2021 Crack-Chip Sealing Project.pdf

City of Edgerton, Wisconsin Department of Public Works

Request for Proposals

Crack Filling and Chip Sealing Services

2021-2

The City of Edgerton, Wisconsin is soliciting proposals from Contractors interested in providing chip sealing and crack filling of city streets.

Interested Contractors shall provide the city with written cost proposals which also provide information regarding the firm’s experience, references, equipment to be used and proposed schedule.

The proposal shall also include a completed and fully executed Bid Form.

All proposals may either be provided in hard copy enclosed within a sealed envelope and clearly labeled "Crack Filling and Chip Sealing Services” or emailed to hmoser@cityofedgerton.com by the deadline noted below:

Deadline for receipt of proposals is 3:00 p.m. Wednesday, March 10, 2021

Interested parties should contact:

City of Edgerton 12 Albion St Edgerton, WI 53534 Call 608-884-3341 or email hmoser@cityofedgerton.com

The City of Edgerton reserves the right to contract with the Bidder that has been determined to be in the best interest of the City after full consideration of cost, schedule and overall value.

The City of Edgerton also reserves the right to reject any or all Bids and the right to adjust the schedule as may be required due to weather conditions.

mailto:hmoser@cityofedgerton.com

Important Bidder Information

Contractors are requested to plan to visit the roads targeted for chip sealing and crack filling listed on Exhibit A prior to bidding.

Each Bid shall be submitted on the bid form furnished by the City of Edgerton and attached to this Request for

Proposals package.

Scope of Work

The scope of work consists of the cleaning, crack sealing and application of chip sealing material to the roads listed in Exhibit A.

The City of Edgerton reserves the right to increase, decrease and/or otherwise modify the list of roads contained in

Exhibit A.

References

Contractors must provide a list of three (3) jobs completed within 30 miles of the City of Edgerton that have been through a minimum of three winters. List should include name of municipality, name and phone number of municipal representative and years worked for the municipality. Listed projects must be municipal streets or roads. Parking lots and driveways will not qualify. Submit list in attached bid forms.

Crack sealing

Preparation and Application Procedure

The Contractor shall follow the procedure outlined below;

1. Prior to the start of work the sealant compound shall be presented to the Municipal Services Director for review and approval. Once the sealant is found to be acceptable and compliant with the specifications noted herein, work may proceed.

2. Cracks shall be routed 1 ¼” deep x ¾” wide. Blow each crack clean with compressed hot dry air removing of all vegetation, grass, dirt, and debris.

3. Using a second air compressor, the cracks shall be heated and cleaned using an LP heat lance.

4. All cracks shall be pressure filled by a wand applicator and squeegeed using a V shaped squeegee to create a slight over band with a sealant that meets ASTMD6690 specifications.

5. Alligatored areas shall be sealed using the following method. Torch areas to be sealed with heat lance to clean and dry the pavement. Cleaned areas are to be covered with rubberized sealant and squeegeed with a wide squeegee. Asphalt coated chips will then be blown into the rubberized sealant.

Materials

The material used must be a premium quality Rubber Asphalt Joint Sealer. The sealer must meet ASTM D6690 specification for Hot Pour Rubber Asphalt Sealants.

Equipment

Equipment used in the performance of this work shall be subject to the approval of the Municipal Services Director and maintained in optimum working condition at all times. The Contractor shall have ready access to sufficient back-up equipment that can be utilized in the event of equipment breakdown.

Air Compressor:

Air compressors shall be portable and capable of furnishing no less than 100 cubic feet of air per minute at not less than 90 lbs. per square inch pressure at the nozzle. The compressor shall be equipped with taps that will maintain the compressed air free of oil and water.

Hot-Air Lance:

Hot-air lances for blowing clean and drying cracks shall be an approved propane gas burner and compressed air device that does not allow the flame to touch the pavement.

Application Wand:

The application shall be attached to the kettle with heat resistant hose equipped with shut-off valve capable of completely stopping the flow of material between cracks. The material shall not be allowed to sit idle in the wand for a period greater the thirty (30) seconds. Should the delay be greater than thirty (30) seconds, the material in the wand shall be recirculated to ensure proper temperature of the sealant at the time of application. The application wand shall be equipped with a shoe, which will allow material to fill the cracks from the bottom up, and to leave an over band on the surface.

Chip Sealing

Preparation of surface

Immediately prior to the application of the asphaltic seal coat material, the existing surface to be sealed shall be thoroughly cleaned with a power broom or other suitable equipment to remove loose dirt, clay or other objectionable matter.

Materials

Materials furnished and used in the work shall conform to the requirements of Section 475. Aggregate must be a washed crushed granite stone classified as a Class A aggregate. Aggregate to be medium gray in color.

Limestone, pea stone and boiler slag are not permitted.

A. Asphaltic Material Seal Coat.

Asphaltic material to be CRS-2P at the following:

Rate of application: 0.30 +/- .03 gallons/SY

Supplement 455.2.4.3 (1) of the standard specifications with the following:

Furnish material conforming, before dilution, to the following:

I. Polymer Modified cationic emulsified asphalt…… AASHTO M 316

B. Cover Aggregate: The cover aggregate shall meet the requirements of The sieve specifications, and conform to the following sieve size.

Sieve Size Percent Passing ½ in 100% 3/8 in 100% ¼ in 100% No. 4 0-100% No. 8 0-45% No. 16 0-15% No. 50 0-7% No. 100 0-4% No. 200 0-2%

The aggregate shall be applied at the rate of 20 +/- 3 pounds per square yard. The Contractor shall take all precautions to minimize contamination of the aggregate.

Equipment: The contractor shall have available and maintain in good working order the equipment and tools necessary to perform the work. The requirements for the equipment for heating the asphaltic material and for the distributors shall be as set forth in subsection 475.3.4. The equipment to be used shall include dragging equipment and aggregate spreading equipment that can be adjusted to spread accurately the quantities specified per square yard, and a minimum of two self-propelled, pneumatic-tire rollers meeting the requirements of Subsection 475.3.5.

Construction Methods

A. Surface Preparations: Immediately prior to applying the asphaltic materials, the Contractor shall thoroughly clean the existing surface of all loose material, silt spots, vegetation, and other objectionable material. Dust and other loose material in depressions or other places not reached by mechanical sweepers shall be swept with hand brooms or by blowers or flushers. Particular care shall be taken to thoroughly clean the outer edges of the area to be sealed. All costs associated with preparing existing surfaces as described above shall be included in the bid price for Construct Chip Seal Surface.

B. Applying Asphaltic Materials: A pressure distributor shall be used for applying the asphalt material. It shall have a ground speed control device interconnected with the asphalt emulsion pump such that specified application rate will be supplied at any speed. The pressure distributor shall be capable of maintaining the asphalt emulsion at the specified temperature. The spray bar nozzles shall produce a uniform fan spray, and the shutoff shall be instantaneous, with no dripping. Each pressure distributor shall be capable of maintaining the specified application rate. Means shall be provided for accurately indicating the temperature of the asphalt material at all times. The thermometer well shall not be in contact with a heating tube. Application will be with full width equipment capable of applying 24’ without a center seam. A hose and spray nozzle attachment shall be provided for applying asphalt material to patches and areas inaccessible to the spray bar. The distributor shall be provided with heaters that can be used to bring the asphalt material to spray application temperature.

C. Applying Sealcoat Aggregate: After application of the asphaltic material and when the desired stage of tackiness is attained, aggregate for seal coat cover shall be spread uniformly over the treated surface by approved self-propelled mechanical full width spreader capable of applying aggregate 24’ without a seam.

D. Rolling of Aggregate: Roll surface immediately after spreading the aggregate. Rolling shall start at the edges and continue to the center, lapping one-half the roller width on each successive trip. Rolling shall be accomplished with two pneumatic-tire rollers. The speed and reversing of direction of rollers shall be regulated as to avoid displacement or loosening of the cover material or damage to the asphaltic material. Rolling shall be continued until the aggregate for the seal coat cover is thoroughly embedded and the surface is smooth and uniform in texture.

E. Loose aggregate to be swept 24 to 48 hours after application.

Traffic Control

The Contractors shall be required to provide their own traffic control measures. Said measures shall insure that traffic interruptions are minimal and that the public receives sufficient information and directions to pass and proceed safely through the work areas.

The setup shall include but not be limited to road signs, safety vests, and flaggers where necessary, and traffic cones. The selected Contractor shall employ all measures and procedures of safety and traffic control applicable by local, state, and/or federal laws during the performance of services.

The selected Contractor shall work in one lane at a time, and shall work with the direction of traffic in that lane.

The selected Contractor will be held responsible for all damage to the work from vehicles, motorcycles, bicycles, pedestrians, and animals or any other cause due to lack of adequate controlling devices.

Coordination

All work on City streets shall be coordinated through the office of the Municipal Services Director.

The Contractor shall have an on-site supervisor or foreman available to direct operations. This supervisor or foreman will report to the Municipal Services Director regarding any problems encountered, resolution of corrective actions, provide daily progress reports and coordinate the next day's activities.

Defective Work

The City will provide a Department of Public Works staff person to observe the operation and confirm proper procedure.

Should the Contractor fail to maintain an effective level of performance, the City of Edgerton reserves the right to terminate the contract.

In the event the work performance of the selected Contractor is unsatisfactory, the selected Contractor will be notified by the Municipal Services Director or his designee and be given five (5) working days to correct work, and unreasonable delay in the performing of corrections may be grounds for termination of the selected Contractor.

Payment

Price will include all labor and materials including traffic control for the project.

Payment will be made within 30-days of receipt of the submission of a completed invoice for the services billed in writing, with approval signoff of the Municipal Services Director or his designee.

Payment of each invoice shall automatically release any lien that the invoice may have provided against the City.

Payment will be made only for actual work performed and accepted in accordance with the contract.

Any scheduled item of work to be done and materials to be furnished may be increased, decreased, or omitted by the Municipal Services Director or his designee, and no claim for loss, anticipated profits, or costs incurred in anticipation of work not ultimately performed will be allowed due to such increase or decrease.

Safety

All activities under this Contract shall be executed in accordance with all applicable Federal, State and Local safety regulations. All workers of the selected Contractor shall be properly trained in safe operation of tools and equipment assigned to them for their use and shall be provided with proper safety and protective gear.

Schedule Considerations:

The chip sealing and crack filling services can begin after award on April 5th and must be completed no later than

September 29, 2021.

EXHIBIT A

The following roads have been earmarked for chip sealing and crack filling in 2021 to the extent available funding allows.

ROAD START FINISH

ORCHARD STREET LORD STREET MARTHA STREET

MARTHA STREET SOUTH AVENUE NEW PAVEMENT

FALK DRIVE ORCHARD STREET NEW PAVEMENT

LORRAINE DRIVE MARTHA STREET END

DOHERTY DRIVE LORRAINE DRIVE END

SHEARER STREET ORCHARD STREET END

STERLING DRIVE DORROW AVENUE HIGH STREET

DAKOTA DRIVE STERLING DRIVE STERLING DRIVE

Chip Sealing and Crack Filling Services Bid Form

Due Monday, March 10th at 3:00 PM

A certificate of insurance will be required from the successful contractor prior to beginning work.

Signature ___________________________ Attest_____________________

ROAD START STOP COST

Orchard Street Lord St. Martha St. $

Martha Street South Ave. new pavement $

Falk Drive Orchard St. new pavement $

Lorraine Drive Martha St. End $

Doherty Drive Lorraine Dr. End $

Shearer Street Orchard St. End $

Sterling Drive Dorow Ave. High Street $

Dakota Drive Sterling Dr. Sterling Dr. $

TOTAL COST $

Printed Name ________________________ Title ______________________

Name of Firm

Type of Company Sole Proprietor Partnership Corporation

Street Address

City, State, Zip code

Date ______________________________

CHIP SEALING AND CRACK FILLING REFERENCE SHEET

Municipality: ___________________________ Contact: ____________________________

Address: ______________________________________________________________________

City, State, Zip: ________________________________________________________________

Telephone: _______________ Fax: _______________ E-Mail: ______________________