2022 Bond - BP T4 District-wide Technology Improvements.pdf

Warren Consolidated Schools District-Wide Technology Improvements

Warren, Michigan

Project Manual

IDS Project No. 22177-1000 BP-T4

March 28, 2024 Bids

Project Manual

Warren Consolidated Schools District-Wide Technology Improvements

Warren, Michigan

INTEGRATED design SOLUTIONS Architecture, Engineering, Interiors & Technology

1441 W Long Lake Road, Suite 200 Troy, Michigan 48098

5211 Cascade Road SE, Suite 300 Grand Rapids, Michigan 49546

248.823.2100 Fax 248.823.2200

www.ids-michigan.com

IDS Project No. 22177-1000 BP-T4

Warren, Michigan IDS Project No. 22177-1000 BP-T4

TABLE OF CONTENTS

00 0110 - 1

SECTION 00 0110 - TABLE OF CONTENTS

SECTION TITLE PAGES

BIDDING REQUIREMENTS, CONTRACT FORMS AND CONDITIONS OF THE CONTRACT

00 0101 Title Page ........................................................................................................................... 1 only 00 0110 Table of Contents ............................................................................................................... 1 only 00 1113 Advertisement for Bids........................................................................................................ 1 only 00 2113 Instructions to Bidders ........................................................................................................ 1 thru 9 00 4100 Bid Form ............................................................................................................................. 1 thru 9 -- ---- AIA Document A104-2017 Standard Abbreviated Form of Agreement Between

Owner and Contractor ........................................................................................................ 1 thru 26

SPECIFICATION DIVISION 01 – GENERAL REQUIREMENTS

01 0000 General Requirements........................................................................................................ 1 thru 10

SPECIFICATION DIVISION 02 THRU DIVISION 26

Not Applicable

SPECIFICATION DIVISION 27 - COMMUNICATIONS

27 0015 Technology General Requirements .................................................................................... 1 thru 9 27 1517 Structured Cabling Systems (Augmented Category 6 cable) ............................................. 1 thru 7 27 4100 Classroom Video Systems.................................................................................................. 1 thru 7

APPENDIX

-- ---- Project Schedule................................................................................................................. 1 only

END OF TABLE OF CONTENTS

Warren, Michigan IDS Project No. 22177-1000 BP-T4

ADVERTISEMENT FOR BIDS

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SECTION 00 1113 - ADVERTISEMENT FOR BIDS

DATE: March 22, 2024

PROJECT: Warren Consolidated Schools District-Wide Technology Improvements Bid Package No. T4 Warren, Michigan

OWNER: Warren Consolidated Schools 31300 Anita Drive Warren, Michigan 48093

ENGINEERING/

TECHNOLOGY

DESIGNER:

Integrated Design Solutions, LLC Architecture, Engineering, Interiors & Technology 1441 W. Long Lake, Suite 200 Troy, MI 48098

(248) 823-2100

(248) 823-2200 fax

BIDS RECEIVED: Until 2:00 PM local time on April 11, 2024 the Owner will receive sealed Bids for the work as set forth in the Bidding Documents at:

Attention: Ms. Susan Andrzejewski Fiscal Services Manager Warren Consolidated Schools Business Services 31300 Anita Drive Warren, Michigan 48093

At which time and place all bids will be publicly opened and read aloud. A bid tabulation summary will be available.

The Board will not consider or accept a bid received after the date and time specified for bid submission.

The Bidding Documents will be on file on and after March 28, 2024 and may be examined at the following locations during regular business hours, Monday through Friday:

The offices of: Integrated Design Solutions, LLC, 1441 W. Long Lake, Suite 200, Troy, MI 48098, (248) 823-2100

The Engineering/Technology Designer will furnish electronic documents to the Bidders. The documents may be downloaded from: http://cloud.ids-troy.com/bids/bids/wcs/2024techimprovements-BPT4. Bidders are responsible to check the website from time to time to verify they have all addenda, requests for information and other documents related to the Bid.

The Bid must be accompanied by a sworn and notarized Familial Relationship Disclosure Statement. The Board of Education will not accept a Bid that does not include this sworn and notarized disclosure statement.

All Bids must include an Iran Sanctions Affidavit of Compliance.

Each bid shall be accompanied by a certified check, cashier’s check, money order or bid bond made payable to Warren Consolidated Schools in an amount not less than five percent (5%) of the Base Bid as a proposal guarantee. Bid Bond shall be provided by a company licensed to do business in the State of Michigan.

A pre-bid conference and walk-thru is scheduled for April 2, 2024 at 3:00 PM local time. Bidders shall meet at Cousino High School located at 30333 Hoover Road, Warren, Michigan 48093. Bidders shall meet in the Media Center.

Additional building walk-thrus, if required, shall be coordinated with the Engineer/Technology Designer.

END OF ADVERTISEMENT FOR BIDS

http://cloud.ids-troy.com/bids/bids/wcs/2024techimprovements-BPT4

Warren, Michigan IDS Project No. 22177-1000 BP-T4

INSTRUCTIONS TO BIDDERS

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SECTION 00 2113 - INSTRUCTIONS TO BIDDERS

1. DEFINITIONS

A. Bidding Documents include the Bidding Requirements and the proposed Contract Documents. The Bidding Requirements consist of the Advertisement for Bids, Instruction to Bidders, the Bid Form and other bidding and contract forms. The proposed Contract Documents consist of the form of an Agreement between Owner and Contractor, Specifications, Drawings and Addenda issued prior to execution of the Contract.

B. Addenda are written or graphic instruments issued by the Technology Designer prior to the execution of the Contract, which modify or interpret the Bidding Documents by additions, deletions, clarifications or corrections.

C. A Bidder is a person or entity who submits a Bid.

D. A Bid is a complete and properly signed proposal to do the work for the sums stipulated therein submitted in accordance with the Bidding Documents.

E. The Base Bid is the amount stated in the Bid for which the Bidder offers to perform the work as described in the Bidding Documents as the base, to which work may be added to or deleted from, for the amounts stated in the Alternates.

F. An Alternate is an amount stated in the Bid Form to be added to or deducted from the amount of the Base Bid if the described Alternate is accepted.

G. A Unit Price is an amount stated in the Bid as a price per unit of measurement for materials, equipment or services or a portion of the work as described in the Bidding Documents.

H. Project Manual consists of the Bidding Documents and is the means used to assemble all of the Bidding Documents.

2. SECURING BIDDING DOCUMENTS

A. Bidding is by public advertisement and invitation.

B. The Technology Designer/Engineer will furnish electronic documents to the Bidders. The documents may be downloaded from http://cloud.ids-troy.com/bids/bids/wcs/2024techimprovements-BPT4. Bidders are responsible to check the website from time to time to verify they have all addenda, requests for information and other documents related to the Bid.

C. Bidding Documents remain the property of the Technology Designer.

3. PREPARATION AND SUBMISSION OF BIDS

A. Bids shall be submitted on forms bound in the Project Manual of the Bidding Documents.

B. All blanks on the Bid Form must be filled in by typewriter or by hand in ink.

C. Amounts shall be expressed in both words and figures. In case of a discrepancy the amount stated in words shall govern.

D. Alterations by erasure or interlineations must be initialed by the Bidder.

E. All Mandatory Alternates must be bid. If no change in the Base Bid is required, enter “No Change.”

http://cloud.ids-troy.com/bids/bids/wcs/2024techimprovements-BPT4

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INSTRUCTIONS TO BIDDERS

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F. Submit the Bid, along with the bid security and any other documents required to be submitted with the Bid, to the Owner, and deliver to the address given in the Advertisement for Bids on or before the day and hour set for receipt of the Bids.

1. Enclose each Bid in a sealed opaque envelope bearing the title of the work “BP-T4 DISTRICT- WIDE TECHNOLOGY IMPROVEMENTS”, the name of the Bidder, and the date and hour of the Bid opening, with the notation “SEALED BID ENCLOSED”.

2. Do not change the wording of the Bid Form, and do not add words to, or delete words from the Bid Form.

3. Unauthorized conditions, limitations, or provisions attached to the Bid will be cause for rejection of the Bid.

4. Submit only duplicate signed copies of the Bid. Clearly distinguish the original bid from the duplicated copies of the bid.

5. It is the sole responsibility of the Bidder to see that their bid is received on time.

6. Telephonic, telegraphic, facsimile (fax), or e-mail Bids or telephonic, telegraphic, facsimile (fax) or e-mail modification of a Bid will not be considered.

7. Bids received after the time fixed for receiving them will not be considered and will be returned to the Bidder unopened.

8. Properly identified Bids received on time will be publicly opened and read aloud. A bid tabulation summary will be available.

9. The “AFFIDAVIT OF BIDDER” and “AFFIDAVIT OF COMPLIANCE – IRAN ECONOMIC

SANCTIONS ACT” found in the bid form must be completed.

G. The Bidder in submitting a Bid represents that:

1. The Bidder has read and understands the Bidding Documents, including the Drawings, Specifications and other proposed Contract Documents.

2. The Bid is made in compliance with the Bidding Documents.

3. The Bidder has visited the site of the Work and become informed as to existing conditions and limitations under which the Work is to be performed and included in their Bid a sum to cover the cost necessary to perform the Work as set forth in the Bidding Documents. No allowance will be made to a Bidder because of a lack of such examination or knowledge.

4. The Bid is based upon materials, equipment and systems required by the Bidding Documents without exception and without substitutions.

5. The Bidder agrees that it will provide a “Turnkey Solution” to the Owner.

4. AFFIDAVIT OF BIDDER

A. Each Bid shall be accompanied by the Affidavit of Bidder in compliance with MCL.380.1267. The Bid proposal must be accompanied by this sworn and notarized statement disclosing Familial Relationship that exists between the Bidder or any employee of the Bidder and any member of the Board of Education of the School District, or the Superintendent of the School District. The School District will not consider a Bid Proposal that does not include this sworn and notarized Affidavit.

5. AFFIDAVIT OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT

A. Each Bid shall be accompanied by the Affidavit of Compliance – Iran Economic Sanctions Act in compliance with Michigan Public Act No. 517 of 2012 and attach this information to the bid proposal. The Bid proposal must be accompanied by this sworn and notarized statement certifying that the Bidder is not an “Iran Linked Business”, nor if awarded the Contract will become an “Iran Linked Business” within the meaning of Michigan Public Act 512 of 2012 at any time during the course of performing under the contract. The School District will not consider a Bid Proposal that does not include this sworn and notarized Affidavit.

6. BID SECURITY AND BONDS

A. Each bid shall be accompanied by a certified check, cashier's check, money order or bid bond made payable to Warren Consolidated Schools in an amount not less than five percent (5%) of the Base Bid as a

Warren, Michigan IDS Project No. 22177-1000 BP-T4

INSTRUCTIONS TO BIDDERS

00 2113 - 3 proposal guarantee. Bid Bond shall be provided by a company licensed to do business in the State of Michigan.

B. The successful Bidder shall provide a Performance Bond and a Labor and Material Payment Bond, covering the faithful performance of the Contract and payment of all obligations arising there under, each in the amount of one hundred percent (100%) of the contract amount. Bonds shall be provided by a company licensed to do business in the State of Michigan. The cost of such bonds shall be included in the Bid.

C. The Bidder shall deliver the required bonds to the Owner not later than three days following the date of execution of the Contract. If the Work is to be commenced prior thereto in response to a letter of intent, the Bidder shall, prior to commencement of the Work, submit evidence satisfactory to the Owner that such bonds will be furnished and delivered in accordance with this paragraph.

D. All surety companies providing bonds shall be listed in the latest version of the Department of Treasury Circular 570 entitled “Companies Holding Certificates of Authority as Acceptable Sureties of Federal Bonds and as Acceptable Reinsuring Companies.”

E. All surety companies providing bonds shall have an A. M. Best rating of B+ or better and be authorized to do business in the state of Michigan.

F. Should the Bidder refuse to enter into a Contract or fail to furnish such bonds, the amount of the bid security shall be forfeited to the Owner as liquidated damages, not as a penalty.

G. The Owner will have the right to retain the bid security of Bidders to whom an award is being considered until either the Contract has been executed and bonds have been furnished or the specified time has elapsed so that the Bid may be withdrawn or all Bids have been rejected.

7. SUBMITTALS – BID REQUIREMENTS

A. Provide one (1) original Bid submission and the number of copies as required on the Bid Form. Provide hard copies of all submittal requirements with the original Bid submission. For all copies, provide hard copies of the Bid Form and Bill of Materials. All other submittal requirements may be provided as either hard copy or electronically. Electronic copies shall be provided as a CD, DVD, USB key or other storage method with each copy. Email is not an acceptable medium and may result in a rejection of the Bid submission for non-compliance.

B. Provide a complete bill of materials depicting quantities, model numbers, unit and extended pricing, catalog cuts, operating characteristics, physical characteristics, and equipment configuration for all equipment, software, wiring, and miscellaneous appurtenances included in this bid.

C. The information shall be assembled in three ring binders complete with Table of Contents. All pages shall have page numbers, which shall be included in the Table of Contents.

D. The Table of Contents shall be as follows:

1. Tab No. 1 Cover Letter.

2. Tab No. 2 Bid Form.

3. Tab No. 3 Voluntary Alternates.

4. Tab No. 4 Names and Company Profiles for Prime Contractors, Major Subcontractors and Major

Suppliers

5. Tab No. 5 Organizational Chart/Schedule/Manpower

6. Tab No. 6 Wiring and Equipment

7. Tab No. 7 Maintenance Agreements and Service Agreements and Warranties

8. Tab No. 8 Miscellaneous (Optional)

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INSTRUCTIONS TO BIDDERS

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E. Description of Contents.

1. Tab No. 1, Cover Letter, shall include an executive overview of the project depicting the Bidder’s complete understanding of the project.

2. Tab No. 2, Bid Form shall include a completed Bid as found in Section 00 4100, and the Bid Bond as a requirement to submit a qualified Bid.

3. Tab No. 3, Voluntary Alternates, in a section, which is optional and made available to permit all Bidders to submit alternates to the Bidding Documents. These Voluntary Alternates shall clearly define the intent of the alternate, cost impact to implement the alternates, and a description of the deviation in functions and features between the alternates and the base Bidding Documents.

Include catalog cuts in this section for each alternate product required. The catalog cuts shall be keyed to the description of the alternate. Each alternate shall be independent of any alternate and shall be uniquely identified i.e. TAL -1 (Technology Alternate No. 1) TAL-2, TAL-3, etc.

4. Tab No. 4, List the names and company profiles for Prime Contractor, Major Subcontractors and Major Suppliers. In addition to the above information, describe each of the following:

a. The roles of the Prime Contractor, Subcontractors and Suppliers.

b. Description of corporate history for the Prime Contractor and planned Subcontractors, including dates of incorporation/founding, dates of any corporate mergers and/or acquisitions of Contractors and all present and former subsidiaries.

c. The number of years installing similar systems in facilities similar to the Owner’s.

d. List of references that would be considered peers to the Owner utilizing similar systems.

e. Name of active projects, their sites and scope of work.

f. Provide recent customer references for similar work performed during the past twelve (12) months and provide documentation on installation staff training and certification.

g. Indicate whether Prime Contractor or any planned Subcontractor are currently in litigation over other projects or have been involved in litigation over other projects in the previous five

(5) years.

5. Tab No. 5, Organizational Chart, shall depict the prime contractor, the subcontractors, major suppliers, trainers, project managers, name of project leader, executive staff of each firm. The organizational chart shall include the names of the individuals occupying those positions, telephone numbers and E-mail addresses of all individuals on the organizational chart.

a. Provide a detailed schedule, indicating specific dates that you would plan to be working within the building(s). This schedule shall include major milestones required to achieve the completion dates previously specified.

b. Provide copies of any required certifications for installing Engineers or Project Managers.

c. Specify total man hours included in the Bid to complete the project.

6. Tab No. 6, Wiring and equipment shall include the following information:

a. Description of system operation.

b. Complete bill of materials indicating quantities and take-offs for the products being provided.

The bill of materials shall separate labor and materials cost on a building-by-building basis.

Include Bill of Materials for any and all subcontractors.

c. Equipment model numbers.

d. Catalog cuts for all equipment being provided.

e. Manufacturer's product specifications.

f. A complete itemization of any software products with catalog cuts.

g. Software product specifications, if applicable.

7. Tab Nos. 7 and 8 are self-descriptive as to their intended content.

8. MODIFICATIONS AND WITHDRAWAL OF BIDS

A. A Bidder may not modify, withdraw or cancel a Bid, for a period of ninety (90) days following the time and date designated for receipt of Bids, and by submitting a Bid each Bidder shall so agree.

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INSTRUCTIONS TO BIDDERS

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B. A Bidder may withdraw their Bid, either personally or by written request, at any time prior to the scheduled time for receipt of bids. A withdrawn Bid may be resubmitted up to the date and time designated for receipt of Bids.

C. Prior to the time and date for receipt of Bids, a Bidder may modify a Bid by notice to the party receiving Bids, at the place designated for receipt of Bids. Such notice shall be in writing over the signature of the Bidder. Written notice and the signature of the Bidder shall be received, and date and time stamped by the receiving party on or before the date and time set for receipt of Bids. A change shall be worded as not to reveal the amount of the original Bid.

9. SPECIFICATIONS OF BID

A. Whenever any material or equipment is specified by patent or proprietary name or by the name of the manufacturer, unless stated differently, such specification shall be considered as if followed by the words “or acceptable equal”, whether or not such words appear. The Bidder may offer material or equipment with equal or better qualities and performance in substitution for those specified, which he considers would be in the Owner’s interest to accept. Any such offers shall be made in writing to the Owner for consideration with the submission of the proposal and the Bidder shall include sufficient data (i.e. technical literature and/or detailed product brochures) which, together with any other data the Owner may require, will enable the Owner to assess the acceptability of the material or equipment. Such acceptance by the Owner shall not relieve the Bidder from full responsibility from the efficiency and quality and performance of the substitute material or equipment, in the same manner and degree as the material and equipment specified by name.

10. CONSIDERATION OF BIDS

A. The Owner reserves the right to reject any or all Bids submitted either in whole or part, to reject a bid not accompanied by the required Bid security or by other data required by the Bidding Documents or to reject a Bid which is any way incomplete or irregular and to waive informality and irregularity in the Bids and in the Bidding and to award the contract to other than the low Bidder.

B. The Owner reserves the right to accept alternates in any order or combination and to determine the low Bidder on the basis of the sum of the Base Bid and the alternates accepted and to make the awards that the Owner determines are in its best interest. The decision of the Owner is final and not subject to appeal.

C. The Owner reserves the right to negotiate with any Bidder without rebidding the project in whole or in part.

11. INTERPRETATION OF CONTRACT DOCUMENTS PRIOR TO BIDDING

A. Bidders shall study and compare the Bidding Documents with each other, shall examine the site and local conditions by appointment with the Owner and if in doubt as to the true meaning of any part of the Bidding Documents, or finds discrepancies, inconsistencies, ambiguities or errors in or omissions from any part of the Bidding Documents, the Bidder may submit to the Engineer/Technology Designer a written Request For Interpretation (RFI) thereof. Submit RFI’s to Shawn Tyburski, Integrated Design Solutions, LLC, 1441 W. Long Lake, Suite 200, Troy, Michigan 48098, (248) 823-2195, styburski@ids-michigan.com. The person submitting the request shall be responsible for its prompt delivery. The bidding schedule is as follows:

Bids Available: March 28, 2024 Pre-Bid Conference: April 2, 2024; 3:00 PM at Cousino High School (meet in the Media Center) Deadline for RFI Submissions: April 8, 2024; 12:00 PM Deadline for RFI Responses: April 9, 2024; 5:00 PM

Bids Due: April 11, 2024; 2:00 PM Bid Opening April 11, 2024; 2:01 PM

Post-Bid Interviews: April 15, 2024 (AM) Anticipated Board of Education Award: May 1, 2024

Warren, Michigan IDS Project No. 22177-1000 BP-T4

INSTRUCTIONS TO BIDDERS

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B. Interpretation, correction or changes to the proposed Contract Documents will be made only by Addendum. Explanations, interpretations, corrections or changes of the Bidding Documents by any other method will not be binding.

12. ADDENDA/RESPONSES TO RFI’S

A. Addenda and responses to RFI’s will be posted to the website where Bidding documents are available as indicated on the Advertisement for Bids.

B. Hard copies of Addenda will be made available for inspection wherever Bidding Documents are on file.

C. Addenda will be issued no later than three (3) days prior to the date for receipt of Bids, except an Addendum withdrawing the request for Bids or one which postpones the date for receipt of Bids.

D. Each Bidder shall ascertain prior to submitting his bid that he has received all Addenda issued and shall acknowledge their receipt on the Bid Form.

E. Each Bidder shall be responsible for compliance with all issued Addenda.

13. UNIT PRICES

A. Each Bidder must bid on all unit prices listed in the Bidding Documents that are applicable to its Base Bid.

They will be fully considered in awarding the Contract.

B. Bids are considered irregular and may be rejected if unit prices contained in the Bid are obviously unbalanced either in excess of, or below, reasonable cost analysis values.

C. Any unit price which, in the sole opinion of the Owner, is unbalanced or excessive, may be rejected without affecting the validity of the Bid or other unit prices. An entire Bid may be rejected if, in the sole opinion of the Owner, rejection of individual unit prices materially affects the Bid.

D. Unit prices shall be applicable to the additions to or deletions from the scope of work indicated in the Bidding Documents and may be utilized at any time prior to substantial completion, or as defined in the Bidding Documents, whichever is longer.

E. Unit prices for deletions from the scope of work may be utilized at any time prior to installation of said unit through substantial completion, or as defined in the Bidding Documents, whichever is longer.

14. SPECIFICATIONS OF BID

A. Material or equipment specified by manufacturer and/or part number is specified as a basis of design.

Whenever any material or equipment is specified by patent or proprietary name or by the name of the manufacturer, unless stated differently, such specification shall be considered as if followed by the words “or Acceptable Equal”, whether or not such words appear.

B. Acceptable Equal shall be defined as a component, material or piece of equipment that is equal or superior in all aspects to the product specified as a basis of design. Any Acceptable Equal products included in your bid response shall be provided with the same warranty, service and support as the specified product and shall integrate with the rest of the system components with no additional changes to the rest of the system as specified. The proposed Acceptable Equal product shall not affect dimensional and functional clearances upon installation.

C. Clearly delineate within your bid response any and all Acceptable Equal products that are being proposed.

Include all drawings, cut sheets, performance and test data, samples and other information necessary for an evaluation of the product as an Acceptable Equal.

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D. The burden of proof of Acceptable Equal status is upon the Bidder. Failure to provide supporting data will result in the product being rejected. The Technology Designer’s decision of approval or disapproval of a proposed Acceptable Equal shall be final.

15. SUBSTITUTIONS

A. No substitutions to the specifications of the Bidding Documents will be considered prior to receipt of Bids, unless a written request for approval has been received by the Technology Designer at least ten (10) days prior to the date for receipt of Bids.

B. Such request for substitutions shall include the name of the material or equipment for which it is to be substituted and a complete description of the proposed substitution including drawings, performance and test data, samples and other information necessary for an evaluation. A statement setting forth changes in other materials, equipment or other portions of the Work shall be included.

C. The burden of proof of the merit of the proposed substitution is upon the Bidder. The Technology Designer’s decision of approval or disapproval of a proposed substitution shall be final.

D. If the Technology Designer approves a proposed substitution prior to receipt of Bids, such approval will be set forth in an Addendum.

E. The Bidder may offer material or equipment with equal or better qualities and performance via a voluntary alternate. Any such offers shall be made in writing in the space indicated on the Bid Form and shall include the cost to add or to deduct from the Base Bid amount. The Bidder shall include sufficient data (i.e. technical literature and/or detailed product brochures) to enable the Owner to assess the acceptability/desirability of the alternate material or equipment. Such acceptance by the Owner shall not relieve the Bidder from full responsibility from the efficiency and quality and performance of the substitute material or equipment, in the same manner and degree as the originally specified material and equipment.

F. No substitutions will be considered after Contract award unless specifically provided for in the Contract Documents.

16. EXECUTION OF AGREEMENT

A. The successful Bidder will be required to execute a modified AIA Standard Abbreviated Form of Agreement between Owner and Contractor, AIA Document A104-2017. A draft copy including modifications is included. The bidding documents and Bidder’s response shall be part of the contract. The contract documents will be available for review and signatures within seven (7) days of contract award.

The Owner will issue an Owner’s Purchase Order for the Owner’s accounting purposes only.

B. The Bidder to whom the Contract is awarded shall, within five (5) calendar days after notice of award and receipt of Agreement forms from the Owner, sign and deliver required copies to the Owner.

C. At or prior to delivery of the signed Agreement, the Bidder to whom the Contract is awarded shall deliver to the Owner those Certificates of Insurance required by the Owner.

D. The Owner shall approve Bonds and Certificates of Insurance and any required state or local permits before the successful Bidder may proceed with the Work. Failure or refusal to provide Bonds or Certificates of Insurance or required permits in a form satisfactory to the Owner shall subject the successful Bidder to loss of time from the allowable construction period equal to the time of delay in furnishing the required material.

E. After award of the Contract and prior to the first payment request, the Bidder to whom the Contract is awarded shall deliver to the Owner a schedule of values broken down by labor and material on a building by building basis.

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INSTRUCTIONS TO BIDDERS

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17. TAXES

A. Installation services for the tangible personal property purchased by the Owner are not subject to sales taxation. Moreover, the Owner is exempt from taxation on all tangible personal property purchased by the Owner for its use and consumption; however this exemption would not apply to any materials required under the Bidding Documents that are deemed to be a component of a construction/improvement project to the Owner’s facilities. The Owner will provide their Federal and State tax-exempt number(s) upon award.

B. All prices submitted on the Bid Form shall be inclusive of all applicable taxes.

18. GENERAL INDEMNIFICATION

A. Bidders shall indemnify, defend and hold harmless the Owner, its Board of Education and its Board members, in their official and individual capacities, administrators, employees, agents, architects, contractors, successors and assignees, from and against any and all costs, expenses, damages, and liabilities, including reasonable attorney’s fees, arising out of the: (i) grossly negligent act or willful misconduct of the Contractor [Bidder], its officers, directors, employees, successors, assignees, contractors, subcontractors and agents; (ii) any breach of the terms of this Agreement [the Bidding Documents] by Contractor [Bidder]; or (iii) any breach of any representation or warranty by Contractor [Bidder] under this Agreement [the Bidding Documents]. Bidder's obligations provided in this Section are contingent upon the Owner providing Bidder with: i) written notice of the claim as soon as the Owner first becomes aware of the claim; ii) complete control of the defense of and the right to settle such claim; iii) all available information, assistance and cooperation to enable Bidder to defend or settle such claim, at Bidder's expense.

19. INTELLECTUAL PROPERTY INDEMNIFICATION

A. Bidders shall indemnify, defend and hold harmless the Owner, its Board of Education and its Board members, in their official and individual capacities, administrators, employees, agents, contractors, successors and assignees, from and against any and all liabilities, damages, costs and expenses, including reasonable attorney fees, incurred in connection with any claim or suit brought against the Owner arising from any claims of violation of U. S. copyright, patent or trade secret by any third party resulting from Contractor’s [Bidders] or the Owner’s use of any equipment, software, technology, documentation and/or data development in connection with the Work, services and products described in the Bidding Documents; provided that Contractor [Bidder] is notified in writing within thirty (30) days from the date the Owner knew of such claim. The Owner retains the right to offset against any amounts owed Contractor [Bidder] hereunder or any such monies expended by the Owner in defending itself against such claims.

Following written notification of an infringement claim, Contractor [Bidder] may, at its expense, and in its sole and absolute discretion (but without obligation to do so) either (i) procure for the Owner the right to continue to use the alleged infringing products or services; or (ii) replace, modify or provide substitute products or services to the Owner which are, in the Owner’s sole opinion, of equal or greater quality to make it non-infringing; or (iii) refund to the Owner all monies paid to Contractor with respect to the infringing products or services, as well as all reasonable losses related to the infringing product(s) and all reasonable expenses related to the installation and conversion to the new product(s). Bidder's obligations provided in this Section are contingent upon the Owner providing Bidder with: i) written notice of the claim as soon as the Owner first becomes aware of the claim; ii) complete control of the defense of and the right to settle such claim; iii) all available information, assistance and cooperation to enable Bidder to defend or settle such claim, at Bidder's expense.

20. TURNKEY SOLUTION

A. The Bidding Documents set forth the terms and conditions upon which the Bidder will provide a “turnkey” solution for the installation and operation of the included systems for use by the Owner. The Bidder agrees that it will provide a “turnkey solution” to the Owner and represents and warrants that the design, operation and functionality of the included systems are in accordance with the Bidding Documents. All prices provided by the Bidder on the Bid Form must include all cables, connectors, equipment, etc., that are necessary to the make the included systems fully operational for the intent and purpose stated in the Bidding Documents.

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INSTRUCTIONS TO BIDDERS

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21. BID PREPARATION COSTS

A. The Bidder is responsible for any and all costs incurred by the Bidder, or any agents of Bidder, in responding to this Request for Proposal.

22. PERMITS AND FEES

A. All Bids shall include the cost of a low voltage permit for each building included in this contract. Include in your bid all applicable permits and fees. Include time in your bid response to walk the inspector thru the buildings during any and all inspections.

23. TIME OF COMPLETION

A. The Bidder, if awarded the Contract, agrees to complete the Work on or before the Contract Completion dates stated in the Bid Form.

24. EQUAL OPPORTUNITY

A. The Bidder and the Bidder’s Subcontractors shall not discriminate against any employee or applicant for employment because of race, religion, color, sex or national origin. The Contractor shall take steps to ensure that applicants are employed, and that employees are treated during employment without regard to their race, religion, color, sex or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the policies of non-discrimination.

B. The Bidder and the Bidder’s Subcontractors shall, in all solicitations or advertisements for employees placed by them or on their behalf; state that all qualified applicants will receive consideration for employment without regard to race, religion, color, sex or national origin.

25. POST BID INFORMATION

A. Bidders to whom Contract award is under consideration shall submit to the Technology Designer, upon request, a properly executed AIA Document A305, Contractor’s Qualification Statement.

END OF SECTION 00 2113

Warren, Michigan IDS Project No. 22177-1000 BP-T4

BID FORM

00 4100 - 1

SECTION 00 4100 - BID FORM

OWNER: Warren Consolidated Schools 31300 Anita Drive Warren, Michigan 48093

PROJECT: Warren Consolidated Schools District-Wide Technology Improvements Bid Package No. T4 Warren, Michigan

ENGINEER/

TECHNOLOGY

DESIGNER:

Integrated Design Solutions, LLC Architecture, Engineering, Interiors & Technology 1441 W. Long Lake Road, Suite 200 Troy, Michigan 48098

(248) 823-2100

(248) 823-2200 fax

NAME OF BIDDER: _____________________________________________________________________________

ADDRESS: _____________________________________________________________________________

TELEPHONE: _____________________________________________________________________________

E-MAIL: _____________________________________________________________________________

BID

Pursuant to and in compliance with the Advertisement for Bids, Instructions to Bidders and other documents relating thereto, the undersigned proposes and agrees to furnish equipment, materials, and labor and perform all work necessary to complete the Warren Consolidated Schools Contract for the District-Wide Technology Improvements Upgrades project in accordance with the Bidding Documents prepared by Integrated Design Solutions, LLC dated March 28, 2024, and agrees to accept payment as herein provided.

Bidders may submit bid responses for Base Bid No. 1 and/or Base Bid No. 2, and/or Base Bid No. 3 in any combination.

BASE BID NO. 1 – SMART AM60 APPLIANCES

Lump sum bid for all Work specified and as shown on the Drawings to provide all equipment delivered to the Owner.

Dollars ($ _________________________).

NOTE: The amounts shall be shown in both words and figures. In case of a discrepancy, the amount shown in words shall govern.

BASE BID NO. 1 – BREAKDOWN

The award of the Contract shall be based on the Base Bid amount. The Contractor shall provide separate prices for accounting purposes only.

Sections 01 0000, 27 0015, 27 4100 $

PLM Bond $

Base Bid No. 1 Total $

Warren, Michigan IDS Project No. 22177-1000 BP-T4

BID FORM

00 4100 - 2

BASE BID NO. 1 - MANDATORY ALTERNATES

Mandatory Alternate No. 1: Provide a set of four (4) MX Series replacement pens with each AM60 appliance being provided. In addition, provide one hundred (100) spare MX Series replacement pens.

Add/Deduct

Dollars($ ).

Mandatory Alternate No. 2: Provide a trade-in/upgrade credit for SMART 7000 series interactive pens (black, blue, red, and green). Assume one (1) set available for each AM60 device being provided.

Add/Deduct

Dollars($ ).

BASE BID NO. 1 - VOLUNTARY ALTERNATES

Voluntary Alternate No. 1:

Add/Deduct

Dollars($ ).

BASE BID NO. 1 - UNIT PRICES

The Bidder shall include a complete bill of materials as part of their bid submission. Refer to specifications section 00 2113 paragraph “SUBMITTALS - BID REQUIREMENTS” for additional information. The bill of materials will be considered to be the unit price schedule for additions to or deletions from the scope of work from the date of award until the date of completion.

The bill of materials shall be formatted to include all charges for labor, materials and equipment, overhead and profit, general conditions, supervision, insurance, taxes and incidental expenses in such a way that unit pricing can be easily derived.

Indicate below acceptance of these unit pricing terms, acceptance with modifications as indicated or exception taken.

Included bill of materials is considered the unit pricing schedule for the duration of the project.

Exception taken. Included bill of materials is not valid for unit pricing for additions to or deletions from the scope of work for the duration of the project.

Included bill of materials is considered the unit pricing schedule for the duration of the project with the following modifications:

In addition, provide unit pricing for the following:

Said unit prices shall be applicable to the pricing of additions to, or deletions from, the Work indicated in the Contract Documents.

ADD

UP-1 Cost to procure and deliver one (1) SMART AM60 appliance. $

Warren, Michigan IDS Project No. 22177-1000 BP-T4

BID FORM

00 4100 - 3

BASE BID NO. 1 - EXTENDED UNIT PRICES

The Bidder proposes extended unit prices in accordance with the following schedule. Said unit prices shall include all charges for labor, materials and equipment, overhead and profit, inflation/escalation, general conditions, supervision, insurance, applicable taxes and incidental expenses.

Said extended unit prices shall be applicable to the pricing of additional work beyond Substantial Completion. Said extended unit prices shall be valid from the date of substantial completion to one (1) year after the date of substantial completion.

For each unit price stated above, include with your bid proposal a pricing schedule, standard escalation percentages or other form of pricing the District may utilize for future work extending beyond Substantial Completion for the time period specified on a yearly basis.

BASE BID NO. 2 – CLASSROOM WIRING UPGRADES

Lump sum bid for all Work specified and as shown on the Drawings to provide all equipment, labor, cabling, miscellaneous equipment, and connections for a turnkey solution (including a $50,000.00 Owner allowance for Owner requested moves, adds, or changes):

Dollars ($ _________________________).

NOTE: The amounts shall be shown in both words and figures. In case of a discrepancy, the amount shown in words shall govern.

BASE BID NO. 2 – BREAKDOWN

The award of the Contract shall be based on the Base Bid amount. The Contractor shall provide separate prices for accounting purposes only.

Sections 01 0000, 27 0015, 27 1517, 27 4100 $

PLM Bond $

Base Bid No. 2 Total $

BASE BID NO. 2 - MANDATORY ALTERNATES

Mandatory Alternate No. 1: Disconnect and remove Crestron BPC-8 pushbutton panels, associated IR blaster located in classroom ceiling/wall enclosure, and all associated wiring in all classrooms identified on the Drawings to receive a new classroom wiring solution. For bidding purposes, assume 10% of pushbutton panels are stand alone and will require removal of surface mounted V500/V700 raceways. For these locations, prep wall and make ready for paint by others. All other locations can be assumed they are mounted to the side of the existing classroom control panel enclosures. For these locations, install one-gang stainless steel blank where the BPC-8 button panel is removed.

Add/Deduct

Dollars($ ).

Warren, Michigan IDS Project No. 22177-1000 BP-T4

BID FORM

00 4100 - 4

BASE BID NO. 2 - VOLUNTARY ALTERNATES

Voluntary Alternate No. 1:

Add/Deduct

Dollars($ ).

BASE BID NO. 2 - UNIT PRICES

The Bidder shall include a complete bill of materials as part of their bid submission. Refer to specifications section 00 2113 paragraph “SUBMITTALS - BID REQUIREMENTS” for additional information. The bill of materials will be considered to be the unit price schedule for additions to or deletions from the scope of work from the date of award until the date of completion.

The bill of materials shall be formatted to include all charges for labor, materials and equipment, overhead and profit, general conditions, supervision, insurance, taxes and incidental expenses in such a way that unit pricing can be easily derived.

Indicate below acceptance of these unit pricing terms, acceptance with modifications as indicated or exception taken.

Included bill of materials is considered the unit pricing schedule for the duration of the project.

Exception taken. Included bill of materials is not valid for unit pricing for additions to or deletions from the scope of work for the duration of the project.

Included bill of materials is considered the unit pricing schedule for the duration of the project with the following modifications:

In addition, provide unit pricing for the following:

Said unit prices shall be applicable to the pricing of additions to, or deletions from, the Work indicated in the Contract Documents.

ADD

UP-1 Cost to provide and install one (1) Team Up Series HDBaseT classroom wiring solution (TU-HUC42-TX transmitter and TU-HUC42-RX receiver) in a typical classroom, including removal of existing related AV wiring per the typical classroom connection diagram.

BASE BID NO. 2 - EXTENDED UNIT PRICES

The Bidder proposes extended unit prices in accordance with the following schedule. Said unit prices shall include all charges for labor, materials and equipment, overhead and profit, inflation/escalation, general conditions, supervision, insurance, applicable taxes and incidental expenses.

Said extended unit prices shall be applicable to the pricing of additional work beyond Substantial Completion. Said extended unit prices shall be valid from the date of substantial completion to one (1) year after the date of substantial completion.

Warren, Michigan IDS Project No. 22177-1000 BP-T4

BID FORM

00 4100 - 5

For each unit price stated above, include with your bid proposal a pricing schedule, standard escalation percentages or other form of pricing the District may utilize for future work extending beyond Substantial Completion for the time period specified on a yearly basis.

BASE BID NO. 3 – DOCUMENT CAMERAS

Lump sum bid for all Work specified and as shown on the Drawings to provide all equipment, labor, cabling, miscellaneous equipment, and connections for a turnkey solution (including a $10,000.00 Owner allowance for Owner requested moves, adds, or changes):

Dollars ($ _________________________).

NOTE: The amounts shall be shown in both words and figures. In case of a discrepancy, the amount shown in words shall govern.

BASE BID NO. 3 – BREAKDOWN

The award of the Contract shall be based on the Base Bid amount. The Contractor shall provide separate prices for accounting purposes only.

Sections 01 0000, 27 0015, 27 4100 $

PLM Bond $

Base Bid No. 3 Total $

BASE BID NO. 3 - MANDATORY ALTERNATES

None.

BASE BID NO. 3 - VOLUNTARY ALTERNATES

Voluntary Alternate No. 1:

Add/Deduct

Dollars($ ).

Voluntary Alternate No. 2:

Add/Deduct

Dollars($ ).

Warren, Michigan IDS Project No. 22177-1000 BP-T4

BID FORM

00 4100 - 6

BASE BID NO. 3 - UNIT PRICES

The Bidder shall include a complete bill of materials as part of their bid submission. Refer to specifications section 00 2113 paragraph “SUBMITTALS - BID REQUIREMENTS” for additional information. The bill of materials will be considered to be the unit price schedule for additions to or deletions from the scope of work from the date of award until the date of completion.

The bill of materials shall be formatted to include all charges for labor, materials and equipment, overhead and profit, general conditions, supervision, insurance, taxes and incidental expenses in such a way that unit pricing can be easily derived.

Indicate below acceptance of these unit pricing terms, acceptance with modifications as indicated or exception taken.

Included bill of materials is considered the unit pricing schedule for the duration of the project.

Exception taken. Included bill of materials is not valid for unit pricing for additions to or deletions from the scope of work for the duration of the project.

Included bill of materials is considered the unit pricing schedule for the duration of the project with the following modifications:

In addition, provide unit pricing for the following:

Said unit prices shall be applicable to the pricing of additions to, or deletions from, the Work indicated in the Contract Documents.

ADD

UP-1 Cost to procure and deliver one (1) spare Elmo MX-P3 document camera. $

UP-2 Cost to provide and install one (1) Elmo MX-P3 document camera. $

BASE BID NO. 3 - EXTENDED UNIT PRICES

The Bidder proposes extended unit prices in accordance with the following schedule. Said unit prices shall include all charges for labor, materials and equipment, overhead and profit, inflation/escalation, general conditions, supervision, insurance, applicable taxes and incidental expenses.

Said extended unit prices shall be applicable to the pricing of additional work beyond Substantial Completion. Said extended unit prices shall be valid from the date of substantial completion to one (1) year after the date of substantial completion.

For each unit price stated above, include with your bid proposal a pricing schedule, standard escalation percentages or other form of pricing the District may utilize for future work extending beyond Substantial Completion for the time period specified on a yearly basis.

BID SECURITY

Each Bid shall be accompanied by a Bid Security in the form of a certified check, cashier’s check, or money order made payable to the Owner or a Bid Bond naming the Owner as the oblige in an amount not less than five percent (5%) of the Base Bid as a Bid guarantee. Bid Bonds shall be issued by a company licensed to do business in the State of Michigan.

Warren, Michigan IDS Project No. 22177-1000 BP-T4

BID FORM

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ADDENDA

The undersigned acknowledges the receipt of the following addenda:

Addendum No. Dated Addendum No. Dated

TIME OF COMPLETION

The undersigned agrees to substantially complete the project as follows: Refer to the Project Schedule within the Project Manual.

WITHDRAWAL OF BIDS

The undersigned agrees that its Bid shall not be withdrawn for a period of ninety (90) days after the date set for receipt of Bids.

NON-COLLUSION

The undersigned certifies that the Bid has not been prepared in collusion with any other bidder and that the prices, discounts, terms and conditions thereof have not been directly or indirectly communicated by or on behalf of the Bidder to any such person other than the…