information, as required, for the Project Notification, including plan sheets indicating location of existing utilities in relationship to proposed Project.

The Agency will provide Utility contact names to the Consultant.

Task 4.1.3 Utility Certification Support Consultant shall provide up to a total of 20 hours of support to the Agency, who will perform the Utility Certification. Support may include documentation for a Public Interest Finding as part of the Utility Certification including facts regarding the cause for the exception, an action plan and timetable in securing a utility agreement (a.k.a. Time Requirements letter).

The Agency will provide a copy of signed Utility Certification form to be incorporated into PS&E package.

Task 4.1 Deliverables:

Utility Assessment Technical Memorandum; one (1) electronic file. (The technical memorandum must also be summarized in the DAP Narrative)

Project Notification support.

Utility Certification Support

4.2 Railroad Coordination and Crossing Order.

4.2.1 Railroad Coordination / Meetings

Attend project meetings to facilitate coordination, enhance project communication and team synergy. As required, coordinate with the Agency, ODOT Rail Division, and Union Pacific Railroad (UPRR/BNSF). If meetings are on-site, Consultant staff shall acquire proper Railroad safety credentials and shall contact Railroad prior to entering Railroad property.

Consultant shall be responsible to obtain any Right-of-Entries from the Railroad for the purposes of the location survey. The Agency will assist the Consultant as required, but responsibility for permits and railroad approval is the Consultants.

Assumptions:

There will be three (3) Project coordination meeting with up to two (2) consultant staff attending.

Meetings will be held in Eugene and will be 2 hours in duration, excluding travel time.

The Agency will provide Railroad a Notice to Proceed with Preliminary Engineering and pay all fees, as required by the Railroad.

Consultant shall coordinate with Railroad as needed to obtain Railroad provided flagging.

All work will be covered by existing Construction and Maintenance Agreements and easements.

4.2.2 Plan Preparation

Prepare Railroad Crossing Order plans and new plans as necessary to address conditions for the Railroad Crossing Order. Concept submittal (plans and site pictures) shall be prepared within 4 weeks of NTP. Draft rail plan submittal (applicant response, design plans, project specification, and construction phasing) will be submitted with or before advanced plans. Final rail plan submittal (applicant response, design plans, project specification, and construction phasing) will be included with or before the PS&E submittal

Assumptions:

There will be three (3) rail plan submittals (Concept, Draft and Final) with the draft submittal receiving comments to be addressed.

UPRR will not require a 3rd party review.

4.2.3 Railroad Order Application

Prepare the application for the Railroad Crossing Order application.

Assumptions:

There will be two (2) application submittals (Draft and Final) with the draft submittal receiving comments to be addressed.

Task 4.2 Deliverables

Project meeting notes within 2 business days of meeting (Electronic .MS Word) Concept Railroad Crossing submittal (Electronic . pdf file ) Draft Railroad Crossing Order Plans (Electronic . pdf file ) Final Railroad Crossing Order Plans (Electronic . pdf file) Draft Railroad Order Application (Electronic .pdf file) Final Railroad Order Application (Electronic . pdf file)

Task 5 Survey Perform survey to support bridge seismic strengthening, as necessary. Complete survey per ODOT survey standards. Adhere to the standards stipulated by the Oregon Revised Statute (“ORS”) 672.047, subsections (1) through (7). Consultant's Professional Land Surveyor, registered in the State of Oregon, shall review and stamp as “Approved” all survey related deliverables, and shall be responsible for all land surveying services including conformance to all state statutes pertaining to survey and land boundary laws under this SOW. These standards include, but are not limited to, the following state statutes: ORS Chapters 92, 93, 209 and 672.

Task 5.1 Survey Control Consultant shall establish horizontal and vertical control for the project. Consultant shall use the Lane County Common Mapping (LCCM) system, on the NAD83/91 horizontal datum, Oregon South Zone. The vertical datum for this project will be the NAVD 1988 Datum.

Task 5.1 Deliverables:

The following deliverables are part of this task:

ASCII File containing the state plane coordinates for all network control points.

One scanned copy of the original field notes in *.pdf format.

Survey Control Plan sheet

Task 5.2 Topographic Base Map & Digital Terrain Model (DTM)

Consultant shall perform a topographic survey for the project along Chambers Street from 2nd Avenue to NW Expressway intersections and in 50 feet in both directions from centerline of rail right of way.

Consultant shall survey existing surface features per the ODOT Route Surveying Manual and Base Map Standards, including, but not limited to: face of abutment, pier wall, railroad tracks, key structural components (Bridge Lead to identify) buildings, fences, utilities, ditches, driveways, structures, culverts, trees, and signs within areas selected for topographic surveys. Consultant shall survey the existing centerline and edge of pavement with elevations consistent with the Project vertical datum. Consultant shall tie trees 6-inch or larger in diameter at chest height.

Consultant shall gather the field data necessary to show utility locations in the base mapping for the design. Consultant shall request underground utilities to be marked in the field (known as “field locates”) within the immediate Project area as identified. Consultant shall use the statewide “One-call” utility notification system and submit a “pre-survey” locate request. All utility operators with buried facilities subscribe to the One-Call system (OUNC-Oregon Utility Notification Center). Consultant shall tie all non-tangent markings, i.e. survey shots shall be of sufficient frequency to accurately record each facility’s alignment and deviation.

Consultant shall record all visible utility identifications in the field notes. Such numbers shown on power or telephone poles, vault tags, telephone pedestals (also known as risers), cabinets, meters, fences or screened enclosures for gas regulators, and sanitary sewer pump stations are examples of what is needed for the City or Consultant to communicate with the utility operator, as to what facility may be in conflict with the Project.

Consultant shall create a Digital Terrain Model (DTM) of the Project site. Consultant shall use a combination of survey data at break lines, features, and spot locations to develop the DTM model.

Consultant shall terrestrially scan the Ferry Street truss spans (2) and create a 3d point cloud of the super and substructures.

Consultant shall produce confidence report to ODOT’s standards.

Task 5.2 Deliverables:

The following deliverables are part of this task:

One (1) scanned copy of field notes Copy of the electronic CADD Files Location Base Map in AutoCAD format with Civil3D DTM Point cloud of the Ferry Street truss span in LAS file format.

Electronic field files

Task 6 Seismic Strengthening The TS&L provides detail for the existing 217.8-foot-long, 2-span bridge. Each span is supported by 16 precast prestressed, 60-inch-deep Bulb T girders with a 7.75-inch-thick cast-in-place deck. All the bents are parallel to each other and skewed to the straight Chambers Street alignment at a 49.67-degree angle and are all supported by a single row of driven concrete-filled steel pipe piles.