2022-RFB-0074_-_Scope_of_Services.pdf

Sacramento County Scope of Services – 2022-RFB-0074

Scope of Services: Contractor shall provide sewer system maintenance services at county-owned facilities, which are located throughout Sacramento County. Services shall be provided on an

“on-call” basis within 90 minutes or per the agreed arrival time.

The scope of services includes:

1. Contractor shall provide all necessary personnel, equipment including vehicles and fuel, supervision, uniforms and all other staffing, materials and supplies to perform sewer system maintenance services at county-owned facilities, on an “on-call” basis within 90 minutes or per the agreed arrival time.

2. Contractor must be available on-call 24 hours per day, seven days per week to handle emergencies. The County shall be considered as “top priority” and the Contractor must be able to provide vactor truck services within 90 minutes or sooner in emergency situations.

3. Sewer system maintenance services shall include, but will not be limited to: scheduled periodic inspections, non-scheduled maintenance inspections and/or emergency work, sewer rodding services, hydro-jet cleaning services, sump vacuuming and disposal services, vactor truck services, pump inspection services, pump removal and installation services, and confined space services where needed for repairs to pumps and lift stations.

4. Anticipated operation and maintenance service requirements:

A. Regional Parks: http://www.regionalparks.saccounty.net/Pages/default.aspx

1. Contractor shall inspect restroom facilities at Discovery Park (7 restrooms), on an “on-call” basis within 90 minutes or per the agreed arrival time.

a. Specifications: From restrooms to tanks is 4”. At Discovery Park, after the tanks it is a 2” forced line; the rest are 4” out of the tanks.

1) Discovery Park: 1, 2, 3, 4, 5 & 6 all have vaults outside of the restroom that are approximately

1,500 to 2,000 gallons; the lift station that houses the two pumps are approximately 500 – 800 gallons. Tiscornia Park (aka: part of Discovery Park): The lift station that houses one pump is approximately 500-800 gallons.

2. Contractor shall provide non-scheduled emergency work within 90 minutes or sooner and maintenance response on an “on-call” basis within 90 minutes or per the agreed arrival time.

3. Contractor shall conduct maintenance inspections and provide information and recommendations to County, on an “on-call” basis within 90 minutes or per the agreed arrival time.

4. Contractor shall be prepared to provide more restroom related service calls during the peak months, from April through September. The average number of calls during these months is once a week.

5. Contractor must adhere to all confined space safety requirements for work below ground.

Contractor shall have the ability to work in non-permit and permit required confined space such as when servicing sewer lift stations and sewer vaults.

6. Contractor shall be able to pump out vaults on an emergency call basis. Contractor must be able to respond within 90 minutes or sooner of the first call.

7. Contractor shall be prepared to assist with securing and pumping restroom facilities at

Discovery Park, when it floods.

8. Regional Parks restrooms servicing includes American River Parkway, Gibson Ranch, and

Mather Regional parks.

9. Outdoor “vault” toilets by trails and other facility septic tanks will require pump-out and rinse once or twice a year depending on usage. The outdoor “vault” toilet at the Dry Creek Ranch

House may require pump-out and rinse after each large community event.

B. General Services, Bradshaw and Downtown Districts:

http://www.dgs.saccounty.net/Pages/default.aspx

1. It is anticipated that Rio Cosumnes Correction Center (RCCC) will require:

a. Vactor truck service 3-4 times per year, to remove contents of sewer sump that may include clothing and other debris. Sewer sump is over 20 feet deep.

b. Crane equipped truck to pull submergible pump from over 20 feet deep 4-8 times per year.

Contractor shall be able to perform minor pump repairs and remove rags and other materials that may be wrapped around the impeller of the pump. (This is mainly due to clothing and debris being flushed down the toilet by inmates.)

c. Mandatory use of air monitoring equipment and harnesses when working on sewer lift stations and pumps in the sewer vaults. Contractor must adhere to all confined space safety requirements for work below ground.

2. Contractor shall provide non-scheduled emergency work within 90 minutes or sooner and maintenance response on an “on-call” basis within 90 minutes or per the agreed arrival time.

3. Contractor shall conduct maintenance inspections and provide information and recommendations to County, on an “on-call” basis within 90 minutes or per the agreed arrival time.

4. Department of General Services, Facility Services, also maintains the Main Jail, Rio

Cosumnes Correctional Center, County Administration, Primary Care, and other County-owned facilities.

C. General Services, Airport District: http://www.sacramento.aero/smf/

1. Airports include Sacramento International Airport, Executive Airport, Mather Airport, and

Franklin Field. DGS Airport District has the following list of tasks and/or requirements:

a. Emergency service response within 90 minutes or sooner 24/7

b. Pull/replace sewer lift station pumps up to 10 hp.

c. Pull/replace foundation drain pumps up to 10 hp.

d. Pull/replace/repair sewage grinder pumps up to 10 hp.

e. Rodding and hydro jetting up to 15” lines.

f. CCTV investigative work.

g. Vacuum and vactor truck abilities to a depth of 17’

h. Sewer waste removal off-site as necessary.

i. Waste cleanup in the event of a sewer spill.

j. Ability to work in non-permit and permit required confined space such as when servicing sewer lift stations and sewer vaults. Contractor must adhere to all confined space safety requirements for work below ground.

2. Contractor shall provide non-scheduled emergency work within 90 minutes or sooner and maintenance response on an “on-call” basis within 90 minutes or per the agreed arrival time.

3. Contractor shall conduct maintenance inspections and provide information and recommendations to County, on an “on-call” basis within 90 minutes or per the agreed arrival time.

D. Department of Waste Management and Recycling:

http://www.wmr.saccounty.net/Pages/default.aspx

1. Department of Waste Management & Recycling includes Kiefer Landfill (Sloughhouse, CA) and North Area Recovery Station (NARS). NARS will require sanitary line cleanouts. This includes the administration building restrooms, 4” lines at the SSI baling area, and occasionally the landing 8” lines.

2. Contractor shall provide non-scheduled emergency work within 90 minutes or sooner and maintenance response on an “on-call” basis within 90 minutes or per the agreed arrival time.

3. Contractor shall conduct maintenance inspections and provide information and recommendations to County, on an “on-call” basis within 90 minutes or per the agreed arrival time.

4. Contractor must adhere to all confined space safety requirements for work below ground.

Contractor shall have the ability to work in non-permit and permit required confined space such as when servicing sewer lift stations and sewer vaults.

DIR Registration: Pursuant to Division 2, Part 7, Chapter 1 (commencing with section 1720 of the California Labor Code), contractor shall currently be registered with State of California

Department of Industrial Relations http://www.dir.ca.gov/public-works/PublicWorksSB854FAQ.html.

Contractor's License: A Class "A", "C34", "C36", or "C42" Contractor's License from the

California Contractors State License Board is required for the work specified herein. No bid will be accepted from a contractor who has not been licensed in accordance with Chapter 9, Division

3 of the California Business and Professional Code.

Sacramento County Standard Construction Specifications: Sacramento County 2016 Standard

Construction Specifications (http://www.saccountyspecs.saccounty.net/Pages/2016.aspx) shall govern all construction work to be performed. In the event of conflicting interpretations, the latter or revised specifications and/or standards shall prevail.

Labor: All workmanship shall be first class throughout and only experienced qualified journeymen shall be employed under proper capable supervision.

Pursuant to California Labor Code Division 2, Part 7, Chapter 1, Articles 1 and 3, eight (8) hour's labor shall constitute a legal day's work, and no worker in the employment of Contractor or any

Subcontractor, doing or contracting to do any part of the work contemplated by this Agreement, shall be required or permitted to work more than eight (8) hours in any one calendar day or forty

(40) hours during any one calendar week, except as provided in Section 1815 of the California

Labor Code.

Reference: http://www.leginfo.ca.gov/cgi-bin/displaycode?section=lab&group=01001-

02000&file=1810-1815.

Prevailing Wage: Refer to Prevailing Wage. Note that the requirement of prevailing wage will apply to the resultant contract awards. The appropriate classification for sewer cleaning work is

Labor Group 1(B), and the prevailing wage rate can be found at:

http://www.dir.ca.gov/oprl/pwd/.

Supervision: Contractor shall provide a competent foreman to oversee and monitor the contract work. Such person shall have the authority and commitment to act in the best interest of the

County.

Contractor Procedure for Clearing Stoppages:

1. Contractor will penetrate the blockage, permitting sewage to flow through from the County’s building service sewer to the Sacramento Area Sewer District’s (SASD’s) sewer line.

2. Contractor will follow up clearing the stoppage and clean the sewer line by running a full knife (pear blade) of the same nominal diameter from the stoppage to SASD’s sewer line. No other size or type of cutter may be used without the authorization from the County representative. When using jet-rodder equipment to clear a sewer line blockage, where street accessibility to the sewer maintenance hole is available, contractor shall use a Standard or

Penetrator type nozzle in order to penetrate and clear the blockage only. Contractor shall adhere to the Standard Operating Procedures provided in the California Collection System Collaborative

Benchmarking Group Best Practices Manual: Hydro-flush Cleaning of Small-Diameter Sewers, available through the California Water Environment Association.

3. Contractor must provide its own power source to operate sewer-cleaning equipment. For example, if electric cabling equipment is used, the Contractor may use a gas-powered generator as its power source. Such power source shall be provided by the Contractor and included in the hourly rates.

4. Contractor will be responsible for cleaning up the mess caused by an overflow due to a stoppage in the sewer line. Contractor shall notify the County representative of all sewerage overflows from a sewer line blockage as soon the contractor observes the overflow event.

Contractor must notify the County representative if an overflow reaches a storm drain, creek, or water way.

5. Contractor must have some form of identification while on the job, e.g., company badge and uniform.

If after working a maximum of one hour on a sewer line, the Contractor is unable to clear the stoppage and/or cleanup any overflow mess caused by the stoppage, Contractor shall notify the

County representative immediately by telephone. The County representative will either:

1. Authorize the Contractor to complete the clearing of the stoppage and/or overflow cleanup, in which case the Contractor will be compensated for the additional time at the quoted rate, prorated to the nearest one-tenth of an hour; and/or,

2. Call the SASD for assistance.

Response Time: Contractor will be expected to respond to all County service call requests as rapidly as possible. The County recognizes that response times are occasionally affected by factors beyond the control of the Contractor. However, Contractor is required to respond to all emergency calls within 90 minutes of the initial service call request.

If Contractor is unable to respond to an emergency service call request within 90 minutes, Contractor must immediately notify the County representative when the call is received. If

Contractor accepts an emergency service call request but does not respond within 90 minutes, the

County may declare the Contractor to be in default and terminate the contract after three incidents.

The County will measure response time from the time of the initial service call request to the time the Contractor arrives at the site of the blockage.

Equipment Required:

1. Contractor shall arrive at the job site with the appropriate equipment and the ability to clean:

1) a four-inch (4”) diameter service sewer through a clean out at grade; and, 2) clear a blockage in a six-inch (6”) through twelve-inch (12”) diameter sewer mainline through a sewer maintenance hole.

2. Contractor's equipment shall be capable of cleaning without damaging a 4” through 12” inside diameter pipe of vitrified clay, asbestos cement, plastic or other pipe materials used in accordance with past or present plumbing codes. Machine examples include a sectional rodder

Electric Eel Model 325, or a Gorlitz Model GO68HD for cabling and 18 gpm and up to 4000-psi jet rodder using Standard and Penetrator type nozzles in clearing sewer mainline stoppages in lines 3” and up to 12” and 30 – 50 gpm at 2000 – 3000 psi for lines greater than 12”.

3. Contractor's jet rodder equipment shall be adequate to operate 600’ of hose, where access to sewer maintenance hole is accessible in a street.

4. Contractor shall provide its own power source to operate sewer-cleaning equipment. For example, if electric cabling equipment is used, the Contractor may use a gas-powered generator as its power source. Such power source shall be provided by the Contractor and included in the hourly rates.

5. Contractor is subject to demonstrate the type equipment that will be used prior to the award of this contract to the designated County representative(s).

Cabling Equipment Checklist:

> Rodding machine capable of handling 37’ of ¼” cable for 2” or less

> Rodding machine capable of handling minimum 90’ of 3/8 cable for 2” lines

> Rodding machine capable of handling minimum 200’ of 11/16” cable for line 3” or greater

> Generator. In the event power is not available, Contractor must be able to supply its own power-to-power machines.

> Camera with DVD recording capability to provide sewer line inspections

High Pressure Water Jetting Equipment Checklist:

> High pressure water jetting up to 1500 psi for lines less than 4”

> High pressure water jetting up to 4000 psi for lines 4” or greater

Pumping Abilities:

> Contractor shall have the ability to pump vaults, sumps, septic tanks, sewage ejection tanks, etc. 24/7/365. Contractor must have the ability to vacuum from a depth of 20’

Confined Space Requirements:

> Contractor shall have trained and certified confined space team to enter confined space environments for repair/replacement of pumps or other repairs as necessary.

Plumbing Repairs/Replacements:

> Contractor shall be able to repair or replace sewer line as necessary.

Note:

> Failure to provide adequate equipment to clear and clean from the County’s building service sewer to the SASD’s sewer line will result in the loss of the service call request compensation and may result in the loss of the contract.

Service Call Requests: Service Call Requests will be made on an “as needed” basis, which may be after hours or on weekends. For each Service Call Request, the Contractor shall obtain and provide a minimum of the following information on the customer copy of work order and on the subsequent invoice: Contract Shipping Order number (CSO#), date and time, job address/location, description of problem, arrival time, stoppage clear time and/or description of service, and departure time.

The County may cancel any Service Call Request without penalty if given within fifteen minutes from the time when the Service Call Request was originally placed or within one hour before the

ETA (estimated time of arrival).

Contract Period: The initial term shall be for two years from the date of award. To promote efficiency and economy, the County reserves the right to extend the contract period for two (2) additional two-year periods, for a total period of six years. Such extension(s) will be at the

County’s option, subject to same terms, conditions, favorable prices, and upon mutual agreement between the Contractor and the County.

Contractor Rates: Enter your rates in Pricing Table – Contractor Rates. Enter your rates for two-year increments, as follows:

· Initial two-year term, from 12/1/2022 to 11/30/2024;

· Second two-year term, from 12/1/2024 to 11/30/2026; and,

· Third two-year term, from 12/1/2026 to 11/30/2028.

Your rates as entered below shall remain “firm” or “fixed” for each two-year term, in its entirety.

For each type of sewer maintenance service indicated below, your rates shall include full compensation for furnishing all labor, supervision, inspection, equipment, appliances such as generators, fuel, materials, supplies, fees, taxes, travel including transportation of equipment portal to portal and wash-out, tolls, prevailing wage and benefits, insurance, overhead, profit, etc.

and performance in compliance with the plans and specifications.

Disregard the provision entitled 2. Sales Tax Not Included in Appendix A – County of

Sacramento Purchase Order/Contract General Conditions.

Charges per Original Bid: The County shall not be subject to any charges not shown in the original bid, such as: one-time documentation fee, insurance waiver fee, excess interest and late charges (see California Government Code Section 926.10), personal property tax, fuel surcharge, etc.

Recognized Holidays: Holidays upon which the General Prevailing Hourly Wage Rate for holiday work shall be paid, shall be all holidays in the collective bargaining agreement, applicable to the particular craft, classification, or type of worker employed on the project, which is on file with the Department of Industrial Relations. If the prevailing wage is not based on a collectively bargained rate, the holidays upon which the prevailing rate shall be paid shall be as provided in Section 6700 of the Government Code. You may obtain the holiday provisions for the current determinations on the internet at http://www.dir.ca.gov/dlsr/pwd. Holiday provisions for current or superseded determinations may be obtained by contacting the Prevailing Wage

Unit at (415) 703-4774.

Minimum Order Requirements: Minimum order or other restrictions must be clearly indicated in your bid response. Nevertheless, the County may reject high minimum order requirements.

Exceptions will only be made if space is available and/or savings warrant it.

County Stormwater Ordinance: Sacramento County Code, Article 2, Chapter 15.12.100 (County

Stormwater Ordinance) prohibits non-stormwater discharges to the County’s storm drainage systems and local waters. Contractor shall abide by the County Stormwater Ordinance.

URL: http://www.sactostormwater.org/industry.asp.

Subcontracting: Contractor may subcontract portion(s) of the work, as long as Contractor retains the bulk of the work. Any subcontracting will be solely between Contractor and its subcontractor(s). Contractor will remain responsible for all work performed under this

Agreement, as though Contractor performed all the work. Additionally, Contractor shall remain the sole agent dealing with County.

If subcontracting is proposed, bidders shall provide the requested information about their subcontractors in responding to Appendix Q – Vendor Questionnaire. Subcontracting is subject to prior approval of the County. Failure to provide the requested information may result in disqualification of your bid.

Work on County Premises: Except for those risks inherent in the contracted work, County agrees to provide Contractor and its employees a safe working environment for any work that must be undertaken on premises owned or leased by County. While Contractor's employees are on

County's premises, Contractor shall maintain strict work discipline and perform its work in compliance with all applicable governmental laws and occupational health and safety regulations.

Protection of Property: Contractor shall take every precaution to protect all public and private property while on the job. Any damage to existing facility or property caused by Contractor's personnel or equipment shall or will be promptly repaired to the condition existing before the damage or be replaced. All costs for such repairs or replacements shall solely be the responsibility of the Contractor.

Inspection of Services: All services, including labor, facilities, equipment and materials furnished or utilized in the performance of services shall be subject to inspection and test by

County to the extent practicable, at all times and places during the term of the Agreement. All inspections by County shall be made in such a manner as not to unduly delay the work.

Standards of Conduct: Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to his/her employees as may be necessary. In addition, Contractor and crew shall always be courteous, cooperative and professional toward County representatives and the public in the course of their work. All assignments and problems shall be handled promptly and professionally to the satisfaction of COUNTY and its customers.

Correspondence: Contractor or his/her designated officer shall respond to all inquiries and complaints expeditiously in a professional and respectful manner. Correspondence shall be on the Contractor's official stationery. The Senior Contract Services Officer, Tom Lee, shall receive a copy of all correspondence.

Time of Completion: Time is of the essence on this Agreement. Contractor must be able to respond to any emergency or sewage spill including the availability of a vactor truck within 90 minutes or sooner.

Dismissal of Unsatisfactory Employee: If any person employed by Contractor or Subcontractor fails or refuses to carry out the work per County requirements or is, in the opinion of the County representative, incompetent, unfaithful, intemperate, or disorderly or uses threatening or abusive language to any person on the job or is otherwise unsatisfactory, he/she shall be removed from the work immediately, and shall not again be employed on the work except upon consent of the

County representative.

Indemnification: To the fullest extent permitted by law, CONTRACTOR shall indemnify, defend, and hold harmless COUNTY, its governing Board, officers, directors, officials, employees, and authorized volunteers and agents (collectively “Indemnified Parties”), from and against any and all claims, demands, actions, losses, liabilities, damages, and all expenses and costs incidental thereto (collectively “Claims”), including cost of defense, settlement, arbitration, expert fees, and reasonable attorneys' fees, resulting from injuries to or death of any person, including employees of either party hereto, and damage to or destruction of any property, or loss of use or a reduction in value thereof, including the property of either party hereto, arising out of, pertaining to, or resulting from the acts or omissions of CONTRACTOR, its officers, employees, or agents, or the acts or omissions of anyone else directly or indirectly acting on behalf of the

CONTRACTOR, or for which CONTRACTOR is legally liable under law. CONTRACTOR understands and agrees that this indemnity obligation shall apply regardless of whether any loss, damage or cost arises from, whether in whole or in part, any acts or omissions, or any other negligence, concurrent or otherwise, on the part of COUNTY, or any other party indemnified hereunder, except only those Claims caused by the sole negligence or willful misconduct of an

Indemnified Party

The right to defense and indemnity under this Section arises upon occurrence of an event giving rise to a Claim and, thereafter, upon tender in writing to CONTRACTOR. CONTRACTOR shall defend Indemnified Parties with counsel reasonably acceptable to COUNTY. Notwithstanding the foregoing, COUNTY shall be entitled, on its own behalf, and at the expense of

CONTRACTOR, to assume control of its defense or the defense of any Indemnified Party in any legal action, with counsel reasonably selected by it. Should COUNTY elect to initially assume control of its defense, or the defense of any Indemnified Party, it does so without prejudice to its right to subsequently request that CONTRACTOR thereafter assume control of the defense and pay all reasonable attorneys’ fees and costs incurred thereby.

This indemnity obligation shall not be limited by the types and amounts of insurance or self-insurance maintained by CONTRACTOR or CONTRACTOR’s subcontractors at any tier.

Nothing in this indemnity obligation shall be construed to create any duty to, any standard of care with reference to, or any liability or obligation, contractual or otherwise, to any third party.

The provisions of this indemnity obligation shall survive the expiration or termination of the

Agreement.