20210402 PWS Range Maintenance.pdf

PERFORMANCE WORK STATEMENT (PWS)

Range and Training Land Program (RTLP) Range Maintenance Support and Lead Remediation

Part 1

General Information

1. General: This is a non-personal service(s) contract under which the personnel rendering the service(s) are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: This is a non-personal service(s) contract to provide Range maintenance and lead/residue remediation for select United States Army Europe-Africa (USAREUR-AF ranges, which incorporate the use of granulated rubber (commonly known as Grantex) backstop material or rubber blocks at target emplacements enhancing the operational safety of these ranges while reducing the probability of ricochets. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. .

1.2 Background: As a cost saving effort, USAREUR-AF Range and Training Land Program (RTLP) started using a granulated rubber material called Gran Tex®. As part of its modernization responsibilities, RTLP began installing this material at selected 25 Meter live fire ranges in 2004. Since 2004, RTLP has replaced sand and installed Gran Tex® at 13 USAREUR ranges. Current costs for remediation at these ranges have saved the U.S. Army significant money per bullet catch and substantially reduced the previous costs incurred for sand replacement and lead remediation.

Seventh U.S. Army Training Command (7ATC), Training Support Activity Europe (TSAE) is responsible for managing and executing the USAREUR-AF Sustainable Range Program (SRP) IAW AR 350-19 (Army Sustainable Range Program) and DA-G3 guidance. One of the major core components of the SRP is the Range and Training Land Program (RTLP) which is responsible for the operation and modernization of USAREUR-AF’s live fire ranges and training facilities. In executing this mission RTLP services and conducts periodic lead remediation on USAREUR-AF ranges. The purpose of this contract is to provide lead remediation at specified Gran Tex® equipped ranges throughout USAREUR-AF.

1.3 Scope: The Contractor shall provide non-personal services for range maintenance to include inspection and repair of the reclining Gran Traps, target retrieval systems, Interlock Vacuum Systems and rubber coverings. The contractor shall accomplish remediation of lead, reinstallation of Gran Tex® material, and installation of rubber blocks for designated range target pits. Each range is approximately 250sqm and and each lead remediation is less than one ton. The Contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items necessary to perform services as described in the PWS and associated contract documents. The Contractor shall perform to the standards and acceptable quality levels identified in this PWS and associated contract documents.

1.4 Objectives:

Conduct lead remediation at specified USAREUR-AF Gran Tex® equipped ranges Inspection and repair of target retrieval systems at the indoor ranges Maintenance and servicing of the Interlock Vacuum System Install rubber block target pits

The Government shall not exercise supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.5 General Information

1.5.1 Quality Control Plan (QCP): The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract.

The Contractor’s Proposed QCP shall be submitted to the Contracting Officer (KO) through the Contracting Officer’s Representative (COR) for review within 10 work days after date of contract award.

The Government will review and either notify the Contractor in writing of acceptance of the plan or return their comments to the Contractor within 10 work days after receipt. If the Government has provided comments, the Contractor shall then have three days to submit a Final QCP. After receipt of the Final QCP, the Contractor may receive the Contracting Officer’s acceptance in writing. Any proposed changes to the accepted QCP are required to be resubmitted for acceptance by the Contracting Officer no later than 30 days prior to the anticipated change and before implementation by the Contractor. The timeline noted above will apply for review and acceptance for proposed changes. At a minimum, the QCP must include and answer the following to be acceptable:

a. A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the Contractor's Quality Control Team.

b. How will the Contractor monitor work to ensure that performance complies with all deliverables (etc.

timelines, deadlines, and goals)?

c. How will the Contractor monitor work to ensure that performance complies with all specifications and requirements of the contract, including clauses?

d. How will the Contractor monitor and ensure staff qualifications remain current and valid including DOCPER processes/approvals throughout contract performance?

e. How will the Contractor identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future?

h. How will the Contractor file and save all Quality Control related documents for the life of the contract plus 5 years?

1.5.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS.

If submittal of any documentation (e.g. deliverables, submittals, etc.) deadlines fall on a holiday, the closest work day prior to the holiday will apply as the deadline for submittal.

1.5.3.1 U.S. Holidays: Work shall not be performed on U.S. holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer. When a U.S holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively. Contractor is not required to perform services on U.S. Holidays.

Recognized Holidays:

The American national holidays are:

New Year’s Day January 1st M. L. King Memorial Day 3rd Monday in January Presidents Day 3rd Monday in February Memorial Day last Monday in May Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

1.5.3.2 Host Nation Holidays: Work shall be performed on local Host Nation holidays occurring during the normal workweek with the exception of like Holidays that coincide with U.S. Holiday dates, and unless otherwise directed by the Contracting Officer.

The German national and local holidays are:

1st January New Year’s Day (Neujahr) 6th January Three King’s Day (Heilige Drei Könige) Varies yearly Good Friday (Karfeitag) Varies yearly Easter Monday (Ostermontag) 1st May Labor Day (Tag der Arbeit)

Varies yearly Ascension Day (Christi Himmelfahrt) Varies yearly Whit Monday (Pfingstmontag) Varies yearly Corpus Christi (Fronleichnam) 15th August Assumption Day (Mariä Himmelfahrt) 3rd October Day of German Unity (Tag der Deutschen Einheit) 1st November All Saints’ Day (Allerheiligen) 25th December 1st Christmas Day (1. Weihnachtsfeiertag) 26th December 2nd Christmas Day (2. Weihnachtsfeiertag)

The Belgium national and local holidays are:

1st January New Year’s Day Varies yearly Easter Monday 1st May Labor Day Varies yearly Ascension Day Varies yearly Bank Holiday 21st July National Independence Day 15th August Assumption 1st November All Saints Day 11th November Armistice Day Varies yearly Dynasty Day 25th December Christmas Day

1.5.4 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ. Please refer to the following.

1.5.4.1 Government Facility Office Hours: The Government facility office hours are 0730-1630 Monday through Friday except U.S. Holidays identified in paragraph 1.5.3.1 above, or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons.

The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.5.5 Training Holidays: USAREUR has historically granted military personnel training holidays as compensation for time that they spent in field training. These are typically combined with regular holiday leave schedules (for example, Christmas half days or day on day off schedules). Training holidays may affect access to military operated facilities. If scheduled work or access to facilities is required, coordination with occupants will be necessary or the work in affected facilities shall be rescheduled after the training holiday. However, announced training holidays or exodus of military personnel may provide the Contractor with an opportunity for unrestricted access to facilities and areas. The Contractor shall take full advantage of such opportunities by planning maintenance or actions that are better accomplished when such areas are vacant.

1.5.6 Place of Performance: The work to be performed under this contract will be performed at the below listed locations as prescribed/requested by the Government. The government will provide location address and point of contact information for each maintenance location identified.

RANGE FACILITY LOCATION

Benelux MIR Benelux, Belgium Stuttgart MIR Stuttgart, GE Wackernheim Ranges 1, 5 Wackernheim, GE Wackernheim Range 4 (16 target pits) Wackernheim, GE Oberdachstetten Ranges 4A/B Oberdachstetten, GE Breitenwald Range 1 Kaiserslautern, GE Baumholder Ranges 1, 2 Baumholder, GE Stuttgart Ranges 1, 2 Stuttgart, GE Stuttgart Ranges 4, 5 Stuttgart, GE

1.5.7 Type of Contract: The Government will award a Firm Fixed Price (FFP) Requirements Type Contract.

1.6 Security Requirements:

1.6.1 Security Program: Reserved.

1.6.2 Personnel Security Clearance Requirements: Reserved.

1.6.3 Installation Access: Access to U.S. installations and controlled areas is limited to personnel who meet security criteria and are authorized by Host Nation law to work in that country. Failure to submit required information/data to the respective Training Support Center RTLP representative, and obtain required documentation or clearances in accordance with Army in Europe (AE) Regulation 190-16 (AE Reg 190-16) Installation Access Control or (AE) Regulation 604-1 for Germany specific contracts, will be grounds for denying access to U.S. installations and controlled areas. The Contractor shall ensure that any subcontractors used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements. Should anything in this paragraph conflict with AE Reg 190-16 or (AE) Regulation 604-1, the regulation takes precedent.

The Contractor shall be aware of and comply with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) processing requirements.

The Contractor shall return installation passes to the issuing IACS office when the contract is completed or when a Contractor employee no longer requires access.

AE Reg 190-16 (and AE 190-16-G German translation) can be found on the following websites:

https://media.defense.gov/2017/Apr/27/2001921546/-1/-1/0/AER190-16.pdf https://media.defense.gov/2017/Apr/27/2001921547/-1/-1/0/AER190-16-G.pdf

1.6.3.1 In addition, the Contractor shall provide the Initial Installation Pass Log within fifteen (15) calendar days after contract award (Deliverable #1). The log must at a minimum contain the following information: First Name, Last Name, Nationality, Date of Birth, Passport Number and scheduled work place. The log shall be updated as employees are added or removed and the Updated Installation Pass Log shall be current and available at any time upon request by the Government and submitted to the COR within five (5) calendar days after any changes to the log (Deliverable #2).

1.6.3.2 The Government shall collect the installation access passes issued to the contractor the same day employment of an individual has expired or has been terminated and shall return them to the issuing office the same day.

1.6.3.3 Common Access Cards (CAC): Reserved.

1.6.4 Background Checks: Reserved.

1.6.5 Physical Security: The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured IAW the Army Physical Security Program (AR 190-13).

1.6.6 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. The Contractor shall immediately report suspicious activities to security personnel.

1.7 Key Control: Reserved.

1.8 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.8.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.9 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.10 Key Personnel: The following personnel are considered key personnel by the Government: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent, along with a Curriculum Vitae (CV) for each of these individuals, shall be provided in writing to the Contracting Officer’s Representitive no later than 10 working days after contract award. The Contract Manager and Alternate Contract Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract.

1.10.1 Special Qualifications: The contractor must be capable of providing certification/licensing of its contract employees, or possess knowledge of the following prior to contract performance:

1.10.1a. Experience with the transportation and disposal for hazardous (lead and heavy metals) material in Europe and knowledge regarding locations of authorized disposal sites.

1.10.1b. Knowledge and full compliance with European environmental protection laws.

1.10.1c. Possession of current European hazardous waste disposal permits for transporting and disposal of lead and heavy metal contaminates.

1.10.1d. Knowledge and understanding of Interlock Vacuum Technology for lead remediation of Gran-Tex®.

1.10.1e. Knowledge and understanding of Range Safety and Environmental Regulation requirements.

1.10.1f. Knowledge and understanding of the installation, repair and maintenance of rubber block target pits.

1.10.1g. Knowledge and understanding of the repair, oil and filter replacement, and maintenance of current air filtration (Interlock Vacuum) systems at USAREUR –AF’s Multipurpose Indoor Ranges (MIR’s).

1.10.1h. Maintenance of adequate supplies of Gran-Tex® to replenish bullet catches (as needed).

1.11 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties must identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.12 Contractor Travel: All travel and transportation costs will be borne by the contractor and will not be reimbursed by the Government.

1.13 Data Rights: Reserved.

1.14 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI (Deliverable #3). The Contractor’s OCI Mitigation Plan will be determined to be acceptable solely at the discretion of the Contracting

Officer. In the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.15 Phase In /Phase Out Period: A phase in/out period will not be utilized in the performance of this contract.

1.16 Safety: The following provides information pertaining to Safety and Accident Prevention: All work completed under this contract is performed on live-fire training facilities. Therefore, the contractors will receive a safety briefing by range personnel prior to any maintenance services being performed.

1.16.1 Host Nation Safety Laws and Regulations: The Contractor shall comply with FAR 52.236-13, Accident Prevention (November 1991), the references contained therein (e.g. U.S. Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1)), and applicable Host Nation Safety Laws and Regulations.

The requirements under FAR 52.236-13 and specifically of the EM 385-1-1 include, but are not limited to the following:

(a) Before initiation of work at the job site, an Accident Prevention Plan, written by the Contractor for the specific work and hazards of the contract and implementing in detail the pertinent requirements of EM 385-1-1; will be reviewed for acceptance by designated Government personnel (Deliverable #4). Specific requirements for development of the Accident Prevention Plan are found in 01.A and Appendix A of EM 385-1-1. EM 385-1-1 is available online at www.usace.army.mil.

(b) Before beginning each activity involving a type of work presenting hazards not experienced in previous project operations or where a new work crew or subcontractor is to perform work, activity hazard analysis (AHA) shall be prepared by the Contractor performing the work activity (See paragraph 01.a.09 of EM 385-1-1).

(c) The Contractor shall require subcontractors to submit their plan of operations showing methods they propose to use in accomplishing major phases of work.

(d) The Contractor shall discuss the plans in conferences convened by the Contracting Officer prior to starting work on each major phase of operation. Plans shall include all pertinent information such as layout of haul roads, access roads, storage areas, electrical distribution lines, methods of providing minimum exposure to overhead loads, and methods of access to work areas. The plan for accomplishing the initial work phase shall be submitted within fifteen (15) calendar days after award of the contract. Plans for subsequent major phases of work shall be submitted no later than fifteen (15) calendar days prior to initiation of work on each major phase.

(e) In all areas where construction, demolition, alteration, building, or similar related activities take place, the Contractor shall have the following minimum personal protective clothing and equipment requirements in place for any person working on or visiting the site:

(i) Short sleeve shirt.

(ii) Long trousers.

(iii) Steel-toed safety boots.

(iv) Hard hat.

1.16.1.1 In addition to other requirements for accident prevention specified in this contract, the Contractor shall comply with all Federal and State requirements governing safety and health protection on range sites and other applicable occupational safety codes. In particular, within the requirements of the German Safety and Health Protection Regulation for Range Sites, Baustellenverordnung (BaustellV) (current version in effect), the Contractor shall coordinate all work at the site, including development of plans and providing advance notices.

The Contractor shall indicate its plan for compliance considering conditions of the work described by the design, technical proposal, operational activities of the Government or others in the area of the work, identification of the coordinator, and implementation of all other accident prevention provisions of this contract. For the compliance with host nation laws and regulations, the Contractor shall comply with the non-exclusive list of duties described in this paragraph. If the Contractor determines that additional activities are required to fully comply, the Contractor shall ensure that compliance with the laws is complete. The duties include:

(a) Conditions of construction and operational activities to be considered include but are not limited to:

(i) For all construction activities meeting the following criteria: the work is scheduled to last longer than 30 working days and more than 20 workers are occupied simultaneously, or the volume of work is scheduled to exceed 500 person days, or the work presents particular tasks, e.g. excavations deeper than 5 meters, falls from a height of greater than 7 meters, exposures to hazardous chemical or biological substances, work at less than 5 meters from high voltage lines, underground earth works or tunnels, danger of drowning, diving, use of compressed air, work with ionizing radiation, explosives, or work involving assembly or dismantling of heavy prefabricated components (10 tons or greater).

(b) If the Contractor determines that the BaustellV, dated 10 June 1998, applies, the Contractor shall prepare a Safety and Health Protection Plan (SIGE) as required under that regulation. The SIGE shall be submitted two weeks prior to mobilization. In addition, the Contractor shall appoint a qualified Safety Coordinator who will ensure that safety measures are implemented during construction. The Safety Coordinator must meet minimum training and experience requirements required under Host Nation laws.

(c) The SIGE will be written in a comprehensive form and explained in language the workers understand and shall contain the following minimum information:

(i) Maintenance of tools and equipment.

(ii) Provisions for the storage and disposal of materials and waste, particular hazardous materials and substances.

(iii) Modifying performance periods for such work, taking into consideration the site conditions.

(iv) Organizing cooperation between different employers and Contractors without employees.

(v) Interaction between work at the site and other operational activities in the area, on which or near which the first identified work will be performed, and taking into consideration the instructions and advice of the coordinator as well as safety and health plans.

1.16.1.2 The Contractor shall complete and provide safety notifications required by host nation authorities and will provide documented proof to the Contracting Officer via the COR, no later than 10 work days (Deliverable #5) that such notifications were made.

1.17 Environmental Compliance: All heavy metals, lead, ammunition residue, and unserviceable granulated rubber material resulting from live fire operations on ranges maintained herein shall be removed and disposed of in accordance with applicable European Host Nation hazardous material environmental laws/standards. Additionally, it is the responsibility of the Contractor to possess the proper permits for transporting and disposing of lead, heavy metal contaminates, and contaminated rubber granulated materials, and ensure contract personnel handling or disposing of hazardous materials have received appropriate levels of training in the handling, use, storage, and disposal of hazardous material. The Government shall not be held responsible nor liable for Contractor’s negligence, or inability to obtain required host nation certifications for transport of disposal of hazardous materials. In addition, the Contractor shall ensure that all Contractor controlled activities on US installations where ranges are supported are conducted in accordance with the installation Spill Prevention and Response Plan, Solid Waste Policy.

1.18 Required Training: The following provides information on training requirements.

1.18.1 Anti-Terrorism (AT) Level I Training: Reserved.

1.18.2 OPSEC Training: Reserved.

1.18.3 iWATCH Training: The Contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days after the contract is awarded and within 30 calendar days after new employees commence contract performance, with the results reported to the COR within 30 calendar days after the contract is awarded and within 30 calendar days after new employees commence contract performance (Deliverable #6). Training slides can be found on the Army OneSource website:

http://www.myarmyonesource.com/familyprogramsandservices/iwatchprogram/default.aspx.

1.18.4 Information Assurance Training: Reserved.

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field:

Contracting Officer – means a person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. Department of Defense Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart 202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, contracting officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing support personnel to assist the COR, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the Contracting Officer as alternate CORs.”

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government.

The term used in this contract refers to the prime.

Contractor-acquired property - means property acquired, fabricated, or otherwise provided by the Contractor for performing a contract, and to which the Government has title.

Day – means, unless otherwise specified, a calendar day.

Defective Service – means service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable – means anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Government-furnished property - means property furnished to the contractor the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes Contractor-acquired property if the Contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

Government property - means all property owned or leased by the Government. Government property includes both Government-furnished property and Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Property Administrator - means an authorized representative of the Contracting Officer appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

High Level Objective (HLO) – means a key overarching result-based objective for a project necessary to achieve the project’s vision. HLOs are similar to Level 2 in a Work Breakdown Structure. Each HLO may contain several statements to flesh out the areas necessary to meet the objective.

Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP) – means the key Government-developed surveillance process document, and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS). It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government document.

Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Statement – means the specific results-based activities required to satisfy HLOs. A statement contains a result, the context of the statement, and the required action(s). Statements focus on “what” is to be accomplished; however they are not prescriptive in describing “how” the outcome is to be achieved. Each HLO may have several statements to flesh out the areas necessary to meet the objective. Statements are similar to Level 3 in a Work Breakdown Structure.

Subcontractor – means one that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless otherwise specified.

2.2 Acronyms: Although not inclusive of every term used within this PWS, the following provides a list of acronyms used throughout this PWS or commonly used in the acquisition field.

ACOR Alternate Contracting Officer's Representative AE Army in Europe AFARS Army Federal Acquisition Regulation Supplement AHA Activity Hazard Analysis AOR Area of Responsibility AR Army Regulation AT Anti-terrorism ATO Anti-terrorism Officer ATCTS Army Training Certification Tracking System CAC Common Access Card CCE Contracting Center of Excellence CFE Conventional Forces Europe CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer’s Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DoD Department of Defense FAR Federal Acquisition Regulation FRG Federal Republic of Germany GFP Government Furnished Property HLO High Level Objective HIPAA Health Insurance Portability and Accountability Act of 1996 IA Information Awareness

IAC Installation Access Control IACO Installation Access Control Office ID Identification IGCE Independent Government Cost Estimate IT Information Technology JTR Joint Travel Regulation JPAS Joint Personnel Adjudication System KO Contracting Officer MIR Multipurpose Indoor Range OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OPSEC Operations Security PA Property Administrator PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RA Requiring Activity RCO Regional Contracting Office RTLP Range and Training Land Program SIGE Safety and Health Protection Plan TE Technical Exhibit TSAE Training Support Activity, Europe USAREUR-AF U.S. Army Europe and Africa UOM Unit of Measure

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. Government Furnished Items and Services:

3.1 Services: The installations where ranges are maintained in the USAREUR-AF area shall provide access to the ranges and other locations necessary to fulfill contract obligations. TSAE RTLP/Rnge personnel will assist the contractor’s efforts by:

3.1.a. Scheduling maintenance downtimes on the range to allow contractors to accomplish their tasks.

3.1.b. Providing access to the ranges scheduled for maintenance services.

3.1.c. Providing COR/ACOR to serve/act as the main point of contact (POC) for the contractors for U.S.

Army specific issues.

3.1.d. Assisting contractors with base/installation access passes; allowing for required access to range facilities as scheduled.

3.2 Facilities: Reserved.

3.3 Utilities: Reserved.

3.4 Equipment: Reserved.

3.5 Materials: Reserved.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Items and Responsibilities:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS. The contractor must use experienced professionals from each required technical field to properly service and maintain the ranges. The prime contractor must perform at least 51% of the total work effort for this contract. All travel and transportation costs will be borne by the contractor and shall be included in its proposed prices.

4.2 Secret Facility Clearance: Reserved.

4.3 Materials: Reserved.

4.4 Equipment: The Contractor shall provide all equipment they deem necessary that is required to carry out the range maintenance services required established in this PWS. For example, any personal protective equipment, commercial vehicle assets required to transport personnel, and or granulated rubber material to and from the job site and any required containers for collecting residue and unserviceable Granulated rubber materials from the ranges being maintained.

PART 5

SPECIFIC TASKS

5.1 Basic Services: The contractor shall provide services for range maintenance at the locations identified in this PWS by performing the following IAW UK MOD JSP 403 Volume 2, Range Construction Handbook.

5.1.1 Inspection of the reclining Gran Trap (indoor ranges) infrastructure and the replacement and repair of any damaged components found during the inspection.

5.1.2 Maintenance and servicing of the Interlock Vacuum System used to conduct lead remediation at indoor ranges. This service includes: Checking the impeller before use; checking all pipes for damage and cuts; checking the engine per manufacturer’s instructions and changing the oil and filters after 30 hours of use.

5.1.2.1 Remediation of lead from the Gran Tex® bullet catch including removal of Gran Tex® material, separation of lead (projectiles) from the Gran Tex®, proper packaging and preparation of the lead for disposal following current hazardous material handling rules, regulations and laws.

5.1.2.2 Reinstallation of Gran Tex® material and adding Gran Tex® to insure the Gran Tex® is at the appropriate depth in the bullet catch for safe operations (overall one (1) meter depth).

5.1.4 Inspection and repair of the rubber covering installed over the Gran Tex® material as necessary. Repair includes: Patching of material. If patching is impossible based on inspection, new rubber covering shall be installed IAW manufactures specifications.

5.1.5 Installation of target pits.

5.1.5.1 Removal of uppermost timber sections from around the edge of the target pit.

5.1.5.2 Preparation of ground to receive new rubber block sections.

5.1.5.3 Inset rubber block to prepared area.

5.1.5.4 Prepare area around pit.

5.1.6 Perform maintenance as required on installed pits by turning blocks or replacing blocks when necessary.

5.1.7 The contractor shall provide granulated, rubberized bullet catch material (Gran-Tex®) and reoccurring annual maintenance support for the following 7ATC live fire ranges.

The Gran-Tex equipped ranges are:

RANGE FACILITY LOCATION NUMBER OF RANGES

Benelux MIR* Chivres AB, Belgium 1 Stuttgart MIR* (Range 7) Stuttgart, GE 1 Wackernheim Range (Range 1,5) Wackernheim, GE 2 Oberdachstetten Range (4A/B) Oberdachstetten, GE 2 Stuttgart Range (Range 4,5) Stuttgart, GE 2 Breitenwald Range (Range 1) Kaiserslautern, GE 1 Baumholder Range (Range 1,2) Baumholder, GE 2 Stuttgart Range (Range 2) Stuttgart, GE 1 Stuttgart Range (Range 1) Stuttgart, GE 1

* MIR = Multipurpose Indoor Range

The contractor shall conduct basic services as outlined above in paregraphs 5.1.1 – 5.1.7 based on the schedule agreed to by the COR and Contractor as outlined in the attached ELIN sheet.

5.3 General Management Requirements:

5.3.1 Kick-off (KO) Meeting: Prior to the start of work on this effort the contractor will coordinate and hold a Kick-off (KO) Meeting with RTLP. The meeting will be held at Training Support Activity, Europe (TSAE), Building 3007, Grafenwoehr Training Area (GTA). The KO Meeting will be held within 30 days of award.

Minutes of this meeting will be recorded in memorandum format and submitted to the Contracting Officer as required, and maintained on file.

5.3.2 Work Plan: The contractor shall prepare and provide, prior to the meeting, an outline Work Plan detailing at a minimum the Item number for the proposed scheduled service, dates of the service, location and a local point of contact. The Work Plan will also include contractor key points of contact (POC) including telephone numbers, and email addresses. The Work Plan (Deliverable #7) shall be submitted to the COR within 15 days of contract award and 3 days prior to the KO meeting.

5.3.3 Technical Service Reports: Following contract award the contractor shall provide Technical Service Reports (Deliverable #8). The reports shall be brief but thorough (1-5 pages), and shall contain technical information on the tasks completed or on-going. At a minimum the service report should include the specific customer/range name; dates of visit;

detailed notes on the work done; parts used; time on site; name and signature of engineer performing the service; name and signature of the customer on location; reference and recommendation for next service and any additional comments.

The service reports are due to the COR by the fifteenth of every month for reporting of the previous month that a service was performed (i.e. January’s report is due no later than 15 February).

5.3.4 Key Records and Documents: The contractor shall be responsible for maintaining service and maintenance records for all work performed as well as documenting all significant meetings, discussions, verbal directions, and telephone conversations that are conducted in relation to this work.

5.6 Functional Areas: Select indoor and outdoor ranges throughout USAREUR.

5.7 Service Contract Reporting

5.8.1. Service Contract Reporting

5.9 System for Award Management (SAM) Service Contract Report (SCR, (if required)): The Contractor shall report ALL Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Range and Training Land Program (RTLP) Range Maintenance Support and Lead Remediation via a secure data collection site. The Contractor is required to completely fill in all required data fields through the following web address: www.SAM.gov. Reporting inputs will be for the labor executed during the period of performance during each Government FY, which runs from October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk by clicking “View Assistance for SAM.gov” which is located at the top of the SAM.gov website.

From there, you can the select “Contact Our Service Desk” which will allow you to contact SAM.gov directly. If contract period of performance ends prior to September 30, the Contractor has 30 calendar days from end date of the contract to complete the SAM SCR requirement.

Steps for Submitting a Service Contract Report (SCR)

1. Go to www.sam.gov and log in.

2. Select Entity Registrations and then select Service Contract Reporting.

3. SAM displays your entities which have service contracts and meet the reporting criteria. Select View by entity to see the service contracts for each entity.

4. Next, select Add for the service contract against which you want to create a Service Contract Report. Each service contract which meets the FAR Subpart 4.1703 reporting thresholds is displayed.

5. You will be taken to the Complete Service Contract Report page. SAM displays the contract details and allows you to report. You are required to enter the following information:

Total Amount Invoiced: Total dollar amount invoiced for services performed during the previous Government fiscal year under the contract (this amount should include the prime and any subcontract amount).

Prime Contractor Hours Expended: Prime contractor direct labor hours expended on the services performed during the previous Government fiscal year. The amount you enter is automatically divided by 2,080 hours to calculate a Full Time Employee (FTE) equivalent, displayed under the Prime Contractor Hours Expended as Prime Contractor FTEs.

6. Report any required Tier 1 subcontractor information by selecting the Add Tier 1 Subcontract Information button.

7. When you are ready to submit the report, select Submit. This saves your report and returns you to the Select Service

Contract page where you can create other SCRs or edit an existing SCR.

Steps for Editing a Submitted Report

1. Follow steps 1-4 above. Any previously submitted SCR will have a View/Edit button instead of an Add button.

2. Select View/Edit. You will be able to view the current SCR, edit available fields, and resubmit the record. You can also delete previously entered information altogether.

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions): The following publications, manuals, regulations, etc. are mentioned in this PWS and are listed below.

6.1.2 Installation Access Control (AE Reg 190-16)

6.1.2 The Army Physical Security Program (AR 190-13)

6.1.3 AR 350-19 The Army Sustainable Range Program

6.1.4 AR 190-13 The Army Physical Security Program

6.1.5 UK MOD JSP 403 Volume 2 Range Construction Handbook

PART 7

ATTACHMENT AND TECHNICAL EXHIBIT LISTING

7. Attachment and Technical Exhibit List

7.1 Technical Exhibit A – Performance Requirements Summary

7.2 Technical Exhibit B – Deliverables Schedule

7.3 Technical Exhibit C – Exhibit Line Item Sheet

TECHNICAL EXHIBIT A

Performance Requirements Summary (PRS)

PERFORMANCE OBJECTIVE STANDARD PERFORMANCE

THRESHOLD

ACCEPTABLE QUALITY

LEVELS (AQLs)

METHOD OF SURVEILLANCE

PRS#1 – PWS Part 5 para

5.1 Basic Services for

Ranges The contractor shall provide services for range maintenance at the locations identified in this PWS by performing the following

IAW UK MOD JSP 403

Volume 2, Range Construction Handbook.

Remediation of lead from the Gran Tex® bullet catch including removal of Gran Tex® material, separation of lead (projectiles) from the Gran Tex®, proper packaging and preparation of the lead for disposal following current hazardous material handling rules, regulations and laws.

Reinstallation of Gran Tex® material and adding Gran Tex® to insure the Gran Tex® is at the appropriate depth in the bullet catch for safe operations (overall one (1) meter depth).

Inspection and repair of the rubber covering installed over the Gran Tex® material as necessary. Repair includes:

Patching of material. If patching is impossible based on inspection, new rubber covering shall be installed IAW manufactures specifications

Perform maintenance as required on installed pits by

IAW UK MOD JSP 403

Volume 2, Range Construction Handbook

Construction Handbook, agreed to schedule for ranges identified in the table of para 5.1.7.

Construction Handbook, agreed to schedule for

Construction…