20210211 BPA Terms and Conditions.pdf

BLANKET PURCHASE AGREEMENT (BPA)

TERMS AND CONDITIONS

1. DESCRIPTION OF AGREEMENT. This is a pre-priced Blanket Purchase Agreement (BPA) for professional developmental courses if and when requested by the contracting officer or authorized representative during the effective period. The Contractor is to provide all necessary labor, personnel, supervision, management, tools, equipment, transportation, materials, and any other items or services necessary to provide professional development courses in accordance with the terms of this agreement, the Performance Work Statement and the pre-approved price list. The Contractor shall furnish firm price lists periodically as required by the contracting officer. The term of this agreement shall be from 1 April 2021 through to 31 March 2026 or until orders reach $200,000.00, whichever comes first.

2. EXTENT OF OBLIGATION. The Government is obligated ONLY to the extent of the actual authorized purchases placed against this BPA by authorized personnel, against authorized line items.

3. PURCHASE LIMITATION. The limitation for each individual purchase under this BPA shall be identified by an authorization letter according to paragraph 4 (four) below. No individual call order placed against this BPA shall exceed $25,000.00. For the purpose of this BPA, a call order is defined as one course as outlined in the price list.

4. INDIVIDUALS AUTHORIZED TO PURCHASE UNDER THE BPA. A list of individuals (Ordering

Officers) authorized to purchase under the BPA will be provided to the Contractor. Ordering Officers will be identified either by title of position or by name of individual, organizational component, and the dollar limitation per purchase for each position title or individual shall be furnished to the supplier by the contracting officer. Ordering Officers will provide, via fax or email, course requests with a list of individuals authorized to participate, with preferred dates specified. Do NOT accept calls from anyone who is not listed on this authorization letter. The Government will not be responsible for payment of any courses made by unauthorized individuals.

5. DELIVERY TICKETS. Delivery tickets in one (1) copy shall accompany all deliveries made under this

BPA. Each delivery ticket must be dated, properly executed, and signed by a GOVERNMENT REPRESENTATIVE receiving the item or service. Each delivery ticket shall contain the following information:

A. Name of Supplier B. Blanket Purchase Agreement (BPA) Number C. Date of Purchase D. Purchase Number E. Itemized list of courses furnished F. Quantity of participants and course price G. Date of delivery or shipment and signature of individual who received the shipment or service (course completion date with signed participant roster)

6. INVOICES. An itemized invoice shall be submitted at least monthly or upon expiration of this BPA, whichever occurs first, for all calls orders placed against this BPA during a billing period and for which payment has not been received. These invoices need not be supported by copies of delivery tickets.

Invoices shall be mailed to: 760 Military Highway Bldg 707, Minneapolis, MN 55450-2100 OR Faxed to

(612) 713-1966 OR emailed to . james.eimers@us.af.mil or other e-mail address provided to vendor subsequent to award.

7. METHOD OF PAYMENT. Payment will be made by Government Purchase Card (GPC) (MasterCard) upon receipt of a valid invoice at the address designated in paragraph 6. Contractor must be able to accept GPC payment within five (5) business days after submission of invoice (10 business days after end of the billing period).

8. CANCELLATIONS AND NO SHOWS. The 934AW will not be responsible for payment of courses that are cancelled or in which the facilitator does not perform the service.

mailto:james.eimers@us.af.mil

9. SECURITY REQUIREMENTS. All contractor employees must be identified by a uniform, ID card and/or name tag. Name tags, ID cards, etc. must be readily visible (ex. ID worn on lanyard may not be tucked inside collar or pocket). Contractor shall have procedures in place to ensure unauthorized individuals do not have access to employee uniforms, ID cards and/or name tags, and that said items are collected upon termination of employment.

10. LOCATION. Courses will be held at the 934th Air Reserve Station, 760 Military Hwy., Minneapolis, MN, 55450 or virtually.

11. PRICING. A detailed pricing list by course will be provided to the Contracting Officer, and updated as needed. Pricing shall be indicated per course (with recommended class size), inclusive of authorized surcharges, taxes or fees. The Government is exempt from state and local sales tax. If your price includes any type of tax, fee or surcharge, you must provide the citation from your state or local law or tax code that authorizes charging the tax, fee or surcharge to federal government direct-bill customers. Prices charged in this BPA should not be higher than Contractor’s advertised Government rate.