2021-Board Book Printing Request for Quote-Final.docx
DOCX document 50 KB Posted
- Solicitation number
- 21-560IFA-IFA56-B-22209
- Issued by
- Cook County, Illinois
About this file
This document is a Request for Quotes (RFQ) from the Illinois Finance Authority (the Authority) for Board Book Printing, Binding and Delivery Services. The Authority is seeking quotes from vendors to provide these services on a monthly basis for its board meetings. The scope includes printing black and white pages, color pages, custom tabs, and comb binding of up to 500 sheets per month. Vendors must provide quotes for delivery services to various locations in the Chicago area, including priority overnight and 2-day delivery options. Quotes must be submitted via the Bidbuy platform by May 7, 2021 at 3:00 PM. The term of the agreement(s) will be for 12 months, with the option to extend for an additional 24 months, not to exceed 36 months total.
The RFQ requires fixed-rate pricing for all applicable services, with no price increases allowed. Vendor selection will be based on the lowest quoted price from the vendor best meeting the Authority's requirements. Vendors are encouraged to register with the Illinois Procurement Gateway (IPG) prior to submitting a quote. The Authority reserves the right to reject all quotes, award by item or group, and waive minor defects.
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Text version
REQUEST FOR QUOTES
FOR IFA BOARD BOOK PRINTING, BINDING AND DELIVERY SERVICES
Quotes MUST be uploaded into Bidbuy by May 7, 2021 at 3:00 PM
Quotes MUST be uploaded into Bidbuy
TERMS:
The Illinois Finance Authority (the Authority) is an independent component unit of the State of Illinois and procures services and makes payments to vendors from its own non-taxpayer, non-appropriated, locally held funds. The Authority is seeking quotes from vendors to provide the Authority Board Book Printing, Binding and Delivery Services. Fixed rate quotes are required for all applicable services. The term of the agreement(s) will be for 12 months with the option to extend for an additional 24 months. The Agreement(s) shall not exceed 36 Months. All quotes MUST be uploaded into Bidbuy All vendors seeking to do business with the State of Illinois are encouraged to register with the Illinois Procurement Gateway (IPG) at https://ipg.vendorreg.com/. The IPG allows prospective vendors to provide disclosures, registrations, and other documentation needed to do business with a State agency or university in advance of any procurement.
APPLICABLE NIGP CODES:
966; 966 00; 966 50; 966 65
IFA Board Book Printing, Binding and Delivery Services
Section A- IFA Board Book Printing, Binding- (Monthly Totals)
1. Quantities may vary. 5 sets of Board Book/Materials for monthly board meetings to be duplicated and bound. B/W pages printed on 24# bond paper, double sided. Including the ability to receive electronic file/email of proof documents. Approximately 500 sheets per month.
Quantity
Rate Per Page
UOM
Total Cost per month
EA
2. Quantities may vary. 5 Color pages printed double sided, 8.5"x11", card stock Including the ability to receive electronic files/email of proof documents.
Quantity
Rate Per Page
3. Quantities may vary- 55-Tabs - Custom and Roman Numeral.
Rate Per Tab
4. Quantities may vary-5-Comb bound books 8.5"x11" up to 1/2".
Rate Per Comb bound books
Section B- Delivery Services- (Monthly Totals)
5. Delivery Quantities, Delivery Priority and Demographic locations may very per month see current Demographic breakdown below (Provide rates for all areas in the table below).
| Area |
| Delivery Quantities per month |
| FedEx Priority Overnight (AM Delivery) Rate per Binder |
| FedEx-2 Day (AM Delivery) Rates per Binder |
| Same Day Messenger (2 Hour Service) Rates |
| Chicago City Limits |
| 3 |
| Northern Illinois Suburbs |
| 2 |
The IFA will provide an instruction sheet each month which will include the Board Book Quantity, Delivery Locations, etc.
VENDOR’S BID PRICE (Detail on following page if needed):
| Section A | |
| Total Printing/Binding costs per month: (#1-#4) | $ |
| Section B |
| (Average weight is 5lbs.per Binder) |
FedEx Priority Overnight (AM Delivery) Per Binder: $
FedEx 2-Day (AM Delivery)-Per Binder $
Grand Total of Printing/Binding/Delivery (Section A + Section B X 36 Months) $
Additional Delivery Option Pricing Same Day Messenger (2 Hour Service City Limits)-Per Binder $
Company Name: FEIN#:
Address:
Contact Person:
Telephone No.:
E-mail Address:
Notes to Vendor: All quoted prices must be a firm price based on the required service, equipment or commodity and valid for 90 days from date of submission. All quoted prices must include all anticipated expenses (e.g. transportation cost, shipping cost, etc.). No price increases will be accepted. Vendor selection will be based on the lowest quoted price from the vendor best meeting the IFA’s requirements for the service, equipment, or commodities. To facilitate the vendor selection process please complete the Vendor response section and identify a minimum of two (2) references from an entity(s) other than the procuring agency within the space provided. Reference(s) should be someone who can speak to the quality, delivery, service, past performance and reliability as it relates to the service, equipment, or commodities of this quote. The Authority reserves the right to reject all quotes; to reject individual quotes for failure to meet any requirement; to award by item, part, or portion of an item, group of items, or total; and to waive minor defects.
Signature: Date:
*IF THIS FORM IS NOT COMPLETED IN ITS ENTIRETY THE QUOTE MAY BE DISQUALIFIED
VENDOR RESPONSE
(Please note if additional pages are attached):
REFERENCES
Company/Organization Name:
Contact Person:
Telephone Number: E-Mail:
Scope of Work Provided:
Company/Organization Name:
Contact Person:
Telephone Number: E-Mail:
Scope of Work Provided:
Company/Organization Name:
Contact Person:
Telephone Number: E-Mail:
Scope of Work Provided:
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