2022-03 Bid Document 012022.pdf

REQUEST FOR BID (RFB)

FOR

Portage County Business Park Pond & Fountain Maintenance

BID #2022-03

Issued by:

Portage County Purchasing Department

Bids must be submitted No later than 2:00 PM 02/15/2022 to:

Portage County Purchasing

1462 Strongs Ave Stevens Point WI 54481

LATE BIDS WILL BE REJECTED

There will be a public opening for this Bid

1462 Strongs Ave Stevens Point WI 54481

For further information regarding this

RFB contact Chris Schultz At (715) 346-1393

Email: schultzc@co.portage.wi.us

Issued: 01/25/2022

PORTAGE COUNTY BID #2022-03

WISCONSIN PAGE 2 OF 17

TABLE OF CONTENTS

SECTION SUBJECT PAGE #

1. GENERAL INFORMATION AND SCOPE

2. CONTRACT TERM

3. QUESTIONS

4. METHOD OF BID

5. BID SUBMISSION

6. BID RESPONSE REQUIREMENTS

7. METHOD OF AWARD

8. BIDDER/CONTRACTOR QUALIFICATIONS

9. CONTRACT QUANTITIES

10. SITE MAINTENANCE SPECIFICATIONS

11. START OF SERVICE

12. ON SITE SERVICE

13. FIRM PRICES

14. SUBCONTRACTING OR THIRD PARTY PAYMENTS

15. INVOICING REQUIREMENTS

16. CONTRACT CANCELLATION

17. APPEALS PROCESS

ATTACHMENT A – SIGNATURE AND AUTHORITY AFFIDAVIT FORM

ATTACHMENT B – REFERENCES SHEET

ATTACHMENT C – BID OFFER FORM

ATTACHMENT D – STANDARD TERMS AND CONDITIONS

EXHIBITS

EXHIBIT 1 – PONDS OVERVIEW

EXHIBIT 2 – POND 1&2

EXHIBIT 3 – POND 3

EXHIBIT 4 – POND 4

EXHIBIT 5 – POND 5

EXHIBIT 6 – POND 6

EXHIBIT 7 – PARK CENTRE

WISCONSIN PAGE 3 OF 17

1. GENERAL INFORMATION AND SCOPE

The County of Portage Wisconsin (County), through its Purchasing Department (Purchasing), requests bids to establish a contract for Pond and Fountain maintenance. The services would include but not be limited to start up and take down of fountains in spring & fall, weed/vegetation control, dyeing water/algae control, maintenance/programming of fountains, etc. The approximately 390 acre Business Park is located in Stevens Point, Wisconsin, with a main section adjacent east of Interstate Highway 39, bounded by County Road (Cty Rd) HH on the south, Canadian National Railroad on the North, and Cty Rd R/Brilowski Road on the east, with an additional section located east of Cty Rd R/Brilowski Road (see Exhibit 1). The Business Park has 6 ponds with 7 fountains total for all the ponds, and a stand-alone concrete fountain.

The attached Standard Terms and Conditions shall govern this bid unless specifically modified in these bid documents. Conditions of bid that include the word "must" or "shall,” describe a mandatory requirement. All specifications are defined as mandatory minimum requirements unless otherwise stated. If no bidder is able to comply with a given specification or condition of bid, Purchasing reserves the right to delete that specification or condition of bid. Failure to meet specification requirements shall disqualify your bid. Vendors may not submit their own contract document as a substitute for these terms and conditions.

Retain a copy of these Bid documents for your files. Should you receive an award, these Bid documents become your contract terms and conditions.

Contract Execution: Portage County utilizes a web based electronic signature program (DocuSign) for the execution of contracts that do not require notarization. By submitting your bid you are agreeing to the use of this program to sign documents should you receive an award. There is no cost to the bidder associated with this process.

Definitions: The following definitions are used throughout the RFB documents:

Bidder/Vendor means a company or individual submitting a bid response to this RFB Contractor means bidder awarded the contract County means the County of Portage Wisconsin Purchasing means the County of Portage Purchasing Department RFB means Request for Bid State means the State of Wisconsin VendorNet means the State of Wisconsin’s electronic purchasing information system

1.1 Summary of General Responsibilities:

A. The CONTRACTOR shall provide all the equipment, materials and labor necessary to maintain the pond and fountain facilities within the Portage County Business Park per bid terms, conditions, specifications, and as illustrated in the attached Exhibits.

B. The CONTRACTOR will be required to perform all the tasks as described including, but not limited to, maintaining pond appearance and health in a weed-free fashion and spring start up and fall winterization of all pond/fountain equipment including maintenance/repairs/ adjustments/ timing/ electrical/ components etc. Repair and replacement of any parts or materials shall be performed on a time and material basis as recommended by the Portage County Planning and Zoning Director or his/her designee.

WISCONSIN PAGE 4 OF 17

C. The CONTRACTOR shall be responsible for the proper application and disposal of all materials.

The bid will be awarded to the lowest qualified bidder, not necessarily the lowest bid. The bid shall include all scheduled work as described in Section 10 below.

D. The CONTRACTOR shall perform all requirements herein described and shall provide and furnish all the labor, materials, equipment, necessary tools, and insurance. All work shall be completed in a workmanlike manner.

E. The CONTRACTOR shall agree to indemnify and hold harmless Portage County and all property owners.

F. The CONTRACTOR shall deliver in the fall, and pickup in the spring, fountains and pond-related items identified in the bid documents to a County storage building located at 1039 Ellis Street, Stevens Point, WI. The CONTRACTOR shall schedule the pickup and delivery of the items with the Portage County Facilities Department in order to gain access to the storage building.

2. CONTRACT TERM

Approximate Start Date of 04/15/2022 through 12/31/2022, with three (3) one-year renewal options.

Any extension must be authorized by mutual agreement of the Contractor and the County.

3. QUESTIONS

If a vendor discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in this RFB they shall notify the Procurement Director named below of such error and request a modification or clarification.

Any communications or questions regarding the specifications, or special conditions of bid should be written and submitted to Purchasing as soon as possible, but no later than 02/03/2022. Purchasing will respond to questions, if necessary, by issuing an official addendum, posted on VendorNet and on the Portage County Website. Bidders are responsible for checking these websites for any addenda before submitting a bid. Failure to acknowledge addenda may disqualify your bid.

http://vendornet.state.wi.us http://www.co.portage.wi.us/

Any correspondence or questions submitted must include the bid number

Submit questions in writing via email to:

Chris Schultz, Procurement Director, e-mail: schultzc@co.portage.wi.us Phone: 715-346-1393

4. METHOD OF BID

Bidder must submit a unit price per service, estimated annual cost for all lines, and a total annual cost.

All prices must be quoted in U.S. Dollars. Bidder must bid on the enclosed Bid Offer Form.

5. BID SUBMISSION

Bidders must submit an original and one copy including all required materials for acceptance of their bid by the date and time listed on the Bid Cover Sheet. Any bids received after that time and date will be rejected. Receipt of a bid by the US mail system does not constitute receipt of a bid by Purchasing, for purposes of this RFB. Also refer to the Bid Response Requirements.

Faxed and e-mailed bids are not accepted. Bids must be forwarded to:

Portage County Purchasing 1462 Strongs Ave Stevens Point WI 54481 http://vendornet.state.wi.us/ http://www.co.portage.wi.us/

WISCONSIN PAGE 5 OF 17

ITEM OF NOTE: Due to COVID-19, Purchasing Offices are periodically unstaffed at this time. If you intend to physically drop off your bid to the above address, please call or email Chris Schultz during business hours and days (8am-4pm) for an appointment. Please do so with 24-hour advanced notice at 715-346-1393 or schultzc@co.portage.wi.us

All bids are to be packaged, sealed, and show the following information on the outside of the package:

-Vendor's Name and Address -Request for Bid Title

-Request for Bid Number -Bid Due Date

6. BID RESPONSE REQUIREMENTS

In order for your bid to be considered, the following information must be provided by the due date and time listed on the bid cover page. Include:

6.1 Addendum Cover (Signature) Page(s), if applicable to this bid request

6.2 Signature and Authority Affidavit Form, Attachment A

6.3 References Sheet, Attachment B

6.4 Bid Offer Form, Attachment C

6.5 List of equipment to be used to perform the services

6.6 List of subcontractors (if used)

The Signature and Authority Affidavit submitted in response to this RFB must be signed by the person in the Contractor's organization who is responsible for the decision as to the prices being offered in the Bid or by a person who has been authorized in writing to act as agent for the person responsible for the decision on prices and services. Failure to provide these forms/information with your bid submittal may disqualify your bid. The County encourages all bidders to print their submission double-sided to save paper

7. METHOD OF AWARD

Award(s) shall be made on the basis of the lowest total estimated annual from a responsive, responsible bidder who meets specifications.

8. BIDDER/CONTRACTOR QUALIFICATIONS

To be eligible for a contract award, you must be qualified and able to provide the following:

8.1 Bidder must supply references of three firms to which similar services have been provided during the past five years to a comparable-sized institution or company. If contacted, all of those references must verify that a high level of satisfaction was provided. Use Attachment B to list references.

8.2 Bidder must be in the business of providing similar services for the past three years.

8.3 Awarded contractor must provide Purchasing a Certificate of Insurance and maintain the minimum limits specified for the term of the contract. All policies must be issued with a 30-day cancellation notice, by an insurance company licensed to do business in the State of Wisconsin, with a minimum AM Best rating of A1, and signed by an authorized agent.

Maintain worker's compensation insurance as required by Wisconsin Statutes, for all employees engaged in the work.

WISCONSIN PAGE 6 OF 17

Maintain commercial liability, bodily injury and property damage insurance against any claim(s) which might occur in carrying out this agreement/contract. Minimum coverage shall be one million dollars ($1,000,000) liability for bodily injury and property damage including products liability and completed operations. Provide motor vehicle insurance for all owned, non-owned and hired vehicles that are used in carrying out this contract. Minimum coverage shall be one million dollars ($1,000,000) per occurrence combined single limit for automobile liability and property damage.

9. CONTRACT QUANTITIES

The estimated annual quantities identified for each item on the Bid Offer Form are for bid purposes only and are based on historical data. The County does not guarantee to purchase any specific quantity. Bids that state the County must guarantee a specific quantity or dollar amount may be disqualified.

10. POND SITE SPECIFICATIONS

10.1 BUSINESS PARK POND AND FOUNTAIN MAINTENANCE OVERVIEW:

10.1.1 The CONTRACTOR shall complete all work listed for pond and fountain maintenance listed below.

10.1.2 The CONTRACTOR shall report any repair needs or additional water treatment needs in excess of the following specifications to the County and receive approval before any additional work begins.

10.1.3 Material Safety Data Sheets and Product Sheets must be supplied to the Portage County Planning and Zoning Director or his/her designee.

10.1.4 Timing of application must be coordinated with the Portage County Planning and Zoning Director or his/her designee.

10.1.5 All applicable rules as stated by the Wisconsin Department of Agriculture, Trade, and Consumer Protection Agency and Department of Natural Resources for fertilizer, pesticide, weed control and/or other applications must be followed, including obtaining the necessary permits.

10.1.6 All postings of fertilizer application signs and removal of signs as applicable are the CONTRACTOR’s responsibility. All postings must be removed 72 hours after application has been made.

10.1.7 It is the CONTRACTOR’s responsibility to notify all property owners of pesticide applications as required by State law.

10.1.8 The CONTRACTOR shall submit an equipment list, listing all equipment to be used to perform maintenance duties.

10.1.9 The services shall be monitored by the Portage County Planning and Zoning Director or his/her designee.

10.1.10 All of the CONTRACTOR’s employees must be dressed properly i.e. shirts with sleeves and shorts. Shirtless is not acceptable.

10.1.11 THE CONTRACTOR shall provide traffic control per the MUTCD manual when necessary.

10.1.12 The CONTRACTOR shall provide complete documentation of all tasks performed upon request by the Portage County Planning and Zoning Director or his/her designee.

10.2 POND & FOUNTAIN MAINTENANCE Small Business Park Fountain – Located in the Park Centre

WISCONSIN PAGE 7 OF 17

10.2.1 Start-up shall be completed in April/May of each year, weather dependent. Coordination will be required with landscaping contractor (separate contract), who will be responsible for:

installation of water meter, clean out of debris from concrete pit; closing drain valve on concrete pit; opening fill valve and fill pond; checking fill valve for proper operation.

10.2.2 Pick up stored fountain at the Portage County storage building.

10.2.3 Install power cords to main power.

10.2.4 Turn on power and check all nozzles and lights for proper operation.

10.2.5 Set timer for fountain, on at 6:00 AM, off at 10:00 PM.

10.2.6 Set timer for lights, on at 8:00 PM off at 10:00 PM.

10.2.7 Treat pond water to maintain clarity.

10.2.8 Conduct at a minimum monthly inspection of nozzles, lights and water clarity from install through October of each year.

10.2.9 Shut-down shall be completed in October of each year, weather dependent. Coordination will be required with landscaping contractor (separate contract), who will be responsible for: blow-out of fill valve; removal of water meter.

10.2.10 Turn off power.

10.2.11 Close fill valve (blow-out of fill valve by others).

10.2.12 Open drain valve on concrete pit and fountain pump.

10.2.13 Clean out debris from concrete pit.

10.2.14 Sanitize concrete pit and fountain, return fountain to storage at the Portage County storage building.

10.3 POND & FOUNTAIN MAINTENANCE Business Park Fountains in Ponds 1 thru 6

10.3.1 Start-up shall be completed in April/May of each year, weather dependent.

10.3.2 Pick up stored fountains at the Portage County storage building.

10.3.3 Service fountain lights, oil, cord, and amperage check, prior to floating.

10.3.4 Install power cords to main power.

10.3.5 Float fountains and tie off to shoreline anchor ropes and hooks.

10.3.6 Turn on power and set clock for fountains, on at 6:00 AM, off at 10:00 PM.

10.3.7 Set timer for lights, on at 8:00 PM off at 10:00 PM.

10.3.8 Contractor shall clean up all and haul away debris from pond water.

10.3.9 All pond water shall be treated for algae and weeds from April (ice out) thru October 31st of each year. Pond #3 shall require one treatment for algae each year. No weed treatments in the pond #3 water. All other ponds shall require one treatment for algae and one treatment for weeds in the pond water.

10.3.10 Contractor shall inspect ponds at a minimum monthly and maintain proper fountain operations from install through October of each year.

10.3.11 Shut-down shall be completed in October of each year, weather dependent (to prevent freezing of equipment).

WISCONSIN PAGE 8 OF 17

10.3.12 Turn off power.

10.3.13 Disconnect power cords from main power.

10.3.14 Untie fountains from shoreline anchors and inspect ropes.

10.3.15 Remove fountains from ponds.

10.3.16 Clean (i.e. power wash) and service fountains and cords.

10.3.17 Clean all power cabinets and spray inside of cabinets with silicon electrical protection.

10.3.18 Deliver fountains and cords to the Portage County storage building.

10.4 POND & FOUNTAIN REPAIRS

10.4.1 Contractor shall report any issues outside of the scope of this contract that require repair to the Director of Planning and Zoning.

10.4.2 Contractor shall provide a written estimate for the required repairs for approval by the County before any work begins.

10.4.3 The County reserves the right to conduct repairs or seek quotes from other contractors to perform repairs.

11. START OF SERVICE

Services are desired to start no later than 4/15/22 but may start sooner based on the needs of the county. Please indicate on the Bid Offer Form your estimated lead time in calendar days.

12. ON SITE SERVICE

In carrying out the scope of this contract, the Contractor shall be required to perform services on County property. Bidders must include all transportation and insurance charges. Failure to include these costs may disqualify your bid.

13. FIRM PRICES

The awarded Contractor must hold the accepted costs for the entire contract period. The County will review any adjustment of costs before the beginning of a contract renewal period. Price increase requests must be justified with supporting documentation of industry-wide increases.

14. SUBCONTRACTING OR THIRD-PARTY PAYMENTS

All subcontracting shall be pre-approved upon award by the County before any work begins.

Subcontractors must abide by all terms and conditions of the contract. The prime contractor shall be responsible for all subcontractor(s) work and payment.

15. INVOICING REQUIREMENTS

The County’s terms are to pay or reject invoices within 30 days of receipt. Before payment is made, it also must verify that all invoiced charges are correct as per this contract. Only properly submitted invoices shall be officially received for payment. Thus, your prompt payment requires that your invoices be clear and complete in conformity with the instructions below.

All invoices must be itemized showing:

a. service dates d. Complete service description as

b. vendor name stated on your bid, charged by Contract Bid Line.

c. remit to address e. prices per the contract

WISCONSIN PAGE 9 OF 17

16. CONTRACT CANCELLATION

This Contract may be terminated by either party under the following conditions:

16.1 The County may terminate the contract at any time at its sole discretion by delivering 30 days written notice to the Contractor.

If the problem is service performance, Contractor will be warned either verbally or in writing of unsatisfactory performance and intent to cancel this contract. Contractor will be given a period of time to ‘cure’ the performance. If the performance does not improve, Contractor will be given 10 days written notice that the contract will be cancelled.

16.2 In the event the Contractor terminates the contract, for any reason whatsoever, it will require written certified letter notification delivered to the Purchasing Department not less than 60 days prior to said termination. The Contractor will, in turn, refund the County, within 30 days of said termination, all payments made hereunder by the County to the Contractor for work not completed.

16.3 If at any time the Contractor’s performance threatens the health and/or safety of the County or the public, the County has the right to cancel and terminate the Contract without notice.

16.4 If the Contractor fails to maintain and keep in force the insurance as required, the County has the right to cancel and terminate the Contract without notice.

17. APPEALS PROCESS

Notices of intent to protest and protests must be made in writing. Protestors should make their protests as specific as possible and should identify Wisconsin Statutes or Portage County Ordinance provisions that are alleged to have been violated.

The written notice of intent to protest the intent to award a contract must be filed with Chris Schultz, Procurement Director, Portage County Wisconsin, 1462 Strongs Ave, Stevens Point, WI 54481, and received in his office no later than five (5) working days after the notice of intent to award is issued.

The written protest must be received in his office no later than ten (10) working days after the notice of intent to award is issued.

The decision of the Procurement Director may be appealed to the Corporation Counsel Office within (5) working days of issuance. The appeal must allege a violation of a Wisconsin Statute or a Portage County Ordinance provision.

WISCONSIN PAGE 10 OF 17

ATTACHMENT A

SIGNATURE AND AUTHORITY AFFIDAVIT FORM

BIDDING COMPANY NAME: _________________________________________________________

FEIN (Federal Employer ID Number) OR Social Security # (if Sole Proprietorship)

Address: __________________________________________________________________________

City ____________________________ State ________ Zip + 4 _______________________

Number of years in Business _______

Name the person to contact for questions concerning this bid.

Name __________________________ Title ______________________________

Phone ( ) ______________________ Toll Free Phone ( ) __________________________

Fax ( ) ______________________ Email Address ___________________________

In signing this bid, we also certify that we have not, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise taken any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit a bid; that this bid has been independently arrived at without collusion with any other bidder, competitor or potential competitor; that this bid has not been knowingly disclosed prior to the opening of bids to any other bidder or competitor; that the above statement is accurate under penalty of perjury.

The undersigned, having familiarized themselves with the conditions affecting the cost of the work, having read completely the specifications, hereby proposes to perform everything required and to provide and furnish labor, materials, equipment, tools and all other services and supplies necessary to produce in a complete and workmanlike manner all of the materials or products described in the specifications relating to this Bid.

I further certify that I have carefully examined the bid documents and all terms herein, and site where the work is to be done and have no agreements to prevent the completion of said work.

Signature Title

Name (type or print) Date

This firm herby acknowledges receipt / review of the following addendum(s) (If any)

Addendum #_____ Addendum #_____Addendum #_____Addendum #_____

WISCONSIN PAGE 11 OF 17

ATTACHMENT B

REFERENCES

Vendor: _______________________________________________________________________

Provide company name, address, contact person, telephone number, and appropriate information on the product(s) and/or service(s) provided to customers similar to those requested in this solicitation document.

Potential subcontractors cannot be references. Any subcontractor arrangement for the completion of this work shall be listed on a separate page.

Company Name: _________________________________________________________________________

Address (include Zip + 4) ____________________________________________________________________

Contact Person: ____________________________________ Phone No. __________________________

E-Mail Address: __________________________________________________________________________

Product(s) Used and/or Service(s) Provided: ____________________________________________________

Company Name: _________________________________________________________________________

Address (include Zip + 4) ____________________________________________________________________

Contact Person: ____________________________________ Phone No. __________________________

E-Mail Address: __________________________________________________________________________

Product(s) Used and/or Service(s) Provided: ____________________________________________________

Company Name: _________________________________________________________________________

Address (include Zip + 4) ____________________________________________________________________

Contact Person: ____________________________________ Phone No. __________________________

E-Mail Address: __________________________________________________________________________

Product(s) Used and/or Service(s) Provided: ____________________________________________________

Company Name: _________________________________________________________________________

Address (include Zip + 4) ____________________________________________________________________

Contact Person: ____________________________________ Phone No. __________________________

E-Mail Address: __________________________________________________________________________

Product(s) Used and/or Service(s) Provided: ____________________________________________________

WISCONSIN PAGE 12 OF 17

ATTACHMENT C BID OFFER FORM

Vendor:____________________________________________________________________________

Estimated quantities are for bidding purposes only. The actual number of services will be based on seasonal conditions. Bidders are responsible for verifying square footage estimates.

Total Yearly Cost for Maintaining and Performing the Services in Section 10.1-10.3

Qty Unit Price

Extended Price Per Contract

1 Wisconsin DNR Permit Fee: Includes Application Fee and reporting to DNR, product labels or further information available upon request, all in one permit. 1

Small Business Park Fountain – Located in the Park Centre

2 Start-up

a. Start-up shall be completed in April or May of each year, weather dependent.

b. Pick up at Portage County storage building.

e. Install, turn on power and check all nozzles and lights for proper operation.

f. Set timer for fountain, on at 6:00 AM, off at 10:00 PM.

g. Set timer for lights, on at 8:00 PM off at 10:00 PM.

3 Concrete Fountain Maintenance

a. Treat pond water to maintain clarity.

b. Conduct at a minimum monthly inspection of nozzles, lights, and water clarity from install thru October of each year.

4 Shut-down

a. Shut-down shall be completed in October of each year, weather dependent.

b. Turn off power.

c. Close fill valve (blow-out of fill valve by others).

d. Open drain valve on concrete pit and fountain pump.

e. Clean out debris from concrete pit.

f. Sanitize concrete pit and fountain.

g. Return fountain to Portage County storage building.

WISCONSIN PAGE 13 OF 17

Business Park Fountains 1 thru 6 (7 fountains total)

5 Start-up

a. Start-up shall be completed in April or May of each year, weather dependent.

b. Pick up stored fountains at the Portage County storage building.

c. Service fountain lights, oil, cord, and amperage check, prior to floating.

d. Install Power Cords to main power

e. Float fountains and tie off to shoreline anchor ropes and hooks.

f. Turn on power and set clock for fountains, on at 6:00 AM, off at 10:00 PM.

g. Set timer for lights, on at 8:00 PM off at 10:00 PM.

6 Ponds Maintenance

a. Contractor shall clean up all and haul away debris floating in pond.

b.

All pond water shall be treated for algae and weeds from May thru October of each year. Pond #3 shall require one treatment for algae each year. No weed treatments in the pond #3 water. All other ponds shall require one treatment for algae and one treatment for weeds in the pond water.

c. Contractor shall inspect ponds at a minimum monthly and maintain proper fountain operations from install thru October of each year.

7 Shut-down

a. Shut-down shall be completed in October of each year, weather dependent.

b. Turn off power.

c. Disconnect power cords from main power.

d. Untie fountains from shoreline anchors and inspect ropes.

e. Remove fountains from ponds.

f. Clean (i.e. pressure wash) and service fountains and cords.

g. Clean all power cabinets and spray inside of cabinets with silicon electrical protection.

h. Deliver fountains and cords to the Portage County storage building.

TOTAL POND MAINTENANCE COSTS 2022: $

Section 10.4 Markup for equipment/parts for fountains (not to exceed 25%)

Lead time to begin services is __________ days after receipt of order.

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A list of equipment to be used to perform the services is included? Yes_____ No______

An original and one copy of all required forms are included in the submittal? Yes_____ No______

Portage County is exempt Federal Excise and Wisconsin Sales Taxes, 77.54(9a). WI Stats.

Portage County’s CES number is ES 43251.

WISCONSIN PAGE 15 OF 17

ATTACHMENT D

STANDARD TERMS AND CONDITIONS

1.0 SPECIFICATIONS: The specifications in this request are the minimum acceptable. When specific manufacturer and model numbers are used, they are to establish a design, type of construction, quality, functional capability and/or performance level desired, unless otherwise specified. When alternates are bid/proposed, they must be identified by manufacturer, stock number, and such other information necessary to establish an acceptable equivalency. The County shall be the sole and final judge of equivalency.

2.0 HOW TO AMEND A REQUEST FOR BID, PROPOSAL OR QUOTE:

2.1 Public Works Projects are subject to Wis Stats 66.0901(5): If a person submits a bid or proposal for the performance of public work under any public contract to be let by a municipality and the bidder claims that a mistake, omission or error has been made in preparing the bid, the bidder shall, before the bids are opened, make known the fact that an error, omission or mistake has been made. If the bidder makes this fact known, the bid shall be returned to the bidder unopened and the bidder may not bid upon the public contract unless it is re-advertised and relet upon the re-advertisement. If a bidder makes an error, omission or mistake and discovers it after the bids are opened, the bidder shall immediately and without delay give written notice and make known the fact of the mistake, omission or error which has been committed and submit to the municipality clear and satisfactory evidence of the mistake, omission or error and that it was not caused by any careless act or omission on the bidder's part in the exercise of ordinary care in examining the plans or specifications and in conforming with the provisions of this section. If the discovery and notice of a mistake, omission or error causes a forfeiture, the bidder may not recover the moneys or certified check forfeited as liquidated damages unless it is proven before a court of competent jurisdiction in an action brought for the recovery of the amount forfeited, that in making the mistake, error or omission the bidder was free from carelessness, negligence or inexcusable neglect.

2.2 Non-Public Work Projects: After a Request for Bid/Proposal/Quote has been filed with the Portage County Purchasing

Department, the responder may submit an amended response BEFORE THE DUE DATE AND TIME set in the request. All the conditions and provisions of the original Bid/Proposal/Quote will be in effect. No submittals or amendments will be accepted after the due date and time of the request. This does not preclude the County from requesting additional information and/or clarification.

3.0 DEVIATIONS AND EXCEPTIONS: Deviations and exceptions from original text, terms, conditions, or specifications shall be described fully, on the bidder's/proposer's letterhead, signed, and attached to the request. In the absence of such statement, the bid/proposal shall be accepted as in strict compliance with all terms, conditions, and specifications and the bidders/proposers shall be held liable.

4.0 QUALITY: Unless otherwise indicated in the request, all material shall be new, newest model year, and free from defects.

Items which are used, demonstrators, obsolete, seconds, or which have been discontinued are unacceptable without prior written approval by the County.

5.0 QUANTITIES: The quantities shown on this request are based on estimated needs. The County reserves the right to increase or decrease quantities to meet actual needs.

6.0 DELIVERY: Deliveries shall be F.O.B. destination freight prepaid and included unless otherwise specified.

7.0 PRICING AND DISCOUNT: The County qualifies for governmental discounts. Unit prices shall reflect these discounts.

7.1 Unit prices shown on the bid/proposal or contract shall be the price per unit of sale (e.g., gal., cs., doz., ea.) as stated on the request or contract. For any given item, the quantity multiplied by the unit price shall establish the extended price; the unit price shall govern in the bid/proposal evaluation.

7.2 Prices established in continuing agreements and term contracts may be lowered due to general market conditions.

WISCONSIN PAGE 16 OF 17

8.0 RESPONSES TO REMAIN OPEN: Responses must remain open and will be deemed to be open and subject to acceptance until awarding of the bid/proposal is finalized, or a minimum of sixty (60) days unless otherwise specified.

9.0 ACCEPTANCE-REJECTION: The County reserves the right to accept or reject any or all bids/proposals, to waive any technicality in any bid/proposal submitted, request clarification of any bid/proposal, award a bid/proposal that is not the lowest price, and to accept any part of a bid/proposal as deemed to be in the best interests of the County.

10.0 GUARANTEED DELIVERY: Failure of the Contractor to adhere to delivery schedules as specified or to promptly replace rejected materials shall render the Contractor liable for all costs in excess of the contract price when alternate procurement is necessary. Excess costs shall include the administrative costs and other costs attributable to the delay.

11.0 CONTRACT AND EXECUTION OF CONTRACT: Unless otherwise specified in the bid/proposal, the successful responder agrees to enter into a contract, a copy of which will be on file in the office of the Portage County Purchasing Department. Contractor shall and will well and truly execute and perform this contract under the terms applicable to the satisfaction of the County, and shall promptly make payment to each and every person or party entitled thereto of all the claims for work or labor performed and materials furnished in the performance of this contract.

12.0 ENTIRE AGREEMENT: These Standard Terms and Conditions shall apply to any contract or order awarded as a result of this request except where special requirements are stated elsewhere in the request; in such cases, the special requirements shall apply. Further, the written contract and/or order with referenced parts and attachments shall constitute the entire agreement and no other terms and conditions in any document, acceptance, or acknowledgment shall be effective or binding unless expressly agreed to in writing by the County.

13.0 APPLICABLE LAW AND COMPLIANCE: This contract shall be governed under the laws of the State of Wisconsin. The

Contractor shall at all times comply with and observe all federal and state laws, local laws, ordinances, and regulations which are in effect during the period of this contract and which in any manner affect the work or its conduct. The County reserves the right to cancel this contract if the Contractor fails to follow the requirements of s. 77.66, Wis. Stats., and related statutes regarding certification for collection of sales and use tax. The County also reserves the right to cancel this contract with any state or federally debarred contractor or a contractor that is presently identified on the list of parties excluded from federal procurement and non-procurement contracts.

14.0 LICENSES AND PERMITS: Contractor shall have and/or provide any and all licenses and permits required to perform the work specified and furnish proof of such licensing authorization and permits with their bids if required.

15.0 ASSIGNMENT: No right or duty in whole or in part of the Contractor under this contract may be assigned or delegated without the prior written consent of the County.

16.0 NONEXCLUSIVE CONTRACT: Unless otherwise stated, the County reserves the right to purchase work or materials outside of this contract.

17.0 NONDISCRIMINATION & AFFIRMATIVE ACTION: In connection with the performance of work under this contract, the

Contractor agrees not to discriminate against any employee or applicant for employment because of age, race, religion, color, handicap, sex, physical condition, developmental disability as defined in s. 51.01(5), Wis. Stats., sexual orientation, gender identity and gender expression, or national origin. This provision shall include, but not be limited to, the following:

employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship.

18.0 INDEPENDENT CAPACITY: The parties hereto agree that the Contractor, its officers, agents, and employees, in the performance of this agreement shall act in the capacity of an independent contractor and not as an officer, employee, or agent of the County. The Contractor agrees to take such steps as may be necessary to ensure that each subcontractor of the contractor will be deemed to be an independent contractor and will not be considered or permitted to be an agent, servant, joint venturer, or partner of the County.

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19.0 SAFETY REQUIREMENTS: All materials, equipment, and supplies provided to the County must comply fully with all safety requirements as set forth by the Wisconsin Administrative Code and all applicable OSHA Standards.

20.0 WARRANTY: Unless otherwise specifically stated, equipment purchased as a result of this request shall be warranted against defects by the Contractor for one (1) year from date of receipt. The equipment manufacturer's standard warranty shall apply as a minimum and must be honored by the Contractor.

21.0 INSURANCE RESPONSIBILITY: If insurance is required, satisfactory proof of the existence and carriage of such insurance of the kinds and limits specified will be required.

22.0 CANCELLATION: The County reserves the right to cancel any contract in whole or in part without penalty due to non-appropriation of funds or for failure of the Contractor to comply with terms, conditions, and specifications of this contract.

23.0 VENDOR TAX DELINQUENCY: Vendors who have a delinquent Portage County tax liability may have their payments offset by the County.

24.0 OPEN RECORDS: Both parties understand that the County is bound by the Wisconsin Public Records Law, and as such, responses and contracts are subject to and conditioned on the provisions of the law. Contractor acknowledges that it is obligated to assist the County in retaining and producing records that are subject to Wisconsin Public Records Law, and that the failure to do so shall constitute a material breach of the contract, and that the Contractor must defend and hold the County harmless from liability under that law. Except as otherwise authorized, those records shall be maintained for a period of seven (7) years after receipt of final payment under the contract.

25.0 MATERIAL SAFETY DATA SHEET: If any item(s) on an order(s) resulting from this award(s) is a hazardous chemical, as defined under 29CFR 1910.1200, the Contractor shall provide one (1) copy of a Material Safety Data Sheet for each item with the shipped container(s) and one (1) copy with the invoice(s).

26.0 ADVERTISING AND NEWS RELEASES: Reference to or use of the County, any of its departments, officials, or employees, for commercial promotion is prohibited. News releases pertaining to this procurement shall not be made without prior approval of the County. Release of broadcast e-mails pertaining to this procurement shall not be made without prior written authorization of the County.

27.0 HOLD HARMLESS: The Contractor will indemnify, pay the cost of defense including attorney’s fees, and hold harmless the County and all of its officers, agents and employees from all suits, actions, or claims of any character directly related to any injuries or damages to any persons or property resulting from the operations of the Contractor, or of any of its contractors, in prosecuting work under this agreement.

28.0 FOREIGN CORPORATION: A foreign corporation (any corporation other than a Wisconsin corporation) which becomes a party to this contract is required to conform to all the requirements of Chapter 180, Wis. Stats., relating to a foreign corporation and must possess a certificate of authority from the Wisconsin Department of Financial Institutions, unless the corporation is transacting business in interstate commerce or is otherwise exempt from the requirement of obtaining a certificate of authority. Any foreign corporation which desires to apply for a certificate of authority should contact the Department of Financial Institutions, Division of Corporation, P. O. Box 7846, Madison, WI 53707-7846; telephone (608) 261- 7577.

29.0 FORCE MAJEURE: Neither party shall be in default by reason of any failure in performance of this contract in accordance with reasonable control and without fault or negligence on their part. Such causes may include, but are not restricted to, acts of nature or the public enemy, acts of the government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes and unusually severe weather, but in every case the failure to perform such must be beyond the reasonable control and without the fault or negligence of the party.

PORTAGE COUNTY

BUSINESS

PARK

Planning and Zoning Department 1462 Strongs Avenue Stevens Point, WI 54481 Production Date: December 6, 2021

0 200 400 600 800

Feet

105106

45 46 47 48

78 79

83 86 99

101102

104 103

Lands' End Corporate Sales Facility

Travel Guard

16B

16D 16C

In te rs ta te

County Road HH

Vern Holmes Drive

Jo hn

J oa ni s

D riv e

Bu si ne ss

Pa rk

Clem's Way

Woodland Road

La nds' End Way

Br ilo w sk i R oa d

W or th C ou rt

E. M. Copps Drive

D riv e

Carrie Frost Drive k

Ponds Overview

Pond

Exhibit 1 k

Property Boundaries

Concrete Fountain

PARK

Planning and Zoning Department 1462 Strongs Avenue Stevens Point, WI 54481 Production Date: December 6, 2021

0 25 50 75 100

Feet

County Road HH

Vern Holmes Drive

Bu si ne ss

P ar k D riv e

Ponds Maintenance Plan

Approximate Pond 1 Square Footage

Pond 27,000

Approximate Pond 2 Square Footage

Pond 26,000

Ponds 1 and 2

Aerial Photography:

2021 Portage County

Exhibit 2

" Control Box

PARK

Planning and Zoning Department 1462 Strongs Avenue Stevens Point, WI 54481 Production Date: December 6, 2021

0 50 100 150 200

Feet

Bu si ne ss

P ar k D riv e

Ponds Maintenance Plan

Approximate Square Footage

Pond 124,000

Pond 3

Aerial Photography:

2012 Stevens Point

Exhibit 3

PARK

Planning and Zoning Department 1462 Strongs Avenue Stevens Point, WI 54481 Production Date: December 6, 2021

0 25 50 75 100

Feet

Bu si ne ss

P ar k D riv e

Ponds Maintenance Plan

Approximate Square Footage

Riprap 43,000

Pond 4

Aerial Photography:

2020 Portage County

Exhibit 4

PARK

Planning and Zoning Department 1462 Strongs Avenue Stevens Point, WI 54481 Production Date: December 6, 2021

0 25 50 75 100

Feet

Lands' End W ay

Br ilo w sk i R oa d

Ponds Maintenance Plan

Approximate Square Footage

Pond 41,000

Pond 5

Aerial Photography:

2020 Portage County

Exhibit 5

PARK

Planning and Zoning Department 1462 Strongs Avenue Stevens Point, WI 54481 Production Date: November 16, 2021

0 25 50 75 100

Feet

W ee k St re et

Br ilo w sk i R oa d

Ponds Maintenance Plan

Approximate Square Footage

Riprap 41,000

Pond 6

Aerial Photography:

2020 Portage County

Exhibit 6

PARK

Planning and Zoning Department 1462 Strongs Avenue Stevens Point, WI 54481 Production Date: December 6, 2021

0 25 50 75 100

Feet

!H

Park Centre Concrete Fountain

Aerial Photography:

2020 Portage County

Exhibit 7

!? Fountain Drain

!H Fountain Supply