2022-55-040 REV RFQ 2 1013.docx
DOCX document 24 KB Posted
- Attached to
- DCSS FTI Level Shredders
- Solicitation number
- 22-478HFS-MEDPR-B-25408
- Issued by
- St. Clair County, Illinois
About this file
This document is a Request for Quote (RFQ) issued by the Illinois Department of Healthcare and Family Services for the purchase of 20 heavy-duty crosscut shredders to secure compliance with the Internal Revenue Service's Minimum Protection Standards for handling Federal Tax Information. The shredders must meet specific requirements for sheet capacity, cut type and size, security level, and bin capacity, with 2 small shredders, 15 medium shredders, and 3 large shredders needed. A 3-year warranty on parts and labor is required, and the equipment must be new, not refurbished. Quotes must include all deliverables, and shipping to the specified location in Springfield, Illinois. Submissions should include the make, model, and product literature.
The pricing must be all-inclusive, and the shredders will be awarded to a single vendor, not by individual line item. The shredders must operate on a standard 120v outlet. Questions should be directed to the contact person identified in the document.
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Other files
| File | Type | Posted |
|---|---|---|
| Forms B Section V.20.1~20.docx | DOCX document | |
| Standard Terms and Conditions v.20.1~3.pdf |
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Text version
STATE OF ILLINOIS
DEPARTMENT OF HEALTHCARE AND FAMILY SERVICES
THERESA EAGLESON, DIRECTOR
REQUEST FOR QUOTE
Project Title: DCSS FTI Level Shredders Agency Reference Number: 2022-55-040 Date: 13 October 2021
The Illinois Department of Healthcare & Family Services is seeking quotes for the purchase of 20 heavy-duty crosscut shredders to secure DCSS compliance with the Internal Revenue Service’s Minimum Protection Standards (MPS) as outlined in IRS Publication 1075 (11-2016).
The pricing must include all deliverables.
Project Deliverables:
Internal Revenue Code sections 6103 (l) (6) and (l) (10) requires entities who receive federal tax return information to maintain MPS to safeguard information used in approved manners in their course of conducting business. The Code requires that the Federal Tax Information (FTI) be retained in a secure environment and outlines the specific methods which are approved for FTI destruction including shred size. Selected shredders shall meet or exceed the shredding specifications set forth in the IRS Publication 1075 Media Sanitation Requirements and as detailed below.
Small Shredder Minimum Specifications - 2 needed Sheet capacity: 5 Cut Type & Size: Cross Cut, 1mm x 5mm (or smaller) Security Level: P-7 Bin Capacity: 9 gallons
Medium Shredder Minimum Specifications - 15 needed Sheet Capacity: 10-12 Cut Type & Size: Cross Cut, 1mm x 5mm (or smaller) Security Level: P-7 Bin Capacity: 26 gallons
Large Shredder Minimum Specifications - 3 needed Sheet capacity: 12-14 Cut Type & Size: Cross Cut, 1mm x 5mm (or smaller) Security Level: P-7 Bin Capacity: 38 gallons
· A warranty is required and shall be included in the price of the shredder as follows: Parts and labor to repair any failure caused by defect must be under warranty for three (3) years from date of invoice. High Security Shredders purchased with an Oiler: Cutting Roller is warranted for two (2) years from date of invoice.
· Equipment shall be new, re-furbished equipment shall not be accepted.
· Vendor shall submit make, model and product literature with their bid submission, failure to do so may result in rejection of Vendor’s bid.
· Equipment shall be awarded to one Vendor, not by BidBuy line item.
· Shipping will be to HSF/BAS, ATTN: Steve Dorchinecz, 2946 Old Rochester Rd, Springfield, IL 62703 and must be included.
· Shredders must operate on a standard 120v outlet.
Please direct any/all questions to: Melissa.Orrill@Illinois.gov
File details come from the government source that posted it. Updated .