2021-06-22 PA Scope RFQ~2.docx

ILLINOIS DEPARTMENT OF NATURAL RESOURCES

PROFESSIONAL & ARTISTIC SERVICES

SCOPE OF WORK

Date: June 22, 2021 File# 1-21-027

Oregon IL 61061

PROJECT TITLE: Lowden State Park – Eternal Indian Plaza

PROJECT NARRATIVE:

The Illinois Department of Natural Resources (Agency or DNR) is seeking a Consultant with experience in the design, bid document development, and construction administration of small-scale public plaza landscapes for an open space surrounding the Agency’s historic Eternal Indian sculpture located in Lowden State Park, near Oregon, Illinois. The Eternal Indian -- sometimes called The Black Hawk Statue by locals -- is a 48’-0” sculpture by Lorado Taft dedicated in 1911. The statue is perched above the Rock River on a 77’-0” bluff overlooking Oregon, Illinois beyond the river. The statue, according to the artist, represents the unconquerable spirit of Native Americans, using motifs from several tribal cultures. While not a portrait statue, it was in-part inspired by the life of Black Hawk (1767-1838), a leader and warrior of the Sauk. The sculpture was listed on the National Register of Historic Places in 2009.

The Agency seeks a Landscape Architecture firm to develop designs and construction documents for improving the existing plaza at the base of the sculpture, adjacent viewing area, and approach to the statue from a nearby existing parking lot (See Attachment A – Aerial Photography of the Eternal Indian Plaza). This Project includes the repairs and restoration of the Eternal Indian base – now deteriorated concrete with natural stone veneer that has fallen into disrepair. The repairs and restoration of the concrete base and natural stone veneer is the only historic repair and restoration remaining on the sculpture (the rest of the sculpture having been repaired and renovated in 2021). The Consultant will also be asked to develop demolition plans, design an ADA compliant plaza with an Accessible Path of Travel (in accordance with pertinent Illinois Code and Federal Standards) to the base of the sculpture and adjacent viewing area, develop and detail site landscape / landmark signage and donor recognition options, design and detail stone retaining walls and stairs, and develop a natural connection to existing trail and stairs descending to the Rock River below the subject site (See Attachment A - Proposed Conceptual Plan for the Eternal Indian Plaza). The Landscape Architecture firm will also assist with creation of bid documents and assist DNR staff with construction observation (and ultimately recommend that DNR Staff issue Notice of Final Completion to the Construction Contractor once the project is complete). Note that this Services Contract does include Construction Administration Services but does not include actual Construction which will be bid separately once bid documents are complete.

All work is to be overseen and at the direction of a Licensed/Professional Landscape Architect (Landscape Architect) registered and/or licensed with the State of Illinois. The Consultant shall perform Landscape Architectural services with care and diligence in accordance with the professional standards for work of the nature and scope of this Project. The Agency will be requiring that Construction Final Completion is issued January 15, 2022 (including Closeout & Reporting); the window for design and revisions will only be two (2) months once Notice to Proceed with Landscape Architectural services is issued. Selection for this project is anticipated to be on or before the week of July 14, 2021.

This is not an invitation for bids. Firms qualified for the project listed herein may indicate their desire to be considered for selection by submitting the requested information to IDNR contact and address listed below.

SCOPE OF WORK:

IDNR seeks the assistance from a professional consulting firm to assist in the renovation of a plaza at the base of the Eternal Indian sculpture at Lowden State Park. The Landscape Architectural team shall consist of landscape architects, civil & structural engineers, architects, electrical designers, archaeologists who have significant experience working with historic structures and landscapes. Interested firms shall consider the following in their Statement of Qualifications:

1. This is a property is owned and managed by the State of Illinois and is not subject to local or county permitting requirements.

2. The Landscape Architecture firm shall join DNR Planning & Site staff on-site at the existing Eternal Indian plaza at Lowden State Park to investigate site opportunities and constraints. The investigation shall also include review of all As-Built and record drawings of the Eternal Indian sculpture repairs and renovations (to be provided to the selected firm). The selected firm shall provide an assessment and recommendation for the repairs and restoration of the historic base of the Eternal Indian sculpture. The Landscape Architecture firm shall obtain measurements and dimensions and utilize knowledge of ADA design standards and regulatory requirements in Illinois to develop / refine plaza designs and access. The Landscape Architecture firm shall provide an assessment and recommendation of the viability of ADA access to the base of the Eternal Indian sculpture and surrounding plaza.

3. Deliverables: Upon approval by DNR Office of Realty and Capital Planning, develop a conceptual plan, demolition plan, site protection plan, and construction documents:

a. Conceptual Plan

i. Prepare a conceptual plan showing hard and soft landscape elements complete with sections or elevations where necessary based on site observations, survey data provided by DNR, and initial design sketches prepared by DNR staff.

ii. See Attachment A - Proposed Conceptual Plan for the Eternal Indian Plaza.

b. Demolition Plan

i. Demolition of existing surfaces (limestone chip path),

ii. Demolition of existing surfaces (limestone chip plaza),

iii. Demolition of existing retaining walls,

iv. Demolition of existing understory, stumps, and turf (where required),

v. Demolition of four (4) existing benches,

c. Site Protection Plan

i. Temporary Site Protection

ii. Materials Staging Areas

iii. Site Protection Details

iv. Erosion Control (blanket, perimeter barrier, etc.)

d. Construction Documents (submitted at 30%, 50%, and 100%)

i. The preliminary construction documents shall roughly describe the work requiring completion to create an ADA accessible plaza (potentially permeable pavers) and connection to the existing parking lot (concrete). DNR’s goal is to make the plaza and approach safe without compromising the architectural character of the Eternal Indian sculpture. Plans in the construction documents shall include: Demolition Plan, Site Protection Plan, Earthwork & Grading and Drainage, Hardscape Plans, Landscape Plans, Site Furnishing Schedule, Details & Specifications. (See Attachment B – Proposed Conceptual Plan for the Eternal Indian Plaza):

1. Site Preparation

a. Mobilization

b. Construction Layout

c. Demolition – Existing Surfaces (Limestone Chip Path)

d. Demolition – Existing Surfaces (limestone Chip Plaza)

e. Demolition – (Existing Retaining Wall)

f. Demolition – Site Clearing & Removal (Understory)

g. Demolition – Site Clearing & Removal (Stumps)

h. Demolition – Remove Four (4) Benches

i. Site Protection

j. Erosion Control (blanket, perimeter barrier, etc.)

2. Earthwork & Fine Grading

3. Hardscape: Walls, Walks, Pads, & Paving

a. Concrete Pad (Trash Receptacle)

b. Concrete Sidewalks – 5” thick, 6” CA-7 subgrade, medium broom, natural color

c. Limestone Retaining Wall – New (2’-0” wide w/ cut limestone cap)

d. Limestone Retaining Wall – Existing (Inspect, Repair, Renovate)

e. Limestone Steps (approximately six (6) steps, minimum 6” tread height)

f. Permeable Pavers

g. Permeable Pavers – Subgrade Stormwater Capture & Release System

h. Retaining Wall Extension (w/ height of 42”; approx. 20’-0”, w/ Frost Footing)

4. Site Furnishings

a. Four (4) 6’-0” ADA, Centered Arm, Benches

b. Trash Receptacle Screening

5. Landscaping & Planting

a. Two (2) Shade Trees – 3.5” caliper (including delivery)

b. Perennial Bed Preparation – 6,000SF

c. Perennial Planting – Base of Eternal Indian) – 1,500SF

d. Perennial Planting – Oak Savana Restoration – 4,500SF

e. Leaf Mulch (2” Depth at Perennial Plantings)

f. Lawn Restoration (+/- 2,300SF)

g. Additional Nutrients (Nitrogen, Phosphorous, Potassium, etc.)

6. Donor Recognition Signage

7. Contingency

ii. The Project includes site signage which must follow DNR Signage Guidelines; upon award of the Contract, the DNR Project Manager will provide the DNR Signage Guidelines to the selected firm.

iii. Additional Qualifications:

1. Civil Engineer: The site and approach currently sheet drains from the northeast side of the side across the existing plaza. As part of this project, DNR would like to develop a drainage solution that conveys water under the proposed plaza and daylights southwest of the site. The drainage solution will require the expertise of a Civil Engineer to determine stormwater calculations). The services of a Civil Engineer shall be included in the Statement of Qualifications.

2. Geotech: The site design solution will include seat and retaining walls. These walls will require foundations to support them and the services of a Geotech and soil survey. The services of a Geotech (and soil bores) shall be a reimbursable expense for this project.

4. Provide DNR a detailed cost estimate for the construction of the plaza and connection to the existing parking lot. The Consultant shall prepare and submit a 30%, 50%, and 100% design cost estimates. The cost estimate shall be based on the construction documents and will be used to secure additional funding for the project. Items to include (Attachment A – Proposed Conceptual Plan for the Eternal Indian Plaza)

5. The Landscape Architect shall anticipate that the future construction project will be administered under the direction of the DNR. The Landscape Architect shall prepare bid documents and assist in construction administration services (primarily field observations – three site visits during construction). The Landscape Architect shall review any testing / submittals required in the Construction Documents.

6. The Landscape Architect will be requested to complete the design process for the plaza within a Sixty (60) Days of contract award.

7. At the end of the Project, when DNR has issued Final Completion to the Construction Contractor (construction work is not included in this contract) at the recommendation of the Landscape Architect, the firm shall prepare an As-Built Plan documenting any change orders / field changes.

PROJECT REQUIREMENTS:

A. Consultant should submit a Statement of Qualifications to accomplish all tasks identified in the Scope of Work outlined above. Include hourly estimates and a separate cost for each task. A Contract may be required depending on the total cost of design services.

Statement of Qualifications shall include:

· A Principal or Project Manager shall be named and have direct and continuous responsibility in matters dealing with the project and will handle the day-to-day activities through completion. A complete resume and list of relative project experience shall be included. Work presented should be focused on projects related to municipalities and other Public sites.

· List of key personnel to be assigned and a resume of qualifications for each. An organizational chart shall also be provided, including every person whose resume is submitted, and shall clearly show the function which each person will be expected to fulfill.

· An overview outlining the firm’s understanding of the Scope of Work; and

· An overview outlining the history of the firm showing its expertise in the field of Landscape Architecture. Include a work statement that clearly demonstrates that the consultant understands the scope of the project; and

· List of recently performed, or in-process, relevant Landscape Architecture Designs, Construction Administration, and General Landscape Architecture Services based projects that indicate the past performances and abilities of the proposed team. Include key contact information.

· Submittals should not be stapled (but rather attached with a binder clip).

· The name of the firm making the submittal must be the legal name as provided on that firm’s Statement of Qualifications.

· The submittal must include the contact information and signature of a person authorized to execute business for the firm.

· The Prime Landscape Architecture firm shall clearly indicate the anticipated percentage of services that will be performed by listed sub-consultants (if any).

· Project team changes will not be allowed without prior written approval of the DNR.

· Submittal(s) received after 2:00pm (CDT) on the designated date will not be considered. If a delivery service (USPS, UPS, FedEx, etc.) are utilized, the DNR strongly encourages that submittals be delivered one (1) day before the deadline date.

· There are no MBE/FBE/VBE goals applied to the Landscape Architectural Firm, but participation is encouraged.

· All Statements of Qualifications must be received electronically (pdf) by IDNR for review and approval.

B. Consultant shall not begin any assessment or design services for this project until they have been authorized by the DNR via a written Notice to Proceed or a contract modification.

C. The DNR hopes that all assessment and design services will be completed as soon as possible to complete the plaza project by March 2022.

D. The DNR has survey data for the Eternal Indian Plaza and surrounding Subject Site. This dataset will be provided to the consultant upon notice to proceed (AutoCAD Format).

E. Consultant shall submit monthly invoices to IDNR for all work performed. The DNR has secured funding for the Eternal Indian Plaza no delay in payment is anticipated.

F. The DNR is not obligated to award a contract pursuant to this request for Statement of Qualifications.

G. Contact Information

One Natural Resources Way Springfield, Illinois 62702

Region 1 Administrative and Fiscal Office 816 E. 2nd Street Rock Falls, IL 61071

Attachment A – Aerial Photography of the Eternal Indian Plaza & Proposed Conceptual Plan for the Eternal Indian Plaza.