2022 Incident Recycling BPA SF-1449 and Scope of Work.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

02SB

BOISE ID 83705-5354

3833 S DEVELOPMENT AVE

INCIDENT PROCUREMENT EQUIP SVC BR

CODE 16. ADMINISTERED BYCODE

X

X

X

561210

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED OR02SB

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

06/02/2022 1700 ET

05/04/2022

626-201-4904LYDIA MOORE-WARD

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

1202SB22Q0004

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 86 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

15. DELIVER TO

BOISE ID 83705-5354

3833 S DEVELOPMENT AVE

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$41.50

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

INCIDENT PROCUREMENT EQUIP SVC BR

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

On-Site Recycling Services Blanket Purchase Agreement for use on All-Hazard Incidents within the following Geographic Areas:

Region 1 Northern Rockies Geographic Area Coordination Center (Missoula, MT)

Region 2 Rocky Mountain Geographic Area Coordination Center (Lakewood, CO)

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

LYDIA M. MOORE-WARD

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

AS INDICATED ON EACH RESOURCE ORDER

IN ACCORDANCE WITH SECTION D.21.8;

SEE EXHIBIT B - PAYMENT OFFICE INFORMATION

AS INDICATED ON EACH RESOURCE ORDER

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Region 3

Southwest Geographic Area Coordination Center

(Albuquerque, NM)

Region 4

Great Basin Geographic Area Coordination Center

(Salt Lake City, UT)

Region 5

Northern California Geographic Area Coordination

Center (Redding, CA)

Southern California Geographic Area Coordination

Center (Riverside, CA)

Region 6

Northwest Geographic Area Coordination Center

(Portland, OR)

Region 8

Southern Geographic Area Coordination Center

(Atlanta, GA)

Region 9

Eastern Geographic Area Coordination Center

(Milwaukee, WI)

Region 10

Alaska Interagency Geographic Area Coordination

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

90 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 90

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

1202SB22Q0004

Center (Ft. Wainwright, AK)

Offers are accepted by 1700 Pacific Time on June

2, 2022; electronic mail only:

Lydia.Moore-Ward@usda.gov

Offerors must be registered in the System for

Award Management before award can be made:

http://www.sam.gov

See attached BPA Performance Work Statement for the intent of this requirement and resultant agreement.

Period of Performance: 07/01/2022 to 06/30/2025

0001 Daily rate and additional service rate

(Option Line Item)

Product/Service Code: F003

Product/Service Description: NATURAL

RESOURCES/CONSERVATION- FOREST-RANGE FIRE

SUPPRESSION/PRESUPPRESSION

Please see attached Schedule of Items for completion by vendor and submission at time of quote.

Offerors shall submit the following information as a part of their response:

COMPANY NAME:

DBA:

UNIQUE ENTITY IDENTIFIER (UEI):

COMPANY ADDRESS:

MAILING ADDRESS:

POINT OF CONTACT NAME:

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

4 90

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

1202SB22Q0004

EMAIL:

DAYTIME PHONE:

CELL/ALTERNATE PHONE:

FAX:

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

SF‐1449 CONTINUATION SHEET

SCHEDULE OF ITEMS

Item Description Daily Headcount of Total Personnel

Northwest Geographic Area

Daily Rate

"NORTH OPS"

Northern California Geographic Area

Daily Rate

"SOUTH OPS"

Southern California

Geographic Area Daily Rate

Southwest Geographic Area

Daily Rate

Northern Rockies Geographic Area

Daily Rate

Rocky Mountain Geographic Area

Daily Rate

Great Basin Geographic Area

Daily Rate

Eastern Area Geographic Area

Daily Rate

Southern Area Geographic Area Daily

Rate

Alaska Geographic Area Daily Rate

1 Service Level 1 up to 250 2 Service Level 2 251 ‐ 500 3 Service Level 3 501 ‐ 750 4 Service Level 4 751 ‐ 1,000 5 Service Level 5 1,001 ‐ 1,250 6 Service Level 6 1,251 ‐ 1,500 7 Service Level 7 1,501 ‐ 1,750 8 Service Level 8 1,751 ‐ 2,000 9 Service Level 9 2,001 ‐ 2,250 10 Service Level 10 2,251 ‐ 3,000

11 Mileage rate (per mile)

Additional daily cost for expanding on‐site recycling services (with dedicated staff and equipment) to additional major operating locations (e.g., large remote camps requiring full, on‐ site recycling service, complex fires with multiple "main camps", etc).**

ADDITIONAL BID ITEMS:

The Ordering Official can require the vendor provide waste diversion services for any combination of the items below (including none).

Unit of Measure Northwest

Geographic Area Daily Rate

"NORTH OPS"

Northern California Geographic Area

Daily Rate

"SOUTH OPS"

Southern California

Geographic Area Daily Rate

Southwest Geographic Area

Daily Rate

Northern Rockies Geographic Area

Daily Rate

Rocky Mountain Geographic Area

Daily Rate

Great Basin Geographic Area

Daily Rate

Eastern Area Geographic Area

Daily Rate

Southern Area Geographic Area Daily

Rate

Alaska Geographic Area Daily Rate

6 Cooking Oil gallon 7 Batteries, all types pound 8 Wood (Pallets) each 10 Scrap Metal pound 11 Compost pound

FY22 Incident Recycling Blanket Purchase Agreement Geographic Area Coordination Centers are shown at: https://gacc.nifc.gov/

* Headcount shall be based on the Situation Report, unless a multi‐zone or complex fire with partial recycling services affects the number of personnel provided on‐site recycling services (In these cases, the number of dinner meals ordered for those operating locations with recycling services shall be used). Final headcount shall be signed off by Logistics Section Chief or Facilities Unit Leader as part of the invoicing process.

*The "base bid" daily rate includes on‐site incident recycling service for the main camp, ICP, and all small remote camps or small operating locations with back‐hauled recyclables or periodic recycle collection needs.

BASE BID* ITEMS: Includes on‐site incident recycling for cardboard, paper, plastic #1, #2, aluminum/tin cans, non‐perishable food items, glass, and other recycle services as described in the Performance Work Statement

Table of Contents

1.0 Background

2.0 Overview

3.0 Standardized Waste/Recycle Stream Management

3.0.1 Government Responsibilities

3.0.2 Contractor-Provided Incident Recycling Equipment

3.1 Location, Type and Quantity of Landfill/Recycle Stations

3.1.1 Large “Triple” Recycle Stations

3.1.2 Non-Perishable Food Collection

3.2 Standardized Color Scheme for Landfill and Recycle Receptacles

3.3 Recycle Receptacle Signage

3.4 Minimum Staffing and Haul Capacity

4.0 Remote Camp Waste and Recycling

4.1 Back-Hauled Recyclables and Blue Bag Program

4.2 Recycle Collection at Remote Camps

5.0 Food Waste/Compost Management Services (Optional)

6.0 Transportation of Recyclables

7.0 Waste Diversion Performance Thresholds

7.1 Waste Diversion Reporting

7.1.1 Real-Time Incident Waste and Recycling Log

7.1.2 End of Incident Total Waste and Recycling - ArcGIS Survey123 Reporting

7.1.3 Final, Written Incident Waste Diversion Report

7.1.4. Quality Control

7.1.5. Waste Diversion Reporting Compliance

8.0 Recycle Revenue Management

9.0 Communication, Education, Coordination

10. Services Delivery Summary (SDS)

11.0 Historic Incident Recycling Services

12.0 Pricing Schedule

Attachment 1: Sample Real-Time Incident Waste and Recycling Log and Invoice Tool

Contract Administration

SECTION A – RESERVED

SECTION B - INTRODUCTION

B.1-- BPA USE AND INTENT

B.2-- PRICING AND ESTIMATED QUANTITY

B.3-- BASIS OF AWARD

B.4-- UNRESTRICTED

B.5-- SUMMARY

SECTION C - CONTRACT CLAUSES

C.1-- 52.212-5 - CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS - COMMERCIAL ITEMS (JAN 2022)

C.2-- 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.3-- AGREEMENT AND PERFORMANCE PERIODS

C.4-- AUTHORIZED PERSONNEL TO PLACE ORDERS

C.5-- CLAIM SETTLEMENT AUTHORITY

C.6-- CHANGES TO AGREEMENTS

C.7-- 52.247-21 CONTRACTOR LIABILITY FOR PERSONAL INJURY AND/OR PROPERTY DAMAGE (APR 1984)

C.8-- LOSS, DAMAGE, OR DESTRUCTION

C.9-- FIREARM - WEAPON PROHIBITION

C.10-- HARASSMENT FREE WORKPLACE

SECTION D - RESOURCE INFORMATION

D.1-- SCOPE OF AGREEMENT

D.2-- EQUIPMENT REQUIREMENTS

D.3 -- PERSONNEL REQUIREMENTS

D.4 -- EQUIPMENT RELIABILITY

D.5 -- RESERVED

D.6 -- ORDERING PROTOCOL FOR RESOURCES

D.7 -- PROPERTY

D.8 -- INFORMATION TO BE PROVIDED BY CONTRACTOR AT CHECK-IN

D.9 -- LAUNDRY SERVICE

D.10 -- CAMPSITE

D.11 -- COMMISSARY

D.12 -- RESERVED

D.13 -- CONTRACTOR'S REPRESENTATIVE

D.14 -- FIRST AID, MEDICAL COVERAGE AND EMERGENCY EVACUATIONS

D.15 -- VEHICLE CLEANING FOR NOXIOUS WEED CONTROL

D.16 -- RESERVED

D.17 -- INCIDENT INSPECTION

D.18 -- NONCOMPLIANCE AFTER ACCEPTANCE AT THE INCIDENT

D.19 -- BUSINESS RELATIONS IN GENERAL

D.20 -- PERFORMANCE EVALUATIONS

D.21 -- PAYMENTS

D.22 -- RESERVED

D.23 -- LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

SECTION E -- SOLICITATION PROVISIONS

E.1 -- INSTRUCTION TO OFFERORS

E.2 -- OFFEROR REPRESENTATIONS AND CERTIFICATIONS

E.3 – INSTRUCTION FOR QUOTE SUBMISSION AND EVALUATIONS

EXHIBIT A – DEFINITIONS AND ABBREVIATIONS

EXHIBIT B – PAYMENT OFFICE INFORMATION

EXHIBIT C - HARASSMENT FREE WORKPLACE POLICY

EXHIBIT D - DOL WAGE DETERMINATION

EXHIBIT E – BLANKET PURCHASE AGREEMENT (BPA) PERFORMANCE EVALUATION

EXHIBIT F – SAFETY STANDARDS

A. Heat Stress

B. Smoke and Carbon Monoxide

C. “Six Minutes for Safety” Training

D. Seat Belts

E. Personal Protective Equipment (PPE)

F. Fireline Leadership Communications Skills

G. Incident Identification/ Qualification Card

H. Physical Demands

I. Work/Rest/Driving/ and Length of Assignment Guidelines

On-Site Incident Recycling Services

1.0 Background

Sustainability is central to the U.S. Department of Agriculture Forest Service’s mission. The 2022 Interagency Standards for Fire and Fire Aviation Operations (Red Book) reinforces these requirements:

“Every incident should seek opportunities to reduce unnecessary waste and limit impacts associated with management actions. This can be accomplished, for example, by implementing “greening fire” sustainability best management practices (e.g., energy and water conservation, alternative energy, sustainable acquisition, and waste prevention and recycling) as long as such efforts do not compromise operational or safety objectives. To the degree possible, prioritize the procurement of sustainable products and services whenever lifecycle cost effective.” (Source).

Recently published Executive Order 14057 (“Catalyzing America’s Clean Energy Industries and Jobs through Federal Sustainability”) directs all federal agencies to achieve 100 percent carbon pollution-free electricity by 2030, net-zero emissions from federal procurement no later than 2050, net zero emissions from overall federal operations by 2050, and a 75 percent reduction in federal waste hauled to landfills by 2030. Further, U.S. Department of Agriculture Environmental Department Regulation 5600-05, requires the Forest Service to divert 55 percent of non-hazardous waste from landfills.

Based on actual tonnage of waste hauled, it is estimated that incident operations generate roughly five

(5) pounds of waste per person, per day. While on-site incident recycling services were ordered on a small percentage of incidents in 2021, a significant amount of material, 621,575 pounds, was diverted from community landfills. This reduced the waste-related carbon impact from incidents by an estimated 1,072 tons of carbon dioxide emissions.

When Incident Management Teams (IMT) are assigned to manage wildland fires, an Incident Command Post (ICP) is set up to provide support to incident personnel at the Incident Base, typically co-located with the ICP. Incidents can have multiple camps, to include remote “spike” camps. The National Wildfire Coordinating Group (NWCG) provides the following definitions for Incident Command Post, Base and Camp.

Incident Command Post (ICP):

• Location at which primary command functions are executed. The ICP may be collocated with the incident base or other incident facilities.

Base:

1. The location at which primary logistics functions for an incident are coordinated and administered. There is only one base per incident. (Incident name or other designator will be added to the term "base.") The incident command post may be collocated with the base.

2. The location of initial attack forces.

Camp:

https://www.nifc.gov/sites/default/files/redbook-files/RedBookAll.pdf https://www.nifc.gov/sites/default/files/redbook-files/RedBookAll.pdf https://www.whitehouse.gov/briefing-room/presidential-actions/2021/12/08/executive-order-on-catalyzing-clean-energy-industries-and-jobs-through-federal-sustainability/ https://www.usda.gov/directives/dr-5600-005

• A geographical site(s), within the general incident area, separate from the incident base, equipped and staffed to provide sleeping, food, water, and sanitary services to incident personnel.

Other incident-related words and definitions can be found in Exhibit A or on the NWCG glossary website at: https://www.nwcg.gov/glossary/a-z

For purposes of this document, the term “fire camp” is used interchangeably with ICP and/or Incident Base.

2.0 Overview

This Performance Work Statement (PWS) describes the requirements for providing on-site incident recycling services at interagency fire incidents across nine Geographic Areas: Northwest, Southwest, Northern California, Southern California, Northern Rockies, Rocky Mountain, Eastern Area, and Southern Area (see: https://www.nifc.gov/nicc/mobguide/Mobilization_Guide.pdf). The contractor shall provide all necessary field management, labor, and equipment to achieve the requirements of this PWS.

The NAICS code for this effort is 562111, Solid Waste Collection. The contractor shall comply with all applicable state, or local requirements related to on-site waste management.

Due to the sporadic nature of fire incidents, vendors must be able to mobilize and report to the incident within 36 hours of the order being placed. NOTE: Vendors shall comply with the “Driving Standard” requirements in the National Wildfire Coordinating Group (NWCG) Standards for Interagency Incident Business Management. The 36-hour response time is intended to apply universally regardless of the distance between the vendor and the incident. In addition, the vendor must be able to demobilize from an incident within 24 hours of receiving notice from the Logistics Section Chief or Facilities Unit Leader.

NOTE: Vendors should limit their service level pricing to only those Geographic Areas where they can achieve a 36-hour response and adhere to state and federal driving regulations and laws. In unique circumstances, leeway up to a 48-hour response time may be granted. This decision is at the discretion of the Ordering Official. Multiple requests by the vendor for a 48-hour response time may be grounds for agreement cancellation. A response time exceeding 48 hours will not be considered.

The vendor may need to provide service for over 100 consecutive days at a single incident and shall ensure staff meet NWCG work/rest guidelines (see NWCG Standards for Interagency Incident Business Management).

For the purposes of this PWS, recycling is defined as diversion of materials from the solid waste (landfill or trash) stream.

3.0 Standardized Waste/Recycle Stream Management

The contractor shall provide on-site incident recycling services, including:

https://www.nwcg.gov/glossary/a-z https://www.nifc.gov/nicc/mobguide/Mobilization_Guide.pdf https://www.nwcg.gov/publications/902 https://www.nwcg.gov/publications/902 https://www.nwcg.gov/publications/902 https://www.nwcg.gov/publications/902

1) set-up/maintenance/tear-down of incident recycling equipment, (the equipment includes, but is not limited to: trash, recycling, food waste/compost1 receptacles and stations, bags for lining trash and recycle receptacles, materials for creating cardboard “corrals,” sorting tables, signage, personal protective equipment, etc.)

2) standardized on-site waste/recycle stream management (for collection and sorting of waste and recyclables),

3) processing back-hauled waste and recyclables,

4) transporting recyclables to the nearest drop-off or processing center,

5) waste diversion tracking and reporting, and

6) recycle revenue management (when required/applicable)

7) recommended future recycling operation expansions and opportunities for best materials management practices

The minimum “primary recyclables” that must be managed as part of the “basic” service include:

• corrugated cardboard

• plastic #1 and #2

• mixed paper

• aluminum and tin cans

• non-perishable food items (see the Good Samaritan Food Donation Act for additional information on food donation)

• glass

The vendor is responsible for managing all “primary recyclables,” regardless of the distance to the nearest recycle drop-off or processing center.

The Ordering Official may elect to exercise optional Pricing items at individual fire camps. These include:

• used cooking oil

• batteries (all types)

• wood (pallets)

• scrap metal

• food waste/compostables (organic materials such as uneaten food scraps, expired or uneaten meat, dairy, etc)* o Note: The contractor is responsible for notifying the Logistics Section Chief whether food waste/compost management services are feasible for the incident, and if so, the proposed methodology for a successful program, to include explaining what the local food waste/compost outlet will accept and how the food waste/compostable material will be collected and transported from the incident.

It is the contractor’s discretion to determine specific material targets, equipment, staff, or other services needs that are required to achieve the minimum waste diversion thresholds for satisfactory

1 Food waste/compost management service is optional and is not considered part of the “basic” trash/recycling services.

https://www.gpo.gov/fdsys/pkg/PLAW-104publ210/pdf/PLAW-104publ210.pdf performance (see Section 7.0). For example, the contractor may need to provide waste diversion/recycling services for additional items (outside of those designated as “primary” or “optional” as appropriate) to achieve the minimum waste diversion threshold as part of the “basic” service.

NOTE: The management of human waste or hazardous materials are outside the scope of this PWS.

The contractor shall provide waste and recycle receptacles (and associated bags/liners) that are standardized in size, color, and signage across the entire camp (see Sections 3.1.1 – 3.3).

Landfill and recycling receptacles shall always be co-located (i.e., there should never be landfill receptacles placed in the fire camp without recycling receptacles immediately nearby; likewise, there should never be recycling receptacles placed in the fire camp without a landfill receptacle nearby).

All landfill/recycle stations and receptacles provided by the contractor shall be regularly monitored and emptied during the entire operational shift. The contractor-provided landfill waste or recyclable receptacles shall never overflow while the contractor is providing on-site recycling services on the incident.

The contractor shall make every effort possible to minimize contamination of the recycle streams (such as portable toilet tissues or handwash napkins in the mixed paper receptacles). This shall be accomplished through maximizing source-separated recycling, regular monitoring of the landfill/recycle receptacles, adequate signage, and communication and feedback with the logistics and facilities unit leader and Contracting Officer’s Representative (COR).

The contractor shall remove easily accessible recyclables from the dumpsters (e.g., unflattened cardboard boxes, pallets, etc) in a safe manner. This effort will decrease the volume of trash in the dumpster that is hauled to the landfill, while increasing the diversion rate.

3.0.1 Government Responsibilities

The Government retains the responsibility for providing dumpster/roll-off service for trash at the fire camp. The Government is not responsible for providing individual trash cans or receptacles in the fire camp (the contractor shall provide these in conjunction with the recycle receptacles; see Section 3.1 for more information on contractor-provided “recycle stations”).

Personnel at small remote camps that currently back-haul trash will continue back-hauling trash, however the contractor shall provide them blue recycle bags and clear guidance on how to participate in the incident recycling program; see Section 4.0.

Government camp crews remain responsible for policing litter in the camp, however the contractor shall not utilize any Government labor to assist in collecting/sorting trash and recyclables from contractor-provided recycle stations or receptacles.

3.0.2 Contractor-Provided Incident Recycling Equipment

Contractor-provided incident recycling equipment includes but is not limited to:

• Trash/Recycling Stations, Receptacles/Bins (see Section 3.1-3.3)

• Clear Plastic Bags for Lining Trash and Recycle Receptacles

• Blue, Semi-Transparent Plastic Bags with a recycle symbol, “recycle” text, or similar (for back-hauled recyclables)

• Safety/Snow Fence (for creating cardboard “corrals”), or equipment equivalent to effectively capture, sort, and store cardboard

• Signage

• Personal Protective Equipment

• Sorting Tables (as required)

When optional services are ordered, additional contractor-provided equipment may include:

• Cooking Oil Drums

• Battery Collection Bins

• Food Waste/Compost Management Infrastructure (receptacles, liners, etc)

All contractor-provided waste management stations and receptacles shall be physically durable in harsh weather and properly secured to avoid blowing over in strong winds.

3.1 Location, Type and Quantity of Landfill/Recycle Stations

This section describes the requirements for the contractor to provide Recycle Stations in the fire camps.

For an illustration of the location, type and quantity of landfill/recycle stations see Attachments 3 and 4.

The contractor may determine that additional landfill/recycle stations or receptacles are required to meet the 30% waste diversion requirement and will coordinate the positioning of these stations with the Facilities and Food Unit Leaders so that they are placed in approved, high traffic areas. Any additional landfill receptacles will always be placed adjacent to recycling receptacles to minimize contamination and confusion in the fire camp.

The contractor shall coordinate with the Logistics Chief (or appropriate logistics official) to establish a “Recycle Center” (if practicable) in a convenient, high-traffic and central location if space permits and it is feasible. This location is ideally located near a major source of recyclables (e.g., the Kitchen/Dining area). The contractor should staff this Recycle Center so that it serves as a “one stop shop” for fire camp personnel to learn about recycling and participate in the recycle program.

In addition, the Logistics Chief will communicate with the contractor on most effective placement of waste diversion infrastructure across the incident operating locations. The contractor will provide recommendations related to waste reduction best practices. The Logistics Chief will evaluate the contractor’s recommendations and serve as the final authority on placement and frequency of dumpster service. (Example: A past best practice includes replacing dumpsters in crew parking areas with Large “Triple” Recycle Stations (i.e., eliminating dumpsters in these locations). This enables fire camp personnel to easily participate in pre-sorting of waste and recyclables at the beginning and end of each shift, which boosts waste diversion results, while also dramatically decreasing dumpster costs).

3.1.1 Large “Triple” Recycle Stations

The Large “Triple” Recycle Station is considered a “one-stop-shop” for waste and recycling and consists of landfill and recycle receptacles (and appropriate signage) that are co-located in key, high-traffic areas of the fire camp.

Large “Triple” Recycle Stations consist of a minimum of three (3) co-located, side-by-side 50-64 gallon roll-carts (or similar) with appropriate signage and lid management to control (1) landfill, (2) plastic #1/#2 & aluminum/tin cans (“bottles and cans”), and (3) mixed paper (or other mixed recycling). Other recycle streams may be collected here as appropriate.

Large “Triples” are required at all of the following locations:

• Dumpsters or roll-offs in fire camp

• Incident Command Post (ICP) Office Area, e.g., conference or ballrooms, tents, yurts, trailers (final recycle station configuration may vary based on incident specific conditions, however the contractor shall ensure that ICP personnel have ready access to recycle stations).

• Kitchen/Catering

• Crew or Overhead sleeping areas

• Supply

• Recycle Center entrance

• Lunch/Water/Gatorade pick-up area entrance (commonly referred to as the “Refer” area)

• Morning/evening briefing area

• As directed by appropriate Logistics Official (Logistics Section Chief, Facilities Unit Leader, or Base Camp Manager)

In addition, the vendor will ensure a minimum of one (1) triple recycle station per 75 people is maintained in “main camp”, “remote camp”, or other significant operating location areas.

Additional recycle stations may be required to achieve the minimum 30% waste diversion rate and shall be placed at the contractor’s discretion (and in coordination with the appropriate Logistics Official).

The contractor will ensure that trash receptacles placed in the camp always include at least one recycle receptacle (e.g., a “double” configuration). No trash receptacles are allowed as a stand-alone waste repository in the camp.

3.1.1.a Cardboard Collection Areas

The contractor shall establish cardboard collection areas (or “Cardboard Corrals”) using safety/snow fence (or similar) that is properly staked. The Cardboard Corrals shall have appropriate signage and be placed in locations near the Large “Triples”, where cardboard generation is high, or as directed by the appropriate Logistics Official.

3.1.1.b Cardboard Recycling Dumpsters

When the volume of cardboard generated by the incident exceeds 15 cubic yards per day, the recycle vendor will coordinate with the Facilities Unit Leader to determine if a cardboard recycling dumpster is appropriate/feasible. If the Facilities Unit Leader approves, the recycling vendor shall order and manage cardboard recycling dumpster(s) for the incident. Note: Payment for cardboard recycling dumpsters is addressed in Section 12.0 (and is not considered part of the “basic” daily rate).

3.1.2 Non-Perishable Food Collection

The contractor shall place (and manage) non-perishable food collection bins or containers (with appropriate signs) where appropriate to maximize the diversion of this material from the waste stream.

3.2 Standardized Color Scheme for Landfill and Recycle Receptacles

Color coordination between specific, targeted waste streams and their corresponding receptacles and bags is essential for successful waste diversion on the fire camp. It is understood that appropriate color choices may vary slightly across geographic regions, depending on the target recycle streams. The vendor shall color-coordinate “special” waste/recycle streams in a manner that promotes standardization and minimizes waste stream confusion for incident personnel.

On arrival at the incident, the contractor shall communicate the standardized color scheme for the recycling program with the Logistics Section Chief and/or Facilities Unit Leader so that this information can be incorporated as required into the incident action plan and morning briefings.

The Contractor shall adhere to the following color scheme for landfill and recycle receptacles. (NOTE:

The Contractor must ensure the “topper” portion of all waste/recycle stations conforms to the specified color scheme—including lids and signs. The receptacles themselves must either conform to the specified color scheme or be uniform in color; only black, grey, or white is allowed in this case).

• Landfill = Grey, Black, or Brown o Waste that is destined for the landfill shall be managed in receptacles appropriately signed as “Landfill”. These receptacles shall be consistent in color across the entire fire camp and can only be one of the following colors: grey, black, or brown.

• Primary Recycling = Blue o Primary recycling items shall be managed in receptacles appropriately signed as

“Recycle”. These receptacles shall be consistent in color across the entire fire camp.

The contractor has discretion to assign any of the primary recyclables a separate color (and label) to minimize contamination and maximize waste diversion as appropriate (e.g., in some instances, different colored recycle bins may be required for separate paper and plastic collection). The intent, however, is to minimize confusion related to the waste diversion program for incident personnel by maintaining consistent, standardized recycle stations, signage, and color schemes.

• Specialty Waste/Recycling Streams = Contractor’s Discretion o Appropriately signed (and separately colored) recycling receptacles (or similarly colored plastic bags) shall be used to collect special items at the discretion of the Contractor to maximize waste diversion and recycle revenue on-site. For example, this could include the collection of bottles that qualify for the “Oregon Bottle Bill” (or similar) that have a high recycle revenue value.

o Additionally, the special-colored recycling receptacles can be used for other specialty items such as batteries or glass to maximize waste diversion.

o NOTE: Back-hauled recyclables shall be collected in contractor-provided bags that allow for these materials to be readily inspected for contamination and easy differentiated from landfillable waste (see section 4.0).

• Food Waste/Compost = Green o When ordered as an optional service, food waste/compostable materials shall be collected in appropriately signed green recycle receptacles and shall be appropriately signed as “Food Waste/Compost”.

3.3 Recycle Receptacle Signage

The contractor shall provide adequate landfill and recycling receptacles (with signs/labels) throughout the fire camp. Signage on the trash/recycling receptacles shall be in English and include basic instructions (and images) for incident personnel to quickly understand what waste or recycle streams are allowed in each type of receptacle.

Signage/labels can be integrated into the trash/recycle receptacle design or managed separately as a recycle station “topper” or recycle station “lid”. All signage/labels shall be displayed vertically on the trash/recycle receptacles and shall be heavy-duty, weather-resistant, and securely attached to the receptacles to minimize the risk of the signs/labels becoming airborne in extreme weather.

An example of clear, consistent, and easy-to-understand signage/labels that are considered acceptable can be found at Recycle Across America, https://www.recycleacrossamerica.org/.

3.4 Minimum Staffing and Haul Capacity

Although the contractor is expected to adjust staffing and equipment to meet the minimum waste diversion threshold, minimum expectations should be met for all Service Levels as follows:

• Service Level 1 (up to 250 personnel on the incident) o One (1) on-site recycling operations manager per incident (at the recycle center) o Minimum of one (1) additional recycling staff member

• Service Level 2-3 (up to 750 personnel on the incident) o One (1) on-site recycling operations manager per incident (at the recycle center) o Minimum of two (2) additional recycling staff members o Minimum weekly recycle haul capability of 35 cubic yards (or 5 cubic yards of material generation per day)

• Service Level 4-5 (up to 1,250 personnel on the incident) o One (1) on-site recycling operations manager per incident (at the recycle center) o Minimum of three additional staff members o Minimum weekly recycle haul capability of 70 cubic yards (or 10 cubic yards of material generation per day)

• Service Level 6 (up to 1,500 personnel on the incident) https://www.recycleacrossamerica.org/ o One (1) on-site recycling operations manager per incident (at the recycle center) o Minimum of four additional staff members o Minimum weekly recycle haul capability of 105 cubic yards (or 15 cubic yards of material generation per day)

• Service Level 7-10 o Adjust to ensure at least one (1) on-site, dedicated recycling operations manager plus at least (1) on-site recycling staff member for every 350 personnel o Appropriate recycle haul capacity to ensure no recyclables are overflowing on the incident

• Small Remote camps (with less than 250 personnel) o Recyclables should be managed through the blue bag back-haul program or “as needed” pick-up service as appropriate (at the discretion of camp operations and logistics teams)

• Large Remote camps or other significant operating location with 250 or more personnel, on-site catering services, or as directed by Logistics staff o One (1) on-site, dedicated recycling staff member, plus one (1) additional on-site recycling staff member for every 350 personnel o Minimum daily recycle haul capacity of 3 cubic yards per remote camp

NOTE: The contractor may seek approval from Logistics to deviate from the staffing/equipment scenario above if a streamlined option exists that will deliver equal or better waste diversion results, however Logistics must approve deviations from the above expectations in advance.

4.0 Remote Camp Waste and Recycling

The contractor shall coordinate with the appropriate logistics officials to develop the most streamlined and efficient process for managing back-hauled waste and recycling from small remote camps, as-needed pick-up/haul recycle service, or on-site recycling services for large remote camps.

4.1 Back-Hauled Recyclables and Blue Bag Program

The contractor shall provide blue recycle bags to engine crews and other incident personnel that backhaul their trash (so they can back-haul recyclables in a “pre-sorted” manner).

All blue recycle bags shall have a recycle symbol, “recycle” text, or similar.

The contractor shall provide the Facilities Unit Leader, Logistics Section Chief, and remote camp personnel with clear direction for what back-hauled items belong in the blue bags. Directions should be provided verbally and through simple signage that is posted at blue bag recycle “stations” and as appropriate in the main fire camp. Whenever practicable, the contractor shall use standardized National Greening Fire Team incident recycling posters in conjunction with their signage program.

Blue bag recycle stations shall be established at the following locations:

• Lunch/Water/Gatorade pick-up area entrance (commonly referred to as the “Refer” area)

• Supply

• Recycle Center

Additional or different locations for blue bag recycle stations shall be coordinated with the Facilities Unit Leader.

The contractor shall post-sort the back-hauled waste and recycling as required to achieve maximum waste diversion from the landfill as part of their daily fee.

4.2 Recycle Collection at Remote Camps

Rather than process back-hauled recyclables, at the discretion of logistics officials, the vendor may be required to provide one (1) recycle station, cardboard corral, and “as needed” recycle pick-up/haul recycle service to remote camps. The contractor is provided the round-trip mileage rate when providing full waste management services at a remote location (i.e., spike camp) not co-located with the Incident Base Camp, when a remote camp is large enough to need dumpsters and other logistical support.

When remote camps or other significant operating locations have 250 or more personnel, a food catering service present, or as directed by the logistics official, the vendor will be required to provide dedicated, on-site recycling services at these locations IAW Section 3.0-3.4 of this PWS. In these instances, the contractor shall provide a minimum of one (1) on-site, dedicated recycling staff member, plus at least one (1) additional on-site recycling staff member for every 350 personnel at the remote operating location.

The contractor shall service remote camp recycle stations with sufficient frequency to prevent overflow.

In the event that the contractor must store recyclables overnight at remote camps, the contractor shall ensure these receptacles are critter-proof and properly secured to prevent spillage in the event of animal encounters. Since space availability can be a challenge in remote camps, the contractor may elect to utilize animal-proof trailers or trucks to store waste, however this should be coordinated with the appropriate logistics official.

5.0 Food Waste/Compost Management Services (Optional)

As noted in Section 3.1.2, the contractor is responsible for collecting non-perishable food as part of the basic daily rate. The contractor is also responsible for achieving the minimum performance threshold specified in Section 7.0 as part of the basic daily rate.

Optional food waste/compost management services apply to food and compostable material that can be diverted from the landfill (and that are above and beyond those items covered by the basic daily rate).

The contractor is responsible for assessing whether food waste/compost management services is feasible on the incident. If the contractor determines that an appropriate food waste/compost outlet is available in close proximity to the incident, the contractor shall notify the Logistics Section Chief (LSC) that food waste/compost management services are feasible. The contractor shall also share their proposed methodology for a successful compost program, to include explaining what the local food waste/compost outlet will accept and how it will be collected and transported from the incident. The LSC determines whether to order the optional food waste/compost management services.

When food waste/compost management services are ordered, the contractor shall provide:

• On-site set-up/maintenance/tear-down of incident food waste/composting equipment including: animal-proof receptacles with liners (as appropriate), sorting tables, signage, personal protective equipment, and staffing

• Standardized collection and sorting of food waste/compostable material

• Sanitary sorting and storage of all food waste/compostable material

• Collecting/hauling/processing back-hauled food waste and compostable materials

• Transporting food waste/compostables to the nearest outlet

The contractor shall ensure the on-site collection of food waste/compostable material is managed to minimize odor and the attraction of pests, rodents, etc. in the fire camp. Any receptacles used to store food waste/compost overnight shall be “critter proof” with an appropriate latching or locking system that prevents raccoons/bears/skunks/and other similar animals from accessing the food waste/compostable material.

6.0 Transportation of Recyclables

The contractor shall transport all recyclables collected on the incident to an appropriate recycle outlet.

Vendors are provided the round-trip mileage rate when transporting incident recyclables to the nearest recycle outlet.

The contractor shall minimize emissions tied to travelling to/from the incident to the nearest appropriate recycle outlet. The contractor shall be prepared to provide documentation supporting roundtrip mileage if asked. The contractor shall also document steps taken to minimize emissions tied to transporting recyclables to the nearest recycle outlet in the final waste diversion report.

The contractor is responsible for any associated fees as it relates to processing recyclables and shall not be separately reimbursed for these fees. (Note: The contractor is not responsible for renting any landfill dumpsters, nor any landfill-bound waste transportation/tipping fees; see Section 3.0).

Clear and legible copies of recycling receipts obtained from recycle outlets shall be submitted as part of the final, written Incident Waste Diversion Report to the Government-designated official as back-up documentation (see Section 7.1.3).

The contractor shall comply with all applicable federal, state, and local laws and regulations related to securing loads, transporting and managing the materials included in this contract.

7.0 Waste Diversion Performance Thresholds

The incident recycling company shall provide sufficient recycling equipment to achieve a minimum, documented 30% reduction in the actual amount of incident trash hauled to landfills as part of the basic daily rate. The contractor shall adjust the total amount of the recycling equipment, staff, and services as needed to achieve the minimum 30% waste diversion rate.

If the contractor is not able to demonstrate a minimum 30% waste diversion rate by the first week of providing on-site incident recycling services, the Ordering Official will coordinate with the CORs and request the contractor fully demobilize.

Extenuating circumstances may exist that prevent the contractor from limiting the total incident trash to the landfill. In such instances, documentation (with photos as appropriate) shall be provided to the COR with a request to receive a waiver from the minimum performance criteria.

7.1 Waste Diversion Reporting

The contractor shall document the daily Incident Management Situation Report (IMSR) headcount of incident personnel (or number of dinner meals ordered, as appropriate), Service Level, Total Mileage (if appropriate), and quantity of any additional line items managed on each invoice. Data provided on the invoice should align with information recorded in the Real-Time Incident Waste and Recycling Log as well as the final report.

7.1.1 Real-Time Incident Waste and Recycling Log

The contractor shall document all real-time recycle haul “events”, to include the recycle commodity, date hauled, weight, location hauled from, and location hauled to. Trash haul “events” should also be recorded using actual weight and cost slips (the contractor shall request this data from the Logistics staff responsible for reviewing trash hauling invoices). In cases where the trash weight slips/receipts cannot be obtained, the contractor shall provide a reasonable estimate based on the number of trash dumpsters and haul frequency. (A sample “Real-Time Incident Waste and Recycling Log” is provided in Attachment 1 as an example).

While on the incident, the contractor shall be capable of providing Logistics staff a summary of the total pounds recycled to date, where the recyclables were taken, and estimated diversion rate within 24 hours of being requested to provide this information.

The Real-Time Incident Waste and Recycling Log shall be included in the “Final, Written Waste Diversion Report” and available to the COR in electronic format on request.

7.1.2 End of Incident Total Waste and Recycling - ArcGIS Survey123 Reporting

No later than seven (7) days after demobilization, the contractor shall enter and submit their “grand total” waste and recycling data via the ArcGIS Survey123 tool. Instructions for entering this data are available at: https://www.fs.usda.gov/managing-land/fire/sustainable-ops/incident-recycling. This data should be supported by (and align with) the “Real-Time Incident Waste and Recycling Log”.

This data will be made available to the public via the National Greening Fire Team’s Incident Waste Diversion Dashboard.

7.1.3 Final, Written Incident Waste Diversion Report

No later than 1 December, the contractor shall electronically submit the final, written Incident Waste Diversion Report to the COR. All efforts shall be made to ensure the content in the report is non-proprietary when submitted. Any proprietary information shall be clearly identified in the report.

https://www.fs.usda.gov/managing-land/fire/sustainable-ops/incident-recycling

This report shall align with the real-time incident waste and recycling log and Survey123 “grand total” data and include the following information:

• Vendor Name o Contact information

• Dates of service o Date mobilized o Date arrived o Date demobilized o Date report was published/sent

• Incident General Information o Incident Name o Location

• Incident Management Teams o GACC, o Team Name(s) o Incident Commander(s) o Logistics staff overseeing the recycling program (name, incident management team, and contact information if available) o Minimum, maximum, and average number of personnel receiving recycling services on the incident (per camp if possible); the source of headcount data should be described also

• Diversion Summary o Include a list of material by commodity type and the associated weight o Explain any assumptions tied to any estimated quantities o If possible, the contractor shall provide recommendations on an appropriate “incident trash volume to weight” conversion factor. This input should be based on representative field samples from the incident (using appropriate Personal Protective Equipment). These recommended trash volume to weight conversion factors may be used in lieu of EPA conversion factors in the future to increase the accuracy of waste diversion calculations.

• Waste and Recycling Service Locations and Receipts o Include a list of all recycle outlets utilized during the service period to include:

Name Commodity type Location Recycling Receipts

• Photos o A minimum of two photos demonstrating the on-site recycling services from the incident o All photos shall have captions that document where and when the photo was taken as well as a brief description of the photo

• BPA Inspection and Performance Evaluation

• Additional Optional Information o Extenuating or unique circumstances o Carbon offset analysis o Estimated cost savings from reduced trash hauling o Individuals that significantly impacted the success of the program o Lessons learned related to waste stream management at this incident (including unique reduction or re-use strategies), as well as any recommendations for future improvement to overall waste management operations on incidents.

o Safety best practices or concerns o Suggestions for improvement

7.1.4. Quality Control

Data integrity, transparency, and accountability are vital to this program. The contractor shall provide sufficient quality control to ensure the data provided on the daily commercial invoice aligns with the Real-Time Incident Waste and Recycling Log, which in turn supports and aligns with the waste and recycling totals submitted using ArcGIS Survey123 (and the final, written Incident Waste Diversion Report).

7.1.5. Waste Diversion Reporting Compliance

If the contractor does not comply with the requirements above, non-compliance will be documented, and the contractor will have 30 days to fully resolve the deficiency. Immediately following the issuance of the non-compliance memorandum, the contractor’s agreement will be suspended, and the contractor will be considered unavailable for orders against this Blanket Purchase Agreement. Failure to resolve the non-compliance will result in cancellation of the agreement for incident recycling services and may impact consideration for future agreements related to incident recycling services.

8.0 Recycle Revenue Management

The contractor shall coordinate with the host unit for the incident and confirm their preferred approach for managing any recycle revenue generated from the incident. It is understood that recycle revenue may not be generated in many locations due to lack of container deposit law (sometimes referred to as “Bottle Bill” legislation.

9.0 Communication, Education,…