2022 SOW SFO VALDEZ CARP SHOP FURNACE .docx

USCG SECTOR FIELD OFFICE VALDEZ

CARPENTRY SHOP FURNACE REPLACMENT CONTRACT

SCOPE OF WORK

1. GENERAL REQUIREMENTS: The work consists of providing all labor, equipment, materials, transportation, and supervision as required to remove existing heating unit and replacement in-kind new single oil fired forced air heating unit located within the carpentry shop.

2. COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK: Upon acceptance the contractor shall commence work NLT ten (14) days after notice to proceed. Deadline for project completion is 60 Days upon receipt of award.

3. SCOPE OF WORK:

1. Provide replacement in-kind oil fired forced air heating unit located at US Coast Guard Sector Field Office Valdez, AK to include labor, transportation, lodging, materials/repair parts, and consumables for tasks listed below. Furnace is very old and missing the data plate the dimensions: 64 ½” H x 25” W x 25” D. Burner: GeniSys-7505 / 120V Model: AFG, Serial # 990217-19641.

· Remove existing furnace to include all heating system components, failed air ducting, heating system control components, exhaust stack and breeching, fuel supply/filtration components up to the cutoff valve, and foundation mounting hardware.

· Replace failed furnace room ventilation supply/exhaust ducting. Install arctic hoods on the exterior ventilation openings to ensure snow will not block intake and exhaust systems.

· Provide cleaning service for all ducting that is to remain in place.

· Replace in-kind new oil fired forced air heating furnace to heat the 2,000 sqft facility. Installation shall align with all local, state, and federal code requirements.

· Provide and install new tiger loop fuel oil de-aerator filtration system with braided stainless steel supply lines. Filtration requirements are for No. 2 heating oil or greater rated at 26 GPH, 40psi Max, and 10 Micron rating.

· Provide new conductors, circuit breakers, thermostat controls, emergency shut-off switch, and all 120V wiring from breaker panel to furnace.

· Seal accessible openings to building envelope in exterior walls, and to attic, e.g. electrical boxes for receptacles and light switches, pipe penetrations, and conduit penetrations when required.

· Conduct operational system test for a period of 24hrs.

· Training shall be provided after final Operation and Maintenance Manuals (O&M) are received and a full copy provided to the designated USCG On-Site representative CWO Justin David prior to the completion of the project.

2. Project Background: Current Carpentry shop is a 1950’s structure that was initially used as a US Naval mess hall. In the early 1970’s the structure was modified into a carpentry shop and material storage area during the installation of 30 USCG Owned housing units. The facility is approximately 2,000 square-feet and has a 1970’s era oil fed forced air heating system that has failed beyond repair. The primary purpose and usage of the space is to supply direct maintenance support to 5 local US Coast Guard Commands, two remote communications sites, 30 housing units, and 300+ active duty members/dependents.

3. Site Location:

MSU Valdez 150 Clifton Drive Valdez, AK 99686

4. SITE VISIT: All bidders are strongly encouraged to visit the site before submitting bids. Interested parties shall arrange for a site visit with Contracting Officer or Designated POC.

5. DESIGNATED CONTRACTING OFFICER’S REPRESENTATIVE (COR): The COR point of Contact for this project is CWO Matt Piper (907) 463-2413. SFO Valdez POC’s CWO Justin H. David (907) 834-5371, or DCC James Neumayer (907) 834-5377.

6. CONDITIONS AFFECTING THE WORK: The Contractor should visit the site and take other steps as may be reasonably necessary to ascertain the nature and location of the work, and the general and local conditions which could affect the cost of the work thereof. Failure to do so will not relieve bidders from responsibility for estimating properly the difficulty or cost of successfully performing the work. The Government will assume no responsibility for any understanding or misrepresentations concerning conditions made by any of its officers or agents prior to the execution of the contract, unless included in the request for quotes, the specification, or related documents.

7. AFTER AWARD OF THE CONTRACT AND WAGE RATES: The Contractor must immediately notify the QAE representative of his intended start date. The work shall be done in accordance with the specification. The Government may conduct periodic Labor Standard interviews to insure the on-site workers are being paid the Davis Bacon wage rates, and that the applicable wage rates are properly posted and accessible to the on-site workforce. Ensure that access to employees and on-site trade personnel is provided upon request.

8. ORAL MODIFICATION: No oral statement of any person other than the Contracting Officer shall in any manner or degree, modify or otherwise affect the terms of this contract.

9. WORKMANSHIP: All work shall be accomplished with the best standard practices, and by workmen thoroughly experienced in the required trades. The work shall be supervised by experienced personnel and shall be satisfactory to the Contracting Officer.

10. PERMITS: The Contractor shall without additional expense to the Government, obtain all appointments, licenses, and permits required for the prosecution of the work. The Contractor shall comply with all applicable federal, state and local laws.

11. CLEAN UP: All trash and debris shall be removed from the site daily. The job site shall be left in a clean and neat manner.

12. WORK OUTSIDE REGULAR HOURS: If the Contractor desires to work on Saturday, Sunday, holidays, or outside the unit’s regular hours, the Contractor must submit their request in writing to the QAE Representative for approval consideration. The Contractor shall allow ample time to enable satisfactory arrangements to be made by the Government for inspecting the work in progress.

13. UPON COMPLETION OF WORK: Contact the QAE Representative to arrange for inspection/acceptance of work.

14. IDENTIFICATION OF CONTRACTOR PERSONNEL AND VEHICLES: The contractor shall provide a detailed list of all employees to the QAE Representative five (5) days prior to commencing work. The employee list shall contain the employee’s full name, date and place of birth, current address and last four (4) of SSN. The CG Marine Support Unit Valdez Security Officer Senior Chief Tim Mason / Timothy.W.Mason@uscg.mil will be given a copy of the employee list and a pass will be issued for entry when required. Each contractor provided vehicle or towed trailer shall show the contractor’s name so that it is clearly visible on the vehicle. A valid state license plate and safety inspection sticker is required. All vehicles operated on government property shall be maintained in a good state of repair.

15. SAFETY REQUIREMENTS:

1. Responsibilities:

a. All contractors working on USCG Sector Field Office Valdez facilities shall abide by all federal safety regulations as published by the Occupational Health and Safety Administration, 29 CFR 1910 (series), 29 CFR 1925 (series) and 29 CFR 1926 (series). Contractor written safety programs shall be submitted (7) days before the first anticipated day of service and will be reviewed by the Safety Officer prior to starting work.

b. Written notification must be provided to the CG Sector Field Office Valdez Safety Officer, DCC James Neumayer @ (707) 599-1085 in their capacity as Fire Marshal of any activity that could potentially cause fire or explosion or those changes or reduces the capability of fighting a fire or explosion. Some examples of qualifying activities are: a fire hydrant or fire suppression system that must be taken out of service for any reason, electrical work that affects fire alarm systems, introduction of hazardous or flammable material onto the unit, and blocking of any egress routes or emergency vehicle routes. Inclusion of this information in the contract constitutes written notification as long as the outsource review sheet is signed by Safety Officer.

c. Copies of the following must be provided to the Unit Safety Officer, prior to starting work in affected areas: Confined Space Entry Permits, Hot Work Chits, and Dig Chits. Confined space clearance must be conducted by a certified marine chemist and permit required spaces will have a copy of the permit posted on site during work. Hot work will only be conducted with permission and a fire watch must be posted during work.

d. Lock Out/Tag Out requires notification and coordination with facilities and will not be conducted by a contractor on CG Owned Facilities. A Facilities Division representative is required for all contractor Lock Out/Tag Out needs.

e. Enforce use of personal fall protection equipment and systems designated (to include fall arrest, restraint, and positioning) for each specific Work activity in the Site Specific Fall Protection and Prevention Plan and AHA at all times when an employee is exposed to a fall hazard. Protect employees from fall hazards as specified in 29 CFR 1926, Subpart M.

f. Hot Work Permit: Submit a written request prior to performing "Hot Work" (e.g., welding or cutting) or operating other flame-producing/spark producing devices, to the Valdez Sector Field Office (SFO) Supervisor at least 72 hours in advance of commencing any Hot Work. Provide at least two 20 pound 4A:20 BC rated extinguishers and dousing water for normal "Hot Work". The extinguishers must be current inspection tagged, and contain an approved safety pin and tamper resistant seal. It is also mandatory to have a designated FIRE WATCH for any "Hot Work" done at this activity. The Fire Watch must be trained in accordance with NFPA 51B and remain on-site for a minimum of one hour after completion of the task or as specified on the Hot Work permit.

g. When starting Work in the facility, require personnel to familiarize themselves with the location of the nearest fire alarm boxes and place in memory the emergency SFO phone number. REPORT ANY FIRE, NO MATTER HOW SMALL, TO THE RESPONSIBLE SFO SUPERVISOR IMMEDIATELY.

h. Smoking Policy: Smoking is prohibited within and outside of all buildings on installation, except in designated smoking areas. This applies to existing buildings, buildings under construction and buildings under renovation. Discarding tobacco materials other than into designated tobacco receptacles is considered littering and is subject to fines. The Contracting Officer will identify designated smoking areas.

2. Rights:

a. Every employee working on CG Owned Facilities have the right to a safe and healthy work place. The contractor has the responsibility and right to stop unsafe work. QAE’s and the Safety Officer may also institute a work stoppage relating to unsafe practices or immediate danger to life and health situations.

16. ENVIRONMENTAL PROTECTION REQUIREMENTS:

a. All contractors working Coast Guard owned facilities shall abide by all federal environmental regulations as published by the Environmental Protection Agency, 40 CFR (series). Contractor written environmental management and pollution prevention programs shall be reviewed by SFO Valdez supervisor CWO Justin H. David Justin.h.david@uscg.mil and CEU Environmental branch if applicable prior to starting work and must be in accordance with the Unit Environmental Guide.

b. Written notification must be provided to the SFO Valdez Supervisor and CEU Environmental branch of any activity that could potentially cause a permit violation on Coast Guard owned property. Some examples of qualifying activities are: any activity that could result in a spill or discharge into a waterway or introducing a hazardous material into the environment.

c. Copies of the following must be provided to SFO Valdez Supervisor and CEU Environmental branch prior to starting work in affected areas: Safety Data Sheets, permits, and notices of intent.

d. Hazardous materials used by a contractor are required to be disposed of by that contractor. Disposal must be in accordance with federal, state, and local guidelines.

e.

USCG SFO VALDEZ FURNACE REPLACMENT PROJECT

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