2021 YTC Grounds Maintenance Synopsis Questionare.pdf

SOURCES SOUGHT SYNOPSIS

W911S8-21-R-0010

The Department of the Army, Director of Public Works, Joint Base Lewis-McChord, Yakima Training Center, Yakima, Washington, is issuing this Sources Sought (SS) as a means of conducting market research to identify commercial sources capable of providing, a non-personal services contract to provide grounds maintenance services. The intended contract period is for a 1-year base period with four (4) one-year option periods (five years total).

Description of services:

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform grounds maintenance services as defined in the Performance

Work Statement, the Contractor shall perform to the standards in the contract. The contractor shall provide commercially established grounds maintenance services to improved, semi-improved, and unimproved areas on Yakima Training Center. A

(DRAFT) Performance Work Statement (PWS) is provided on pages 4-30.

The applicable North American Industry Classification System (NAICS) code assigned to this procurement is 561730. The

Sources Sought will determine the availability and capability of qualified businesses capable of providing these services.

Based on the responses to this Sources Notice/market research, this requirement may be set-aside for small businesses or procured through full and open competition.

A SOURCES SOUGHT QUESTIONNAIRE is below. Responses to the Questionnaire are encouraged from all interested parties. You are advised that providing responses to the questions will not automatically include you in the acquisition process for this solicitation. Please provide any additional feedback in your response that you feel is relevant. Please limit your responses to three (3) pages or less.

The Government is not soliciting offers at this time, and it will be the Contracting Officer who will determine which suggested changes are accepted. This is a Sources Sought notice to gain knowledge of potential qualified sources. A solicitation is not currently available.

DISCLAIMER: This (SS) is submitted in accordance with 52.215-3, Request for Information or Solicitation for Planning

Purposes (Oct 1997). This SS is for planning purposes only and is not a Request for Proposals (RFP), Invitation for Bids

(IFB) or as an obligation on the part of the Government to acquire any services. Responses to this SS shall not serve as proposals, bids, or offers and will prelude the Government from forming a binding contract. MICC-JBLM will not accept unsolicited proposals related to the subject of this SS. The responder must clearly identify any information it considers sensitive or proprietary. All information received in response to this SS that is marked “Proprietary” will be handled accordingly. Responses to this SS will not be returned. Responders are solely responsible for all expenses associated with and incurred by responding to this SS. The Government reserves the right to determine how it should proceed because of this notice.

Response Instructions: If your organization has the potential capacity to perform these contract services, please provide the following information:

NOTE: Responses received will not be published outside the MICC-JBLM Office but only used as a tool for market research.

MARKET RESEARCH QUESTIONNAIRE

Company Name:

Point of Contact (Name & Position):

Phone Number:

POC Email Address:

DUNS Number: ______________________

CAGE Code: ______________________

1. Is your firm eligible for participation in one of the following small business programs? If so, please indicate the program.

North American Industry Classification System (NAICS) code is 561730, Landscaping Services; the largest a firm can be and still qualify as a small business for Federal Government programs is no larger than $7.5 Million average annual receipts under tentative NAICS code 561730.

[ ] yes [ ] no Small Business (SB)

[ ] yes [ ] no HUB Zone

[ ] yes [ ] no Small Business 8(a)

[ ] yes [ ] no Small Disadvantaged Business (SDB)

[ ] yes [ ] no Women-Owned (WO) Small Business

[ ] yes [ ] no Service Disabled Veteran Owned Small Business (SDVOSB)

[ ] yes [ ] no Other (please specify)

2. Does your firm have the infrastructure required to complete this type of work?

[ ] yes [ ] no

Brief Explanation:

3. Does your firm have experience providing GROUNDS MAINTENANCE? If yes, provide a brief description of work experience.

4. What Department of Labor Wage Determination labor categories does your company use to perform this type of service?

Occupational Title:

Code:

5. Are you registered in the System for Award Management (SAM) website?

6. What NAICS code(s) is your Company using?

7. Comment on any current or potential technical, cost, schedule, or performance risks that you would like to make the

Government aware of that concerns GROUNDS MAINTENANCE for Yakima Training Center, Yakima, Washington.

Provide any additional feedback that you feel is relevant (i.e., problems or any other issues experienced with similar contracts).

Submission Instructions: Interested parties who consider themselves qualified to perform the above-listed services are invited to submit a response to this Sources Sought Notice, no later than 3:30:00 PM PST, 22 January 2021. All responses to this SS Notice must be emailed to Anthony.t.marshall.civ@mail.mil.

mailto:Anthony.t.marshall.civ@mail.mil

Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions. If you have any questions concerning this opportunity, please contact me at the above email:

Anthony Marshall, MICC JBLM

BLDG 2015, 4th & Pendleton

Joint Base Lewis-McChord, WA 98433

Thank you for your participation.

(DRAFT)

PERFORMANCE WORK STATEMENT (PWS)

GROUNDS MAINTENANCE SERVICES

DIRECTORATE OF PUBLIC WORKS

JOINT BASE LEWIS-McCHORD, YAKIMA TRAINING CENTER

YAKIMA, WASHINGTON

SECTION 1

GENERAL

1. GENERAL:

1.0 Introduction. This is a non-personal services contract to provide Grounds Maintenance Services on Joint Base Lewis-McChord-Yakima Training Center (JBLM-YTC). See TE 1-4. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform grounds maintenance on JBLM-YTC as defined in Attachment A. The

Contractor shall perform to the standards of this PWS.

1.1 Background. JBLM-YTC is a United States Army training center (Army maneuver training, land warrior system testing and live fire area) located in Kittitas and Yakima county, south central Washington state. It is bounded on the west by Interstate 82, on the south by the city of Yakima, on the north by the city of Ellensburg and Interstate 90, and on the east by the Columbia River. It comprises approximately 327,000 acres of land, most of which consists of shrub-steppe, making it one of the largest areas of shrub-steppe habitat remaining in Washington state. The terrain is undulating and dominated by four east-west parallel ridges, the Saddle Mountains, Manastash Ridge, Umtanum Ridge, and Yakima Ridge anticlines, which are part of the Yakima Fold Belt near the western edge of the Columbia River

Plateau. YTC Directorate of Public Works (DPW) Yakima, Washington, is responsible for planning, management, and accomplishment of all Garrison facilities maintenance functions. Implementation of facilities maintenance program includes providing grounds maintenance services to areas included in Attachment A.

1.2 Objectives. The contractor shall ensure all work accomplished maintains and presents a healthy, clean, neat, and professional appearance to all grounds included and covered by this PWS in support of mission requirements for users, residents, and visitors to the installation. The contractor shall provide commercially established grounds maintenance services in two classifications: improved, and fire break areas on JBLM-YTC. These services include mowing, trimming, edging of lawns and vegetation, servicing planter beds and, prune trees and shrubs, and irrigation services both in ground and above ground maintenance, start up and winterizations, pickup and diversion of green debris and leaves, weed control, firebreaks, storm clean-up and additional services. The maps shown in TE 1-4 indicate the classification of the areas on JBLM-YTC.

1.3 Historical Data. The Contractor shall compile historical data, prepare required reports, and submit all information as specified by the Deliverables presented in the contract. The Contractor shall ensure all work in support of mission requirements tendered to the Government for acceptance conform to the measurable performance standards of quality, timeliness, and quantity specified in the PWS of this contract. The intent is to establish work requirements that are performance-based and results-oriented. The Contractor shall determine the best and most cost effective ways to fulfill grounds maintenance services and their component needs, emphasizing innovation and commercial best practices.

1.4 Traffic Flow. The contractor shall plan and accomplish all work so that there will be a minimum of interference and inconvenience to occupants in the building/vicinity and pedestrian/vehicular traffic. The contractor must coordinate, and receive prior approval by the COR/ACOR, of any complete blockage of building exits or driveways, streets, or sidewalks. Traffic Control plans must be submitted to the COR/ACOR within 10 working days of contract award; thereafter, no later than five (5) working days after changes are made. The Contractor shall perform all such blockages in accordance with the Manual on Uniform Traffic Control Devices.

1.5 Work Clearance Requests. DPW will issue a Work Clearance for digging to ensure safety from damage to underground utilities and protection of cultural resources. Per JBLM-YTC installation Regulation 200-1, a digging permit is required for all digging on JBLM-YTC. The point of contact for dig permits is located in Building 831 on

JBLM-YTC. Walk-in hours are Monday-Friday, 7:30 AM – 4:00 PM at telephone number (509) 577-3636.

1.6 Third Party Repair Damaged Areas. In the event that the Contractor discovers damages caused by another party, the Contractor shall notify the COR/ACOR of the extent of the damage and proposed corrective action. The Contractor shall make no repairs until authorized by the KO or the

COR/ACOR.

1.7 Damage Caused by Contractor. During the execution of Contractor provided services, damages caused by its employees shall be repaired at no cost to the Government. The Contractor shall notify the COR/ACOR and KO and shall return the damaged area to its previous condition.

1.8 Damage Report. The Contractor shall submit a monthly damage report to the COR/ACOR that annotates the damage, corrective action, and date corrected.

SECTION 2

REQUIREMENTS

2.0 Requirements.

2.1 Description of Services. The contractor shall plan, program, administer, manage, and execute the work necessary to provide the specified services. The contractor shall provide personnel, management, and other items and services not considered base support, necessary to perform specific grounds maintenance as defined in this Performance Work

Statement (PWS). The contractor shall comply with all applicable Department of Defense (DoD), Army, Air Force, federal, state, and local laws, regulations, codes, technical manuals, and acceptable commercial practices in the delivery of required services. The final authority, Army Headquarters, Installation Management Command, has determined and furnished grounds maintenance services guidance and standards that the Government has incorporated into this PWS.

2.1.1 Non-Personal Services. The personnel rendering the services are not subject; either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the

Government and its employees. Non-personal service contracts are authorized by the Government in accordance with

FAR 37.104, under general contracting authority, and do not require specific statutory authorization.

2.1.2 General Information.

2.1.2.1 Period of Performance (PoP). The period of performance shall be for one (1) base period of 12 months and four

(4) 12-month option periods. The period of performance is as follows:

Base Period 1 April 2021 – 31 March 2022

First Option Period 1 April 2022 – 31 March 2023

Second Option Period 1 April 2023 – 31 March 2024

Third Option Period 1 April 2024 – 31 March 2025

Fourth Option Period 1 April 2025 – 31 March 2026

2.1.2.2 Place of Performance and Hours of Operation.

2.1.2.3 Place of Performance. The work to be performed under this contract will be performed on

JBLM-YTC listed in TE’s 1-4.

2.1.2.4 Hours of Operation. Unless otherwise specified, the contractor is responsible for conducting business between the hours of 7:00 AM to 4:30 PM, Monday through Friday, unless otherwise approved, excluding legal federal holidays, or when the Government closes the facility due to local or national emergencies, administrative closings, or similar Government-directed facility closings. The Government will not reimburse the contractor when the Government closes the facility for the above reasons. The contractor shall maintain an adequate workforce at all times to ensure the uninterrupted performance of all tasks defined within this PWS when the Government does not close the facility for the above reasons. If the contractor, for its convenience, desires to perform during other than normal working hours or on other than normal workdays, the contractor shall notify the COR/ACOR in writing before work can commence. Prior to performance of services outside the locally established hours of operation, the Contractor shall request and obtain, in writing, approval from the Contracting Officer. Contractor personnel shall not be scheduled for overtime work.

2.1.3 Federal Holidays

2.1.3.1 The Contractor’s performance shall not be required on the Federal public holidays listed below. Holidays occurring on weekends will be observed as directed by the Federal calendar (5

U.S.C. 6103).

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

2.1.4 Emergency Services. The Contractor shall make available competent personnel trained and capable of dealing with minor personnel injuries.

2.1.4.1 The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor shall notify the KO or COR/ACOR immediately, not later than (NLT) two (2) hours of the incident. Emergency medical treatment and services for Contractor personnel is the responsibility of the

Contractor, but 911 can be used in emergency situations.

2.1.5 Contract Administration and Management.

2.1.5.1 The Contractor shall attend the post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The contractor shall not leave the meeting until they have fully read and understand the contract in its entirety. The KO and Contracting

Officer’s Representative (COR) may meet periodically with the Contractor to review the Contractor's performance.

Written minutes of such meetings will be recorded by the Government and signed by the Program/Project Manager and the Contracting Officer, or COR/ACOR and distributed within five (5) workdays after the meeting. The

Contractor may request a meeting with the Contracting Officer or COR/ACOR when the Contractor believes such a meeting is necessary. Written minutes of such meetings shall be recorded by the Contractor and signed by all participants involved and distributed within five (5) workdays after the meeting. In either case, if the Contractor does not concur with any portion of the minutes, recorded by the Government or the Contractor, such Non-concurrence shall be provided in writing to the Contracting Officer within two (2) calendar days following receipt of the minutes.

2.1.5.2 Notwithstanding the Contractor’s responsibility for total management during the performance of this contract, the administration of the contract requires maximum coordination between the Government and the Contractor.

2.1.5.3 The following provides the roles and their respective authority during the performance of the contract:

2.1.5.3.1 Contracting Officer (KO). The KO is the only person authorized to direct changes in any of the requirements under this contract, and, notwithstanding any provisions contained elsewhere in this contract, said authority remains solely in the KO. In the event the Contractor effects any such change at the direction of any person other than the KO, the change will be considered to have been made without authority and solely at the risk of the Contractor. All contract administration will be effected by the KO. Communications pertaining to contractual administrative matters shall be addressed to the KO. No changes in or deviation from the terms and conditions shall be affected, without a written modification to the contract, executed by the KO authorizing such changes.

2.1.3.5.2 Contracting Officer’s Representative (COR). The KO shall designate contract level CORs during the term of this contract, under Defense Federal Acquisition Regulation Supplement

(DFARS) clause 252.201-7000 “Contracting Officer’s Representative.” The COR will provide assistance in identification and resolution of problems, conflicts in priority, subtask requirement definitions, and other operations type problems. The COR will perform in accordance with the responsibilities and duties identified in the Interim Army Contracting Command – Contracting

Officer’s Representative Policy Guide Pamphlet 70-1, (ACC PAM 70-1, dated 26 March 2010).

2.1.3.5.3 COR/ACOR Authority. A letter of designation issued to the COR/ACOR by the KO, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR/ACOR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR/ACOR is not authorized to change any of the terms and conditions of the resulting order.

2.1.5.3.4 COR/ACOR Functions. The COR/ACOR monitors all technical aspects of the contract and assists in contract administration. The COR/ACOR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance;

maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor

Contractor's performance and notify both the KO and Contractor of any deficiencies; coordinate availability of

Government-furnished property, and provide site entry of Contractor personnel.

2.1.5.3.5 The Procurement Integrated Enterprise Environment (PIEE), https://wawf.eb.mil/ shall be used for nomination, tracking, documentation, and management of CORs IAW DoDI 5000.72, DFARS 201.602-2 and PGI

201.602-2.

2.1.6 Quality Control (QC). Quality control is the responsibility of the contractor. The contractor is responsible for the delivery of quality services/supplies to the Government (see FAR 52.246-1, Contractor Inspection Requirements).

The Contractor shall develop, implement, and maintain an effective Quality Control System that includes a written

QCP. The QCP shall implement standardized procedures and methodologies for monitoring and documenting contract performance to ensure that the contractor has met all contract requirements. The contractor’s QCP shall contain a systematic approach to monitor operations to ensure that the contractor provides acceptable services/products to the

Government. The QCP as a minimum shall address:

Continuous process improvement

Procedures for scheduling, conducting and documentation of inspection

Discrepancy identification and correction

Corrective action procedures to include procedures for addressing Government- discovered non-conformances

Procedures for root cause analysis to identify the root cause

Root cause corrective action to prevent re-occurrence of discrepancies

Procedures for trend analysis

Procedures for collecting and addressing customer feedback/complaints

The contractor shall submit a QCP within 30 calendar days after the contract award date. The contractor shall submit the QCP to the Contracting Officer (KO) and Contracting Officer’s Representative (COR) electronically in a MS

Office format. After acceptance of the QCP, the contractor shall receive the KO’s acceptance in writing of any proposed change to its QC system. Upon request, the contractor shall provide its additional Quality Control (QC) documentation to the Government.

2.1.7 Contractor Employees.

2.1.7.1 The following personnel are considered key personnel by the Government: Contract Project Manager (PM), Alternate Project Manager (Alt. PM) and the Quality Control Officer. The Contractor shall submit certificates/ evidence of experiences and an organization chart (to include contact info) for initial key personnel and replacements in electronic https://wawf.eb.mil/ format to the COR/ACOR within 10 business days after contract award. The Contractor shall provide a Project Manager and Alternate Project Manager who shall be responsible for the performance of the work. The name of this person and an alternate, who shall act for the Contractor when the project manager is absent, shall be designated in writing to the

Contracting Officer. The Project Manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Project Manager or alternate shall be available by phone between

7:00AM–4:30PM Monday through Friday except Federal holidays or when the Government facility is closed for administrative reasons.

2.1.7.2 All Contractor employees shall be legal U.S. residents. The Contractor shall immediately remove any employee that is not a legal U.S. resident. The Contractor personnel shall be able to communicate clearly in the English language.

2.1.7.3 The Contractor shall not in any way represent that it is a part of the U. S. Government, or that it has the authority to contract or procure supplies for the account of the United States of America.

2.1.7.4 Subcontract Management. The prime Contractor is responsible for performance of all subcontractors.

2.1.7.5 Contractor Identification. The Contractor shall ensure all personnel be identified as a Contractor to distinguish themselves (e.g., badge, company logo, or uniform) from Government employees. The Contractor shall ensure all correspondence and reports produced are marked as Contractor products or that Contractor participation is disclosed.

2.1.7.6 Standards of Conduct. Contractor personnel’s conduct shall not reflect discredit upon the Government. The

Contractor shall ensure all personnel present a professional appearance while working on the Government installation.

The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance.

The Contractor shall ensure all Contractor employees, providing services under this contract, conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove, from the job site, any employee for reasons of misconduct or security. The Contractor shall ensure employee conduct complies with 41 U.S.C.

sections 2101-2107. The Contractor shall also ensure that no Contractor employees conduct political related activities or events on the installation.

2.1.7.7 Contractor Hiring Restrictions. The Contractor shall not hire or sub-contract with off duty or former Government employees whose employment would result in a conflict with AR 600- 50, Standards of Conduct.

2.1.7.8 Organizational Conflict of Interest (OCI). Contractor and sub-Contractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.), or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in

FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO.

In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2.1.7.9 Business Relations. The Contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The Contractor shall manage the timeliness, completeness and quality of problem identification to a degree acceptable to the Government. The Contractor shall provide corrective action plans, timely identification of issues and effective management of subcontractors. The Contractor shall assure customer satisfaction and professional and ethical behavior of all Contractor personnel.

2.1.7.10 Utilizing Electronic Mail (e-mail) and other written correspondence. When prime contractor or subcontractor personnel send e-mail messages or other written correspondence as a part of contract or task order (TO) performance

(or otherwise relating to contract or TO matters), each sender shall include his/her name (both first and last names), his/her e-mail or mailing address and the word “Contractor.” This applies whether the contractor uses a Government or private e- mail or mail system. The contractor shall ensure that all documents or reports produced by the contractor are suitably marked as contractor products or that the documents or reports appropriately disclose contractor participation.

2.2 Special Requirements and Security.

2.2.1 Security Requirements. The contractor shall comply with security regulations: JBLM-YTC Regulation 210-1, Chapter 7, section XVII; JBLM-YTC Regulation 190-16, Access to and Conduct While upon the JBLM-YTC

Reservation and JBLM-YTC Regulation 190-5, Installation Traffic Code. Contractors do not require a CAC card for this contract. The contractor shall ensure that the employee obtains a government furnished identification badge prior to beginning work under the contract.. If an employee no longer needs a badge for any reason (e.g., quits his/her job or no longer performs work under the contract), the contractor shall return the badge to the COR within two (2) workdays of such change. If the badge cannot be returned within the required time frame for any reason, the contractor shall immediately notify the COR verbally, followed up in writing the next work day. An employee’s inability to obtain entrance to a government installation because he/she does not have the required government-furnished identification badge shall not excuse timely performance of the requirements of this contract. Contractor employees may be denied entry to the installation if it is determined that such entry may be contrary to good order, discipline, or the security of the installation. The Government may change the location(s) at which badges are issued or returned, with or without advance notice to the contractor, at no additional cost to the Government as a result thereof. Employees who only require intermittent access to the Government installation for performance of this contract may be required to obtain a visitor’s pass rather than be issued an identification badge. Such determinations will be at the sole discretion of the KO.

2.2.2 Badges. All contractor personnel are required to identify themselves such that they avoid creating an impression in the minds of members of the public that they are government officials. Upon termination of this contract or the employment of any individual, the contractor shall destroy the affected individual’s badge(s). Anticipate delays in getting commercial vehicles on post and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits through JBLM-YTC. Procedures for commercial vehicle access to JBLM-

YTC are subject to change without prior notice. Contractor personnel shall wear the identification badge at all times when performing work under this contract at a Government site, including while attending Government meetings that may take place outside the Government facility. Unless otherwise specified in the contract, each contractor employee shall wear the identification badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit such placement.

2.3 Motor Vehicle Operators. Contractor’s personnel, whose tasks involve operation of any vehicles, shall possess a valid driver’s license, certificates, and permits applicable for the type and class of vehicle being operated.

2.3.1 Contractor Vehicle Access. . Contractor shall enter through the Firing Center Road main-gate which is open 24/7.

Directions to the main gate: Interstate 82 East to exit 26, turn east onto Firing Center Road, continue east on Firing

Center Road for approximately 1 mile.

2.3.2 Contractor Equipment Safety. All mowers, trimmers and other equipment shall be operated in accordance with manufacturer’s safety requirements, to protect the users, the public and property from injury and damages.

2.3.3 All mowers, regardless of type, shall have safety guards on discharge areas, over all belts and pulleys, and be equipped with safety kill switches.

2.3.4 All string trimmers shall have manufacturer’s safety guards or Government approved safety guards properly installed on them at all times.

2.3.5 Tractors and self-propelled mowers over twenty (20) drawbar horsepower, and/or exceeding 1,000 pounds gross weight, shall have safety discharge guards on the front and rear of each mower and shall be equipped with an approved rollover protection system, flashers, turn signals and seatbelts.

2.3.6 The Contractor's tractors and other slow moving equipment shall be equipped with the slow moving vehicle sign.

2.3.7 The Contractor shall take such measures to protect the public and property from foreign materials thrown from rotary mowers and other rotating equipment while operating in public use areas and on public roadways.

2.3.8 Contractor Facilities. The Contractor shall secure the necessary office space and other facilities required for the performance of this contract, off the military installation.

2.4 Privately-Owned Weapons (POWs) on JBLM-YTC

2.4.1 All personnel requiring access to JBLM-YTC shall comply with Army Regulation (AR) 190- 11, Physical

Security of Arms, Ammunition, and Explosives (AA&E), and Fort Lewis Regulation 210-6, Basic Standards of I

Corps January 2015.

2.4.2 Possession and Control. Possession of privately owned firearms on JBLM-YTC is prohibited for all civilian personnel with the following exceptions:

Engaged in authorized hunting or dog training.

Engaged in authorized target practice at a range scheduled and opened for that purpose per Range

Control procedures.

Engaged in authorized and organized shooting matches at a range scheduled and opened for that purpose per Range Control procedures.

While traveling in a direct route from a place of authorized storage to hunting areas, dog training areas, target areas, or other location authorized by the Senior Mission Commander or designated representative, and return.

Any individual transporting a weapon is prohibited from stopping at any base-facility, including, but not limited to, the shoppette, gas station, Post Exchange, or workplace.

2.4.3 Transportation of Privately-Owned Firearms and Ammunition. When authorized to bring a privately-owned firearm onto JBLM-YTC, the weapon shall be transported in the following manner:

May be carried in vehicles only while traveling in a direct route to and from hunting areas, dog training areas, target ranges, or other location authorized by the Senior Mission Commander, or designated representative. Any individual transporting a weapon is prohibited from stopping at any base facility, including, but not limited to, the shoppette, gas station, Post Exchange, or workplace.

The carrying of loaded, privately owned firearms in a vehicle is prohibited.

Privately-owned firearms carried in a vehicle will be secured in a trunk or in vehicles without a trunk, encased in a container other than the glove compartment, and carried in such a manner that they will not be readily available to the driver or passengers. Commercially available trigger locks and other security devices are strongly recommended to deter and prevent loss and theft.

2.4.4 Concealed Weapons. No person shall carry a concealed weapon while on JBLM-YTC, regardless of whether a state or county permit has been obtained. For the purpose of this regulation, a concealed weapon is any instrument used or designated for the purpose of inflicting grievous bodily harm, which is carried on the person in such a way as to be hidden from ordinary view.

2.4.5 Possession or Retention of Prohibited Weapons. No person may possess the following weapons on JBLM-YTC:

Fixed-blade knives having a cutting edge in excess of three inches. Any knife with a switch blade, spring blade, automatic blade opener, or gravity operated blade. Prohibited knives do not include knives designated for and used during hunting and fishing, nor knives kept in Government quarters and used in food preparation.

Brass knuckles or any similar device fitting over, or concealed in, the hand, including knuckle knives.

Any instrument commonly used in the practice of martial arts, except during legitimate martial arts training. Legitimate martial arts training is conducted by a certified instructor in an authorized on-post facility. Prohibited instruments include, but are not limited to, nunchaku, throwing stars, shurikins, and throwing spikes.

Blackjacks, sappers, saps, riot clubs, night sticks, sling shots, lead or iron pipes, sand clubs, rubber or plastic hoses wrapped with tape or filled with sand or lead buckshot or other similar device.

Razors, ice picks, box cutters, screwdrivers or other similar device or tools (which have obviously been modified for use as a weapon) intended for use, or used as a weapon.

Explosive, incendiary, and pyrotechnic devices except as authorized by the Garrison Commander.

Prohibited devices include, but are not limited to, fireworks, military ammunition carried in a non-official capacity, and any explosive device.

Any weapon, including a firearm, on which the name of the manufacturer, serial number, or identification number has been changed, altered, removed, or obliterated.

2.5 The Contractor shall provide all information required for background checks to meet installation access requirements, to be accomplished by the installation Provost Marshall Office, Director of Emergency Services, or

Security Office.

2.5.1 Key Control. The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The

Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The

Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the COR/ACOR and KO.

2.5.2 Lost keys shall immediately be reported to the COR/ACOR, by personal contact via phone and be followed up by written correspondence. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the

Contractor.

2.5.3 The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer (KO).

2.5.4 Lock Combinations. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.

2.6 Security Training.

2.6.1 iWATCH Training. iWatch is simply common awareness program much like Community Watch. Contractor employees with an area of performance within an Army controlled installation, facility or area shall view the iWatch video and review information at the website:

Https://www.bliss.army.mil/iWATCH/. This training will inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to JBLM-YTC law enforcement or 911. The training time is approximately one hour long. The contractor shall complete this training within 30 calendar days of contract award, http://www.bliss.army.mil/iWATCH/ http://www.bliss.army.mil/iWATCH/ within 30 calendar days of the start of each option year, and within 30 calendar days of new employees commencing performance with the results reported to the COR/ACOR NLT 30 calendar days after contract award, option year award, or start of employment for new employees. The contractor shall furnish a list of affected contractor and subcontractor employees (names and signatures) that have completed the training within seven (7) calendar days after completion of training.

2.6.2 AT Level I Training. All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training. The contractor shall complete this training within 30 calendar days of contract award, within 30 calendar days of the start of each option year, and within 30 calendar days of new employees commencing performance with the results reported to the COR/ACOR

NLT 30 calendar days after contract award, option year award, or start of employment for new employees. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the

COR/ACOR within (7) calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html

2.6.3 OPSEC Training: Per AR 530-1, Operations Security, new contractor employees must complete Level I OPSEC training within 30 calendar days of their reporting for duty. All contractor employees must complete annual OPSEC awareness training. Four training areas shall be completed, four (4) OPSEC classes: OPSEC 1301 Fundamentals;

OPSEC Awareness for Military Members, DoD Employees, and Contractors; Social Media and Operations Security

Training; and Social Networking. These shall be completed and certificates submitted within 20 calendar days after contract award date to the COR/ACOR for each affected contractor employee and subcontractor employee. These courses are available online at the following websites: http://www.lewis-mcchord.army.mil/des/OPSEC%20Training/index.htm

OPSEC 1301 OPSEC Fundamentals (approximate 4 Hours).

2.6.4 Services during Crisis or Heightened Security. In the event of crisis or heightened security caused by a national emergency, natural disasters, or other causes, continue performance may or may not be necessary in support of

JBLM-YTC mission.

2.6.5 Physical Security. The Contractor shall safeguard all Government equipment, information and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured by the Contractor. The Contractor will be provided a Government furnished on-site staging area for necessary equipment and materials. The Contractor shall secure the area at the close of each work period. The Contractor shall be solely responsible for any loss or damage of equipment and material. The Contractor shall ensure debris of any type will be disposed of according to local policies and directives.

2.6.6 Access and General Protection Policy and Procedures: JBLM-YTC is a closed base. Unscheduled installation closures or lockdowns may occur at any time, including closures resulting from inclement weather or terrorist activities. Thus, anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits through JBLM-YTC. All vehicles and personnel are subject to search and seizure of contraband and unauthorized Government property IAW Army

Regulation (AR) 190-22. Procedures for commercial vehicle access to JBLM-YTC are subject to change without prior notice. Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures. The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA and/or local policy.

Additionally, Executive Order 13465, 8 September 2008, mandates that all federal contractors and subcontractors are required to use E-Verify for all employees working directly on any federal contract to determine the employee’s eligibility to work in the United States legally. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the

Government may require changes in contractor security matters or processes. Additionally, Executive Order 13465, 8

September 2008, mandates that all federal contractors and subcontractors are required to use E-Verify for all employees working directly on any federal contract to determine the employee’s eligibility to work in the United

States legally. For contractors that do not require CAC, but require access to a DoD facility or installation: Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the

National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database

(TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander http://jko.jten.mil/courses/atl1/launch.html http://www.lewis-mcchord.army.mil/des/OPSEC%20Training/index.htm http://www.lewis-mcchord.army.mil/des/OPSEC%20Training/index.htm installation/facility access and local security policies and procedures (provided by government representative), or, at

OCONUS locations, in accordance with status of forces agreements and other theater regulations.

2.6.7 Safety. The Contractor shall safeguard and maintain all Government and Contractor property, as well as provide for the safety and well-being of personnel employed under this contract. At the close of each work period, government facilities, equipment, and materials shall be secured by the contractor. The Contractor shall comply with

AR 385-10, The Army Safety Program.

2.6.7.1 Safety Plan. The Contractor shall develop and implement a safety program for its employees. The Contractor shall submit the Safety Plan to the Contracting Officers

Representative, for review and acceptance within 10 days of commencement of work. Revisions shall be submitted five (5) calendar days prior to the effective date of change.

2.6.8 Occupational Safety and Health. The Contractor shall comply with the Occupational Safety and Health

Administration (OSHA) standards. The Contractor shall be responsible for ensuring adherence to all applicable

JBLM-YTC, State of Washington, and federal rules and regulations.

2.7 Training, Physical Requirements, or other Expertise Required.

2.7.1 The Contractor shall ensure all Contractor’s employees and associated subcontractors are certified or licensed in the specific areas required by the State of Washington. The Contractor shall ensure employees are certified or licensed in the appropriate Environmental Protection Agency (EPA) areas required. The Contractor shall ensure all required documentation of certification or licensure for Contractor personnel are filed with the COR/ACOR within twenty-four

(24) hours prior to employees commencing performance.

2.7.2 The Project Manager (Certified Grounds Manager) must meet one of the criteria listed below and show proof of certifications/ evidence of experience within 10 days of award.

1. A two year degree from a recognized college or junior college, plus four years of experience in the grounds maintenance field with a minimum of two years of supervisory experience.

2. Four years in the grounds maintenance field, with a minimum of two years of supervisory experience.

2.7.3 Those applying pesticides, to include herbicides, must hold a current Washington State commercial applicator/operator license with all applicable certifications. Documents demonstrating certification and licensure for new contractor or subcontractor personnel shall be filled with the COR/ACOR, within 30 calendar days of contract award, within 30 calendar days of the start of each option year, and within 30 calendar days of new employees commencing performance, with the results reported to the COR/ACOR NLT 30 calendar days after contract award, option year award, or start of employment for new employees. Employees and subcontractors shall not apply pesticides under someone else’s certification.

2.8 Environmental Requirements.

2.8.1 Green Procurement. In order to comply with federally mandated sustainable acquisition requirements and

Department of Defense (DOD) and Department of the Army (DA) Green Procurement Program (GPP) policies, JBLM-

YTC requires the purchase, supply, and use of environmentally preferable products and services. Program elements include: recovered material products, energy and water efficient products, alternative fuels and fuel efficiency, bio-based products, non-ozone depleting substances, and environmentally preferable products. For a listing of designated items, associated requirements and managing program websites, see https://sftool.gov/greenprocurement. Requirements for products typically classified under landscaping can be found at https://sftool.gov/greenprocurement/green-products/6/landscaping-products/0.

2.8.2 The contractor shall comply with all applicable Federal, DOD, Army, and JBLM-YTC sustainable acquisition laws and policies. If other materials and products with higher recycled content compliant products are unavailable or determined to be impracticable based on cost or performance, the contractor shall contact the Contracting Officer or the

COR/ACOR for further guidance. Claims of exception must meet applicable legal criteria and be justified in writing through the submission of a completed HJB Form 225 (Sustainable Acquisition Exception), per the instructions on the form. The form is available at http://www.lewis- mcchord.army.mil/designstandards/pdf/HJB%20225.pdf. For https://sftool.gov/greenprocurement https://sftool.gov/greenprocurement/green-products/6/landscaping-products/0 https://sftool.gov/greenprocurement/green-products/6/landscaping-products/0 http://www.lewis-mcchord.army.mil/designstandards/pdf/HJB%20225.pdf http://www.lewis-mcchord.army.mil/designstandards/pdf/HJB%20225.pdf federally designated items listed at https://sftool.gov/greenprocurement, the contractor shall submit to the COR/ACOR either manufacturer or third party documentation demonstrating compliance or a completed and valid HJB Form 225 prior to first use or supply. Additional information is available from the JBLM-YTC Sustainable Acquisition Program at (509) 577-3545 or usarmy.JBLM-YTC.imcom.list.dpw-green- procurement@mail.mil. For items designated under

Section 6002 of the Resource Conservation and Recovery Act (indicated with the “CPG” notation at…