2022 Gen_Specs Felling-mowing SGL 249.docx

GENERAL SPECIFICATIONS

I. SCOPE OF WORK:

The Pennsylvania Game Commission (PGC), Southcentral Region, requires the services of an Operator to mow and/or cut approximately 35 acres of interfering woody vegetation on SGL 249, Tyrone and Reading Twp. Adams County, PA. Services shall include, but are not limited to, the furnishing of all materials, labor, equipment, tools, superintendence, miscellaneous items, and performing all work necessary to complete the project to the satisfaction of and subject to the approval of the Commission. Total acres to be treated will be dependent on available funds for this project.

All Purchase Orders require the contractor to provide the equipment, labor, insurance, and all miscellaneous expenses to complete the operation.

Any questions concerning the technical aspects of this bid should be directed to Eric Horsh (ehorsh@pa.gov) at 814-643-1831, Questions concerning the site characteristics and location of this project should be directed to Eric Horsh (ehorsh@pa.gov) at 814-643-1831.

Questions concerning the Request for Quote or bidding procedures should be directed to DGS helpdesk at (877) 435-7363 or (717) 346-2676, or email ra-srmhelp@state.pa.us. Questions regarding the Purchase Order should be directed to Heather Lohr at 814-643-1831, ext. 40402.

II. PROJECT LOCATION:

The project is located on SGL No. 249 in Tyrone and Reading Twps. Adams County. (See Attachment 2)

III. CONTRACT TASKS:

1. ”SGL 249 Reverting Field/ Woodcock Project” Approximately 35 acres on SGL 249 will require the mowing/felling of interfering woody vegetation in overgrown fields under this contract. Usable material may be removed from the site. See attached project and location maps for details.

A. Any machine equipment to be used for this project must be a forestry type mowing machine with suitable cutting devices such as a “hydroax”, “Fecon”, or other suitable cutting head mounted on a machine capable of negotiating forest terrain. All machines used for this project must be of at least 95hp. The Commission reserves the right to reject any piece of equipment that in its opinion will not safely and adequately complete the job. Hand felling is permitted for all vegetation for not accessible to mechanical machines.

B. Any woody vegetation not able to be mowed by machine due to ground conditions shall be cut by hand with chainsaws or other handheld methods.

C. Total number of acres treated will be dependent on available funds allotted for this project.

2. Description of Site Area These sites are overgrown reverting fields with Cedar, dogwood, Autumn olive, and some small diameter trees species. Several areas are very wet during periods of rain and spring run-off.

3. Description of End State Objectives Following treatment, these areas will be reverted to open fields and smaller shrubs through a combination of mechanical and chemical applications. This contract will seek to fell or mow all woody vegetation, unless otherwise marked,

4. Unit Information This contract will be bid per acre treated, and will be 2 line items.

Block 1- Compartment 1, 4 small areas for a total of 26 acres (See Attachment 3) Block 2 Compartment 3, 2 areas totaling 8 acres. (See Attachment 4)

IV. SITE INSPECTION AND ASSISTANCE:

An optional site inspection tour, which is highly encouraged, will be held on March 4, 2022 at 0900. The tour will begin at the PGC parking lot located on Twin Bridges Rd. (see attached directions). The site inspection will provide prospective bidders the opportunity to view the site and evaluate conditions specific to the project, including vegetation for control, topography, site challenges (rock, downed logs, density of reserved trees, etc.). For additional information contact LMGS Eric Horsh (717)676-8282. The meeting location for the tour will be at the Game lands parking area on Twin Bridge Rd W 39.936724 – N 77.165029 (see attachment 5)

V. CONTRACT REQUIREMENTS:

A. All work for line item 1 must be completed by, June 30, 2022

B. The contractor agrees to comply with all attachments. The Commission reserves the right to reject any or all bids.

C. As a further guarantee of faithful performance of the conditions set forth in this Contract, the successful bidder hereby agrees to furnish the PA Game Commission with Cashiers or Treasurers Check, payable to “Pennsylvania Game Commission”, in the amount of 10% for final bid price prior to work beginning. “ PR Project # 4-12” should on the bond check in the note section.

The performance bond should be mailed or otherwise delivered to the following address:

Attn: LMGS Eric Horsh PA Game Commission 8627 William Penn Highway Huntingdon, PA 16652

The performance bond will be released upon satisfactory completion of the project as determined by the PGC.

D. Failure to comply with any of the terms or conditions of the Contract may result in cancellation of the agreement and claim may be made against the surety or the security for all or part of the damages sustained by such noncompliance.

E. Any extension of time under the Contract, or forbearance of cancellation and claim against the surety will not result in a release of the surety or the Principal from their obligations under the Contract and the surety.

F. Prevailing minimum wages apply to this project. Refer to the wage rates attachment 5.

VI. INSURANCE REQUIREMENTS:

A. The contractor will provide Workmen’s Compensation insurance sufficient to cover all of the employees of contractor working to fulfill this contract.

B. Comprehensive General Liability Insurance, including bodily injury and property damage insurance, to protect the Commonwealth and the contractor from claims arising out of the performance of the contract. The amount of Bodily Injury Insurance shall not be less than $300,000.00 for injury to or death of persons per occurrence. The amount of Property Damage Insurance shall not be less than $300,000.00 per occurrence.

Such policies shall name the Commonwealth as an additional insured. Prior to the commencement of work under this contract, the contractor must provide the Commonwealth with current Certificates of Insurance. These Certificates shall contain a provision that coverage afforded under the policy shall not be canceled or changed until at least thirty (30) days prior written notice has been given to the Commonwealth.

HOLD HARMLESS: The contractor shall be responsible for and agrees to indemnify and hold harmless the Commonwealth from and against damages to property or injuries (including death) to any persons and other losses, damages, expenses, claims, demands, suits, and actions by any party against the Commonwealth in connection with the work performed by the contractor.

VII. BID AWARD:

Bid is electric thru SRM by 2:00pm on. _March 11, 2022______

The unit price (price per acre) shall include all labor, equipment, tools, insurance and all items necessary for the completion of the project.

The contractor shall be paid at the unit price (price per acre) bid for ACTUAL acres correctly completed (as determined by the PGC) in accordance with the contract terms, conditions, and “Mowing/Mechanical Cutting and Felling Specifications.”

VIII. CONTRACT TERM:

The contract term shall commence upon the contractor’s receipt of the Purchase Order that includes a notice to proceed, and terminate June 30, 2022. The contract will not be extended beyond June 30, 2022, for any reason.

IX. DAMAGE TO COMMONWEALTH PROPERTY:

The contractor shall be responsible for any damage to Commonwealth property resulting from the completion of this contract. The contractor shall immediately repair, in a manner that meets with the approval of the PGC, any damage to roads and other facilities resulting from the contractor’s activities, beyond what is reasonably considered normal wear and tear.

X. PAYMENT TERMS:

Payment shall be on a reimbursement basis for actual acres correctly completed as measured by the PGC.

ATTACHMENT 1

FELLING AND MOWING TREATMENT SPECIFICATIONS

SGL 249 Tyrone and Reading Twp. Adams County.

1. The contractor shall comply with all State Game Lands Regulations

2. • All woody vegetation must be felled or mowed unless it is marked as reserved with Red paint or flagging.

3. • All material exceeding four (4” dbh) inches in diameter must either be removed from the site, completely mowed/mulched or pushed into piles at locations designated by the LMGS prior to operator beginning work.

4. • Woody material felled using a mechanical flail or mulching type system may not have stumps with clean, sharp cuts and edges and must be less than four (4) inches, except when in the opinion of the Field Contract Coordinator, said height is impractical.

5. • Woody material felled with clean cuts must have stumps that are parallel to the ground surface and shall not exceed six (6) inches in height measured on the side next to the highest ground or the diameter of the stump, whichever is smaller, except when in the opinion of the Field Contract Coordinator, said height is impractical.

A. Any machine equipment to be used for this project must be a forestry type mowing machine with suitable cutting devices such as a “hydroax”, “Fecon”, or other suitable cutting head mounted on a machine capable of negotiating forest terrain. All machines used for this project must be of at least 95hp. The Commission reserves the right to reject any piece of equipment that in its opinion will not safely and adequately complete the job. Hand felling is permitted for vegetation not excessable to machines due to wet conditions.

6. • Cut trees must be removed from trails, roads, tail drains, streams, and utility rights-of- way.

7. Several areas in both compartments are historically wet area, no heavy equipment will be permitted to enter those areas when excessive damage and rutting will result from operation.

8. • Damage to trails, roads, streams, or utility rights-of-way caused by the Operator’s equipment must be repaired by the Operator at their expense.

9. • Any trash resulting from the Operator’s operations such as lunch refuse, oil cans, barrels or other debris must be removed from the area and properly disposed.

10. • The Operator shall not block any roads, structures, docks, or trails in the area during performance of this contract.

11. • All labor, equipment, tools, etc., needed to complete contracted projects are to be provided by the Operator.

Attachment 2

Attachment 3

Attachment 4

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