CITY OF GREEN BAY

REQUEST FOR PROPOSAL

RFP #: 2022-05

Title: Gunshot Detection Technology & Automated License Plate Reader

City Agency: Police Department

Due Date: August 25, 2022

CC:

2:00 PM CT

906-78;680-21;680-41;925-84

Table of Contents

1 NOTICE TO PROPOSERS

1.1 Summary

1.2 Important Dates

1.3 Format

1.4 Labeling

1.5 Delivery of Proposals

1.6 Appendix A: Standard Terms & Conditions

1.7 Appendix B: Sample Contract for Purchase of Services

1.8 Multiple Proposals

1.9 City of Green Bay Contact Information

1.10 Inquiries, Clarifications, and Exceptions

1.11 Addenda

1.12 Proposal Distribution Networks

1.13 Oral Presentations/Site Visits/Meetings

1.14 Acceptance/Rejection of Proposals

1.15 Withdrawal or Revision of Proposals

1.16 Subcontracting or Third Party Payments

1.17 Non-Restrictive Specifications and Vendor Alternates

1.18 Non-Material and Material Variances

1.19 Public Records

1.20 Contract Quantities

1.21 Usage Reports

1.22 Proposal Evaluation

1.23 Proposal Scoring

1.24 Award and Final Offers

1.25 Partial Award

1.26 Negotiate Contract Terms

1.27 Cost Proposal

1.28 Tax Exempt

1.29 Appeals Process

1.30 Proposers Responsibility

2 DESCRIPTION OF SERVICES/COMMODITIES

2.1 Background

2.2 Scope of Work

SPECIFICATION

2.3 Vendor Requirements

2.4 Insurance Requirements

2.5 Delivery

2.6 Warranty

2.7 Term

3 REQUIRED INFORMATION AND CONTENT FOR SUBMITTAL OF PROPOSALS

3.1 Standard Terms and Conditions

Form A: Signature Affidavit

Form B: Receipt of Forms and Submittal Checklist

Form C: Vendor Profile

Form D: Designation of Confidential and Proprietary Information

Form E: Cost Proposal

Form F: References

Form- Pages 10-13 Form - Federal Clause - Government-Wide Debarment and Suspension CERTIFICATION Form - Federal Clause - Lobbying CERTIFICATION.

1 NOTICE TO PROPOSERS

1.1 Summary

The City of Green Bay Police Department (“City”) is soliciting Proposals from qualified vendors for a Gunshot Detection System and or Automated License Plate Reader. Vendors submitting Proposals (“Proposers”) are required to read this Request for Proposals (“RFP”) in its entirety and follow the instructions contained herein.

1.2 Important Dates

Deliver Proposals no later than the due date and time indicated below. The City will reject all late Proposals:

RFP Issue Date:

July 28, 2022

Questions Due Date: August 4, 2022 Addendum Posted Date: August 8, 2022

Due Date: August 25, 2022, 2:00 PM CT Sealed RFP Opening - Only the names of proposers will be read at the opening.

1.3 Format

The City will not consider illegible Proposals.

Elaborate Proposals (i.e., expensive artwork) beyond that sufficient to present a complete and effective Proposal, are not necessary or desired.

Please include One (1) original and four (3) copies of your proposal. Please also include an electronic version of your proposal on flash drive. If your submittal is via e-file on demandstar you do not need to send any copies or flash drives.

Complete and return Forms A through F and any other mandatory bid submittal documents to City of Green Bay Purchasing Department with your proposal submittal.

To achieve a uniform review process and obtain the maximum degree of comparability, it is required that the proposals be organized in the manner specified on page 7 under Scoring criteria by TABS. Proposals shall not exceed 50 pages in length (excluding letter of transmittal, resumes, title page(s), and index/table of contents, attachments, or dividers). One page shall be interpreted as one side of single-spaced, typed, 8 1/2" X 11" sheet of paper. Excess pages will be removed prior to evaluation, which could result in incomplete responses and subsequent lower scores.

1.4 Labeling

All Proposals must be clearly labeled:

Proposer’s Name and Address

RFP #: 2022-05

Title: Gunshot Detection Technology/Automated License Plate Reader

All email correspondence must include RFP 2022-05 in the subject line.

1.5 Delivery of Proposals

Delivery of hard copies to: City of Green Bay Purchasing Department

100 North Jefferson St. Room 101 Green Bay, WI 54301

Proposals must be delivered as instructed. Deliveries to other City departments and/or locations may result in disqualification.

Note: When mailing your response via a third party delivery service, the outside of the packaging MUST be clearly marked with the RFP name and number. This ensures that the proposal can be delivered to the correct purchasing agent without having to open the proposal.

Electronically submitted proposals are accepted via demandstar. Emailed proposals are not acceptable.

1.6 Appendix A: Standard Terms & Conditions

Proposers are responsible for reviewing this attachment prior to submission of their Proposals. City of Green Bay Standard Terms and Conditions are the minimum requirements for the submission of Proposals.

1.7 Appendix B: Sample Contract for Purchase of Services

Proposers are responsible for reviewing this attachment prior to submission of their Proposals. The Sample Contract for Purchase of Services shall serve as the basis of the contract resulting from this RFP.

The terms of this template contract shall become contractual obligations following award of the RFP. By submitting a Proposal, Proposers affirm their willingness to enter into a contract containing these terms.

1.8 Multiple Proposals

Multiple Proposals from Proposers are permitted; however, each must fully conform to the requirements for submission. Proposers must sequentially label (e.g., Proposal #1, Proposal #2) and separately package each Proposal. Proposers may submit alternate pricing schemes without having to submit multiple Proposals.

1.9 City of Green Bay Contact Information

The City of Green Bay Purchasing Department administers the procurement function:

Diane Kruse, CPM, C.P.I.M.

Purchasing Department 100 North Jefferson St. Room 101 Green Bay, WI 54301

PH: (920) 448-3051

FAX: (920) 448-3050

purchasingag@greenbaywi.gov

Contacting City staff outside of the Purchasing Department regarding this RFP without written consent from the Purchasing Department may result in your proposal being rejected.

mailto:purchasingag@greenbaywi.gov

1.10 Inquiries, Clarifications, and Exceptions

Proposers are to raise any questions they have about the RFP document without delay. Direct all questions, in writing, to the Purchasing Department Buyer listed in Section 1.9.

Proposers finding any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in this RFP document shall immediately notify the Buyer and request clarification. In the event that it is necessary to provide additional clarification or revision to the RFP, the City will post addenda – see 1.11 below. Proposers are strongly encouraged to check for addenda regularly.

Proposals should be as responsive as possible to the provisions stated herein. A prospective vendor may take “exception” to proposal terms, conditions, specifications and dates stated within the proposal package. However, the City of Green Bay reserves the right to disqualify any and all Proposals submitted which include exceptions, if deemed not in the City’s best interests.

1.11 Addenda

In the event that it is necessary to provide additional clarification or revision to the RFP, the City will post addenda to its Proposals distribution websites – see 1.12 below. It is the Proposers responsibility to regularly monitor the websites for any such postings. Proposers must acknowledge the receipt of any addenda on Form B. Failure to retrieve addenda and include their provisions may result in disqualification.

1.12 Proposal Distribution Networks

The City of Green Bay posts all Request for Proposals, addenda, tabulations, awards, and related announcements on two distribution networks – VendorNet and DemandStar. The aforementioned documents are available exclusively from these websites. It is the Proposers responsibility to regularly monitor the proposal distribution network for any such postings. Proposers’ failure to retrieve such addenda and incorporate their appropriate provisions in their response may result in disqualification. Both sites offer free registration to City Proposers.

State of Wisconsin VendorNet System:

State of Wisconsin and local agencies proposal network. Registration is free. http://vendornet.state.wi.us/vendornet

DemandStar: National proposal network – Free subscription is available to access Proposals from the City of Green Bay and other Wisconsin agencies, participating in the Wisconsin Association of Public Purchasers (WAPP).

A fee is required if subscribing to multiple agencies that are not included in WAPP.

1) Register at: www.demandstar.com/registration

2) Enter your E-mail and Company Name

3) Choose your Free Agency (Type “WAPP” in the search box).

4) Check out with your FREE AGENCY registration by clicking “Skip for now” on the page where it gives you options to add additional Counties and States.

5) Electronically submitted proposals are accepted via demandstar

Home Page: www.demandstar.com http://vendornet.state.wi.us/vendornet http://www.demandstar.com/registration http://www.demandstar.com/

1.13 Oral Presentations/Site Visits/Meetings

Proposers may be asked to attend meetings, make oral presentations, inspect City locations or make their facilities available for a site inspection as part of this RFP process. Such presentations, meetings or site visits will be at the Proposers expense.

1.14 Acceptance/Rejection of Proposals

The City reserves the right to accept or reject any or all Proposals submitted, in whole or in part, and to waive any informalities or technicalities, which at the City's discretion is determined to be in the best interests of the City. Further, the City makes no representations that a contract will be awarded to any Proposer responding to this request. The City expressly reserves the right to reject any and all Proposals responding to this invitation without indicating any reasons for such rejection(s).

The City reserves the right to postpone due dates and openings for its own convenience and to withdraw this solicitation at any time without prior notice.

1.15 Withdrawal or Revision of Proposals

Proposers may, without prejudice, withdraw Proposals submitted prior to the date and time specified for receipt of Proposals by requesting such withdrawal before the due time and date of the submission of Proposals. After the due date of submission of Proposals, no Proposals may be withdrawn for a period of 90 days or as otherwise specified or provided by law. Proposers may modify their Proposals at any time prior to opening of Proposals.

1.16 Subcontracting or Third Party Payments

All subcontracting shall be pre-approved upon award by the City before any work begins. Subcontractors must abide by all terms and conditions of the proposal. The prime contractor shall be responsible for all subcontractor(s) work and payment.

1.17 Non-Restrictive Specifications and Vendor Alternates

Specifications are intended to define the general level of quality and performance of this purchase and not to restrict competition. Vendors may offer one or more alternates with lesser or greater features, however the City reserves the right to make its selection based on the best interest of the City. Vendors offering alternates shall submit, with their proposal, an itemized comparison with this specification, documenting equivalence for quality, performance, etc. Failure to identify exceptions or deviations in this manner may be a basis to declare the proposal as non-responsive. If in your opinion, any of the specifications, terms and conditions of this RFP prevents you from offering a proposal, consideration will be given to a Vendor’s request for change.

1.18 Non-Material and Material Variances

The City reserves the right to waive or permit cure of nonmaterial variances in the offer if, in the judgment of the City, it is in the City’s best interest to do so. The determination of materiality is in the sole discretion of the City.

1.19 Public Records

Proposers are hereby notified that all information submitted in response to this RFP may be made available for public inspection according to the Public Records Law of the State of Wisconsin or other applicable public record laws. Information qualifying as a “trade secret”⎯defined in State of Wisconsin

Statutes⎯may be held confidential.

Proposers shall seal separately and clearly identify all information they deem to be “trade secrets,” as defined in the State of Wisconsin Statutes. Do not duplicate or co-mingle information, deemed confidential and sealed, elsewhere in your response.

S. 19.36(5)

(5) TRADE SECRETS. An authority may withhold access to any record or portion of a record containing information qualifying as a trade secret as defined in s. 134.90(1)(c).

s. 134.90(1)(c)

(c) “Trade secret” means information, including a formula, pattern, compilation, program, device, method, technique or process to which all of the following apply:

1. The information derives independent economic value, actual or potential, from not being generally known to, and not being readily ascertainable by proper means by, other persons who can obtain economic value from its disclosure or use.

2. The information is the subject of efforts to maintain its secrecy that are reasonable under the circumstances.

The City cannot ensure that information will not be subject to release if a request is made under applicable public records laws. The City cannot consider the following confidential: a proposal in its entirety, price proposal information, or the entire contents of any resulting contract. The City will not provide advance notice to Proposers prior to release of any requested record.

To the extent permitted by such laws, it is the intention of the City to withhold the contents of Proposals from public view⎯until such times as competitive or bargaining reasons no longer require non-disclosure, in the City’s opinion. At that time, all Proposals will be available for review in accordance with such laws.

1.20 Contract Quantities

The estimated annual quantities identified within this RFP are for proposal purposes only and are based on historical data. The City does not guarantee to purchase any specific quantity or dollar amount.

Proposals that state the City must guarantee a specific quantity or dollar amount may be disqualified.

1.21 Usage Reports

Annually, the successful Proposers shall furnish to City Purchasing usage reports summarizing the ordering history for each department served during the previous contract year. The report, at a minimum, must include each and every item or service ordered during the period, its total quantities and dollars by item/service and in total. The City reserves the right to request usage reports at any time and request additional information, if required, when reviewing contract activity.

1.22 Proposal Evaluation

The City’s evaluation committee will consist of members who have been selected because of their special expertise and knowledge of the service(s) and/or product(s) that are the subject of this RFP. Proposers may not contact members of the evaluation committee except at the request of the Purchasing Department.

The proposals will be initially reviewed to determine if mandatory requirements are met. Failure to meet mandatory requirements shall result in the proposal being rejected. In the event that all proposers do not meet one or more of the mandatory requirements, the City reserves the right to continue the evaluation of the proposals that most closely meet the mandatory requirements of this RFP.

1.23 Proposal Scoring

Accepted proposals will be reviewed if their proposal meets minimum requirements. From there they will be reviewed by an evaluation committee and scored against the stated criteria. The committee may review references, request interviews/presentations, conduct demonstrations and/or conduct on-site visits. The resulting information will be used to score the proposals. The evaluation committee's scoring will be tabulated and proposals ranked based on the numerical scores received.

Proposals will be scored using the following criteria:

We will be scoring the Gunshot Detection System and the Automated License Plate Reader separately.

using the same criteria below for both. If you submit a Gunshot Detection System which includes a License Plate Reader that equipment will also be scored separately. The City is looking for the Best Solution that adds the Best Value to this project.

Description Points

Experience & Qualifications 25

Proposed Service (Maintenance) 20

Implementation Strategy 20

Quality/Elements of Proposal 15

Proposal Fee 20

TOTAL 100

TAB #1 - Experience & Qualifications: Provide a brief narrative on the proposer’s relevant experience, qualifications and past performance on similar equipment. Please provide the relevant experience and qualifications of key personnel that will be assigned to this project.

TAB #2 - Proposed Services (Maintenance): Proposer should provide information on any on-going professional services such as hosting fees, maintenance fees and technical support guidelines for system failure. Describe data retention capabilities.

TAB #3 - Implementation Strategy: Proposer must provide details on the implementation and training process to include methodology, planning, installation, system configuration, timeline and training. Must provide a detailed description of the training services provided.

TAB # 4- Quality of Proposal: Proposals will be evaluated for neatness, organization, and submission of required material. Along with systems ability to meet the City’s needs.

TAB #5 - Proposal Fee: In a separately sealed envelope, provide a cost for all equipment along with duties applicable to carry out the objectives detailed in the Scope of Work and Evaluation Criterion. Also state any fees related to travel, lodging and any other ancillary expenses.

1.24 Award and Final Offers

Award will be granted in one of two ways. The award may be granted to the highest scoring responsive and responsible proposer after the original evaluation process is complete. Alternatively, the highest proposer or proposers may be requested to submit best and final offers. If the City requests best and final offers, they will be evaluated against the stated criteria, scored, and ranked by the evaluation committee. The award will then be granted to the highest scoring proposer following that process.

However, a proposer should not expect that the City will request a best and final offer.

After an award is made, a proposal tabulation summary will be available through DemandStar. Proposal results will not be given over the telephone. Award will be based on overall best value to the City and not based solely on lowest price. The RFP process does not have final approval of award and/or disbursement of funds. Final award and funding must go through appropriate committee approval before final award and disbursement of funds are approved and disbursed.

1.25 Partial Award

Unless otherwise noted, it will be assumed that Proposers will accept an order for all or part of the items/services priced. It is the City’s intention to award to the vendor who proposes the system that we believe is the best value for the City’s Police Department. We may be awarding both a Gunshot Detection System and Automated License Plate Reader or one or the other whichever is the best overall solution and value for the City.

1.26 Negotiate Contract Terms

The City reserves the right to negotiate the terms of the contract, including the award amount, with the selected proposer prior to entering into a contract. If contract negotiations cannot be concluded successfully with the highest scoring proposer, the City may negotiate a contract with the next highest scoring proposer.

1.27 Cost Proposal

Purchasing will score the cost proposals by prorating with the lowest cost proposal given the highest score. The formula is as follows: Calculation of points awarded to subsequent proposals will use the lowest dollar proposal amount as a constant numerator and the dollar amount of the firm being scored as the denominator. This number is then multiplied by the number of points given to the cost section of the RFP, resulting in the cost proposal score.

Lowest Cost Proposed Constant _ X Maximum Points Assigned to Cost = Score Other Proposed Cost

Cost Proposals shall be in a separate sealed envelope and submitted within the proposal package. The outside of the envelope should clearly state “Cost Proposal” and the name of the proposer.

1.28 Tax Exempt

The City of Green Bay as a municipality is exempt from payment of federal excise taxes and State of Wisconsin taxes per Wisconsin statute 77.54(9a). Federal Tax ID #39-6005458. A completed Wisconsin Department of Revenue Form S-211 (R.2-00) can be requested through the Purchasing Department. Our tax-exempt number is 008-0000428893-07.

1.29 Appeals Process

Notices of intent to protest and protests must be made in writing. Protestors should make their protests as specific as possible and should identify Wisconsin Statutes or City of Green Bay ordinance provisions that are alleged to have been violated.

The written notice of protest must be filed with the Procurement Manager, Green Bay, WI, 100 North Jefferson St. Room 101, Green Bay, WI 54301, and received no later than 72 business hours after the intent to award notice is issued.

1.30 Proposers Responsibility

Proposers shall examine this RFP and shall exercise their judgment as to the nature and scope of the work required. No plea of ignorance concerning conditions or difficulties that exist or may hereafter arise in the execution of the work under the resulting contract, as a consequence of failure to make necessary examinations and investigations, shall be accepted as an excuse for any failure or omission on the part of the Proposers to fulfill the requirements of the resulting contract.

2 DESCRIPTION OF SERVICES/COMMODITIES

2.1 Background

The City of Green Bay is a municipality consisting of 104,833 residents. The city is constantly seeking innovative ideas to promote diversity, equity, prosperity, and growth. The City believes that establishing a Gunshot Detection and or License Plate Reader System would be beneficial to its mission.

The City of Green Bay Police Department is seeking proposals for a turnkey Gunshot Detection Technology solution and or License Plate Reader System for potential crime areas of the city, inclusive of all applicable hardware/devices, hosting services, software, implementation, training, customized along with on-going maintenance and technical support.

This system shall be able to detect gunshot and provide the location of the event back to the monitoring agency. The License Plate Reading System must be robust enough to meet the standards stated in this RFP. The systems must be able to provide live audible feed as well as record the event. The Gunshot System must be able to distinguish between gunshot and other similar sounds. This system must enable the city of Green Bay Police Department to precisely & quickly identify where there are gunfire incidents.

The Department hopes to leverage a gunshot detection system to better identify and prosecute individuals who pull the trigger. Along with success in reducing gun violence.

2.2 Scope of Work

The City of Green Bay Police Department is seeking a qualified proposer to provide a turnkey Gunshot Detection Technology Solution and or an Automated License Plate Reader.

1. To conduct an analysis of the local crime trends and help identify those areas which are vulnerable to gunfire incidents.

2. Provide installation of sensors in places with high concentrations of gun violence.

3. Aid in developing communication methods with community members early and often.

4. Develop clear policies and procedures before implementation of gunshot detection technology and or License Plate Reader System.

5. Make training an on-going priority for 911 operators and responding officers.

6. Develop accountability mechanisms for internal users and external customers.

7. Assess departmental capacity for data integration and management before implementing the Gunshot Detection Technology and or License Plate Reader System.

8. Provide methods on leveraging complementary and existing technologies with Gunshot

Detection Technology and or License Plate Reader System.

SPECIFICATION

“√” COMPLY

OR

“EXCEPTION”

GUNSHOT DETECTION SYSTEM

1. 1.

Desired Solution Functionality:

It is critical for the Green Bay Police Department to increase high crime scene detection location accuracy, expedite response times, apprehend fleeing subjects, and improve the likelihood of obtaining forensic evidence.

2. 2.

The gunshot detection technology solution supplied in your proposal must be a turn-key solution which provides the following functionality:

1. Ability to send notifications to designated personnel (state time frame for vetted confirmation of notifications)

2. Ability to detected different calibers and multiple firearms. Ex. Handguns, Long guns

3. Ability to detect firearm actions being used. Automatic versus semi-automatic

4. Capabilities to supply shot counts (supply any limitations on shot counts)

5. Capabilities for date and time stamped digital recording of the incident for immediate playback

6. Ability to capture forensic information such as: exact location of each shot, exact time of each shot, and matching forensic grade digital recordings

7. Company must supply mobile deployment by trained internal personnel

8. Company must supply Mobile device app or mobile friendly website: State and supply which you will be supplying- Mobile device app or mobile friendly website

9. Company must supply API to integrate with City of Green Bay’s Police department

RMS

10. System must have Validation software which has capabilities to detect between – gunshots vs backfire vs fireworks vs glass breaking etc.

11. Ability to create custom automated reports

12. Capability for accuracy on location of shots fired- supplying exact positional data

13. Mapping capability, including overlay of incident location

14. System must supply an audit system in which users document a case#, case type, etc, and that administrator has access to run easy reports on

15. List approximate accuracy of detection

16. System must have robust Data retention (List timeframe)

17. System must have the ability to automate and manually export of metadata and or all data to a SQL environment

18. System must have centralized management of all administrative functions

19. System must have centralized device monitoring

20. System must be Cloud-based hosted environment

21. System must be user Friendly and have a Robust Frontend/Backend

22. Ability to create automated reports, and selective distribution of reports

23. All data transmission charges must be included in the cost of the system

24. System must have the capabilities for notifications via multiple communication methods (List all that are available)

25. Devices must be able to withstand the extreme Wisconsin weather conditions

26. Price submitted must include technical staff training – List number of hours and agenda for technical staff training

27. Must provide officer training – List number of hours and agenda for officer training included in this RFP

28. System proposed must produce and upkeep maps\location of each device that is deployed, and have them readily available to GBPD

29. System proposed must produce and upkeep maps of expected coverage, and have them readily available to GBPD

30. System must have a comprehensive logging system of user and system activity

(individual log ins)

OR

“EXCEPTION”

31. Must have active directory integration

32. Must have confirmation of gunshots detected before notification (explain methodology in your proposal submittal)

33. Must have the ability to playback the audio after notification (explain process in your proposal submittal)

34. Must be able to provide time stamped, geolocated audio files

35. Must have hash value logging of audio files

36. The city will consider cellular, wireless, wired solutions, or combinations of these

37. Provide an overview of your solution for our environment

38. Supply expected life cycle for equipment

39. Supply expected cost on 1-3-5-10 years.

3. 3.

Implementation/configuration/installation services, responsibility of awarded vendor:

1. Must provide a “turn-key” system, whereby all permitting, site surveys, hardware, software, communication, function, vetting, and data deliverables are the responsibility of the selected proposer

2. Must prevent disparate outcomes and show assurances on unintended equity impacts

3. Shall be responsible for providing on-site installation, integration, software implementation, and configuration services for all components of the proposed solution. This should include planning and operational process redesign

4. Shall be responsible for testing the proposed solution and ensuring proper functionality prior to launching in the production environment

5. Must perform all implementation/installation services in accordance with applicable laws, ordinances, rules, and regulations. With prior coordination with GBPD staff

6. Shall be responsible for all aspects of installation of the hardware/devices related to the proposed solution

7. The installation shall occur on public or government property, and all permits, licenses, coordination with utilities and any other aspects related to the installation shall be the sole responsibility of and performed by the selected proposer. To ensure accountability and decrease the quantity of “outside” personnel who are aware of the location of deployed hardware, GBPD desires that the proposer must be the only entity involved in the installation and maintenance. If this is not possible, the selected proposer must detail their approach to mitigate this risk

8. The selected proposer will be responsible for project organization and management, to include the various project stages and milestones, change of scope management, implementation and training strategies

9. Will create a project plan, and actively manage the responsibilities of their internal management team, and work with GBPD staff as required to complete the project.

10. Proposers must provide a detailed description of all implementation and installation services and project timelines

11. Must supply and have a dedicated vendor point of contact throughout the entire project/contract

12. The ability to monitor the status of sensors to verify if they are online and working properly or faulty and require maintenance.

4. 4.

Professional Services:

1. Will be responsible for providing a detailed explanation with your proposal response that addresses your firm’s ability to provide the following Professional Services:

a. Will be responsible for providing data collected from the proposed solution to assist GBPD with documenting incidents to assist with forensic investigation. The types of data that will be required in these investigations will include but are not limited to the exact location of each shot, exact time of each shot, and matching forensic-grade digital

OR

“EXCEPTION”

recordings. Assisting with recreating details from the recorded incidents may include participating in court proceedings

b. Will be responsible for providing Subject Matter Experts that are capable of providing Acoustic Vetting Services throughout the term of resultant contract. Such Acoustic Vetting services shall include determining that the sound is a gunshot and not vehicles, fireworks, or other similar sounds

c. The selected proposer must provide, at no additional charge, forensic and other Subject Matter Expert certified data to assist GBPD in the prosecution of cases. Vendor must provide any requested data to assist with related court cases

d. Proposers must provide a detailed explanation of ongoing Professional Services.

5. 5.

Hosting, Maintenance, and Support Services:

1. Shall be solely responsible for maintaining the full functionality of the proposed solution, including maintenance of and upgrades to hardware/devices and associated software

2. In the event of theft, vandalism, weather events, or other damage to proposer-owned and proposer-operated hardware, the proposer shall be responsible for replacing the item(s) with the same or better versions at no additional cost to GBPD or the City

3. The proposed solution must be of the most recent release and the selected proposer shall provide all hosting, software maintenance, and technical support services for the proposed solution throughout the term of the contract.

6. 6.

Device, Hosting and Software Maintenance Services:

Device, Hosting and software maintenance services, are to be included in the cost and at a minimum, shall include updates and upgrades to the proposed solution including corrections of any substantial defects, fixes of any minor bugs, and fixes due to any conflicts with mandatory operating system security patches as well as upgrades to new version releases.

Selected proposer shall be responsible for ensuring system availability with a minimum uptime of 99.99% pending proper hosting technologies.

7.

Technical Support Services:

The selected proposer must have technical support services available, on a toll-free basis, 24 hours a day, 7 days a week, during the entire contract period with a one hour (60 minutes) or less response time to problems, with a clearly defined priority escalation process. The selected proposer shall also provide on-site technical support when required.

This on-site support may be requested when it is determined the problem cannot be corrected by telephone support. Proposers shall include a description in the proposal response outlining the support services offered and any limitations thereof.

Reporting:

State if your system can supply the following standard reporting capabilities to the GBPD:

Daily report for the 24-hour period ending at midnight

• Total gunshots for that day

• Inception-to-date cumulative

• Total gunshots in each Gunshot Detection Zone

• Inception-to-date cumulative

• Monthly report ending at midnight on the last calendar day of each month

• Total gunshots

OR

“EXCEPTION”

• Total gunshots in each Gunshot Detection Zone

• Inception-to-date cumulative

• Yearly report

• Total gunshots

• Inception-to-date cumulative

• Total gunshots in each Gunshot Detection Zone

• Inception-to-date cumulative

• A report that indicates the peak hours for gunshots in a given Gunshot Detection Zone.

In addition to standard reporting, GBPD may desire ad hoc reporting features to generate reports. A report regarding the status/up time of sensors is also required.

Data Retention:

The selected proposer shall ensure retention of data in accordance with Wisconsin Laws and Statutes. Additionally, on a basis determined by the City, the selected proposer shall transmit all collected data to the City. Proposers shall describe data retention capabilities in the submitted proposal.

8. 8.

Training:

The selected proposer shall provide training to designated persons (technical & officer) within Green Bay Police Department.

Training is to include how to properly navigate all modules of the User Interface according to the individual’s access level, provide applicable training documentation or manuals.

Training shall be conducted on-site at a designated location provided by GBPD and be coordinated with approved dates/time by the authorized GBPD project manager.

The selected proposer shall supply an electronic copy of all training materials to GBPD.

Additional training shall be made available via on-line videos or other resources on an ongoing basis throughout the term of the contract awarded as a result of this solicitation.

Proposers must provide a detailed description of the training services to be provided.

ALPR – AUTOMATED LICENSE PLATE READER - VIDEO/STILL PICTURE CAPABILITY

9.

• High quality video/HD stills taken from video

• Lowlight/no light capability both video and still pictures

• Connections with DOT/NCIC/CIB

• Built in software to search recordings. i.e. white SUV with luggage rack (vehicle make, model, options)

• State read/write accuracy rate

• State lowest LUX your cameras perform on in none illuminated environment

• Robust search client software

• Mobile deployment that can be performed by trained department personnel

• Mobile device app or mobile friendly website (state which in your proposal)

• API to integrate with our department RMS

• Weather resistant for Green Bay Wisconsin climate environment

• Ability to create custom automated reports

• Ability to enter ATL plate and vehicle descriptions that the system will notify designated personnel

• Ability to integrate with CGB surveillance camera system

• Ability to export data

• Twelve (12)-month retention LPR data

• Ninety (90) days image data

OR

“EXCEPTION”

• Live view capabilities

• Unlimited licenses to access from all devices

• Audit system in which users document a case#, case type, etc, and that admin can run easy reports on.

COMPUTER -TECHNICAL REQUIRMENTS OF THE ALPR

9.

• Turn-Key Solution

• List approximate accuracy of detection of Automated License Plate Reader

• 99.9% system uptime

• Data retention. (List timeframe)

• API for integration with department RMS

• Ability to automate and manually export of metadata and or all data to a SQL environment

• Centralized management of all administrative functions.

• Centralized device monitoring

• Cloud-based hosted environment

• User Friendly and Robust Backend

• User Friendly and Robust Frontend

• Ability to create automated reports, and selective distribution of reports

• All data transmission charges shall be included in the cost of the system

• Notifications via multiple communication methods (list all that are available)

• Device installation, maintenance, replacement, and general upkeep shall be performed by the vendor, excluding mobile deployment by trained personnel

• Devices must be able to withstand the extreme Wisconsin weather conditions

• Technical staff training included – List hours and agenda along with media of training

• Officer training included - List hours and agenda along with media of training

• Produce and upkeep maps\location of each device that is deployed, and have them readily available to GBPD

• Produce and upkeep maps of expected coverage, and have them readily available to GBPD

• 24/7/365 support (list expected response time)

• A comprehensive logging system of user and system activity

• Time stamped, geolocated audio/video/still picture files

• Hash value logging of audio files

• Site Surveys and permits to be handled by vendor

• Vendor must supply a dedicated vendor point of contact

• Vendor to provide any requested data to assist with related court cases

• Software upgrades are to be included in the cost and done in a timely manner

• Device upgrades are to be included in the cost and done in a timely manner

• Supply cost for vehicle mounted ALPR system.

10.

Pilot Test: Before granting award, the City will choose the three highest scoring vendors and they must supply at least three (3) cameras, for the City to use as a pilot test for at least sixty (60) days.

2.3 Vendor Requirements

Proposer must be an original manufacturer, or distributor, or dealer authorized by manufacturer with service and repair capabilities for this product/service and system.

Proposer must be in the business of Gunshot Detection Technology and or Automated License Plate Reader for the past 5 years.

Proposer must supply references of three (3) municipalities, schools, institutions, firms to which similar products / service have been provided during the past three years to a comparable-sized municipality, institution, or company. If contacted, all of those references must verify that a high level of satisfaction was provided. Use Form E to list references.

The proposer must secure all permits, license certificates, inspections (permanent and temporary) and occupational tax certificate, if applicable, before any work can commence.

In your respective submissions, proposers are asked to forward any technical details, product brochures, literature, manuals, printed or otherwise published success stories or other reference materials pertaining to nay items or product referenced in the supplier’s response.

2.4 Insurance Requirements

Awarded contractor must provide Purchasing a Certificate of Insurance and maintain the minimum limits specified for the term of the contract. All policies must be issued with a 30-day cancellation notice, by an insurance company licensed to do business in the State of Wisconsin, with a minimum AM Best rating of A+, and signed by an authorized agent. For Insurance requirements refer to the Standard Terms and Conditions.

2.5 Delivery

FOB Destination.

2.6 Warranty

State Warranty on all equipment in your proposal submittal.

2.7 Term

NET 30 Days.

3 REQUIRED INFORMATION AND CONTENT FOR SUBMITTAL OF PROPOSALS

a. Form A- Signature Affidavit

b. Form B- Receipt of Forms and Submittal Checklist

c. Form C- Vendor Profile Information

d. Form D- Designation of Confidential and Proprietary Information

e. Form E- Cost Proposal

f. Form F- References

g. Pages 10-14

h. Federal Clause - Government-Wide Debarment and Suspension CERTIFICATION

i. Federal Clause - Lobbying CERTIFICATION

Form A: Signature Affidavit

This form must be returned with your response.

In signing Proposals, we certify that we have not, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise take any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit Proposals, that Proposals have been independently arrived at, without collusion with any other Proposers, competitor or potential competitor; that Proposals have not been knowingly disclosed prior to the opening of Proposals to any other Proposers or competitor; that the above statement is accurate under penalty of perjury.

The undersigned, submitting this Proposals, hereby agrees with all the terms, conditions, and specifications required by the City in this Request for Proposals, declares that the attached Proposals and pricing are in conformity therewith, and attests to the truthfulness of all submissions in response to this solicitation.

Proposers shall provide the information requested below. Include the legal name of the Proposers and signature of the person(s) legally authorized to bind the Proposers to a contract.

COMPANY NAME

SIGNATURE DATE

PRINT NAME OF PERSON SIGNING

Form B: Receipt of Forms and Submittal Checklist

Proposers hereby acknowledge the receipt and/or submittal of the following forms:

Forms Initial to

Acknowledge

SUBMITTAL

Initial to Acknowledge

RECEIPT

Description of Services/Commodities N/A

Form A: Signature Affidavit N/A

Form B: Receipt of Forms and Submittal Checklist N/A

Form C: Vendor Profile N/A

Form D: Designation of Confidential and Proprietary Information

Form E: Cost Proposal N/A

Form F: References N/A

Pages 10-14

Federal Government – Lobbying CERTIFICATION

Federal Government-Wide Debarment and Suspension

CERTIFICATION

Appendix A: Standard Terms & Conditions N/A

Appendix B: Contract for Purchase of Services N/A

Addendum #

Addendum #

COMPANY NAME

Form C: Vendor Profile

COMPANY INFORMATION

COMPANY NAME (Make sure to use your complete, legal company name.)

FEIN (If FEIN is not applicable, SSN collected upon award)

CONTACT NAME (Able to answer questions about proposal.) TITLE

TELEPHONE NUMBER FAX NUMBER

EMAIL

ADDRESS CITY STATE ZIP

ORDERS/BILLING CONTACT

Address where City purchase orders/contracts are to be mailed and person the department contacts concerning orders and billing.

CONTACT NAME TITLE

Form D: Designation of Confidential and Proprietary Information

Material submitted in response to the City of Green Bay’s (the “City”) Request for Proposal includes at least one formula, pattern, compilation, program, device, method, technique or process that derives independent economic value, actual or potential, from not being generally known to, and not being readily ascertainable by proper means by, other persons who can obtain economic value from its disclosure or use and is the subject of reasonable efforts to maintain its secrecy. Such information qualifies as a trade secret, as provided in Wis. Stat. § 19.36(5). As such, the proposer asks that the trade secrets contained on certain pages of this proposal, as indicated below, be treated as confidential material and not be released to the public. I am providing the following information with the understanding that it is being submitted to the City under a pledge of confidentiality. I would not have submitted this information had the City not pledged to keep it confidential* and request that the following pages not be released:

Section Page Topic

*NOTE: Proposers are cautioned that the ENTIRE PROPOSAL MAY NOT FALL WITHIN THE CONFINES OF THE

PLEDGE OF CONFIDENTIALITY. THE ABOVE DESIGNATION(S) OF CONFIDENTIALITY IN NO WAY

GUARANTEES THAT DESIGNATED INFORMATION WILL BE KEPT CONFIDENTIAL. UNDER THE PROVISION OF THE PUBLIC RECORDS LAW, PROPOSER IS NOT ENTITLED TO NOTIFICATION PRIOR TO RELEASE OF INFORMATION, AND IS NOT ENTITLED TO GO TO COURT TO BLOCK DISCLOSURE OF ANY PORTION OF

THE PROPOSAL.

IF THE CITY AGREES WITH PROPOSER’S DESIGNATION OF TRADE SECRET OR CONFIDENTIALITY AND

THE DESIGNATION IS CHALLENGED, THE UNDERSIGNED HEREBY AGREES TO PROVIDE LEGAL

COUNSEL OR OTHER NECESSARY ASSISTANCE TO DEFEND THE DESIGNATION OF TRADE SECRET OR

CONFIDENTIALITY.

Failure to include this designation in the proposal response may mean that all information provided as part of the proposal response will be open to examination and copying.

Signature (Authorized Representative) Telephone Number E-mail

Name (Please Print) Company Name

Title Date

NOTE: The City as custodian of these public records has the obligation, pursuant to the Public Records Law, to determine whether the above information can be kept confidential.

PROPRIETARY INFORMATION: A proposer responding to this proposal should not include any proprietary information or protected trade secret(s) as part of its proposal unless the proposer 1) designates the specific information that it maintains is proprietary or trade secret and the reason(s) for such designation in a separate document, and 2) identifies the specific information when it occurs within the proposal.

The City’s preference is for the proposer to segregate all information designated as confidential into one section of the Request for Proposal and/or a separate document for easier removal to maintain its confidential status. The response to the proposal should indicate which portion of the requested information is confidential and where this information is located within the response, i.e. under separate cover, in confidential Section No. ______, etc. Data contained in the proposal and all documentation become property of the City.

Form E: Cost Proposal

Prepare the fee proposal as all inclusive, not-to-exceed, fixed fees:

• All Inclusive – Covers all direct and indirect necessary expenses including but not limited to;

travel, telephone, copying and other out-of-pocket expenses.

• Not To Exceed – The actual fees shall not exceed the amount specified in fee proposal.

• Fixed Fee – All prices, rates, fees and conditions outlined in the proposal shall remain fixed and valid for the entire length of the contract and any/all renewals.

Item No.

DESCRIPTION OF ITEMS Price Each

Gun Shot Detection System

Gun Shot Detection System lease/rental per three (3) square mile coverage.

Annual Maintenance/Subscription Service Year 1 $

Annual Maintenance/Subscription Service Year 2 $

Annual Maintenance/subscription Service Year 3 $

Annual Maintenance/Subscription Service Year 4 $

Annual Maintenance Service/Subscription Year 5 $

Annual Maintenance Service/Subscription Year 10

List Warranty on all items - years

TOTAL COST $

Item No.

DESCRIPTION OF ITEMS PRICE EACH

State price for cameras including install at varies types of locations

Automated License Plate Reader, including install, set -up etc: $

Price for Vehicle Mounted Automated License Plate Reader: $

Annual Maintenance/Subscription Service Year 1 $

Annual Maintenance/Subscription Service Year 2 $

Annual Maintenance/subscription Service Year 3 $

Annual Maintenance/Subscription Service Year 4 $

Annual Maintenance Subscription Service Year 5 $

Annual Maintenance Subscription Service Year 10 $

List Warranty on all items - years

TOTAL COST:

State Lead-time for Delivery F.O.B. to City of Green Bay and installation/set-up of entire system: ____________________ If paid by Credit Card confirm no fee: YES_______ NO__________

COMPANY NAME: __________________________________________________________________________________

Form F: References

REFERENCE #1 – CLIENT INFORMATION

COMPANY NAME CONTACT NAME

CONTRACT PERIOD YEAR COMPLETED TOTAL COST

DESCRIPTION OF THE PERFORMED WORK

REFERENCE #2 – CLIENT INFORMATION

REFERENCE #3 – CLIENT INFORMATION

Appendix A City of Green Bay

3.1 Standard Terms and Conditions

(STC-Form: 3/5/2020)

1. General. Throughout this document, "City of Green Bay," "City" and "Purchasing" shall be synonymous and mean the City of Green Bay. The words "bid" and "proposal" are synonymous, as are the words "bidder," "proposer," “vendor,” and "contractor." The phrases "request for proposal," "request for bids," “request for quotes,” “quote,” "request," "invitation," and "solicitation" shall also be synonymous.

As applied to the winning or selected bidder, the words "bid," "proposal," and "contract" are synonymous.

2. Entire Agreement, Order of Precedence. These standard terms and conditions shall apply to any Purchase Order issued as a result of this Request for Bid/Proposal, except where expressly stated otherwise in the RFB/RFP or in a written instrument covering this purchase signed by an authorized representative of the City and the Contractor, in a form approved by the City Attorney (a “Separate Contract”).