2021_12_14 New U.S. Courthouse Annex AE Pre-Submittal Meeting Presentation.pdf

U.S. General Services Administration

New U.S. Courthouse Annex Hato Rey, San Juan, PR

U.S. General Services Administration Northeast & Caribbean Region

Architect-Engineer Pre-Submittal Meeting, 12/14/2021

Welcome, Please type in the chat:

Your Name, Your Company Name

Project Sponsor: Mike Hogg

Senior Project Manager: David Baker

Project Manager (On-Site): Andres Luai / Contracting Officers Rep

Contracting Officer: Winnie Eng

Small Business Technical Advisor Janice Bracey

GSA Project Team

• Welcome: Purpose of the Meeting

• Selection Process

• Small Business Subcontracting

• The Project: Purpose of the Facility

• The Program

• Description and Context of Site

• Design Considerations

• Schedule

Agenda

Purpose of the Meeting

• Provide general information about the Solicitation

• Promote awareness of the project

• Encourage maximum participation

• The information contained in this presentation is for informational purposes only.

• In the event of a discrepancy between the information contained herein and the solicitation documents, the solicitation documents will take precedence.

Disclaimer

• All information, amendments and questions concerning the solicitation will be electronically posted at System for Award Management (SAM.gov) website.

• Interested firms must be registered in the SAM, in order to receive procurement documents and, ultimately, a contract award.

• Firms can register at https://www.sam.gov or by contacting SAM Service Desk at http://www.fsd.gov.

• INTERESTED PARTIES ARE STRONGLY ENCOURAGED TO REGISTER

TO THE SOLICITATION NOTICE TO RECEIVE NOTIFICATION OF

ACTIONS, INCLUDING POSTING OF AMENDMENTS.

Stage I Portfolio Submission Requirements:

● Cover letter - brief on firm, reference SAM.gov announcement

● SF 330 - Architect Engineer Qualifications Part II

● Responses to submission requirements and evaluation criteria

● Other than lead designer, identification of team members is not required in this stage

Evaluation Criteria

● Past Performance on Design (35%)

● Philosophy and Design Intent (25%)

● Lead Designer Profile (15%)

● Lead Designer Portfolio (25%)

Selection Process: Two Stage Process

Stage II - Lead Designer - AE team Interviews

● Evaluation Board will interview shortlisted firms

● Emphasis will be placed on

○ Team Design Performance

○ Team Organization and Management

○ Professional Qualifications

● Geographic Location

○ At least 35% of the AE contract services must be performed in San Juan, PR

● Small Business Participation Requirements

○ If selected AE is not a small business, AE shall submit an acceptable Small Business and

Small Disadvantaged Business Subcontracting Plan

Selection Process, continued

Small Business Assistance Federal Contracting Center (FeCC) – Procurement Technical Assistance Center (PTAC)

Adriana Acaron - Adriana.Acaron@pridco.pr.gov Pedro Acevedo Armaiz - Pedro.Acevedo@pridco.pr.gov www.federalcontractingpr.com fecc@pridco.pr.gov

(787) 758-4747 ext. 3181 http://www.federalcontractingpr.com

Small Business Subcontracting Program

Janice Bracey Small Business Technical Advisor Office of Small and Disadvantaged Business Utilization – R2 GSA Northeast and Caribbean Region

GSA Office of Small Business Utilization

❖ 52.219-8, Utilization of Small Business Concerns ❖ 52.219-9, Small Business Subcontracting Plan ❖ 52-219-14, Limitations on Subcontracting ❖ 52.219-16, Liquidated damages

Key FAR clauses

❖ “Maximum practicable opportunity for SBs, SDBs, WOSBs, VOSBs, SDVOSBs, HUBZones to participate in government contracts and subcontracts”

❖ Expressed at 52.219-8

➢ Note: contractors agree to implement to the “fullest extent” ❖ Unacceptable plans makes the offeror “ineligible for contract award” = responsibility determination

Statutory requirement (FAR 19.702)

❖ Statutory requirement ❖ “Maximum practicable opportunity for SBs, SDBs, WOSBs, VOSBs, SDVOSBs, HUBZones to participate in government contracts and subcontracts”

❖ Contractors agree to implement the U.S. policy to the “fullest extent”

❖ Requires contractor confirm HUBZone certified by SBA

FAR 52.219-8

Utilization of Small Business Concerns

❖ 15 elements to a subcontracting plan:

➢ Goals

➢ What is subcontracted?

➢ How company will make the “good faith effort”

➢ Reporting requirements

➢ Assurances

❖ More than goals! Goals as thesis statement and the remaining elements either prove the thesis or not

“Tell the story” “When in doubt, write it out!”

FAR 52.219-9

Small Business Subcontracting Plan

(e) Limitations on subcontracting. By submission of an offer and execution of a contract, the Contractor agrees that in performance of a contract assigned a North American Industry Classification System (NAICS) code for— (1)Services (except construction), it will not pay more than 50 percent of the amount paid by the Government for contract performance to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 50 percent subcontract amount that cannot be exceeded. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract

FAR 52.219-14

Limitations on Subcontracting

❖ Consequences of failing to make a “good faith effort” to maximize opportunities for SBs, SDBs, WOSBs, VOSBs, SDVOSBs, HUBZone to participate

❖ “Good faith effort” defined in 13 CFR 125.3 ❖ Negative performance evaluations

FAR 52.219-16

Liquidated damages

Example:

$100,000 subcontract award to a SB who is also a WOSB and SDVOSB equals:

❖ $100,000 to WOSB ❖ $100,000 to SDVOSB ❖ $100,000 to VOSB ❖ $100,000 to SB

Aim for Socio-Economic SBs

WHY????

That’s $400,000 in small business credit for your goals before award and actual $$ reported after award!!

❖ Local Chambers of Commerce ❖ SBA Commercial Marketing Representative:

https://www.sba.gov/federal-contracting/counseling-help/commercial-market-representative-directory

❖ PTACs: http://www.aptac-us.org/

❖ Minority Business Development Agencies: https://www.mbda.gov/

❖ State, county, city minority business offices ❖ SBA Dynamic Small Business Search:

http://dsbs.sba.gov/dsbs/search/dsp_dsbs.cfm

Resources to find Socioeconomic and Hubzone Small Businesses https://www.sba.gov/federal-contracting/counseling-help/commercial-market-representative-directory http://www.aptac-us.org/ https://www.mbda.gov/

❖ Reports - required when due (52.219-9) ❖ Failing to report may indicate a lack of good faith effort ❖ Are you on track for meeting the goals set in the plan?

❖ If not, what corrective action will you take?

❖ “Tell the story” to explain any shortcomings and identify corrective action

After award

Due dates for Reports

Report Due date

Semi-annual ISR*- Period ending March 31

Due no later than April 30

Semi-annual ISR*- Period ending September 30

Due no later than October 30

Annual SSR* Due no later than October 30

Final ISR Due within 30 days of contract completion

Janice Bracey, GSA Small Business Technical Advisor Janice.bracey@gsa.gov 212.264.1235

Questions??

U.S. General Services AdministrationProject Purpose and Program

The Project: Purpose of the Annex

● Provide additional courtrooms, chambers and other spaces meeting current U.S.

Courthouse design standards in order to support the Court’s long-term mission and housing needs.

● The judicial Complex will provide separate circulation for public, judges, and prisoners, thereby improving security as well as efficiency of court operations.

● Provide interim swing space to support a future seismic retrofit of the Degetau Federal Building.

The Program: What Will the Final Structure Contain?

6 District Courtrooms

6 District Judges Chambers

4 Senior District Judges Chambers

Holding, Operational/Squad, Security Infrastructure, Staff Exec & Admin

2 Grand Jury Suites

U.S. Marshals Service

New Annex - 153,000 GSF, 35 inside parking spaces Nazario CH - 4,200 GSF Alteration

Jury Assembly

Courts Communications / Server

U.S. General Services AdministrationDescription and Context of Site

Puerto Rico

San Juan

Hato Rey Federal Campus

Hato Rey Federal Campus

Chardon Avenue

Kennedy Expressway

San Juan Harbor Old San Juan Condado

Puerto Rico Coliseum

Ponce De Leon Munoz Rivera

Hato Rey Federal Campus

Ponce De Leon

“Golden Mile” (Banking)

Low Rise Residential

Plaza Las Americas

(Retail Mall)

Coliseum

HATO REY FEDERAL CAMPUS

Clemente Ruiz-Nazario U.S. Courthouse

Federico Degetau Federal Building

Child Care Center

140 Chardon Controlled

AccessEntry “Link”

New U.S. Courthouse Annex

Parking Garage

DEGETAU FEDERAL BUILDING AND RUIZ-NAZARIO U.S. COURTHOUSE COMPLEX

ENTRY LINK

ENTRY LINK (interior)

ENTRY LINK (interior)

DEGETAU FEDERAL BUILDING

RUIZ NAZARIO U.S. COURTHOUSE

RUIZ NAZARIO U.S. COURTHOUSE (interior)

RUIZ NAZARIO U.S. COURTHOUSE (interior)

FEDERAL PARKING GARAGE

140 CHARDON AVE FEDERAL BUILDING

RAINFOREST KIDS CHILD DEVELOPMENT CENTER

The Annex site is located in the wedge area West of the existing Complex, and behind the existing Link Building.

Shape of the footprint is not prescribed.

ANNEX SITE

U.S. General Services AdministrationDesign Considerations

Design Considerations:

● Caribbean location

● Federal Complex to remain operational throughout construction

● Security

● Constrained site footprint

● Integration with existing buildings

Design Considerations, continued:

● Historic Preservation

○ Formal Determination Of Eligibility (DOE) will be undertaken in FY22. Informal correspondence with PRSHPO is that the complex is considered “Eligible” for listing as a good example of post-war modernism in PR

● Sustainability

○ Certification requirements: LEED Gold, SITES Silver

○ Encouraged:

■ Design opportunities to increase energy and water efficiency

■ Adherence to sustainable design principles

■ Minimize climate risk liabilities above the minimum performance criteria in a manner that is life cycle cost-effective

● Operational Excellence - “Design with the end in mind”

Capital Security Project

Construction anticipated

Feb 2022 - Sep 2023

Planned Capital Security Project:

Sally Port

Secure Corridor

Secure Elevator

Generator / Fuel

Annex Site

Degetau Fully Vacated

2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032

Annex Design Annex Construction Early SiteProcure CMc

Degetau Design Degetau R&A Move

11/30/22

Procure CMc

Annex R&A

Move

3/1/289/1/25

3/1/32

Annex in Swing Configuration

Degetau Backfill Complete

Nazario R&A

4 District Courtrooms

4 District Judges Chambers

1 Grand Jury Suite

USMS

Annex Swing Configuration 6 District Courtrooms

6 District Judges Chambers

4 Senior District Judges Chambers

Holding, Operational/Squad, Security Infrastructure, Staff

Exec & Admin

2 Grand Jury Suites

USMS

Annex Final Configuration

Holding, Operational/Squad, Security Infrastructure, Staff

Exec & Admin

USMS

Task Force

DOT, HHS, SSA, FCC, USAO

Courts Swing Tenants District Clerk, Circuit Library, Pretrial / Probation

Addt'l Swing Tenants

Site Visit: Jan 10/11, 2022

RFIs Due : Jan 13, 2022

Stage I Proposals Due: Jan 24, 2022

Shortlist Issued: March 2022

Stage II A/E interviews: April 2022

Announcement of Selection: June 2022

A/E Contract Award: November 2022

Complete Design: March 2025

Schedule

Questions

All questions must be submitted in writing and will be answered via the formal RFI process.